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HomeMy WebLinkAboutCommunity Development Block Grant 23rd Year Recommendations INTEROFFICE MEMORANDUM CITY OF PALM DESERT DATE : FEBRUARY 27, 1997 TO: HONORABLE MAYOR, CITY MANAGER, AND MEMBERS OF THE CITY COUNCIL FROM: RAY L. JANES SUBJECT: 23RD YEAR COMMUNITY DEVELOPMENT BLOCK GRANT Recommendation: That the City Council approve the recommendations from the Charitable Contribution Committee for the 23rd year Community Development Block Grant funding. Background: The City will be receiving a total allotment this year of $229, 309 . Of which 85% or $173 , 987 has to be used toward "Capital Improvement or Equipment Projects" , and the remaining 15% or $55, 322 is to be disbursed amongst local "Public Service Agencies" . Therefore, using this criteria the Charitable Contribution Committee has recommended the following grant awards : 1 . Family Service of Coachella Valley - $5, 000 2 . FISH of the Lower Coachella Valley - $10 , 000 3 . Parent/Provider Child Care Training - $5, 000 4 . Joslyn Cove Senior Center - $5, 336 (capital) 5 . Shelter From The Storm - $8, 430 (capital) /$3 , 750 (service) 6 . Dr. Don Kennedy Education Service Center - $7, 500 7 . Housing Authority/Nightengale - $8 , 400 (capital) 8 . Riverside County Department of Community Action - $3 , 000 9 . FIND - $7, 921 (capital) /$6, 072 (service) 10 . Desert AIDS Project - $7, 500 11 . YMCA - $34, 200 (capital) /$7, 500 (service) 12 . Foundation For The Retarded - $75, 000* (capital) * (with the stipulation that they have their design ready, and are able to begin construction within six months) 13 . Home Improvement Program - $34 , 700 (capital) 97.1 .-----) RAY L. ANES MANAG ENT ANALYST II Attachments cc : John M. Wohlmuth Paul S . Gibson CITY COUNCIL ACTION: APPROVED �/ DENIED RECEIVED OTHER AEETING DATE A-a, 7- /7 ..,YES: BENSON, CRITES, SNYDER, SPIEGEL, KELLY '_JES:_NQNE '' 3SENT: NONE £ STAIN: NONE VERIFIED BY: Original on el ith City Clerk's Office 2 i AGENDA CHARITABLE CONTRIBUTIONS/OUTSIDE AGENCY COMMITTEE Tuesday, February 11, 1997 2:00 p.m. LOCATION: North Wing Conference Room * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER II. MEMBERS PRESENT III. APPROVAL OF PRIOR MINUTES None. Minutes of last meeting are currently being processed and will be distributed for approval when completed. IV. ORAL COMMUNICATION Any person wishing to discuss any item not otherwise on the Agenda may address the Committee at this point. • V. OLD BUSINESS VI. NEW BUSINESS A. Federal Community Development Block Grant(CDBG) Rec: Review entities who have applied for contribution through Federal CDBG. 1) Family Service of Coachella Valley $9,900 2) FISH of the Lower Coachella Valley $12,000 3) Parent/Provider Child Care Training $5,000 4 *Home Program/RDA Improvement Pro A $130,000 P 5) *City of Palm Desert/ADA Retrofit $50,000 6 Joslyn Cove Se nior Center $5,336 336 7) Shelter From The Storm $15,930 8) *Foundation for the Retarded of the Desert $75,000 9) Dr. Don F. Kennedy Education Service Center $8,000 10) Coachella Valley Boxing Club $25,000 11) Housing Authority of the County of Riverside $8,400 12) Community Access Center $8,000 Charitable Contributions/Outside Agencies Committee-February 11, 1997 Page 2 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 13) Riverside County Department of Community Action $2,460 14) Family YMCA of the Desert $74,200 15) Family YMCA of the Desert $40,000 16) FIND $15,675.89 17) Desert AIDS Project $20,000 18) Student Creative Recycle Art Program $5,000 19) *City of Palm Desert/Barrier-Free $90,000 *Capital Improvement Funding Requests. Action: VII. REPORTS AND REMARKS Committee members: VIII. NEXT MEETING DATE To be determined after agenda discussion. IX. ADJOURNMENT C:\OFFICE\W PDOCS\CHAR\AGENDAS\021197AG.WPD • • CITY OF PALM DESERT Community Development Block Grant (CDBG) Applications as of 01/21/ CDBG Amt. CDBG RECOMMENDATION AGENCY Requested SERVICE I CONSTRUCTION Desert AIDS Project _0 00.vt ,0.00 7,500 Dr. Don F. Kennedy Education Service Center 8.000.00 7,500 Family Service of Coachella Valley 9,900.00 5,000 Family YMCA of the Desert(improve Child Care Servs.) . r 74,200.00 34,200 Family YMCA of the Desert(Desert Rose Child Care) 40,000..00 7,500 FIND (Food In Need of Distribution) 15,67 .89 6,072 7,921 -. 12,00Q.OQ 10,000 FISH of the Lower Coachella Valley c. * Foundation for the Retarded cf the Desert A 75,000.00 75,000 * Home Improvment Program/RDA 130,000.00 34,700 Housing Auth.of the Co. of Riverside 8,400.00 8,400 ... 5,336 Joslyn Cove Senior Center a, 5,336.00 Parent/Provider Child Care Traning • 5,000.00 5,000 Riverside Co. Dept.Community Action }-2,460.00 3,000 Shelter From The Storm g 't5,930.00 ; 3,750 8,430 capital improvement funding *, ,TOTALS F 21,901 y$9'' $ 55,322 I ':> :' 73,991: I !Amount Available to Award 55,322 1 173,987 Grants Denied for Various Reasons: City of Palm Desert/ADA Retrofit50,000.00 ry City of Palm Desert/Barrier-Free 'des 90,000.00 I Coachella Valley Boxing Club _ 5,000.00 Community Access Center . -'8,000..00 !Student Creative Recycle Art Program 5,000.00 ; CDBG0197.XLS INTEROFFICE MEMORANDUM CITY OF PALM DESERT DATE : FEBRUARY 4 , 1997 TO : PAUL S . GIBSON FROM: RAY L. JANES SUBJECT: CHARITABLE CONTRIBUTION COMMITTEE As a result of our last Charitable Contribution Committee meeting, several committee members asked certain questions regarding this year' s CDBG submittals . Therefore, the following is the information that they requested. The Foundation For The Retarded received $132, 077 in block grants funds from our City between 1993-1995, and $131, 790 in FY 1996- 1997 . So the total amount of block grant funding that they have been awarded over the last five years is $263 , 867 . I have also attached a copy of their budget, which reflects that the Foundation has applied for block grants from the County, and the City of Rancho Mirage . Now concerning the high fee ($68 , 000) for Architectural Services and the "Design Build" issue, the only authority we have is to lower our grant award if we feel this fee is too high. In my notes from the last meeting, the Committee stated that it wanted to take a closer look at the budget for Family Service of Coachella Valley. I have attached a copy of the budget that was submitted to us along with their application. Another issue involved the YMCA, and whether they would be eligible for a SCE "Evaporative Cooler" program. I checked with SCE, and found out that they currently do not offer this type of program. Additionally, the Committee wanted staff to check with GTE to see if they could offer a discount to non-profit agencies; the specific agency they were interested in was Shelter From The Storm. I contacted GTE, and learned that they do not offer this type of discount . Finally, John and I have reviewed our notes together, and have come up with a staff report which reflects the direction that we got from the Committee regarding grant awards; I have attached a draft of the staff report for your review. Also, John made the suggestion that we develop a spreadsheet for the next meeting which shows our total amount of block grant money, with funding options A, B, and C. Let me know if you need any further information. //i /1 RAY L. ANES MANA ENT ANALYST II Attachments cc: John M. Wohlmuth 2 • FQ IVLesA1'J1V Yea +�r FOR THE �� Board o1 Directors: . at:�reCc•r�;n��t:- RETARDEL iaerfrally OF THE DESERT / foundation Retarded for the Retarded ni the Desert 73-255 Country Club Drive Palm Desert, California 92260 • (619) 346-1611 Fax: (619) 773-0933 96/97 Budget Summary • I. Agency Operational Budget $ 2,260,490.00 II. Capital Expenditures Foundation Reserves $ 95,000.00 III. Marketing Project Foundation Reserves $ 100,000.00 Total Expenditures for 96/97 S 2,455,490.00 Please note: IV. 96/97 Grants Approved $ 252,000.00 V. 95/96 Capital/Equipment Projects approved and committed to but not completed prior to 7/1/96 to be completed during 96/97 fiscal year $ 100.050.00 VI. Land (forgiveness of debt) $ 94.500.00 Fund Balance History 1994 1995 1996 Unrestricted $ 677,715.00 $ 768.220.00 $ 1,063,664.00 Board Restricted 800,000.00 800,000.00 800.000.00 Property & Equipment 716,897.00 708,778.00 708,777.00 Operational Budget History 94/95 $ 1,465,000.00 95/96 $ 1,735,459.00 96/97 $ 2,235,490.00 A NON PROFIT TAX EXEMPT ORGANIZATION 7 MEMBER ARC ,., INFORMATION: .. . .rciA !r Complete the following annual budget to begin on July 1, of this year. If mum-year funding is requested. h a budget for each additional year. If these line items are not applicable to your activity, please attach an appropriate budget. Provide total Budget information and distribution of CDBG funds in the proposed budget. (Please see attached Operational 1996/97 Budget) BUDGET SUMMARY: TOTAL CDBG FUNDS BUDGET REOUESTED 1. Personnel A. Salaries &Wages $_ — $ -0- B. Fringe Benefits $ $ -0- C. Consultants &Contract $ $ -0- Services $ $ -0- SUB-TOTAL: $ $ -0- II. Non-Personnel A. Space Costs $ $ -0- B. Rental. Lease or Purchase of Equipment $ $ -0- C. Consumable Supplies S $ -0- • D. Travel $ $ -0- E. Telephone $ $ -0- F. Other Costs $ $ -0- SUB-TOTAL: $ S -0- III. Planning Studies $ $ -0- IV. ArchitecturaUEngineering Design $ 68.000.00 $ -0- V. Acquisition of Real Property $ -0- $ -0- VI. Construction/Rehabilitation $ 1.600.000.00 $ 75.000.00 TOTAL: $ 1.668.000.00 $ 75.000.00 B. Identify other funding sources: identify commitments or applications for funds from other sources to implement this activity. Attach evidence of commitment. Funding Source Amount Requested Date Available Type of Commitment County of Riverside 75,000.00 - Application City of Rancho Mirage 25,000.00 - Application VI. FINANCIAL INFORMATION: A. Complete the following annual budget to begin on July I, of this year. If multi-year funding is requested, attach a budget for each additional year. If these-line items are not applicable to your activity, please attach an appropriate budget. Provide total Budget information and distribution of CDBG funds in the proposed budget. TOTAL - CDBG FUNDS BUDGET SUMMARY BUDGET REQUESTED I. Personnel A. Salaries & Wages $ 10,500 $ 7,500 B. Fringe Benefits $ 945 $ C. Consultants & Contract $ 2,940 $ 1.500 Services $ $ SUB-TOTAL $ 14.385 $ 9,000 II. Non-Personnel A. Space Costs $ $ B. Rental, Lease or Purchase of Equipment $-500 $ 500 C. Consumable Supplies $ 400 $ 400 D. Travel $ $ E. Telephone $ $ F. Other Costs $- $ SUB-TOTAL $ 900 $ 900 III. Planning Studies $ $ • IV. Architectural/Engineering Design - $ $ V. Acquisition of Real Property $ $ VI. Construc tion/Rehabilitation $ $ TOTAL: $ 15,285 $ 9,900 B. Identify other funding sources; identify commitments or applications for funds from other sources to implement this activity. Attach evidence of commitment. Source Amount Requested Date Available Type q of Commitment Palm Desert Foundation 10,000 12/96 2,500 Wayof the Desert 97 000 3/97 2 885 United , C. If this project benefits citizens of more than one community or local jurisdictions and/or municipalities, 7 t • MINUTES CHARITABLE CONTRIBUTIONS/OUTSIDE AGENCY COMMITTEE Wednesday, May 22, 1996 9:00 a.m. LOCATION:North Wing Conference Room * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER II. MEMBERS PRESENT Paul Gibson, Chair, Director of Finance Ray Diaz, City Manager Buford Crites, City Council Member Jean Benson, City Council Member Ray Janes, Management Analyst II Dave Erwin, City Attorney III. APPROVAL OF PRIOR MINUTES Minutes of the February 22, 1996 meeting were unanimously approved on a motion by Buford Crites and seconded by Dave Erwin. IV. ORAL COMMUNICATION None. • V. OLD BUSINESS None. VI. NEW BUSINESS A. Federal Community Development Block Grant(CDBG) Committee reviewed entities who have received contribution through Federal CDBG (see City Council minutes, March 28, 1996 meeting) and have also applied for a charitable contribution to check for any duplication in their requests. School/Parents' Clubs B. Abraham Lincoln Elementary PTO Rec: Review application, any additional information and make recommendation Action: The committee agreed to the request for charitable contribution and by unanimous vote was placed in the 96/97 budget for$6,000.00. C. Palm Desert High School Foundation Rec: Review application,any additional information and make recommendation Action:No application was submitted per the deadline for this meeting. High School Foundation still carries a charitable contributions balance from FY 94/95 of $5,454.55. In FY 95/96 have not submitted any claims for matching funds of their $10,000.00 contribution. The committee unanimously decided to revoke the remaining balance of the 94/95 contribution. Committee will allow group to carry the 95/96 contribution for now pending review at future committee meetings. No charitable contribution will bu made for 96/97. (continued on next page ) Charitable Contributions/Outside Agency Committee MINUTES -May 22, 1996 Page 3 K. Food In Need of Distribution(F.I.N.D.) Rec: Review application, any additional information and make recommendation Action: Committee unanimously voted to approve request for charitable contribution and place in 96/97 budget for$10,000.00. L. Humane Society of the Desert/Orphan Pet Oasis Rec: Review application, any additional information and make recommendation Action: Committee unanimously voted to approve request for charitable contribution and place in 96/97 budget for$9,825.00. M. July 4th Greater Desert Fireworks Rec: Review application, any additional information and make recommendation Action: Committee unanimously voted to approve request for charitable contribution and place in 96/97 budget for$5,000.00. N. Palm Desert Aquatics Rec: Review application, any additional information and make recommendation Action: Committee unanimously voted to approve request for charitable contribution and place in 96/97 budget for$3,000.00. O. Palm Desert Information Center(Palm Desert Chamber of Commerce) Rec: Review application, any additional information and make recommendation Action: Committee discussed this request and its relation to the City's Director of Community Affairs. With the assurance that she has been made aware of their request and can monitor their operations, committee unanimously voted to approve this charitable request and that it be placed in the 96/97 budget for$109,946.00. New Applicants P. Children's Discovery Museum Rec: Review application, any additional information and make recommendation Action: Committee discussed museum's relocation to the Town Center over the summer while their new building is constructed. Contribution to be used for funding their summer programs. Committee unanimously voted to approve request for charitable contribution and place in the 96/97 budget for$2,500.00. Q. Historical Society of Palm Desert Rec: Review application, any additional information and make recommendation Action: City owns the building this group occupies. Noted in their application are items that are of a capital improvement nature, which will be paid for out of City Capital Improvement Funds;these have already been provided for in 96/97 budget. Discussion regarding possible matching funds arrangements, as is provided to the local schools, on a 1:1 or 2:1 ratio ensued. Committee will look at this again during next year's application process. Committee then unanimously voted to approve request for charitable contribution for those needs which are not of a building- improvement nature. This will be placed in the 96/97 budget for$10,600.00. (continued on next page ) f f • Charitable Contributions/Outside Agency Committee MINUTES -May 22, 1996 Page 4 R. Piranha Swim Team Rec: Review application, any additional information and make recommendation Action: Committee unanimously voted to decline this request for charitable contribution due to the fact that it is already contributing to another Palm Desert swim team. VII. REPORTS AND REMARKS Committee members: Retired & Senior Volunteer Program (R.S.V.P.) Application was inadvertently not sent to this organization. However,they did provide us with a letter and advice of what the City of Palm Desert's annual contribution to their organization should be. Action: Committee unanimously voted to approve this amount of contribution for$3,709.00 and will place in the 96/97 budget. Following entities have sent information to our City relating to a request for contribution; however,we have not mailed an application to their organizations pending committee direction: • Greater Coachella Valley Soap Box Derby Action: Committee discussed providing application. It was unanimously voted that committee would accept applications from deserving Palm Desert youth who wish to participate in next year's derby. We will convey these intentions to this organization so that they may forward these applications to our committee. Palm Desert Middle School Action: Committee unanimously voted to decline this request for application as it already funds the Parent-Teacher Organization. They will need to contact their PTO. Riverside County Fair& National Date Festival Action: Committee unanimously voted to decline this request for application due to its location outside the Palm Desert City Limits. St. Mary's Church Seniors/Daughters of the Americas Action: Committee unanimously voted to decline this request for application due to its location outside the Palm Desert City Limits. C (continued on next page ) . ' Charitable Contributions/Outside Agency Committee MINUTES -May 22, 1996 Page 5 VIII. NEXT MEETING DATE Will be set pending receipt of information for committee's consideration. IX. ADJOURNMENT Committee unanimously voted to adjourn at 9:50 a.m. Respectfully submitted, Paul S. Gibson, Committee Chair Director of Finance/City Treasurer PSG:rdk c:\office\wpwin\wpdocs\char\charmin5.22 CITY OF PALM DESERT eeuu uurltq Devcleiee ue ce gesei Omar (e 0)rl1ft/J-„t/w r4 aa. e. 01/21/97 CDBG Amt. Charitable CDBG CDBG APPROVED AGENCY Requested Cont. 96/97 Prior Year THIS YEAR * City of Palm Desert/ADA Retrofit F $ _ 50,000.00 * City of Palm Desert/Barrier-Free .. °0 90,000.00 Coachella Valley Boxing Club 25,000.00. Community Access Center ''8,000,0' Desert AIDS Project `20,000.0 1 10,000 5,000.00 Dr. Don F. Kennedy Education Service Center '4 8,000.01 Family Service of Coachella Valley 9,900.00 5,000.00 Family YMCA of the Desert(improve Child Care Servs.) 74,200.0n 60,000 Family YMCA of the Desert(Desert Rose Child Care) $ ..-' ' ' 40,000.00: (See above) FIND(Food In Need of Distribution) <;15,675.89 10,000 1,623.00 +van FISH of the Lower Coachella Valley ''12,000.00 5,000.00 * Foundation for the Retarded of the Desert ..75,000.00 16,575.00 * Home Impoovment Program/RDA 30,000.00 i 172,672.00 Housing Auth.of the Co. of Riverside 8,400A0 _ Joslyn Cove Senior Center ': . , 't `;sn 5,336.011 _^Parent/Provider Child Care Traning ' 5,000.0 V _ Riverside Co. Dept.Community Action '2,460.0,1 1,187.00 Shelter From The Storm ,,15,930,0"" 8,000.00 Student Creative Recycle Art Program � ,••'= * capital improvement funding TOTALS i $ --�599,901.89-= ;--; $ 80,000.00 [$ 015,1gtoo +va 1/15/97 cdbg0197.xls Prepared by Rachelle Klassen INTEROFFICE MEMORANDUM CITY OF PALM DESERT DATE : FEBRUARY 11, 1997 TO: CHARITABLE CONTRIBUTION COMMITTEE FROM: RAY L. JANES SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT REVIEW PROCESS/FOLLOW-UPS The followingare answers to several additional follow-upquestions that were asked by the Committee regarding the CDBG review process : Foundation For The Retarded - 1 . The Architect that they propose to use in this phase is John Vuskis of V & V Architects; 2 . A "Design Build" concept is , one of their current options; 3 . They have also submitted CDBG applications to Palm Springs, La Quinta, Indio, Cathedral City, Desert Hot Springs, and Rancho Mirage, but he could not give the amounts requested; 4 . They plan on using $500 , 000-$600 , 000 out of their "reserves" , and have applied for other grants; one is a Kreske Grant, and another grant will pay for the completion of the project once 809,5-900 of it is finished. Family Service of Coachella Valley - I have attached a copy of their 1997 Budget . Shelter From The Storm - I spoke with Al Sabsevitiz who is GTE' s Public Affairs Manager for the Desert area, and he explained that since they are regulated they can not provide discounts to non-profits . However, they do offer grants of various amounts to non-profit agencies . The requests should go to the GTE Foundation in Stamford, Connecticut , and would have to be in by June 1st for 1998 . College of the Desert was just awarded a $20 , 000 grant for 1997 . Family YMCA of the Desert - The Public Works Department confirmed that the YMCA does pay for their own energy costs . )162i1 RAY L., ANES MANAG ENT ANALYST II Attachment ;' - - '97-02-10 15:15 FAMILY Sr VICE OF CV -7. • Family Services of Coachella Valley Proposed 1997 Budget 1996 1996 1997 DIFFERENCE ANNUAL ACTUAL PROPOSED BETWEEN BUDGET ANNUALIZED BUDGET 1996 ACUTAL &1997 PROPOSED INCOME Carryover - 15,101 15,101 Fees 84.000 91.789 90,000 (1,789) United Way 97.000 93.218 97,000 3,782 - DPSS/FOF 93.000 90.000 75,000 (15,000) Capit Grant 22.000 13,960 22,000 8,040 CDBG/City Grant 18.500 10.266 22.000 11,734 Foundations 19.000 16.047 15,000 (1,047) Special Events 4.000 4,812 10,000 5,388 Donations 10.000 14,500 15,000 500 Headstart 6,000 1,000 11,000 10,000 TOTAL INCOME 353.500 335,372 372,101 36.729 EXPENSES Regular Employees 117.000 120,470 84,691 (35,780) Employee Incentives(Bonus) - 3,000 3,000 - Contract Clinicians 87.000 40,164 68.800 26,838 Interns 24,000 31,108 67,800 38,892 Payroll Tax 14.400 11,797 17,000 5,203 Employee Benefits 9,000 8,400 12,000 3,600 Audit/ACC Service 8.000 11,500 9,000 (2,500) ADP 1,200 1,284 1,500 218 Bank Charges 200 - - - Check Return Expense - - - - • Consulting - - - - Credit Line 2,300 1,116 1,183 47 Equipment 3.516 3.829 4.124 495 Equip Maintenance 1,000 1,837 1,850 13 Event Expense 5,500 5,300 5,870 370 EXPENSES(CONTINUED) '97-02-10 15:16 FAMILY SFPVTCE OF CV P.3 Family Services of Coachella Valley Proposed 1997 Budget 1996 1996 1997 DIFFERENCE • ANNUAL ACTUAL PROPOSED BETWEEN BUDGET ANNUALIZED BUDGET 19966 ACUTAL &1997 PROPOSED FOF Emergency 1,250 1.000 773 (227) FOF Legal 513 513 - (513) Insurance(CO) 8.329 5,982 8,701 739 Interest Paid - - - - Legal & Prof Fees 250 250 258 8 Meals 200 200 515 315 Mileage 2.500 2.500 3,093 593 Misc 150 1.870 1,237 (433) Office Maintenance - 95 5,000 4,905 Office supplies 2.100 2.000 Z002 62 Phone Services - - - - Postage 3.000 1.600 2,062 462 Printing 1.600 3,100 3,201 101 Publications - 27 - (27) Publication Ads 3.276 3.500 1,031 (2,489) Rent 18.000 18,000 22,880 4,880 Staff Development 3.500 4,400 2,082 (2,338) Telephone 4,800 5,000 5,155 155 Theraputic Aids 1.300 1.192 4,535 3,343 Utilities 2,000 3,500 3,093 (407) Accounts Payable 26,000 27,000 1,500 (25,500) TOTAL EXPENSES 329.884 320,914 339.355 18,441 TOTAL INCOME-TOTAL EXPENSES 23.818 14.458 32.748 18,288