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Home My WebLink About2024-06-03 LT Regular Meeting Agenda Packet City of Palm Desert Page 1 LIBRARY TASKFORCE CITY OF PALM DESERT, CALIFORNIA AGENDA (HYBRID MEETING) City Hall, Administrative Conference Room 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. • To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/87649575915 or call (213) 338-8477, Zoom Meeting ID: 876 4957 5915 • Written public comment may also be submitted to mnance@palmdesert.gov. Emails received by 8:00 a.m. prior to the meeting will be distributed to the Taskforce. Any correspondence received during or after the meeting will be distributed to the Taskforce as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1. CALL TO ORDER 2. ROLL CALL 3. NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the Library Taskforce on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Taskforce to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4. DISCUSSION/ACTION CALENDAR A. APPROVAL OF MINUTES RECOMMENDATION: Approve the Library Taskforce Regular Meeting minutes of April 22, 2024. Monday June 3, 2024 3:00 p.m. Regular Meeting Library Taskforce Agenda June 3, 2024 City of Palm Desert Page 2 5. INFORMATIONAL REPORTS & COMMENTS A. CITY STAFF 1. Existing Facility Update 2. Collections Update 3. Community partnerships & engagement update 4. Provision of alternate spaces for library groups 5. Programming during and after the remodel 6. Staffing update 7. Next steps for Library Taskforce B. LIBRARY TASKFORCE MEMBERS C. CITY COUNCIL LIAISONS D. ATTENDANCE REPORT 6. ADJOURNMENT AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Library Taskforce was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Michelle Nance Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the City Clerk’s Office, City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. City of Palm Desert Page 1 LIBRARY TASKFORCE CITY OF PALM DESERT, CALIFORNIA MINUTES Click HERE to review the meeting audio. Click HERE to access the meeting agenda packet. 1. CALL TO ORDER A Regular Meeting of the Library Taskforce was called to order by Deputy City Clerk Nance on Monday, April 22, 2024, at 12:30 p.m. in the North Wing Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California 2. ROLL CALL Present: Taskforce Members Jann Buller, Gustavo Gomez, Karen Gonzales, Matt Johnson, John Maldonado, Carol Marcuse, Paul Murphy and Ralph Perry Absent: Taskforce Member Randy Bynder Liaison(s) Present: Jan Harnik and Evan Trubee, Councilmember Liaisons Staff Present: Ryan Lamb, Project Manager; Gary Shaffer, Director of Library Services; Anthony Mejia, City Clerk, Michelle Nance, Recording Secretary 3. NON-AGENDA PUBLIC COMMENT None. 4. DISCUSSION/ACTION CALENDAR A. APPROVAL OF MINUTES MOTION BY TASKFORCE MEMBER PERRY, SECOND BY TASKFORCE MEMBER MURPHY, CARRIED 8-0; to approve the Library Taskforce Regular Meeting minutes of March 25, 2024. Monday, April 22, 2024 12:30 p.m. Regular Meeting Library Taskforce Minutes April 22, 2024 City of Palm Desert Page 2 B. RECOMMENDATION TO CITY COUNCIL OF LOCATION FOR NEW LIBRARY BUILDING Project Manager Lamb, Jeremy Kotter and Lee Swanson of Richard Kennedy Architects presented potential locations for the new library location and answered member inquiries. MOTION BY TASKFORCE MEMBER JOHNSON, SECOND BY TASKFORCE MEMBER GONZALES, CARRIED 8-0; to recommend the Parkview site as the new library location to the City Council. 5. INFORMATIONAL REPORTS & COMMENTS A. CITY STAFF Director of Library Services Shaffer, Library Manager Garcia and Library Manager Hancock provided updates on the following items and answered member inquiries: • Existing facility update; • Integrated Library System (ILS) and opening day collection update; • Community partnerships and engagement update; • Provision of alternate spaces for library groups; • Programming during and after the closure; • Staffing update and new staff introduction; and • Library policies overview. City Clerk Mejia advised the Taskforce that the City Council will be discussing and potentially approving a Library Advisory Committee at the upcoming City Council meeting and encouraged all those interested in applying for the committee to do so. B. LIBRARY TASKFORCE MEMBERS None. C. CITY COUNCIL LIAISONS Councilmember Trubee and Mayor Pro Tem Harnik expressed excitement for the new potential location and thanked the Taskforce for their continued support of this project. D. ATTENDANCE REPORT – Report provided; no action taken on this item. 6. ADJOURNMENT The Library Taskforce adjourned at 1:26 p.m. Respectfully submitted, Michelle Nance, Deputy Clerk I Recording Secretary Library Taskforce Minutes April 22, 2024 City of Palm Desert Page 3 ATTEST: Chris Escobedo, Assistant City Manager Staff Liaison APPROVED BY THE LIBRARY TASKFORCE: __/__/____ [This page has intentionally been left blank.] LIBRARY TASK FORCE Gary Shaffer City Manager's Office - Library June 3, 2024 TODAY'S DISCUSSION 1.Existing Facility Update 2.Collections Update 3.Community partnerships & engagement update 4.Provision of alternate spaces for library groups 5.Programming during and after the remodel 6.Staffing update 2 EXISTING FACILITY UPDATE •The City has occupied the building since May 1. •We are currently inventorying the existing furniture and equipment to determine what will be deaccessioned. •New flooring will be placed in the entry area,new carpet and wallcoverings in the community room, and many walls will receive a fresh coat of paint. •New security cameras and access panels will be installed. •The library team plans to handle and evaluate all 75,000 items in the current collection in the coming months. COLLECTION UPDATE •Polaris catalog in expected to go live on June 1st •Staff will continue training on the system •Library card are beginning to be issued •Finalizing materials vendors,setting up "opening day collection" of books and DVD's and ongoing purchasing COMMUNITY PARTNERSHIPS & ENGAGEMENT UPDATE Established Partnerships First Contact YMCA (joint programming & use of space)Palm Desert Historical Society The Shops at Palm Desert (joint programming & use of space) Certified Farmer's Market Read With Me (book donations)Desert Sands Unified School District Joslyn Center (joint programming & use of space) UC Riverside, Palm Desert Campus (joint programming) Friends of the Palm Desert Library City Public Affairs (joint outreach) NEW! Living Desert (joint programming) PROVISION OF ALTERNATE SPACES FOR LIBRARY GROUPS •The City has made available an office suite in a city-owned building adjacent to the park (Parkview Building) for use by groups that regularly meet at the library. •The City has a working relationship with the Portola Community Center as an alternative to the Parkview Building. Programs 5/23/2024 8 Core Programs Core programs are consistent, predictable programs that the community depends on from libraries. Core programs are developed in alignment with department outcomes, leverage appropriate quality standards for planning and iteration, use the designated program plan and reflection tool for improvement, and follow reporting guidelines and expectations. Community Driven Programs Community programs are programs that enhance the Palm Desert community’s unique experience. These programs may be a seasonal program or celebratory, an annual event, or in partnership with other organizations or community groups. These programs should complement the library’s collections, services, and goals. Special Event or Unique Programs One -time offerings that are fun, engaging, and build community.These programs should complement the library’s collections, services, and goals. TYPES OF PROGRAMS 5/23/2024 9 JUNE 2024 June 2024 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 3 4 Storytime at The Shops 5 6 7 8 9 10 11 Summer Reading Kick-off Magical Storytime w/Performer 12 13 14 15 16 17 18 Storytime at The Shops One Book-One Palm Desert at UCR 19 20 21 22 Library Card Sign- up at the Living Desert 23 24 25 Storytime at The Shops 26 Open House for City Staff, Taskforce Members, and Press 27 Open House for City Staff, Taskforce Members, and Press 28 29 *Outside of Storytime and the One Book event, for the month of June, staff time will be dedicated to planning and prepping programs, onboarding staff, library operations, and collection development 5/23/2024 10 JULY 2024 July 2024 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 CLOSED 5 6 7 8 9 •Storytime at The Shops •Mahjong 10 •Hot Air Balloons (Teens & Adults) •Performer •Coffee with the Mayor 11 •Paleontology (Children) 12 13 14 15 •16 •Storytime at The Shops •Mahjong •17 •Hot Air Balloons (Teens & Adults) 18 •Paleontology (Children) 19 20 21 22 23 •Storytime at The Shops •Mahjong 24 •Hot Air Balloons (Teens & Adults) 25 •Paleontology (Children) 26 27 28 29 30 •Storytime at The Shops •Mahjong 31 Summer Reading Movie Night UP Interactive Welcome Activities Library Card Sign-ups + Selfie Station, Library BINGO, Scavenger Hunt, Tours, Meet & Greet, Summer Reading Curated Book Bundles 5/23/2024 11 AUGUST 2024 August 2024 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 •Storytime at The Shops •Mahjong 7 8 •Lit to Flicks 9 10 11 12 13 •Storytime at The Shops •Mahjong 14 15 •Lit to Flicks 16 17 •Regatta Race 18 19 20 •Storytime at the Library •Mahjong 21 22 •Lit to Flicks 23 24 25 26 27 •Storytime at the Library •Mahjong 28 29 30 31 Back-to-School Class visits, afterschool crafternoons, library resource/database highlights, library card sign-ups, welcome events for teachers,families, and children 5/23/2024 12 FALL 2024 PREVIEW In addition to core programming, you can expect the following for fall programming and themes: •Fall into Fiction (Reading and Writing Challenges) •Book Clubs •Canasta •Film Noir Learning Series •Welcome activities and programming for Palm Desert’s seasonal residents •Storywalk and Pop-up events at the Living Desert •Class visits and school events like open houses for teachers September is Library Card Sign -up Month, the start of Hispanic Awareness Month, and Preparedness Month October is National Book Month, Breast Cancer Awareness, and Halloween celebrations November is NANOWRIMO, Dia de Los Muertos, Veterans Day and the start of holiday celebrations 5/23/2024 13 STRATEGIC INITIATIVES PROGRAM MAPPING EXAMPLE Create Community Connections Create a welcoming and inclusive environment to foster connections and a sense of belonging for the community. Storytime, Afternoons at the Library (boardgames, gaming, chess, Anime), Coffee with the Mayor, Knot just Kitters , (all ages) Book Clubs, Mahjong Foster Community Coalitions Enhance connection and collaboration among organizations, community groups and individuals. Senior Center book clubs, Storytime at The Shops, Lit to Flicks with UCR, Seasonal reading and writing challenges, Mahjong, Pop-ups at the Living Desert Celebrate Arts & Culture Celebrate pride in both individual and community identities while embracing Palm Desert's arts and culture. STEAM and Maker programming, Film Learning Series, Arts & Crafts, Writing contests (example: poetry in April) Celebrations and observations e.g., Black History Month, Veterans Day, Hispanic Heritage, etc. Promote Economic Development Assist patrons to meet their economic, financial, and career goals. Resume and Interview preparation programs, Workforce and Career development and partnerships like College Corps (COD and CSUSB) Support Youth & Family Provide the resources and platforms for youth and family development. Seasonal reading and writing challenges, Health resource fairs, Intergeneration programming (movie night, trivia, holidays), Class Visits,Parenting classes Explore Critical Literacies Foster literacies as the basis of an individual’s ability to participate fully in society. Financial, Data, Privacy, Technology, News, Civic, Media, Health, Workforce STAFFING UPDATE Starting on June 3, 2024 1.Collections Librarian 2.12 Part time staff NEXT STEPS FOR TASKFORCE THANK YOU!!!! THANK YOU Gary Shaffer Gshaffer@palmdesert.gov 760.776.6460 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2023 2023 2023 2023 2024 2024 2024 Month Sep Oct Nov Dec Jan Mar Apr Date 27-Sep 30-Oct N/A 4-Dec 22-Jan 25-Mar 22-Apr Buller, Jann P P - P P P P 0 0 Bynder, Randy E A - P P P E 3 1 Gomez, Gustavo E P - A P P P 2 1 Gonzales, Karen E P - P A P P 2 1 Johnson, Matt P P - P P P P 0 0 Maldonado, John P P - P P P P 0 0 Marcuse, Carol P P - P P P P 0 0 Murphy, Paul P P - P P P P 0 0 Perry, Ralph P P - P P P P 0 0 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused - No meeting Bimonthly: Two unexcused absences from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet bimonthly. Total Absences Total Unexcused Absences Library Taskforce Michelle Nance [This page has intentionally been left blank.]