The URL can be used to link to this page

Home My WebLink About2024-05-08 HC Regular Meeting Minutes 1 HOUSING COMMISSION CITY OF PALM DESERT REGULAR MEETING MINUTES May 8, 2024, 3:30 p.m. Present: Commissioner Olivia Docken, Commissioner Dominic Moore, Commissioner Melody Morrison, Vice Chair Franchon-Marie Siddiq, Chair Kathleen Bauer Absent: Commissioner Jann Buller Staff Present: Housing Manager Jessica Gonzales, Management Analyst Celina Cabrera, Senior Administrative Assistant Damian Olivares, Community Services Manager Shawn Muir, Recording Secretary Michelle Nance Liaison(s) Present: Councilmember Kathleen Kelly 1. CALL TO ORDER A Regular Meeting of the Housing Commission was called to order by Chair Bauer on May 8, 2024, at 3:37 p.m. in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL 3. NON-AGENDA PUBLIC COMMENTS 4. CONSENT CALENDAR Motion by: Chair Bauer Seconded by: Commissioner Docken To approve the consent calendar, with items 4.b and 4.c pulled for separate discussion. Motion Carried (6 to 0) 4.a APPROVAL OF MINUTES Motion by: Chair Bauer Seconded by: Commissioner Docken Approve the Minutes of April 10, 2024. Motion Carried (4 to 0) DocuSign Envelope ID: 0E6D2A63-0A3B-4907-8CF1-2D45768430E2 2 5. CONSENT ITEMS HELD OVER 5.a RESOLUTION TO ESTABLISH PALM DESERT HOUSING COMMISSION REGULAR MEETING DATES FOR FY 2024/2025 Management Analyst Cabrera presented a Staff Report and responded to Commissioner inquiries. Motion by: Commissioner Morrison Seconded by: Commissioner Docken Recommend that the Authority Board adopt a Housing Authority Resolution to establish Palm Desert Housing Commission regular meeting dates for FY 2024/2025. Motion Carried (5 to 0) 5.b AUTHORIZATION TO USE LOWE’S HOME CENTERS, INC., HOME DEPOT U.S.A, INC., HD SUPPLY FACILITIES MAINTENANCE, AND SHERWIN WILLIAMS FOR THE PURCHASE OF MATERIALS, SUPPLIES, PAINT, AND APPLIANCES FOR PALM DESERT HOUSING AUTHORITY PROPERTIES FOR FY 2024/2025 Management Analyst Cabrera presented a Staff Report and responded to Commissioner inquiries. Motion by: Commissioner Docken Seconded by: Chair Bauer Recommend the Palm Desert Housing Authority Board: 1. Authorize the use of Lowe’s Home Centers, Inc. for the reoccurring purchase of materials, supplies, and appliances by property management, pursuant to Section 3.30.160(E) of the Palm Desert Municipal Code for FY 2024/2025 in an amount not to exceed $230,000. 2. Authorize the use of Home Depot U.S.A., Inc. for the reoccurring purchase of materials and supplies, by property management, pursuant to Section 3.30.160(E) of the Palm Desert Municipal Code for FY 2024/2025 in an amount not to exceed $60,000. 3. Authorize the use of HD Supply Facilities Maintenance for the reoccurring purchase of materials and supplies by property management pursuant to Section 3.30.160(E) of the Palm Desert Municipal Code for FY 2024/2025 in an amount not to exceed $320,000. 4. Authorize the use of The Sherwin-Williams Company for the reoccurring purchase of paint and supplies by property management pursuant to Section 3.30.160(E) of the Palm Desert Municipal Code for FY 2024/2025 in an amount not to exceed 80,000. 5. Authorize the disposal and recycling of inefficient, damaged, obsolete, and non-functioning appliances as appropriate in accordance with EPA DocuSign Envelope ID: 0E6D2A63-0A3B-4907-8CF1-2D45768430E2 3 standards and declare as surplus at the time of removal from the properties. Motion Carried (5 to 0) 6. ACTION CALENDAR 6.a AWARD OF A CONTRACT FOR LANDSCAPE MAINTENANCE AREA NO. 3 TO EXCEL LANDSCAPE, INC., CORONA, CALIFORNIA, IN THE ANNUAL AMOUNT OF $418,680 PLUS REPAIR WORK AND SERVICES FOR AN ANNUAL AMOUNT NOT TO EXCEED $85,000 (PROJECT NO. MLS00010) Community Services Manager Muir presented the Staff Report and answered Commissioner inquiries. Manny Mendez of Liberty Landscape, Inc. spoke about the current contract held by Liberty Landscape. Motion by: Commissioner Docken Seconded by: Chair Bauer Recommend the Palm Desert Housing Authority Board: 1. Award a Contract for Landscape Maintenance Area No. 3 to Excel Landscape, Inc., of Corona, CA, in the annual amount of $418,680; 2. Authorize extra work and services in an annual amount not to exceed $85,000; 3. Authorize the Executive Director or designee to review and approve written contract amendment and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code; and, 4. Authorize the Executive Director to execute the said agreement. NOES (4): Commissioner Moore, Commissioner Morrison, Vice Chair Siddiq, and Chair Bauer Motion Fails (1 to 4) 6.b AUTHORIZATION TO USE AND APPROVAL TO ENTER INTO AN AGREEMENT WITH GARLAND/DBS, INC. FOR ROOF REPAIRS AND RELATED SERVICES AS PART OF THEIR “DRY ZONE” PROGRAM BASED ON THE NATIONAL COOPERATIVE AGREEMENT WITH OMNIA PARTNERS Management Analyst Cabrera presented Staff Report and answered Commissioner inquiries. Motion by: Commissioner Morrison Seconded by: Vice Chair Siddiq DocuSign Envelope ID: 0E6D2A63-0A3B-4907-8CF1-2D45768430E2 4 Recommend the Palm Desert Housing Authority Board: 1. Authorize the use Garland/DBS, Inc., an Omnia Partners, Inc. national cooperative contract holder, for roof repairs and related services as part of their “Dry Zone” program pursuant to Section 3.30.160(E) of the Palm Desert Municipal Code for FY 2024/2025 in an annual amount not to exceed $75,000 per fiscal year without written approval of the Palm Desert Housing Authority Board or Executive Director, as applicable. Each occurrence shall not exceed $3,500.00 per occurrence without written approval of the Authority’s Representative or his or her designee. 2. Enter into an agreement with Garland/DBS for a term of three (3) years under the Omnia Partners, Inc. national cooperative agreement R230401 with an option to renew the contract annually for no more than two (2) additional one-year terms. 3. Authorize the Executive Director, or his designee, to take any necessary actions to facilitate execution of agreement with Garland/DBS, Inc., and execute any documents necessary to effectuate the actions taken herewith. Motion Carried (5 to 0) 6.c AUTHORIZATION TO USE OF QUILL, LLC., AND NATIONAL SERVICES COMPANY DBA WAXIE SANITARY SUPPLY FOR THE PURCHASE OF OFFICE, JANITORIAL, AND SANITARY SUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY FOR FISCAL YEAR 2024/25 Management Analyst Cabrera presented Staff Report and answered Commissioner inquiries. Motion by: Chair Bauer Seconded by: Commissioner Morrison Recommend the Palm Desert Housing Authority Board: 1. Authorize the use of Quill, LLC, for the reoccurring purchase of office supplies for the management of the Housing Authority properties, by property management, pursuant to Section 3.30.160 (E) of the Palm Desert Municipal Code in an amount not to exceed $58,600 or Fiscal Year 2024/25. 2. Authorize the use of National Services Company dba Waxie Sanitary Supply for the reoccurring purchase of janitorial and sanitary supplies, by property management, for the Housing Authority properties pursuant to Section 3.30.160 (E) of the Palm Desert Municipal Code in an amount not to exceed $36,100 for Fiscal Year 2024/25. Motion Carried (5 to 0) DocuSign Envelope ID: 0E6D2A63-0A3B-4907-8CF1-2D45768430E2 5 7.INFORMATIONAL REPORTS & COMMENTS 7.a SUMMARY OF CITY COUNCIL AND HOUSING AUTHORITY ACTIONS None. 7.b FGA MONTHLY REPORTS None. 7.c HOUSING COMMISSIONERS None. 7.d CITY COUNCIL LIAISON Councilmember Kelly provided an update on Budget Study Sessions and expressed gratitude to Staff. 7.e CITY STAFF 7.e.1 HOME IMPROVEMENT PROGRAM ACTIVITY REPORT FOR MARCH 2024 Housing Manager Gonzales provided an update on the Home Improvement Program and encouraged Commissioners to visit the City's website for information regarding upcoming events. No formal action was taken on this item. Receive and file the Home Improvement Program Activity Report for March 2024. 7.f ATTENDANCE REPORT Report provided; no action taken on this item. 8.ADJOURNMENT The Housing Commission adjourned at 4:16 p.m. 9.PUBLIC NOTICES _________________________ Michelle Nance, Deputy Clerk Recording Secretary _________________________ Jessica Gonzales, Housing Manager Secretary DATE APPROVED BY HOUSING COMMISSION: 6/12/2024 DocuSign Envelope ID: 0E6D2A63-0A3B-4907-8CF1-2D45768430E2