HomeMy WebLinkAboutAppointmet to the RC Free Library Advisory Cmte CFLAC !4ar' "' '` =` City of Palm Desert
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=`f j..• ' Interoffice Memorandum
DATE: JANUARY 27, 2000
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ACTING CITY CLERK
SUBJECT: APPOINTMENT TO THE RIVERSIDE COUNTY FREE LIBRARY ADVISORY
(CFLAC) COMMITTEE
RECOMMENDATION:
By Minute Motion, reappoint Ella Manor as the City's appointed representative to the Riverside
County Free Library Advisory Committee for a period of two years.
BACKGROUND:
Ella Mae Manor was first appointed to serve as the City's representative to the subject advisory
committee in April 1993. Since that time she has been reappointed to successive two-terms in that
capacity and, when asked, graciously agreed that she would be pleased to continue her service.
She has been a faithful friend of the City, not only serving in this capacity, but also as Chair of
the City's Library Promotion Committee.
Therefore, your reappointment of Ella Manor to the CFLAC is recommended.
Respectfully submitted, Reviewed and concur:
,r )02-7
RACHELLE D. KLASS N MON A. DIAZ
ACTING CITY CLERK CITY MANAGER
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Attachment (Letter from Riverside County Librarian Gary M. Christmas)
CITY COUNCIL ACTION:
APPROVED f' DENIED
RECEIVED OTHER
1'E"ETINC DATE
AYES: -1,4A v' WZrolIMVAIIIIMONISMPANIUM
?TOES: i , I. 4 4
ABSENT: AAAWL )
ABSTAIN:
VERIFIED BY:
Original on File with City C erk's Offic
1y OF RIVE
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* Larry Parrish
Riverside County Executive Office County Executive Office
r9, Agq 40 L-La3
January 10, 2000
Buford Crites, Mayor J44, ,
73-510 Fred Waring Dr. ? Zoo a
Palm Desert, CA 92260
Subject: County Free Library Advisory Committee Appointment
6 9
Dear Mayor Crites,
Appointments to the County Free Library Advisory Committee (CFLAC) are for a period of two years.
The term of your City's appointed representative, Ella Mae Manor, has expired.
The next CFLAC meeting is scheduled for January 20, 1999, at the La Quinta Library in La Quinta. In
order to have continued representation on CFLAC, a new appointment of a representative or
reappointment must be made by the City Council. Your current representative is welcome to attend
CFLAC meetings until the new appointment is made.
Please forward a copy of the City's Council action on a CFLAC appointment for a new two year term to
me as soon as possible.
I am enclosing a copy of the most recent County of Riverside Boards and Commissions policy as regards
the CFLAC.
If you have any questions, please contact me directly at (909) 955-1111.
Sincerely,
Gary M. Christmas
County Librarian
End.
Copy to:
Ella Mae Manor
Ramon Diaz
Robert T.Andersen Administrative Center
4080 Lemon Street• 12th Floor•Riverside,California 92501 •(909)955-1100 •FAX(909)955-1105
SUBMITTAL TO THE BOARD OF SUPnERVISORS
C TY OF RIVERSIDE, STATE OF CALIFORI
.
FROM: COUNTY EXECUTIVE OFFICE SUBMITTAL DATE: February 16, 1999 il'Ldgi
SUBJECT: Review of County Advisory Boards and Commissions and
Revisions to Board Policy A-21
RECOMMENDED MOTION:That the Board of Supervisors receive the attached report regarding
County Advisory Boards and Commissions and:
1 } Approve the recommendations listed in Attachment A;
2) Approve the recommended revisions to Board Policy A-21 as specified in
Attachment B;
3) Direct the Clerk of the Board to provide each Board Member with monthly reports
highlighting each vacancy requiring appointment action by the Board. Reports
should provide 60-90 days advance notice of routine vacancies.
BACKGROUND: On September 1 (Item 3.56) the Board directed the Executive Office to
review the scope of Riverside County's Boards and Commissions and develop a report
on the relevancy of each. Specifically, the Board indicated an interest in
recommendations on which advisory groups should be maintained/disbanded, whether
the membership of any panels should be adjusted, and the status of an automated
process to track individual appointees and their terms of service.
(Continued)
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Attachments THOMAS M. D NTIS
FINANCIAL DATA: Deputy County Executive Officer
CURRENT YEAR COST N/A ANNUAL COST
NET COUNTY COST IN CURRENT YEAR BUDGET:
BUDGET ADJUSTMENT: FOR FY:
U U
o o SOURCE OF FUNDS:
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C.E.O. RECOMMENDATION: APPROVE
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. County Executive Officer Signature
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Prey. Agn. ref. 3.56, 9/1/98 Dist. AGENDA NO.
3 2
FORM 11 (Rev. 8/96) o
Form 11 : Review of Count' - lvisory Boards and Commissions Page 2
The attached study provides comprehensive information regarding advisory panels. Background `
data and recommendations were provided by the department(s) most directly associated with
each board/commission; Executive Office recommendations were then prepared regarding each.
Attachment A provides a Summary of Recommendations for each Advisory Board/Commission.
Attachment C provides a compendium of information gathered for individual advisory bodies.
The Clerk of the Board reports that the ability to automatically track the status of advisory board
appointments currently exists, and is in use. To ensure that this process remains effective, the
Department is converting this data to a database program which is fully Year 2000 compliant;
this effort is nearly completed. Monthly reporting on vacancies (anticipated and actual) will aid
the Board in making appointments to these panels as required.
On November 17, the Board indicated potential interest in removing "term limit" provisions which
currently apply to appointments to Advisory Boards/Commissions/Committees (as currently
specified in Board Policy A-21 ), and directed staff to review this concept.
A recent amendment to "term limits" provisions was inspired by a February 23, 1993 proposal
by Supervisor Larson. Among the issues raised was the fact that a 1983 "grandfather" clause
which exempted existing appointees from term limits had led to some instances where
individuals had served in excess of 25 years. In recommending deletion of the "grandfather"
provisions, Supervisor Larson pointed out that "to not reappoint an excellent public servant is
seen as silent criticism even though the intent is solely to allow for varied citizen participation,
hence absent a rule to the contrary, change is difficult." The Board ultimately adopted a sunset
clause which allowed individuals appointed prior to 1983 to complete their current term of
appointment, becoming ineligible for reappointment after that point.
It is also recognized that the number of advisory boards, and the tightly-defined eligibility
requirements for appointment to some panels, may be having an unintended consequence of
complicating the task of filling advisory posts. In some instances, this situation can become
more perplexing when "term limits" prevent reappointment of individuals who have served well
and are interested in continued participation. To address this situation, it is recommended that
the Board consider recommended amendments to Board Policy A-21 as outlined in Attachment
B.
On December 8, the Board directed staff to coordinate with Supervisor Venable regarding this
report. The outcome of this process is reflected in the document which now includes the
Supervisor's recommendations regarding several specific advisory bodies. In each instance,
these recommendations supersede the E.O. recommendation and represent the action presented
to the Board for consideration/approval.
Also on December 8, a question was raised regarding the advisability of combining several
Appeals Boards (e.g., Structural, Mechanical, Electrical, Plumbing, etc.) to simplify the
appointment process. Upon further examination, it is believed that combining several of those
Boards may have the unintended consequence of limiting the expertise in each area (if it were
comprised of only one or two individuals with knowledge of a particular area as opposed to a
panel of appointees with similar background). Further, recommended revisions to Board Policy
A-21 (which would allow Supervisors the discretion to re-appoint individuals for more than two
terms) would make it easier to retain qualified people to serve on these Appeals Boards.
-Form 11 : Review of Cour ldvisory Boards and Commissior Page 2
The attached study provides comprehensive information regarding advisory panels. Background
data and recommendations were provided by the department(s) most directly associated with
each board/commission; Executive Office recommendations were then prepared regarding each.
Attachment A provides a Summary of Recommendations for each Advisory Board/Commission.
Attachment C provides a compendium of information gathered for individual advisory bodies.
The Clerk of the Board reports that the ability to automatically track the status of advisory board
appointments currently exists, and is in use. To ensure that this process remains effective, the
Department is converting this data to a database program which is fully Year 2000 compliant;
this effort is nearly completed. Monthly reporting on vacancies (anticipated and actual) will aid
the Board in making appointments to these panels as required.
On November 17, the Board indicated potential interest in removing "term limit" provisions which
currently apply to appointments to Advisory Boards/Commissions/Committees (as currently
specified in Board Policy A-21 ), and directed staff to review this concept.
A recent amendment to "term limits" provisions was inspired by a February 23, 1993 proposal
by Supervisor Larson. Among the issues raised was the fact that a 1983 "grandfather" clause
which exempted existing appointees from term limits had led to some instances where
individuals had served in excess of 25 years. In recommending deletion of the "grandfather"
provisions, Supervisor Larson pointed out that "to not reappoint an excellent public servant is
seen as silent criticism even though the intent is solely to allow for varied citizen participation,
hence absent a rule to the contrary, change is difficult." The Board ultimately adopted a sunset
clause which allowed individuals appointed prior to 1983 to complete their current term of
appointment, becoming ineligible for reappointment after that point.
It is also recognized that the number of advisory boards, and the tightly-defined eligibility
requirements for appointment to some panels, may be having an unintended consequence of
complicating the task of filling advisory posts. In some instances, this situation can become
more perplexing when "term limits" prevent reappointment of individuals who have served well
and are interested in continued participation. To address this situation, it is recommended that
the Board consider recommended amendments to Board Policy A-21 as outlined in Attachment
B.
On December 8, the Board directed staff to coordinate with Supervisor Venable regarding this
report. The outcome of this process is reflected in the document which now includes the
Supervisor's recommendations regarding several specific advisory bodies. In each instance,
these recommendations supersede the E.O. recommendation and represent the action presented
to the Board for consideration/approval.
Also on December 8, a question was raised regarding the advisability of combining several
Appeals Boards (e.g., Structural, Mechanical, Electrical, Plumbing, etc.) to simplify the
appointment process. Upon further examination, it is believed that combining several of those
Boards may have the unintended consequence of limiting the expertise in each area (if it were
comprised of only one or two individuals with knowledge of a particular area as opposed to a
panel of appointees with similar background). Further, recommended revisions to Board Policy
A-21 (which would allow Supervisors the discretion to re-appoint individuals for more than two
terms) would make it easier to retain qualified people to serve on these Appeals Boards.
Advisory Board/Comn Dn: COUNTY FREE LIBRARY I SORY
COMMITTEE
BACKGROUND INFORMATION
Purpose/Reason Formed: To advise the Board of Supervisors on the
development and standards of library services
of the Riverside County Free Library.
Statutory Provisions: March 15, 1965. Item 68
Specific Composition: A resident of each Supervisorial District to be
appointed by the Board of Supervisors. A
resident of each city and each library district
that is a member of the Riverside County Free
Library system (9). Member from each city to
be appointed by the city council. Member
from each library district to be appointed by its
governing body.
Department(s) Providing Staff Support: Executive Office (County Librarian)
Frequency of Meetings: Quarterly
Departmental Recommendations
X Continue without modification
Rationale: CFLAC provides a means for appointees to
advise the Board, both through the County
Librarian and directly, on the Riverside County
Free Library. An additional benefit is that it
provides a public forum for sharing library
information. The Committee recommends the
composition be changed to one representative
per library in unincorporated areas, Staff,
however, recommend that the composition
remain the same. As currently composed all
libraries in a Supervisorial District are
represented by one person, who also provides
a district-wide perspective. Since the libraries
in unincorporated areas serve large,
overlapping areas the wider view would be
lost with one representative per library. In
addition, more staff time would be needed to
deal with additional representatives.
18
Advisory Board/Commis COUNTY FREE LIBRARY AD )RY
COMMITTEE (Cont'd)
E.O. RECOMMENDATION:
X Continue without modification
Rationale: CFLAC provides a means for appointees to
advise the Board, both through the County
Librarian and directly, on the Riverside County
Free Library. An additional benefit is that it
provides a public forum for sharing library
information. The Committee recommends the
composition be changed to one representative
per library in unincorporated areas Staff,
however, recommend that the composition
remain the same. As currently composed all
libraries in a Supervisorial District are
represented by one person, who also provides
a district-wide perspective. Since the libraries
in unincorporated areas serve large,
overlapping areas the wider view would be
lost with one representative per library. In
addition, more staff time would be needed to
deal with additional representatives.
19
• Advisory Board/Commi n: COUNTY FREE LIBRARY Al ;ORY
COMMITTEE (Cont'd)
E.O. RECOMMENDATION:
X Continue without modification
Rationale: CFLAC provides a means for appointees to
advise the Board, both through the County
Librarian and directly, on the Riverside County
Free Library. An additional benefit is that it
provides a public forum for sharing library
information. The Committee recommends the
composition be changed to one representative
per library in unincorporated areas Staff,
however, recommend that the composition
remain the same. As currently composed all
libraries in a Supervisorial District are
represented by one person, who also provides
a district-wide perspective. Since the libraries
in unincorporated areas serve large,
overlapping areas the wider view would be
lost with one representative per library. In
addition, more staff time would be needed to
deal with additional representatives.
19