HomeMy WebLinkAboutRes 93-7 Destr Old Personnel Files RSOLP,TION NC 3-7
CITY' OF PALM DESERT
REQUEST FOR C I TY COUNCIL ACTION
TO: City Manager, Members of the City Council
FROM: Dave Millheim, Director of Human Resources
DATE: January 29, 1993
SUBJECT: DESTRUCTION OF OLD PERSONNEL FILES
RECOMMENDATION
Waive further reading and adopt the attached resolution authorizing
the destruction of the personnel files of former employees who have
been separated from city employment for at least seven years .
BACKGROUND
In an effort to consolidate file storage and reduce unnecessary
recordkeeping and liability, human resources staff have reviewed
the personnel files of former employees which are seven years or
older. Personnel files of former employees who have been separated
from city employment for over two years are no longer required to
be retained unless there is a specific legal agreement to retain
the file for a longer period of time. On an annual basis, staff
will be recommending destruction of older files (over seven years)
as authorized.
Staff have reviewed all the contents of those former employees
listed on the attached resolution and recommends destruction of
these records . There is no requirement to microfilm these records
and staff would recommend against retaining these records longer
than is required.
Staff has coordinated this project with the City Attorney who has
provided appropriate legal advice and approved the destruction of
these files through this resolution process .
Respectfully submitted, Review and Concur,
ION:
Dave MillheiMPPROVED DENIED Br ce Altman
Director of HEMBLVRBsources OTHER City Manager
MEETING DATE
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Original on File w th City Clerk's Office
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RESOLUTION NO. 93-7 •
EXHIBIT "A"
PERSONNEL FILES DESTRUCTION
January 27 , 1993
NAME SEPARATION DATE
Alejandro, Dan 04/16/84
Armitage, Pat 01/03/84
Azvedo, George (W.C . Only) 11/14/77
Barnes , Barbara 05/28/82
Benevides , Sid (Hire Date) 1984
Bouman, Martin 08/07/83
Bridges , Jesse 12/31/82
Byers , Paul 11/30/83
Cablay, Alfred 07/12/85
Calvert, Ralston (W.C . Only) (Hire Date) 03/01/75
Campbell , Jack 05/02/84
Castrejon, David " 07/26/85
Cathcart, Ron 02/24/84
Claussen, Delphine 07/29/83
Cooper, Pat 07/17/84
Escalera, Margaret 02/17/84 a-
Farquharson, Ruth (Temporary) (Hire Date) 1985
Freeman, Doug 1984
Garner, David 11/15/84
Garrett, Elizabeth 09/16/83
Graham, Bernard 08/24/84
Green, Ginger 02/26/82
Gulu, Nick 08/31/84
Guzman, Dan (Temporary) 07/03/86
Hack, Rudolph (W.C. Only) (Hire Date) 10/30/78
Hardy, Rob 08/20/82
Hartman, Cecil 10/01/82
Holtz, Henry 04/02/82
Hornick, Deborah 06/11/82
Hutchinson, Linda 01/04/82
Jackson, Phyllis (Councilmember) 07/07/86
Jones, Melanie 12/19/83
Kane, David 10/04/85
Kelly, Jim 11/28/84
Lopez, Alvarez (Temporary) 04/11/86
Lopez, Eddie 09/04/85
Maffei , Tom 08/08/85
McClellan, Barry 04/26/85
Mendez, Pat 05/18/84
Meraz, Larry 1984
Miller, Scott 10/09/85
Mooney, James L. (W.C. Only) (Hire Date) 07/02/77
RESOLUTION NO. 93-7
EXHIBIT "A" (Continued)
PERSONNEL FILES DESTRUCTION
Moreno, Dino (Temporary) 1984
Morgan, Lloyd 07/02/82
Morrison, John 12/28/84
Murillo, Ron (Temporary) 12/07/84
Ochoa, David (Temporary) 08/22/85
Palomino, Joe 11/07/84
Parry, Ken 07/26/85
Pena, Mike (Temporary) 12/20/85
Puluqi, Romero (Councilmember) 11/84
Ramirez, Luis (Temporary) 09/13/85
Ray, Donna 01/08/82
Rojas, Gabriel 10/29/81
Saldivar, Ines (Temporary) 01/17/85
Smith, Bruce 12/07/84
Solis, Dion 1984
Stokes, Bill (W.C. ) 09/25/81
Supple, Constance 03/29/85
Swink, Lester 04/13/84
Underwood, Michelle 11/21/84
Villeneuve, Victor 03/20/85
Walling, Dale 03/28/84
Weeks, Jennifer 12/06/85
Whipple, Lael 12/18/85
Wiley, John L. (W.C. Only) (Hire Date) 11/14/77
Wilson, Evelyn 12/05/83
Zamora, Joe (Temporary) 08/26/85
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