HomeMy WebLinkAboutRes 96-21 Destr Former Employees' Personnel Files 1986 - 1989 •
City of Palm Desert
MEMORANDUM
TO: City Manager, Members of the City Council
FROM: John Wohlmuth, ACM/Director of Administrative Services
DATE : MARCH 28, 1996
SUBJECT: DESTRUCTION OF FORMER EMPLOYEES ' PERSONNEL FILES
( 1986 - 1989)
RECOMMENDATION
Waive further reading and adopt the attached Resolution No. 96-21
authorizing the destruction of the personnel files of former
employees who have been separated from City employment for at least
seven years .
BACKGROUND
In an effort to consolidate file storage and reduce unnecessary
recordkeeping and liability, human resources staff have reviewed
the personnel files of former employees which are seven years or
older. Personnel files of former employees who have been separated
from City employment for over two years are no longer required to
be retained unless there is a specific legal agreement to retain
the file for a longer period of time. On an annual basis, staff
will be recommending destruction of older files (over seven years)
as authorized.
Staff have reviewed all the contents of those former employees
listed on the attached resolution and recommends destruction of
these records . There is no requirement to microfilm these records
and staff would recommend against retaining these records longer
than is required.
Staff has coordinated this project with the City Attorney who has
provided appropriate legal advice and approved the destruction of
these files through the resolution process .
Respectfully submitted, Rev' an Concur,
APPR• oW, if- ` �� IR, K
RECEI 11-—--- .- - -- -�
- � t Ray Diaz
001(
ACMDirector of Adminictrativc Scrvices City Manager
MEET' DATE
AYES:
NOES: -Ax_
ABSENT: 7-toga _
ABSTAIN: 714-AJL- .-
VERIFIED BY: _
Original on ail%rItcf-City Clerk' s Office
RESOLUTION NO. 96-21
A RESOLUTION OF THE CITY COUNCIL FOR THE CITY
OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS
FINDINGS AND AUTHORIZING THE DESTRUCTION OF
PERSONNEL FILES FROM THE DEPARTMENT OF HUMAN
RESOURCES THAT ARE AT LEAST SEVEN YEARS OLD.
WHEREAS, the Human Resources Department of the City of Palm
Desert, California, has examined the official personnel files of
former employees; and
WHEREAS, said files are no longer required to be retained; and
WHEREAS, the City Attorney has approved said destruction.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Palm Desert, California, as follows :
1 . That the above recitations are true and correct and
constitutes the findings of the City Council of this
case; and
2 . That it does hereby approve the destruction of all
documents, records or files (as set forth in Exhibit
"A" ) , attached herein.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Palm
Desert City Council held on this day of ,
1996 , by the following vote:
AYES :
NOES:
ABSENT:
ABSTAIN:
WALTER A. SNYDER, MAYOR
SHEILA R. GILLIGAN, CITY CLERK
CITY OF PALM DESERT
•
RESOLUTION NO. 96-21
EXHIBIT "A"
PERSONNEL FILES DESTRUCTION
February 23, 1996
NAME SEPARATION DATE
Armstrong, Taunya (Temporary) 05/05/89
Bachman, Inez (Regular) 08/26/88
Baird, K.C. (Temporary) 03/25/88
Ball, Janet " 06/30/86
Benavides, Sidney P. 01/13/88
Bourge, Jaques 11/22/87
Bruce, Naomi T. (Regular) 05/13/88
Burroughs, Bill P. 07/19/88
Cabral, Luis (Temporary) 11/24/86
Campbell, Jaqueline (Regular) 05/20/88
Cerna, Manuel (Temporary) 08/21/86
Chamberlain, Stephen(Regular) 07/31/88
Chapman, Nikkia L. (Temporary) 06/03/88
Chavez, Hugo 10/24/86
Clifton, William G. 06/02/87
Crager, Raymond A. 01/29/88
Crawford, Tadd A. (Hire Date) 10/19/87
Dees, Milon D. (Regular) 05/03/88
Elke, Curtis F. " 05/16/88
Faquharson, Ruth H. (Temporary) 10/24/89
Flores, Bonifacio C. 08/15/86
Flores, Martin 12/29/87
Franco, Omar J. 10/28/86
Friedman, Morton H. 03/17/88
Garza, Jr. Rueben 02/26/88
Guzman, Daniel (W.C. Only) (Hire Date) 07/01/85
Guzman, David (Temporary) 09/05/86
Hernandez, Jose G. 01/07/88
Hernandez, Juan M. 01/29/88
Hernandez, Tony 02/14/89
Hurtado, Jesse A. 06/22/89
Javersak, Frank (Regular) 03/07/87
Lancaster, Ralph 08/06/86
Lewis, Dean J. 12/11/87
Martin, Deidre A. It 08/05/88
Martinez, Ben (Temporary) 08/10/88
Martinez, David 01/05/88
Martinez, Freddy 08/28/87
Martinez, Jr. Felipe 06/10/88
Morales, Lisa R. 04/19/89
Morales, Raymond (Hire Date) 08/18/87
Moore, Patricia 09/08/88
Murillo, Carlos (Regular) 07/07/86
Olivares, John M. (Temporary) 07/24/87
RESOLUTION NO. 96-21
EXHIBIT "A" (Continued)
PERSONNEL FILES DESTRUCTION
Orth, William C. (Temporary) (Hire Date) 10/24/86
Ortiz, Abraham (Regular) 04/25/86
Osuna, Timothy M. (Temporary) 08/29/86
Pena, Mike (Hire Date) 07/01/86
Perez, Jesus D. 03/25/88
Rodriquez, Frank F. 01/18/88
Rodriquez, Miguel F. 03/13/87
Ruiz, Eddie 11/18/86
Sampayo, Miguel G. 07/31/87
Sauceda, Blademar P. 05/16/88
Sawa, Stanely (Regular) 04/09/86
Smith, John 10/17/86
Van Moyland, Johnathan " 03/23/87
Vasquez, Adrian (Temporary) 11/14/86
Vinocur, Sandra (Regular) 12/31/87
Wendt, Anthony R. (Temporary) 03/16/88
Yahut, Joselito E . 05/15/87
Zamora, Joe A. 08/28/87