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HomeMy WebLinkAboutRes 2024-039RESOLUTION NO. 2024-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING LIBRARY POLICIES WHEREAS, the City Council recognizes its responsibility and obligation to foster efficient and safe library services and further recognizes the importance of the wellbeing and comfort of City of Palm Desert (City) library customers; and WHEREAS, it is the desire of the City Council to provide for the efficient, economical, effective, and safe control over the creation, organization, maintenance, use, and disposition of the City’s library; and WHEREAS, the City’s library policies, offer a comprehensive instruction guide for the library’s collection development, computer usage, customer behavior, library fees, privacy and confidentiality and related operations; and WHEREAS, the declared purpose of the Library Policies is to establish the authority and assign responsibility for carrying out the comprehensive operations of the library and to create the administrative framework through which the library’s purposes are to be achieved; and WHEREAS, library operations demonstrates to legal and regulatory authorities that the City is making every reasonable effort to operate an effective and efficient library in a responsible manner and in accordance with federal, state, and local regulations, applicable guidelines, and good business practices. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: SECTION 1. That the foregoing Recitals are true and correct and are incorporated herein by this reference. SECTION 2. The Library Policies as set forth in Exhibit “A” are hereby adopted in their entirety. SECTION 3. The City Clerk shall certify the adoption of this resolution. ADOPTED ON JUNE 27, 2024 KARINA QUINTANILLA MAYOR ATTEST: ANTHONY J. MEJIA CITY CLERK DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 Resolution No. 2024-039 Page 2 I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that Resolution No. 2024-039 is a full, true, and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Desert on June 27, 2024, by the following vote: AYES: HARNIK, KELLY, NESTANDE, TRUBEE, AND QUINTANILLA NOES: NONE ABSENT: NONE ABSTAIN: NONE RECUSED: NONE IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, on ____________________. ANTHONY J. MEJIA CITY CLERK DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 6/28/2024 Resolution No. 2024-039 Page 3 Exhibit A See following pages DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject Borrower Registration Policy Policy No. LIBR-001 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I. PURPOSE A.This policy outlines the guidelines and requirements for obtaining a library card at the Palm Desert Library. II.SCOPE/APPLICATION FOR A LIBRARY CARD A.Any person of any age may apply for a library card at the Palm Desert Library. A card is issued if the person has acceptable identification. The Palm Desert Library participates in universal borrowing, which, according to the California Library Services Act, means "the extension by a public library of its direct loan privileges to the eligible borrowers of all other public libraries." Out-of-state residents will be eligible for a regular library card. Customers who are otherwise not eligible for a free library card can apply for an Internet Use card that allows them to use the Library’s public computers and e-resources. III.IDENTIFICATION REQUIRED FOR A LIBRARY CARD A.Adults (age 18 or older): Must present a valid Government ID or current school-issued photo ID for a new Library card. B.Juveniles: To obtain a new Library card, the juvenile’s parent or responsible guardian must present a valid Government ID or current school-issued photo ID. Juvenile applicants may present a completed and signed Library application in lieu of a parent being present. C.Acceptable types of valid Government-issued photo ID include: i.State issued photo ID ii.Consular cards iii.Federal ID including Military or Tribal iv.Passport IV.LIBRARY USE CARD Resolution No. 2024-039 Page 4 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 A.Library cards are non-transferable, and it is the customer’s responsibility to monitor the use of his or her own card. Customers can verify their account information to staff in person, via email, or over the phone to renew their Library card. V.REPLACEMENT CARD A.If a library card is reported lost or stolen, or it is damaged, the first replacement will be free. Additional library card replacements will be charged a $1.00 fee. The account must be in good standing before a replacement can be issued. Fees and account information will remain when a new card number is issued. Valid Government or current school-issued photo identification is required to issue an adult replacement card. Juvenile replacement cards will be issued with a completed Library Card Application or authorizing parent present. Resolution No. 2024-039 Page 5 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject Circulation Policy Policy No. LIBR-002 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines the circulation policy for the Palm Desert Library. II.SCOPE A.The Palm Desert Library will make available a wide range of materials in various formats for customer use. This policy establishes circulation guidelines to encompass materials borrowing and use. B.LIBRARY CARDS i.To check out materials, each library customer must have a valid library card. There is no charge for the initial library card for any resident of California. Lost or damaged cards will be replaced at no charge the first time. Additional library card replacements will be charged a $1.00 fee. Library cards are non-transferable. Each library cardholder may have up to 30 items checked out at a time. The following item checkout limitation exists for each card: 1.Printed Materials (books and magazines): 30 per card 2.DVDs & Blu-Rays: 30 per card, not to exceed 30 total items 3.Audiobooks: 30 per card, not to exceed 30 total items 4.Link+: 20 items C.LOAN PERIODS AND NUMBER OF RENEWALS ALLOWED i.Books: 14 days; 5 renewals Resolution No. 2024-039 Page 6 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 ii.Sound Recordings: 14 days; 5 renewals iii.DVD & Blu-Rays: 14 days; 5 renewals iv.Magazines: 14 days; 2 renewals v.Interlibrary Loan: 1 renewal vi.Kits: 2 renewals vii.Link+: 21 days III.TRANSACTIONAL PROCEDURES A.HOLDS i.If an item is not available, a customer can place a hold on it. There is no charge for placing a hold on an item. Some items may not be holdable. All holds must be checked out on the card that placed the request. There is a maximum of 30 holds per card. Cardholders can place holds on up to 30 books, DVDs, sound recordings, and other materials. Link+ materials have a maximum of 20 holds at a time. B.INTERLIBRARY LOANS i.If an item is not available to borrow from the Library’s collection, it can be requested via Interlibrary Loan from another library system. There will be a $3.00 charge for Interlibrary Loans. All Interlibrary Loans are reviewed by professional staff. Loans, loaning periods, and renewals are at the discretion of the loaning institution. C.RECOVERING OVERDUE MATERIALS i.The Palm Desert Library will attempt to notify the customer three (3) days after the item is due, and again ten (10) days after the item is due. Thirty (30) days after the item is due, if it is still not returned, a bill notification is sent to the customer requesting that the item be returned or the cost of the item be paid. D.LOST MATERIALS i.A lost item is library material that is not returned to the Library. Items not returned within thirty (30) days of the due date are considered lost. Items reported lost, misplaced, or missing by a customer are also considered lost. It is the responsibility of customers to return materials or be subject to a replacement fee for the item. If a customer locates an item within thirty (30) days of payment, the item, returned with a receipt, can receive a refund at the Library which initially accepted payment, in the original payment form. E.DAMAGED MATERIALS i.A damaged item is an item that is not returned in the condition in which it was borrowed. Damage includes, but is not limited to wet, stained, scratched, chipped, sticky, sandy, chewed, odiferous, missing pages, written in, or missing pieces. It is the responsibility of the customer to return items in the same condition as when the item was borrowed or be subject to a replacement fee for the item. It is the responsibility of the customer to report any existing damage at the time an item is checked out. F.CLAIMS RETURNED MATERIALS Resolution No. 2024-039 Page 7 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 i.A Claims Returned item is a library material that was borrowed, which the customer then claims the item was returned but the library’s inventory system does not identify it as returned. If a library customer is notified that they have not returned an item and the customer claims they have returned it, library staff will check the shelf for the item and if it is not located, may set the item to Claims Returned. A customer is only allowed to have five items with a Claims Returned/Claims Never Had status. Additional items will be marked as Lost and patrons will be responsible for the replacement. G.CLAIMS NEVER HAD MATERIALS i.A Claims Never Had item is a library material that appears on a customer’s library account, but that they claim was never borrowed. If a library customer is notified that they have not returned an item and they claim they never borrowed the item, library staff may set the item to Claims Returned. The item will remain on the customer’s account with a Claims Returned status until the item is found. A customer is only allowed to have five items with a Claims Returned/Claims Never Had status. Additional items will be marked as Lost and patrons will be responsible for the replacement. This policy will also apply for items checked out, but the customer reports the case was empty. H.REFUNDS i.Refunds will be issued for paid lost items within 30 days. After 30 days, refunds cannot be processed. The item returned must be in good condition: no water damage, torn pages, or cover, or handwriting on pages. Resolution No. 2024-039 Page 8 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject Code of Conduct Policy Policy No. LIBR-003 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines the code of conduct policy for the Palm Desert Library. II.SCOPE A.The Palm Desert Library is open to the general public. This policy ensures that everyone has the right to use Library services and resources provided their behavior does not unreasonably interfere with the rights of others to do the same. This policy requires the following specific behaviors be observed in the Library: B.GENERAL BEHAVIOR i.Behavior must not disrupt other people’s use of the Library. ii.Library customers must be considerate of others in the Library and treat other customers, staff, and volunteers with courtesy and respect. Honor other customers’ privacy and keep all conversations at a reasonable noise level. Loud, abusive, or threatening language will not be tolerated. iii.Any action recognized as illegal is prohibited in the Library, including possession or use of firearms, weapons, and illegal or controlled substances. iv.Electronic devices, including cell phones, must be set to mute or vibrate in the Library. Volume from devices must be inaudible to others. Phone and video conversations must be taken outside of the Library buildings. v.Food and beverages may only be consumed in designated areas. All beverages must have a lid in the Library. vi.If a person creates or emanates a detectable odor, including that of controlled substances, that disturbs other Library customers or staff, they will be asked to leave until the situation is corrected. vii.Bicycles are not permitted in Library buildings. Skates, skateboards, collapsible scooters, wheelies, hoverboards, and other such items may not be used in Library entryways or walkways and must be kept out of passageways. viii.Shopping carts or other wheeled conveyances, except medically required equipment or strollers and wheelchairs carrying people, are not allowed in the Library. Resolution No. 2024-039 Page 9 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 ix.Smoking, vaping, or use of tobacco products is not allowed in the Library or within 20 feet of entryways. Smoking includes holding, carrying, burning, emitting, inhaling, or exhaling the fumes or vapor of a lighted or activated pipe, cigar, cigarette, or any electronic smoking device. x.The consumption or possession of alcohol is prohibited on the premises except for special events whose organizers have obtained appropriate approvals. xi.Customers are not permitted to enter the Library with more than two backpacks, suitcases, or other large parcels or any combination of these, and these items may not be left unattended. The Library is not responsible for unattended items in the Library. xii.Animals other than service animals are not allowed in the Library. “Service animal” means a dog that has been individually trained to do work or perform tasks for an individual with a disability, as defined under the Americans with Disabilities Act. xiii.Library restrooms may not be used for bathing, grooming, or washing clothing. xiv.Customers must be fully clothed in the Library. Upper and lower body must be appropriately covered, and footwear must be worn at all times. xv.Sleeping is allowed in the Library. xvi.Customers cannot solicit, panhandle, sell products, or conduct business, including tutoring for a fee, in the Library. xvii.The Children’s and Teen areas of the Library are specifically designed to meet the needs of young Library customers. Priority for use of the Children’s and Teen areas will go to children, teens, and their accompanying adults, and by adults who have been given permission by Library staff. Adults that are not accompanying minors and adults that have not been given permission by Library staff will be asked to relocate to another section of the Library. xviii. Using Library materials, equipment, furniture, fixtures, or building in a manner inconsistent with customary use or in a destructive, abusive, or potentially damaging manner is not permitted. III.RULES FOR SUPERVISION OF MINORS A.Parents, legal guardians, caregivers, and teachers are responsible for the behavior of children under their supervision. Children under the age of 11 must be accompanied by a parent or responsible caregiver 13 years old or older. A responsible adult must directly accompany babies, toddlers, and preschool children at all times. The Library is a public building; Library staff and volunteers cannot assume responsibility for children at any time. If a child is left unattended, staff will attempt to find the parent/caregiver within the Library. If staff is unable to locate a responsible party, the child will be considered abandoned, and law enforcement personnel will be notified. If an unattended child is in the Library 15 minutes prior to closing time, law enforcement personnel will be notified and asked to pick up the child. Library staff are not permitted to provide transportation for the child. Resolution No. 2024-039 Page 10 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject Collection Development Policy Policy No. LIBR-004 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines the collection development for the Palm Desert Library. II.SCOPE A.The Materials Selection Policy provides a general guide to the selection and maintenance of material collections offered by the Library and emphasizes the Library’s commitment to the needs of the community it serves, intellectual freedom, and unrestricted access to information per American Library Association Guidelines and the Freedom to Read Statement. B.The Palm Desert Library collection is: i.Available 7 days a week and online 24 hours a day ii.Available in variety of formats including those for the vision impaired iii.Diverse and inclusive iv.Well organized and in good condition v.Current and relevant vi.Responsive to new trends, issues, and interests vii.Built by the dedicated work of professional staff viii.Shaped by the input of our community and representative of its needs ix.Guided by the Library’s Mission Statement as well as the city’s Mission and Core Values. x.Thought provoking xi.Comprised of works of lasting value III.GENERAL POLICIES A.Criteria for Selection of Materials While much professional effort has gone into the selection of materials, the Palm Desert Library recognizes that members of our community may find issue with one or more items. In line with our collection policy, we aim to be inclusive and provide a diverse collection of materials to meet the varied needs of those in our community. The Library, by selecting individual materials, does not promote, support or endorse any particular viewpoint, but rather aims to support the Freedom to Read statement of the American Library Association (below). B.The following general criteria are used to evaluate the appropriateness of materials added to the Library collection: i.Accuracy of information Resolution No. 2024-039 Page 11 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 ii.Merit, awards, or critical acclaim iii.Existence of authoritative, published reviews iv.Timeliness or permanent value v.Popular interest or demand vi.Extent to which the subject matter is already represented in the Library collection vii.Readability or literary style viii.Social significance ix.Reputation of the author or publisher x.Space limitations xi.Cost xii.Physical durability, attractiveness and other format characteristics C.Local author materials will be accepted for review, to be added to the Library collection, if they meet many of the above criteria. The addition of local author materials will be dependent upon the approval of professional Library staff D.Responsibility for Collection Decisions Responsibility for the selection of Library materials rests with the Library Director. The Library Director will delegate selection responsibilities to Library staff as necessary. E.Library users are welcomed and encouraged to suggest items for addition to the Library collection. Customers can fill out a Suggest-A-Purchase Form at the library, as well as on the library’s website. If access to the website is not available, a request can be sent via email to libraryinfo@palmdesert.gov. After the request is made, Library staff will evaluate the request based on the general selection criteria outlined in this document. For users to receive notification that one or more of their requests were selected for the collection, valid email contact information must be provided. Library users may also check the online catalog or contact staff to see if a requested item was purchased. IV.ACCESS TO LIBRARY MATERIALS A.Materials held at the Palm Desert Library will be available to all members of the public, unless a parent a guardian requests limits on a minor’s account. V.STATEMENT OF MATERIALS CONSIDERATION A.The following process will be employed when requests for reconsideration are submitted. i.The Palm Desert Library (PDL) responds to requests for reconsideration of Library materials in writing. ii.Requestors must have read, listened, or viewed the entire work to have their request considered. iii.Requestors must be a resident of Palm Desert and hold a valid Palm Desert Library card. iv.PDL’s Challenged Materials Committee reviews these requests. v.The Committee, consisting of PDL librarians and headed by the Library Director, reviews the item considering the customer’s request, the PDL selection policy and professional reviews of the title within 30 days. vi.The Committee’s decision will be communicated in writing to the requesting party via a letter sent by the Library Director. vii.Each time there is a request to reconsider an item from the Library collection, the Library Director or someone acting on their behalf will Resolution No. 2024-039 Page 12 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 report this request to the American Library Association Office of Intellectual Freedom. The Office of Intellectual Freedom will then note the occurrence and document it despite the decision of the review committee. B. VI.DESELECTION AND REFRESHING OF LIBRARY MATERIALS The Library utilizes a specific deselection and refreshment schedule in order to best remove outdated, worn, inaccurate and incomplete materials. The deselection schedule allows for Library staff to remove items that meet any of the below deselection criteria, evaluate the need for replacements and updating, and select materials needed to refresh the collection. The deselection schedule is meant to encourage deselection and refreshing on an ongoing basis. Library staff will also deselect as needed in other areas of the Library. Whenever possible, deselected materials will be offered to a local organization. To be considered as an entity to receive deselected materials, please submit a request in writing to libraryinfo@palmdesert.gov. A.Criteria for deselection of Library materials includes, but is not limited to: i.Usage or circulation ii.Physical condition iii.Duplication in Library collection iv.Edition or accuracy of information v.Completeness vi.Space B.Magazine and Newspaper Deselection Magazines will be deselected when they are 12 months past delivery date for monthly magazines, and 6 months for weekly magazines, as space permits. Magazines are recycled or repurposed for Library craft projects as appropriate. C.Newspapers will be removed from the collection when they are 8 days past delivery date. Library staff will recycle newspaper materials. D.Donating Gift Materials i.All donated/gift materials will be received by library Book Sale volunteers. The Book Sale volunteers may at any time suspend the collection of gift materials due to space, deny the acceptance of materials due to condition, or transfer donated/gift materia ls. The Freedom to Read Statement See: American Library Association, Freedom to Read Statement https://www.ala.org/advocacy/intfreedom/freedomreadstatement Resolution No. 2024-039 Page 13 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject Community Room Policy Policy No. LIBR-005 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines the community room policy for the Palm Desert Library. II.SCOPE A.The Palm Desert Library welcomes the public use of its facilities and meeting rooms in keeping with the Library's mission to “nurture community well-being through social, cultural and learning experiences.” The Library permits the public to use its facilities and meeting rooms when such use does not interfere with Library-sponsored programs and services. B.The Library allows outside organizations and groups to use its facilities and meeting rooms when they are not needed for administrative use or for activities or programs sponsored in whole or in part by the Library. The Library reserves the right to deny applications for use based on the availability of space and staff, frequency of use, or as otherwise outlined in guidelines available on the Library's public website. III.GENERAL POLICIES A.Permission to use the Community Room does not imply that the Library Board of Trustees, the Library staff or the City of Palm Desert supports the opinions and/or views of the users. B.Reservations for non-Library events held in the Community Room must be open public forums of a civic, cultural, educational or intellectual nature. No private events of a purely social nature (receptions, parties, showers, etc.) are allowed. C.Organizations using the Community Room must have a non-commercial purpose and may be required to provide evidence of their official non -profit status. No admission fees can be charged. Events must not be commercial in nature, including transacting business or soliciting customers or clients. D.The Library Code of Conduct governs behavior in the Community Room. Users must comply with room capacity. Users not in compliance with Library policies will be asked to leave and may be denied future use of the space. The Library will not be responsible for theft or damage of equipment or material supplied by users. This includes personal items. E.Smoking and alcoholic beverages are not permitted anywhere in the library. F.Amplified music is not permitted. G.Customers may not attach or adhere anything to the community room walls. Resolution No. 2024-039 Page 14 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 H.Booking requests must be made by an adult who is 18 years or older and has a Palm Desert Library card in good standing. Adults must ensure supervision is provided. The contact person listed on the booking request must be present and assumes full responsibility for damage to Library property in their custody. I.The Library’s contact information cannot be used as an official address for any organization using the community room. J.The Community Room may be used only during regularly scheduled hours of Library service. The booking must include the time required to set up and return the room to proper order. The furniture must be returned to its original arrangement and all participants must be out of the room by the scheduled ending time. K.Community Room booking requests will be considered in a "first come, first served" manner up to 60 days in advance when such uses do not conflict with regular City Library programs. A maximum of three (3) events can be scheduled to occur from the current date 60 days forward. L.Use of the Community Room on a standing or continuing basis is not allowed. Community Room booking requests require approval by staff – requests are typically reviewed within 2 business days. Cancellations should be made promptly so other meetings may be scheduled. M.Users are to check in at the service desk for access to the Community Room. Resolution No. 2024-039 Page 15 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 C:\Users\Lhancock\Desktop\Computer Use Policy (T).Docx CITY OF PALM DESERT Subject Computer Use, Booking & Printing Policy Policy No. LIBR-006 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines computer use, booking, and printing policies for the Palm Desert Library. II.GENERAL POLICIES A.Palm Desert Library (PDL) offers computers equipped with basic productivity software, internet access, and special access to learning resources and databases. The library offers printers, copiers, and scanners for public use. B.Palm Desert residents are required to obtain a PDL library card to use public computers. Individuals must use their own library card number only to log on. C.Out-of-State visitors are eligible for a library card. D.Customers may use up to the maximum of 120 minutes per day on the public computers. E.Public computers will automatically log off 10 minutes before closing. F.PDL cannot guarantee the performance or reliability of the public computers or the software on them. All copyright laws apply when using public computers and the Internet in the library. G.Printing i.PDL customers are given $1.00 in free printing each week. This allowance does not cumulate or roll over. ii.Customers using the pay-to-print kiosk may also pay for copying and printing above the $1.00 in free prints. iii.Public computer printing is directed to a network printer. Customers may claim their print jobs using their library account number and PIN at a Print Release station. iv.Customers using personal devices are invited to save their work to the Cloud (Google Drive, OneDrive, etc.) or to a storage device, and then print wirelessly using a Print Release Station. v.Staff will not change paper for custom printing projects for patrons. Staff will assist patrons in finding commercial printing businesses that provide these services. Resolution No. 2024-039 Page 16 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject Filming and Photography Policy Policy No. LIBR-007 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines filming and photography policy for the Palm Desert Library. II.GENERAL POLICIES A.The Palm Desert Library allows visitors and patrons to engage in casual filming and photography while present in Library facilities and grounds. Library facilities and grounds are public spaces, and the Library cannot prevent and is not responsible for incidental filming or photography of Library visitors or patrons as there is no expectation of privacy. B.Programs, classes or events sponsored by the Palm Desert Library may be photographed or video-recorded by the Library’s staff or its representatives. Attendance at an event constitutes the consent of all attendees, and the consent of the parents or legal guardians of any minor children in attendance, to the future broadcast, publication, or other use of photographs or videos. C.The Library may utilize photos and videos from programs and events at Library on its website and in Library publications. To ensure the privacy of all individuals, including children, images will not be identified using full names or personal identifying information without written approval from the photographed subject, parent or legal guardian. D.Professional or unauthorized photography or filming of the library facility, staff or patrons without expressed permission of Library management is prohibited. Equipment that is disruptive to library operations, such as lighting or tripods, is not permitted. E.Photography of any patron without their expressed permission/consent, or the permission of their legal parent/guardian (minors) is prohibited. Amateur photography designed to record a visit or make use of the library setting as a backdrop is generally permitted, provided that such activity avoids capturing identifiable likenesses of individuals without their permission and does not cause a nuisance to other patrons. F.Any person filming or photographing on library premises is solely responsible for gaining all necessary releases and permissions from people who are filmed or photographed. Library staff may terminate any photography or film session that appears to compromise public safety and security. Resolution No. 2024-039 Page 17 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 III.TRANSACTIONAL PROCEDURES A.Consent to Interview, Photograph, and/or Video Name: _______________________________________________________________ __ Address: _____________________________________________________________ __ City:__________________________________________________________________ _ Hereby authorizes interviews with and/or photographs made, or video taken of: ______________________________________________________________________ __ (name of person or indicate SELF) By____________________________________________________________________ __ (name of news organization, reporter, or photographer) And hereby releases the City of Palm Desert from any and all responsibility attached hereto. Date: ___________________________________ Signature:_____________________________________________________________ ___ Relationship:__________________________________________________________ ___ (relationship to person interviewed, photographed or videotaped, if other than self) Witness_______________________________________________________________ __ Resolution No. 2024-039 Page 18 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject InterLibrary Loan Policy Policy No. LIBR-008 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines the interlibrary loan policy for the Palm Desert Library. II.SCOPE A.Interlibrary Loan is a reciprocal borrowing service among libraries in North America, and it is at the discretion of the owning library whether to lend the item. By participating in a network of cooperating libraries, the Palm Desert Library strives to support the educational, informational, and recreational needs of our patrons, fostering a culture of learning and ensuring equitable access to diverse resources. This policy outlines the procedures and guidelines for requesting and borrowing materials through interlibrary loan, ensuring an efficient, fair, and user-friendly experience for all patrons. III. POLICY A.Patrons are responsible for the cost of any damaged or lost ILL items per the lending library’s policy. B.A Palm Desert Library card is required to submit a request. Be sure your card is active and in good standing with no outstanding fees. C.Interlibrary Loan requests are limited to books or scanned pages or images of magazine/journal articles or microfilm. Libraries generally do not lend audiovisual, popular materials or unique items through Interlibrary Loan. ILL requests can be submitted in person at the Palm Desert Library. When requesting the title, author, publisher, and the ISBN of the book are recommended. The journal title, article title, volume number, and the year of publication are required for article requests. D.ILL Request Form can be found here. Resolution No. 2024-039 Page 19 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject Mobile Library Policy Policy No. LIBR-009 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines the mobile library policy for the Palm Desert Library. II.SCOPE A.The Palm Desert Library (PDL) will utilize a mobile library to increase access to library materials and amplify library services. The following is meant to provide staff with guidance on mobile vehicle operations and procedures III.GENERAL POLICIES A.Bookings i.Priority for bookmobile usage will go to PDL staff. ii.PDL Staff will evaluate community-initiated requests for the vehicle on a first-come, first-served basis. Requests should be directed to the Library Manager for Community Partnership & Engagement or the Library Manager for Education and Learning. iii.PDL staff will have full discretion on outreach vehicle usage depending on community needs, staff capacity, and alignment with library strategic priorities. iv.Examples of community-initiated requests can come from the city, schools, or non-profit community-based organizations, just to name a few. B.Golf Carts and Electric Vehicles i.Electric vehicles that have a license plate are legal to operate only on streets that have a speed limit of 35 mph or less. Electric vehicles that do not have a license plate (i.e., golf carts) may be operated on designated streets, golf cart lanes or shared sidewalks. A map of designated routes is available from the Public Works or Code Compliance counters. All policies related to vehicle operation apply to the operation of golf carts and electric vehicles as well. Resolution No. 2024-039 Page 20 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject Privacy and Confidentiality Policy Policy No. LIBR-010 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines the privacy and confidentiality policy for the Palm Desert Library. II.SCOPE A.The privacy and confidentiality policy at the Palm Desert Library is to safeguard the personal information and reading habits of our patrons, ensuring their privacy and promoting trust within our community. This policy is rooted in the fundamental principles of intellectual freedom and the right to privacy, recognizing that patron confidentiality is essential for free inquiry and access to information. The Palm Desert Library is committed to protecting the privacy of all library users and upholding confidentiality in all interactions, transactions, and records. This policy outlines the measures and practices we adopt to secure patron data, comply with applicable laws, and respond to privacy concerns, fostering a safe and respectful environment for all individuals seeking knowledge and information. III.GENERAL POLICIES A.At the state level, Section 6267 of the California Government Code provides as follows: i.All registration and circulation records of any library which is in whole or in part supported by public funds shall remain confidential and shall not be disclosed to any person, local agency, or state agency except as follows: 1.By a person acting within the scope of his or her duties within the administration of the library . 2.By a person authorized, in writing, by the individual to whom the records pertain, to inspect the records . 3.By order of the appropriate superior court. 4.The privacy and confidentiality policies of the Palm Desert Library shall comply with the applicable federal, state and local laws. Records will be made available in the event that a duly authorized request is received from a law enforcement agency. 5.For public records requests, see the City of Palm Desert’s Records Request Portal. Resolution No. 2024-039 Page 21 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject Public Distribution of Materials Policy Policy No. LIBR-011 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines the distribution of public materials policy for the Palm Desert Library. II.SCOPE A.The Palm Desert Library's display policy is to educate and inform the public about library services and community activities through controlled display spaces. It ensures that materials displayed are from educational, cultural, intellectual, or charitable organizations while excluding commercial, political, and private promotions. The policy maintains the library’s neutrality and operational control by outlining clear guidelines for the content, duration, and presentation of displayed materials. III.GENERAL POLICIES A.The Palm Desert Library may provide physical display space to educate and inform the public about library services and to promote other community services and activities. The term “display” is used collectively to include handouts, flyers, posters, and exhibit items. The Palm Desert Library does not advocate or endorse the viewpoints of exhibits or exhibitors using public forum locations. B.The library’s public information areas are open to organizations engaged in educational, cultural, intellectual, or charitable activities. This defined limitation allows civic, service, religious or community groups to use these areas to place materials that serve intellectual and cultural purposes and excludes all materials that solicit contributions or seek to sell goods and services. No political candidate or proposition materials, commercial promotions, or private events, such as yard sales, and “services provided,” are eligible for display. C.The materials in the public information areas are provided by groups within the community served by the library. Materials should be of a reasonable size for the display space available. The library reserves the right to refuse display materials that are awkward to display or take up disproportionate space. Staff routinely remove outdated materials. D.The library retains the option to prioritize use of public information areas to strictly “library-related” activities. Resolution No. 2024-039 Page 22 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 E.Just as libraries do not endorse the viewpoints of those whose works are represented in their collections and public meeting room reservations, the library also does not endorse the beliefs or viewpoints on topics which may be the subject of information distributed through public information areas. 1.Handouts, flyers, and posters are displayed no more than one month prior to the event and will be placed in the appropriate public forum location by library staff. 2.All items must identify the group or person responsible for distribution and provide a contact address or telephone number. 3.Posters, flyers, and pamphlets may be discarded by the library staff after 30 days.  The library will relocate, rearrange, and remove materials as it chooses. 4.The library does not store materials.  Any items brought early must be redelivered within the display period. 5.Active distribution, in which a person on site hands out materials, canvasses, solicits or petitions, is not allowed in the library. 6.Items to be posted/distributed must not be in violation of any federal, state or local laws. Resolution No. 2024-039 Page 23 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject Study Room Policy Policy No. LIBR-012 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines the study room policy for the Palm Desert Library. II.SCOPE A.The Palm Desert Library welcomes the public use of its facilities and study rooms in keeping with the Library's mission to “nurture community well-being through social, cultural and learning experiences.” The Library permits the public to use its facilities and study rooms when such use does not interfere with Library-sponsored programs and services. III.GENERAL POLICIES A.Library study rooms may not be used for solicitation and or sales of any nature. B.Two study rooms are available for quiet study at the Palm Desert Library. The study rooms can accommodate one to eight people. C.There is no fee to use study rooms. D.A study room may be used by any person 13 years or older who owns and presents a valid library card in good standing. E.Rooms are available on an in person first-come, first-served basis. F.Study Rooms may be used for a two-hour period. Extensions may be provided, depending on availability. G.The individual who reserves the room is responsible for ensuring that the room is left in clean condition with no damage to the room or furnishings. H.The City is not responsible for any property left unattended in group study rooms. I.The Library Code of Conduct applies to the study rooms. Failure to comply with the Library’s policies may result in the loss of study room privileges. Resolution No. 2024-039 Page 24 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4 CITY OF PALM DESERT Subject Video Surveillance Policy Policy No. LIBR-013 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I.PURPOSE A.This policy outlines the video surveillance policy for the Palm Desert Library. II.GENERAL POLICIES A.Refer to:City of Palm Desert – Policies – Administrative Procedures – Video Surveillance on City Property and Procedure – Policy No. PBWK -001 Resolution No. 2024-039 Page 25 DocuSign Envelope ID: 03CDF519-0469-48A2-8104-FBDDBE6C7FD4