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Home My WebLink AboutMiles Avenue Crossing at Whitewater Channel • THE CITY OF c)i IJlI/ _1 � 44-950 Eldorado Drive • Indian Wells, CA 92210-7497 Tel: 760/346-2489 • Fax: 760/346-0407 „\ TFLLS http://www.ci.indian-wells.ca.us rr'� % . f " CALIFORNIA { ._" �__ ..... September 22, 1997 • Ramon A. Diaz, City Manager City of Palm Desert RECEIVED 73-510 Fred Waring Dr. Palm Desert, CA 92260 SEP 2 5 1997 PALM DESERT CITY HALL Re: Funding participation for Miles Avenue Crossing at Whitewater CITY MANAGER Channel • Dear Mr., Iaz:We s On September 18, the Indian Wells City Council committed $10,000 to fund our share of a two-lane crossing at Miles Avenue through the Whitewater Channel. The City Council also requested funding participation from Coachella Valley Association of Governments (CVAG), Riverside County, and the Cities of La Quinta, Palm Desert and Indio. When we have your City's funding commitment for this project, our staff will develop a cost sharing Memorandum of Understanding. I have enclosed a copy of the staff report that details a cost estimate, schedule, and cost sharing ratios. If you have questions, please contact me or our Assistant Public Works Director, Tim Wassil at (760) 346-2489. Since ly, i George J. Watts City Manager c: City Council CITY COUNCIL ACTION: APPROVED DENIED City Engineer RECEIVED OTHER IEETI DATE . — A< gt c 10ES: ' :BSENT• •— BSTAIN: a i vERIFIED BY:S. . . )ri l na3 on File wi h City Clerk' s Off' F:\TIM\LET\FUND.DOC 9 A . toga , ..top September 18, 1997 TO: City Council FROM: William G. Hughes, City Engineer /( SUBJECT: Request for Reconsideration of City Council's Decision of August 7, 1997 to Deny City Participation in the Replacement of Miles Avenue Channel Crossing On August 7, the City Council decided not to proceed with replacing the Miles Avenue Crossing. Council member Percy Byrd has requested that consideration of the Miles Avenue Channel Crossing be reagendized. Since August 7, Riverside County submitted their new project estimate of $593,720 for a two lane crossing. The estimate now includes guard rails, environmental costs, and County overhead. The County will absorb their overhead cost of $79,913, revising the actual cost to $513,807 for two lanes. Four lanes would be $843,720. If authorization is provided to the County, they indicated a commitment to begin construction in April, 1998. The construction will take approximately one and half months. If the crossing washes out again, the City or County must apply for a Highway Bridge Rehabilitation and Replacement (HBRR) grant. To be considered for a bridge, an in-depth environmental study would be needed meeting the requirements of the National Environmental Protection Act. The process of design, environmental review, and grant processing will take two to three years, and there is no guarantee the HBRR program will be available at that time, or that our crossing would be competitive for the funds. 9 A . 0 September 18, 1997 Page 2 259 Based on the proposed cost sharing plan, the project funding would be as follows: 2 LANE PROJECT 4 LANE PROJECT $593,720 $843,720 SOURCE OF FUNDS County Overhead Absorption 79,913 79,913 Federal Emergency Relief Funds (ERF) (88.53% of eligible costs) 411 ,780 411 ,780 (The County will apply for the increase above $315,000) Local (11 .47% of ERF eligible costs) 53,428 53,428 Guard Rail 45,000 45,000 Additional 2 lanes NA 250,000 Local Total 98,428 348,428 Local Distribution CVAG (50%) 49,214 174,214 Riverside County (10%) 9,843 34,849 Indian Wells (10%) 9,843 34,849 La Quinta (10%) 9,843 34,849 Indio (10%) 9,843 34,849 Palm Desert (10%) 9,843 34,849 If staff is directed to proceed, the following steps are necessary: 1 . Notify and authorize the County to prepare plans, coordinate with Caltrans and construct the crossing. 2. Commit $10,000 to fund the City of Indian Wells' share of two lanes or $35,000 for four lanes. 3. Request funding participation from Coachella Valley Association of Governments (CVAG), Riverside County, and the Cities of La Quinta, Palm Desert and Indio. 4. Develop a Memorandum of Understanding (MOU) for cost sharing. F:\COMMON\SMILEST3.DOC 9 A . September 18, 1997 Page 3 2 � sc 5. Meet with representatives of all agencies involved to coordinate approval of the MOU. 6. Process the environmental review with County staff. 7. Monitor the project and ensure the new crossing receives a Federal Bridge designation and number. "'fd City a Attachments: August 7 Staff Report Riverside County Project Cost Estimate F:\COMMON\SMILEST3.DOC V. County of Riverside Project Estimate for Replacing the Two Lane Miles Avenue Crossing Eligible Emergency Emergency Relief Other Non- Total Local Relief Expenses Reimbursable Local Match Reimbursable Non reimbursable Item Cost Estimate 88.53% 11.47% Costs Costs Mobilization $8,000 $6,464 $5,723 $741 $2,277 Clearing and Grubbing 20,000 15,322 13,565 1,757 6,435 Grading & Basing 31,532 26,393 23,366 3,027 8,166 Paving 13,468 12,514 11,079 1,435 2,389 Install 6-96" CMP 198,800 189,623 167,873 21,750 30,927 Unclassified Fill 150,000 122,468 108,421 14,047 41,579 Chip Seal & Striping 3,000 2,266 2,006 260 994 Remove Barricade 3,000 Guard Rails 45,000 45,000 45,000 Construction Subtotal 472,800 Contingency 15% 70,920 44,886 39,738 5,148 31,182 Environmental Study 50,000 45,871 40,610 5,261 9,390 Total Cost 593,720 178,341 Less County Overhead -79,913 -79,913 Total Cost, Less OH $513,807 $465,807 $412,379 $53,428 $45,000 $98,428 * ' This is the amount to be distributed to the local agencies - CA.') 9)