HomeMy WebLinkAboutEmployee Appreciation Picnic Oct. 26, 2001 ii
CITY OF PALM DESERT
HUMAN RESOURCES DEPARTMENT
STAFF REPORT
REQUEST: For approval of Employee Appreciation Picnic on October 26, 2001
DATE: September 27, 2001
CONTENTS: I. Staff Report
II. Draft Announcement Memo to All Employees
Recommendation:
By Minute Motion:
1)Approve the closure of City Hall at 2:00 p.m., on Friday, October 26, 2001, so City
employees can attend the Employee Appreciation Picnic at Desert Willows Golf
Resort.
Background:
The Employee Relations Committee (ERC) has been working on and planning this year's
Employee Appreciation Picnic. With City Manager approval, the ERC proposed that this
activity take place at Desert Willow Golf Resort on Friday, October 26, 2001, from 3:00 p.m.
until 8:00 p.m.
At the City Manager suggestion, the ERC also proposed that services needed for this event
will be contracted with Desert Willow personnel so that all City employees may partake in
the picnic festivities and not have to work at the event. The cost for this event will be
approximately $7,900.
As part of this event, the ERC is requesting approval for the closure of City Hall at 2:00
p.m. on the day of the event so that employees can have time to go home and collect their
families and then go to Desert Willow. The event is scheduled to begin at 3:00 p.m. to
allow a few hours of sunlight for some of the planned employee activities.
Attached is a copy of the announcement that will be sent to all employees notifying them
of the event once Council approves this request.
i
Submitted by:
MARTIN PINON SHEILA R. GILLIGAN, C.M.0
DIRECTOR OF HUMAN RESOURCES ASST. CITY MANAGER FOR
COMMUNITY SERVICES/CITY CLERK
Approved:
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CARLOS L. ORTEGA PA' L S. GIBSON
CITY MANAGER DIRECTOR OF FINANCE/CITY
TREASURER
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Attachments (as noted)
CITY COUNCIL ACTION:
APPROVED DENIED
?ECE I VED OTHER
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ABSENT:
i-J3STAIN:
VERIFIED BY: Jo AA
c!ri - (.r. Yilei, with C :v Clerk's Office
•
MEMORANDUM
CITY OF PALM DESERT
To: Martin Pinon
Director of Human Resources
From: Pat Scully
Senior Management Analyst
Date: September 13, 2001
Re: EMPLOYEE APPRECIATION PICNIC
Listed below is an analysis of the costs estimated for the Employee Appreciation Picnic scheduled
to be held on October 26, 2001, at Desert Willow Golf Resort.
Golf Tournament $35 per player estimating 50 players $1,750
Golf Instruction 100
Putting Contest 100
Volleyball 125
Moon Bounce 350
Karaoke 1,500
Sack Races 100
Staffing $75 per hour per person times three people for six hours 1,350
Delivery and Set Up 275
BBQ Buffet $15 per person estimating 150 attendees 2,250
Total Estimated Budget $7,900
The figures listed above include only the expenses and do not take into account lost revenue for
Desert Willow due to closure of the courses for public play. Please let me know if you have any
questions.
cc: Carlos Ortega
Sheila Gilligan
CITY OF PALM DESERT
• mit '�l : OFFICE OF THE HUMAN RESOURCES DIRECTOR
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To: All EMPLOYEES, MANAGERS, AND CITY COUNCIL
FROM: HUMAN RESOURCES & THE EMPLOYEE RELATIONS COMMITTEE
Date: August 30, 2001
Subject: IT'S EMPLOYEE APPRECIATION PICNIC TIME !!
The City's Employee Relations Committee is pleased to announce that the City will be
sponsoring its Annual Employee Appreciation Picnic next month.
All employees and their families are invited !!!
When: Friday, October 26 to
Where: Desert Willow Golf Course
Time: 1 pm to 8 pm
The City Manager and members of the City Council will be present to mingle and
partake in these activities with all of us.
The activities planned for the day are:
* Music; R&B; Pop; Old School; Country, etc
* Golf Tournament; Golf Instructions; Chipping Contest;
* BBQ; Hot Dogs; Burgers; etc
* Refreshments;
* Softball / Volleyball Games;
* Bounce House for the kids;
* Singing and Talent Contest;
* Sack Races;
* Dunk a Manager Throw; etc.
* Prizes
Join us! Come to the picnic and mingle with your managers and other City employees.
Take the opportunity to meet and socialize with fellow employees and their families.
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