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Home My WebLink AboutSponsor 2003 PD Games Senior Olympics CITY OF PALM DESERT COMMUNITY SERVICES DEPARTMENT STAFF REPORT REQUEST: CONSIDERATION OF SPONSORSHIP FOR THE 2003 PALM DESERT GAMES (SENIOR OLYMPICS) DATE: FEBRUARY 13, 2003 CONTENTS: 2003 PROPOSAL AND SPONSORSHIP PACKET Recommendation: By Minute Motion, endorse the concept of the Palm Desert Games, a regional event sanctioned by the Senior Olympics Committee and support it financially in an amount of $26,000.00 to be appropriated from the unobligated general fund to account number 110- 4416-414-3061 . Executive Summary: For the past two years the Coachella Valley Recreation and Parks District has assumed responsibility for production of the regional Senior Olympic Games,which are called the Palm Desert Games. Approval of this request will allow these regional games to move forward with the goal of hosting the State games in 2004. Background: Two years ago the Coachella Valley Recreation and Parks District assumed responsibility for organizing and producing the regional Senior Olympic Games. The third annual Palm Desert Games are scheduled to be held at various venues throughout the City of Palm Desert, February 20-23, 2003. Activities include ballroom dancing, swimming, golf,track and field, tennis,volleyball, race walk, softball, lawn bowling,and bowling. Hosting the regional games will provide a great deal of visibility to the City of Palm Desert as they enjoy active participation by almost 1 ,000 individuals from throughout the country. Based on last year's attendance and the interest demonstrated by past participants in returning to Palm Desert, it is anticipated that the 2003 Games will enjoy the highest attendance of any regional games in the State of California. In addition, upon the completion of the 2003 Regional Games, Palm Desert will become eligible to host the State games in the year 2004, which will attract even a broader audience to the City. The individuals participating in the Senior Games,along with the family members who accompany them to the desert,will be staying in the City for at least G:\CityClrk\NancyWood\Staff Reports\Staff Report 2-13-03 Consideration of Sponsorship for the 2003 P.D.Games-Sr.Olympics Staff Report February 13, 2003 Consideration of Sponsorship for the 2003 Palm Desert Games (Senior Olympics) a week and there will be plenty of opportunities for them to enjoy Palm Desert's accommodations, shopping opportunities, and eat in local restaurants between organized activities and functions. Palm Desert's visibility and the potential for many return trips to this area by the individuals and families that this event brings to the desert makes this a valuable investment of the City's sponsorship dollars. Attached is the sponsorship package along with a proposal that the Coachella Valley Recreation and Parks District distributes to potential sponsors. A C.V.R.P.D. representative will be present at the Council Meeting to answer any questions regarding Senior Game activities, current sponsorships,organizational issues, and future plans for this activity. Last year's request forfunding was in the amount of$20,000,and the increase amount requested over last year is to accommodate the increase in golfing fees. No other funding or services is being requested. Therefore, staff recommends that the Council appropriate an amount of$26,000.00 to purchase a sponsorship for the 2003 Palm Desert Ga es from the unobligated general fund to account number 110-4416-414-3061. 1' 144";/ PATRICIA SCULLY PAUL GIBSON SENIOR MANAGEMENT ANALYST TREASURER/FINANCE DIRECTOR SHEILA R. GILLIGA CARLOS RTEGA ASSISTANT CITY MANA CITY MANAGER CRCiES Guson 1<&LLY F LLI &nSoq NoNe NONE • NoNER3 K/t b m ..;� File xYtth City Clerk's Otfi G:\CityClrk\NancyWood\Staff Reports\Staff Report 2-13-03 Consideration of Sponsorship for the 2003 P.D.Games-Sr.Olympics Ayala V alm DESErt Senior Games Rxrsartlon&Pork District !Cq.+_ _�_�_.� V � �v. cxcewes.-noe.. H. PF.aK 1?IaYF. ?, PALM DESERT SENIOR GAMES... FOR THE YOUNG AT HEART January 13, 2003 Members of the City Council City of Palm Desert 43-000 San Pablo Avenue Palm Desert, CA. 92260 Dear Honorable Members: In the past the City of Palm Desert has served as the title sponsor of the Palm Desert Senior Games for a donation of$20,000. The games have much needed community support and as well as local sponsorships. During our preliminary meetings with City staff, an estimated cost for the golf at Desert Willow was given at around $45 to $50 per player. Meetings continued and the applications including cost per event were sent out. The fee for using Desert Willow on February 20, 2003 for golf activities is now calculated at $90 per player, which creates a deficit of$6,000. It is our understanding that it is not possible to lower the fees charged to Senior Games for golf since Kemper is independently run. Therefore, we are approaching the Council with a request for a sponsorship of 26,000 to offset this new expense. We truly hope the Council will continue to support and act as title sponsor of this widely attended event. Please contact me at 760-347-3484 for any further information necessary. Sincerely, Justin Yard Special Events Coordinator Cc: Ms. Pat Scully, City of Palm Desert Mr. Don Martin, CVRPD Mr. Kevin Kalman, CVRPD 45-480 Portola Ave. Palm Desert, CA. 92260 (760)568-2560