HomeMy WebLinkAboutRes 2024-025RESOLUTION NO. 2024-025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE
DESTRUCTION OF PAPER RECORDS FROM THE OFFICE OF THE CITY
MANAGER, AS INDICATED ON THE RECORDS RETENTION SCHEDULE
(ADOPTED DECEMBER 15, 2022), RECORDS FROM 1994 THROUGH 2019
(EXHIBIT A)
WHEREAS, the Office of the City Manager of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files, records,
exhibits, and other documents of said office pursuant to the Retention Schedule set forth on
City Council Resolution No. 2022-98; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
SECTION 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
SECTION 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit “A,” attached hereto, which have met or exceeded
their retention period.
SECTION 3. That the Citizens on Patrol unsuccessful applications, Citizens on Patrol
inactive applications, and Citizens on Patrol general files have exceeded their retention period
(Exhibit A). Digital and paper records will be destroyed.
ADOPTED ON JUNE 13, 2024.
____________________________
KARINA QUINTANILLA
MAYOR
ATTEST:
________________________________
ANTHONY J. MEJIA
CITY CLERK
DocuSign Envelope ID: 3FBC57A6-9081-498C-B451-2CD1B944B596
Resolution No. 2024-025 Page 2
I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that Resolution
No. 2024-025 is a full, true, and correct copy, and was duly adopted at a regular meeting of
the City Council of the City of Palm Desert on June 13, 2024, by the following vote:
AYES: HARNIK, KELLY, NESTANDE, TRUBEE, AND QUINTANILLA
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
RECUSED: NONE
IN WITNESS WHEROF, I have hereunto set my hand and affixed the official seal of the City
of Palm Desert, California, on _____________.
________________________________
ANTHONY J. MEJIA
CITY CLERK
DocuSign Envelope ID: 3FBC57A6-9081-498C-B451-2CD1B944B596
6/14/2024
Resolution No. 2024-025 Page 3
EXHIBIT A
CITY OF PALM DESERT
AUTHORITY TO DESTROY OBSOLETE RECORDS
I consent to the destruction of these obsolete records according to accepted policies and
procedures.
Anthony J. Mejia, MMC Isra Shah
City Clerk City Attorney
Date:
Date:
Approved by City Council: June 13, 2024
Original: City Clerk’s Office
Dept. Retention
No.
Description
of Record
Years
Covered
Retention
Period
Shred or
Discard
City
Manager CM-002
Citizens on Patrol –
Unsuccessful
Applications
2012-2017 3 yrs. Shred
City
Manager CM-003 Citizens on Patrol –
Applications 2004-2017 Inactive/Separation +
3 yrs. Shred
City
Manager CM-004 Citizens on Patrol –
General Files 1994-2019 2 yrs. Shred
DocuSign Envelope ID: 3FBC57A6-9081-498C-B451-2CD1B944B596
6/14/2024
6/18/2024