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HomeMy WebLinkAboutPerf Eval CC Appointed Officials C I TY O F PALM DESERT REQUEST FOR C I TY COIJNC I L ACTION TO: City Manager, Members of the City Council FROM: Dave Millheim, Director of Human Resources DATE: January 4, 1993 SUBJECT: PERFORMANCE EVALUATIONS FOR APPOINTED OFFICIALS RECOMMENDATION By minute motion, authorize beginning the performance evaluation process for the City Attorney, City Clerk and City Manager. Select the date of for a closed session meeting of the City Council to discuss and prepare the formal group evaluation. BACKGROUND & DISCUSSION On October 22, 1992, the City Council in closed session approved a performance evaluation policy for council appointed officials . What follows is an outline of the steps the City Council are to take at this time based upon the approved policy: 1 . Appropriate forms are attached for each individual Councilmember to complete. This is to be done confidentially and privately. After each councilmember has completed their individual rating, each will meet individually with the respective person being evaluated. These meetings will be scheduled and completed within two weeks from receipt of the forms and prior to the executive session. Upon completion of these individual meetings, a copy of the individual evaluation completed by the Councilmember must be given to both the respective employee and the Mayor. This will insure that both the respective employee and the Mayor are fully prepared for discussions which may or may not take place at the group session. 2 . The City Council will set a date for an executive session at which the performance evaluation can be discussed with the full City Council . Staff is recommending that this will be a closed personnel session with the discussion facilitated by a hired consultant. Based upon all of the comments and discussion given, the Mayor will be responsible for creating the summary performance evaluation to be given to the employee and placed in their respective personnel file. As stated above, staff is recommending hiring a professional facilitator to assist the Mayor and City Council with this very important process . Professional references have been checked and sufficient funds are budgeted for this purpose. Staff is recommending that Susan Quinn from The Quinn Company be hired to facilitate the group meeting and to assist the Mayor in preparation of the final document. For the purposes of selecting a date for the group meeting, staff is recommending choosing from January 27, February 18, or February 19, 1993 . Respectfully submitted, Review and Concur, Dave Millheim Bruce Altman Director of Human Resources City Manager c:\projects\perfeval.sr2 CITY COUNCIL ACTION: APPROVED DENIED RECEIVED OTHER Approved with the closed session d to scheduled for February 18 , 1993 . MEETING DATE 11 P-1/ AYES: & d-Li i 0 ✓�r1.(i�;LUS ((_l(J,d)1 r:oEs: 1 l ' ABSENT: C ABSTAIN: Vle' I> VERIFIED BY: Original on Fil w ' h ity C erk' s Office INDIVIDUAL COUNCILMEMBER EVALUATION OF CITY CLERK NOTE: This form is to be completed by the individual Councilmember and then discussed in a private meeting with the City Clerk. After this meeting, the Councilmember may amend the form based upon the discussion. A copy of the final version ( if amended) will be provided, by the Councilmember, to both the City Clerk and the Mayor at least two days prior to the scheduled executive session. 1 . What specific recommendations do you have for the City Clerk to improve performance? 2 . What impressed you most about the City Clerk' s performance this year? 3 . What would you like to see differently regarding agenda preparation? 4 . List the specific things the City Clerk does which you would like to see discontinued? 5 . List the specific things the City Clerk does now that should be promoted? Councilmember signature Date INDIVIDUAL COUNCILMEMBER EVALUATION OF CITY ATTORNEY NOTE: This form is to be completed by the individual Councilmember and then discussed in a private meeting with the City Attorney. After this meeting, the Councilmember may amend the form based upon the discussion. A copy of the final version ( if amended) will be provided, by the Councilmember, to both the City Attorney and the Mayor at least two days prior to the scheduled executive session. 1 . What specific recommendations do you have for the City Attorney to improve performance? 2 . What impressed you most about the City Attorney' s performance this year? 3 . How do you feel about the quality of the legal advice received and the quality of the work provided? 4 . List the specific things the City Attorney does which you would like to see discontinued? 5 . List the specific things the City Attorney does now that should be promoted? Councilmember signature Date INDIVIDUAL COUNCILMEMBER EVALUATION OF CITY MANAGER NOTE: This form is to be completed by the individual Councilmember and then discussed in a private meeting with the City Manager. After this meeting, the Councilmember may amend the form based upon the discussion. A copy of the final version ( if amended) will be provided, by the Councilmember, to both the City Manager and the Mayor at least two days prior to the scheduled executive session. 1 . What specific recommendations do you have for the City Manager to improve performance? 2 . What impressed you most about the City Manager' s performance this year? 3 . What direction would you like to see the City take over the next year? 4 . List the specific things the City Manager does which you would like to see discontinued? 5 . List the specific things the City Manager does now that should be promoted? Councilmember signature Date