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HomeMy WebLinkAboutRes 02-30 CAPITA Grant Progam 4 w Resolution No. 02-30 T. CITY OF PALM DESERT fly ► N DEPARTMENT OF COMMUNITY DEVELOPMENT itivrA STAFF REPORT To: Honorable Mayor and City Council From: Jeff Winklepleck, Parks and Recreation Planning Manager Date: April 11, 2002 SUBJECT: APPROVAL OF A RESOLUTION APPROVING THE CITY OF PALM DESERT, AS APPLICANT, TO APPLY FOR GRANT FUNDS FOR THE PER CAPITA GRANT PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000 I. Recommendation That the City Council approve Resolution No. 02-30 , approving the City of Palm Desert, as applicant, to apply for grant funds for the Per Capita Grant Program underthe Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000. II. Discussion As part of the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000, the City of Palm Desert qualifies to receive $341 ,000 under the Per Capita Grant Program. The first step in acquiring the funds is the approval of the attached authorizing resolution. The resolution approves the filing of the application for local assistance funds, certifies that the City of Palm Desert will have sufficient funds to operate and maintain the project, certifies that the City understands and agrees to the general provisions contained in the attached contract which is a portion of the procedural guide and appoints the Parks and Recreation Planning Manager the agent to submit applications, request payments, etc. from the State of California. G.\PlanningUeff Winklepleck\wpdocs\grantIcc.wpd Resolution No. 02-30 Staff Report Per Capita Authorizing Resolution April 11, 2002 This grant can be used for any of the new park projects in the City including Freedom Park and Palma Village Neighborhood Park. The monies can be utilized to fund land acquisition, design, construction and other park development related costs. Staff recommends that the City Council approve the authorizing resolution to begin the process to obtain the allocated $341 ,000. /attachments Prepared by: Reviewed and Concur: u, v JEFF WI KLEPLECK RI HARD J. OLKERS, P.E. PARKS & RECREATION ACM FOR DEVELOPMENT PLANNING MANAGER SERVICES Reviewed and Concur: Reviewed and Concur: 412-- CARLOS ORTEGA DIRECTOR OF COMMUNITY CITY MANAGER DEVELOPMENT CITY COUNCIIIACTION: APPROVED ✓✓ DENIED RECEIVED OTHER ATE -E AYES. �rL NOES. G:\PlanningUeff Winklepleck\wpdocs\granticc.wpd ABSENT: J ABSTAIN: AID VERIFIED BY: A yfl1( rv1 Original on File with City Clerk's Office RESOLUTION NO. 02-30 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING THE CITY OF PALM DESERT, AS APPLICANT, TO APPLY FOR GRANT FUNDS FOR THE PER CAPITA GRANT PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000. WHEREAS, the people of the State of California have enacted the Per Capita Grant Program which provides funds to meet the urgent need for safe, open and accessible local park and recreational facilities for increased recreational opportunities that provide positive alternatives to social problems; and WHEREAS, the California Department of Parks and Recreation has been delegated the responsibility for the administration of the grant program, setting up necessary procedures; and WHEREAS, said procedures established by the California Department of Parks and Recreation require the Applicant's Governing Body to certify by resolution the approval of the Applicant to apply for the Per Capita Allocation, and WHEREAS, the Applicant will enter into a Contract with the State of California; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: 1. Approves the filing of an Application for local assistance funds from the Per Capita Grant Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000; and 2. Certifies that the Applicant has or will have sufficient funds to operate and maintain the project(s); and 3. Certifies that the Applicant has reviewed, understands and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and 4. Appoints the Parks and Recreation Planning Manager as agent to conduct all negotiations, execute and submit all documents including, but not limited to Applications, agreements, payment requests and so on, which may be necessary for the completion of project(s). PASSED, APPROVED and ADOPTED at a regular meeting of the Palm Desert City Council, held on this 11th day of April , 2002, by the following vote, to wit: AYES: BENSON, FERGUSON, SPIEGEL, KELLY NOES: NONE ABSENT: CRITES ABSTAIN: NONE RICHARD S. KELLY, Mayor ATTEST: SHEILA R. GILLIGAN, City Clerk City of Palm Desert, California • State of California-The Resources Agency DEPARTMENT OF PARKS AND RECREATION GRANT CONTRACT PER CAPITA GRANT PROGRAM GRANTEE THE PROJECT PERFORMANCE PERIOD is from the July 1, 2000 through June 30, 2008. The Grantee agrees to the terms and conditions of this Contract, and the State of California, acting through its Director of Parks and Recreation pursuant to the Per Capita Program in the Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000, agrees to fund the Project(s) up to the total State Grant Amount indicated. THESE FUNDS ARE FOR THE ACQUISITION, DEVELOPMENT, IMPROVEMENT, REHABILITATION, RESTORATION, ENHANCEMENT, AND INTERPRETATION OF LOCAL PARKS AND RECREATIONAL LANDS AND FACILITIES, INCLUDING RENOVATION OF RECREATIONAL FACILITIES CONVEYED TO LOCAL AGENCIES RESULTING FROM THE DOWNSIZING OR DECOMMISSIONING OF FEDERAL MILITARY INSTALLATIONS. Total State Grant Amount not to exceed $ The General and Special Provisions attached Grantee are made a part of and incorporated into the Contract. By (Signature of Authorized Representative) Title Date STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION By • Title Date Date CERTIFICATION OF FUNDING (FOR STATE USE ONLY) AMOUNT OF ESTIMATE CONTRACT NUMBER • $ FUND ADJ. INCREASING ENCUMBRANCE i APPROPRIATION • $ • ADJ.DECREASING ENCUMBRANCE ITEM CALSTARS VENDOR NO. UNENCUMBERED BALANCE LINE ITEM ALLOTMENT I CHAPTER STATUTE FISCAL YEAR T.B.A.NO. B.R.NO. l INDEX i OBJ.EXPEND I PCA I j I I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance. SIGNATURE OF ACCOUNTING OFFICER I DATE Per Capita Procedural Guide 21 a Grant Contract Special Provisions General Provisions A. Definitions 1. The term"Act"as used herein means the Appropriation for the Program. 2. The term"Acquisition"as used herein means to obtain from a willing seller a fee interest or any other interest, including easements and Development rights, in real property. 3. The term"Application"as used herein means the individual Application and its required attachments for grants pursuant to the enabling legislation and/or program. 4. The term "Development"as used herein means improvements to real property by construction of new facilities or renovation or additions to existing facilities. 5. The term"Grantee"as used herein means the party described as the Grantee on page 1 of this Contract. 6. The term"Project"as used herein means the Project described on page 1 of this Contract. 7. The term"State"as used herein means the State of California Department of Parks and Recreation. B. Project Execution 1. Subject to the availability of grant monies in the Act,the State hereby grants to the Grantee a sum of money(grant monies)not to exceed the amount stated on page 1,in consideration of,and on condition that,the sum be expended in carrying out the purposes as set forth in the Description of Project on page 1,and under the terms and conditions set forth in this Contract. The Grantee shall assume any obligation to furnish any additional funds that may be necessary to complete the Project.Any modification or alteration in the Project as set forth in the Application on file with the State must be submitted to the State for approval. 2. The Grantee shall complete the Project in accordance with the time of Project Performance set forth on page 1,and under the terms and conditions of this Contract. 3. The Grantee shall comply as lead agency with the California Environmental Quality Act(Public Resources Code,Section 21000,et.seq.;Title 14,California Code of Regulations, Section 15000 et. seq.) 4. If the Project includes Development,the Grantee shall comply with all applicable current laws and regulations affecting Development Projects, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and disabled access laws. 5. The Grantee shall permit periodic site visits, including a final inspection upon Project completion by the State,to determine if Development work is in accordance with the approved Project Scope. 6. Prior to the commencement of any work,the Grantee agrees to submit any significant deviation from the original Project Scope in writing to the State for prior approval. 7. If the Project includes Acquisition of real property,the Grantee agrees to comply with all applicable state and local laws or ordinances affecting relocation and real property Acquisition. Per Capita Procedural Guide 23 8. The Grantee shall provide for public access to Project facilities in accordance with the intent and provisions of the enabling legislation and/or program. 9. Pursuant to guidelines issued by the Secretary for Resources, all recipients of funding shall post signs acknowledging the source of funds. 10. Grantees shall have(1)fee title, (2) lease hold or(3) other interest to the Project lands and demonstrate to the satisfaction of the State that the proposed Project will provide public benefits that are commensurate with the type and duration of the interest in land, as determined by the State,that is held by the Grantee. 11. The Grantee shall maintain and operate the property funded pursuant to Section 5096.343 (a) (1) of the Public Resources Code for a period that is commensurate with the type of Project and the proportion of state funds or property allocated to the capital costs of the Project. With the approval of the State, the Grantee, or the Grantee's successor in interest in the property, may transfer the responsibility to maintain and operate the property in accordance with this section. The Grantee shall use the property only for the purposes for which the grant was made and shall make no other use or sale or other disposition of the property, except as authorized by specific act of the Legislature. The agreements specified in this section shall not prevent the transfer of the property from the Grantee to a public agency, if the successor public agency assumes the obligations imposed by those agreements. If the use of the property is changed to a use that is not permitted by the category from which the grant funds were appropriated, or if the property is sold or otherwise disposed of, an amount equal to(1)the amount of the grant, (2)the fair market value of the real property, or(3)the proceeds from the sale or other disposition, whichever is greater, shall be used by the Grantee for a purpose authorized by that category, pursuant to agreement with the State as specified in this section, or shall be reimbursed to the fund and be available for Appropriation by the Legislature only for a purpose authorized by that category. If the property sold or otherwise disposed of is less than the entire interest in the property funded with the grant, an amount equal to either the proceeds from the sale or other disposition of the interest or the fair market value of the interest sold or otherwise disposed of,whichever is greater, shall be used by the Grantee for a purpose authorized by the category from which the funds were appropriated, pursuant to agreement with the State as specified in this section, or shall be reimbursed to the fund and be available for Appropriation by the Legislature only for a use authorized by that category. 12. Lands acquired with funds from the Act shall be acquired from a willing seller of the land. 13. The Application shall be accompanied by certification from the Grantee's planning agency that the Project for which the grant is requested is consistent with the park and recreation element of the applicable city or county general plan, the District park and recreation plan, or the appropriate planning document, as the case may be, and will satisfy a high priority need. Per Capita Procedural Guide 24 C. Project Costs The Grant monies to be provided to the Grantee under this Contract may be disbursed as follows: 1. If the Project includes Acquisition of real property,the State may disburse to the Grantee the grant monies as follows, but not to exceed,in any event,the total State Grant Amount set forth on page 1 of this Contract: a. Up to a ten percent advance of the total Project Grant Amount b. After the property is in escrow,the Grantee may request up to 80%of the Project Grant Amount as specified in the approved Application, or 100% of the actual Acquisition cost, whichever is less. The Grantee shall immediately place these funds in escrow. c. Remaining Project grant funds shall be paid up to the amount of the grant or the actual Project cost,whichever is less,on completion of the Project and receipt of a detailed summary of Project costs from the Grantee. 2. If the Project includes Development,the State may disburse to the Grantee the grant monies as follows, but not to exceed in any event the total State Grant Amount set forth on page 1 of this Contract: a. Up to a ten percent advance of the total Project Grant Amount. b. On proof of award of a construction contract or commencement of construction by force account, up to eighty percent of the total Project Grant Amount,or the actual cost,whichever is less. c. Remaining Project grant funds shall be paid up to the amount of the grant or the actual Project cost,whichever is less,on completion of the Project and receipt of a detailed summary of Project costs from the Grantee. D. Project Administration 1. The Grantee shall promptly submit written Project reports as the State may request. In any event,the Grantee shall provide the State a report showing total final Project expenditures. 2. The Grantee shall make property and facilities acquired or developed pursuant to this Contract available for inspection upon request by the State. 3. The Grantee shall use any monies advanced by the State under the terms of this Contract solely for the Project herein described. 4. If grant monies are advanced,the Grantee shall place these monies in a separate interest bearing account, setting up and identifying such account prior to the advance. Interest earned on grant monies shall be used on the Project or paid to the State. If grant monies are advanced and not expended,the unused portion of the grant shall be returned to the State within 60 days of completion of the Project or end of the Project Performance Period, whichever is earlier. 5. The Grantee shall use income earned by the Grantee from use of the Project to further Project related purposes,or, if approved by the State,for related purposes within the Grantee's jurisdiction. Per Capita Procedural Guide 25 E. Project Termination 1. The Grantee may unilaterally rescind this Contract at any time prior to the commencement of the Project. After Project commencement this Contract may be rescinded, modified or amended only by mutual agreement in writing between the Grantee and the State. 2. Failure by the Grantee to comply with the terms of this Contract or any other Contract under the Act may be cause for suspension of all obligations of the State hereunder. 3. Failure by the Grantee to comply with the terms of this Contract shall not be cause for the suspension of all obligations of the State hereunder if in the judgment of the State such failure was due to no fault of the Grantee. In such case, any amount required to settle at minimum cost any irrevocable obligations properly incurred shall be eligible for reimbursement under this Contract. 4. Because the benefit to be derived by the State,from the full compliance by the Grantee with the terms of this Contract, is the preservation, protection and net increase in the quantity and quality of parks, public recreation facilities and/or historical resources available to the people of the State of California and because such benefit exceeds to an immeasurable and unascertainable extent,the amount of money furnished by the State by way of grant monies under the provisions of this Contract,the Grantee agrees that payment by the Grantee to the State of an amount equal to the amount of the grant monies disbursed under this Contract by the State would be inadequate compensation to the State for any breach by the Grantee of this Contract. The Grantee further agrees therefore,that the appropriate remedy in the event of a breach by the Grantee of this Contract shall be the specific performance of this Contract, unless otherwise agreed to by the State. 5. The Grantee and the State agree that if the Project includes Development,final payment may not be made until the Project conforms substantially to this Contract. F. Hold Harmless 1. The Grantee shall waive all claims and recourse against the State including the right to contribution for loss or damage to persons or property arising from,growing out of, or in any way connected with or incident to this Contract, except claims arising from the concurrent or sole negligence of the State,its officers,agents, and employees. 2. The Grantee shall indemnify, hold harmless and defend the State, its officers,agents and employees against any and all claims,demands, damages,costs,expenses or liability costs arising out of the Acquisition, Development,construction, operation or maintenance of the property described as the Project which claims,demands or causes of action arise under Government Code Section 895.2 or otherwise except for liability arising out of the concurrent or sole negligence of the State, its officers,agents,or employees. 3. The Grantee agrees that in the event the State is named as codefendant under the provisions of Government Code Section 895 et. seq.,the Grantee shall notify the State of such fact and shall represent the State in the legal action unless the State undertakes to represent itself as codefendant in such legal action in which event the State shall bear its own litigation costs, expenses, and attorney's fees. 4. The Grantee and the State agree that in the event of a judgment entered against the State and the Grantee because of the concurrent negligence of the State and the Grantee,their officers,agents, or employees,an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither party shall request a jury apportionment. Per Capita Procedural Guide 26 5. The Grantee shall indemnify, hold harmless and defend the State, its officers,agents and employees against any and all claims, demands,costs, expenses or liability costs arising out of legal actions pursuant to items to which the Grantee has certified. The Grantee acknowledges that it is solely responsible for compliance with items to which it has certified. G. Financial Records 1. The Grantee shall maintain satisfactory financial accounts,documents and records for the Project and to make them available to the State for auditing at reasonable times. The Grantee also agrees to retain such financial accounts,documents and records for three years following Project termination or completion. The Grantee and the State agree that during regular office hours each of the parties hereto and their duly authorized representatives shall have the right to inspect and make copies of any books,records or reports of the other party pertaining to this Contract or matters related thereto. The Grantee shall maintain and make available for inspection by the State accurate records of all of its costs,disbursements and receipts with respect to its activities under this Contract. 2. The Grantee shall use a generally accepted accounting system. H. Use of Facilities 1. The Grantee agrees that the Grantee shall use the property acquired or developed with grant monies under this Contract only for the purposes for which the State Project Grant monies were requested and no other use of the area shall be permitted except by specific act of the Legislature. 2. The Grantee shall maintain and operate the property acquired or developed for a period commensurate with the type of Project and the proportion of State grant funds and local funds allocated to the capital costs of the Project, as determined by the State. Nondiscrimination 1. The Grantee shall not discriminate against any person on the basis of sex, race, color, national origin, age, religion, ancestry, sexual orientation, or disability in the use of any property or facility acquired or developed pursuant to this Contract. 2. The Grantee shall not discriminate against any person on the basis of residence except to the extent that reasonable differences in admission or other fees may be maintained on the basis of residence and pursuant to law. 3. All facilities shall be open to members of the public generally, except as noted under the special provisions of this Project Contract or under provisions of the enabling legislation and/or program. J. Application Incorporation The Application and any subsequent change or addition approved by the State is hereby incorporated in this Contract as though set forth in full in this Contract. Per Capita Procedural Guide 27 K. Severability If any provision of this Contract or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of the Contract which can be given effect without the invalid provision or application, and to this end the provisions of this Contract are severable. Per Capita Procedural Guide 28