HomeMy WebLinkAboutC37960A CA1 Sillman Wright Architects - Design of Chamber Interior Imprvmnts 765-20CONTRACT NO. C37960A
STAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: February 13, 2020
PREPARED BY: Emily Roethler, Project Manager
REQUEST: Approve Contract Amendment No. 1 for Contract No. C37960A with
Sillman Wright Architects in the amount of $22,230 for the design of
the Council Chamber Interior Improvements. (Project No. 765-20).
Recommendation
By Minute Motion:
1. Appropriate $22,230 from the Unobligated General Fund to the Building
Maintenance Capital Improvements Project Fund; and
2. Approve Contract Amendment No. 1 for Contract No. C37960A with Sillman
Wright Architects in the amount of $22,230 for the design of the Council
Chamber Interior Improvements; and
3. Authorize the Mayor to execute the Contract Amendment.
If the above actions are approved, funds will be available in the Project Account No.
4504161-4400100.
Strateqic Plan
This action has no impact on achieving the goals set forth in the Strategic Plan.
Background Analvsis
In April 2019, City Council appropriated funds and awarded the design contract to Sillman
Wright Architects in the amount of $90,000 for the design of the Council Chamber Interior
Improvements. The original funding for design included the following improvements:
remove and replace carpet, remove and replace public seating, and address all ADA
deficiencies within the Council Chamber, excluding the restrooms.
As the design of the Council Chamber interior progressed, there was an increased
awareness of several additional needs, including the renovation of the men's and
women's restrooms, as well as improvements to the Council Chamber Conference Room,
employee restroom and the employee medical room. As these areas were not included
in the original scope of work for Sillman Wright Architects, Staff is requesting the Contract
Amendment to be approved in order to keep the project on schedule with these added
improvements.
February 13, 2020 - Staff Report
Appropriate Funds and Approve Contract Amendment No. 1 (Project No. 765-20)
Page 2 of 2
The Design and Development phase for this project is anticipated to be completed March
2020, pending the approval of Contract Amendment No. 1. Construction is anticipated to
begin July 2020 with a completion date of September 2020.
Fiscal Analvsis
Beyond the cost of Contract Amendment No. 1, there is no additional fiscal impact.
LEGAL REVIEW
Approved as to Form
N/A
Robert W. Hargreaves
City Attorney
FINANCIAL
DEPT-REVIEW REVIEW
Tom Garcia, P.E. ( Jan t M. Moore
Director of Public Works erector of Finance
City Manager, Lauri Aylaian:
CONSULTANT: Sillman Wright Architects
7515 Metropolitan Drive, Suite 400
San Diego, CA 92108
ATTACHMENTS: Contract Amendment No. 01
CITY COUNCYL A CTION
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Original on File with City Clerk's Office
CONTRACT NO. C37960A
FIRST AMENDMENT TO CONTRACT NO. C37960A
WHEREAS, the City of Palm Desert ("City") and Sillman Wright Architects, a
Corporation. ("Consultant"), entered into an agreement (Contract No. C37960A), dated April
11, 2019, for Professional Consultant Services ("Agreement'). The parties wish to amend the
Agreement effective February 13, 2020.
NOW, THEREFORE, the parties agree as follows:
A. The Amount of the contract will increase by the sum of Twenty -Two Thousand, Two
Hundred Thirty and 00/100 Dollars ($22,230.00), for a total contract price of One
Hundred Twelve Thousand, Two Hundred Thirty and 00/100 Dollars ($112,230.00).
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
the day of , 2020.
CITY OF PALM DESERT Sillman Wright Architects, a Corporation.
A Municipal Corporation Consultant
Lauri Aylaian, City Manager
City of Palm Desert
Attest:
Rachelle D. Klassen, City Clerk
CITY OF PALM DESERT, CALIFORNIA
Approved as to Form:
Robert W. Hargreaves, Esq.
City Attorney
Approved as to Content:
Tom Garcia, P.E.
Director of Public Works
CONTRACT NO. C37960A
CONSULTANT NOTARY ACKNOWLEDGMENT
A Notary Public or other officer completing this certificate verifies only the identity of
the individual who signed the document, to which this certificate is attached, and not
the truthfulness, accuracy, or validity of that document.
State of California )
) SS
County of Riverside )
On , 20 , before me, , a Notary
Public, personally appeared , who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)