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HomeMy WebLinkAboutReprogramming Community Development Block Grant CDBG 20th Year - Project CNG and Reprogramming INTEROFFICE MEMORANDUM CITY OF PALM DESERT DATE: JANUARY 12, 1995 TO: CITY MANAGER, HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL FROM: DIRECTOR OF HUMAN RESOURCES SUBJECT: 20TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT CHANGE AND REPROGRAMMING Recommendations : That City Council ( 1 ) approve the attached application from Foundation for the Retarded of the Desert to change the use of their 20th Year grant, and (2 ) approve the reprogramming of the Foundation' s 19th Year grant of $15,000 and unused 18th Year funds of $5,500 to their 20th Year grant so that they can complete their project. Background: ( 1 ) On February 23, 1993, upon staff recommendation, City Council approved $15, 000 in 19th Year CDBG to the Foundation for the Retarded of the Desert to construct a driveway and sidewalks around three duplexes intended to house clientele in a new program to teach independent living skills . The duplexes were donated and moved to the site behind the Foundation and had not yet been set down. The Foundation planned to lay down the sidewalk and driveway with the CDBG funds and then rehabilitate the duplexes with private donations . Later that year, despite the fact that the Riverside County Board of Supervisors had approved the project, our CDBG representative from the County informed us that the sidewalk and driveway construction was considered part of the rehabilitation and would have to be completed in conjunction with the rehabilitation. The Foundation had the option of dropping the $15, 000 grant or applying for enough CDBG the following year to fund the entire project. The Foundation estimated the project would cost $290, 910, decided to apply for CDBG and submitted applications to the City of Palm Desert and the Riverside County Board of Supervisors . The Board of Supervisors had already committed all of their funds and were not able to grant the request; but the Foundation did succeed in obtaining a $10, 000 charitable contribution from the City of Indian Wells for the project. On February 24, 1994 , Palm Desert City Council approved the request and were able to provide $112 , 065 in CDBG with the Foundation making up the difference in private donations . Although partial funding was approved, the project did not proceed. Due to increased demands for enrollment in their current programs and budgetary constraints, the Foundation has decided to set aside plans for the independent living skills program and pursue instead expansion and remodeling of their now cramped facilities . In fact, the Foundation donated the duplexes to the Riverside County Fire Department to set on fire for training purposes . One of the purposes of this staff report is to obtain council approval to change the use of the grant from one project to another. Upon Council approval of the attached application which details the expansion and remodel, the Foundation will proceed with the project. The project in question is actually Phase I of the Foundation' s plan to enlarge their facility. In brief, it will consist of knocking out walls to expand the wheelchair area, bringing their restrooms up to current ADA standards and converting the garage area into a classroom. The cost is estimated to be $184 ,400 and will be met with the CDBG funds which have already been granted. The difference will be made up with private donations . Phase II will involve enclosing an open roofed area to serve as additional classroom space and constructing a new building to be used as a storage and assembly area. Phase II is estimated to cost $152 , 600 . The Foundation is currently applying for 21st Year CDBG funds from several Coachella Valley cities, including the City of Palm Desert, to fund this project. In a concurrent staff report, staff is recommending that Council approve approximately $99, 000 from the City' s 21st Year allocation for this project. The phases are designed to be completed independently of each other because they involve funds from two different grant years with varying time constraints . According to CDBG guidelines, Phase II , if approved, would use 21st Year funds and would not be able to begin until after July 1, 1995 . Phase I, on the other hand, would involve 20th Year funds which were ready for use after July 1, 1994, and can proceed upon Council approval of staff ' s first recommendation to allow a change of project. ( 2 ) The second recommendation is to reprogram the previously mentioned $15, 000 grant for sidewalks and a driveway from the 19th to the 20th Year, and $5,500 in unused funds from the 18th Year to the 20th Year to consolidate the grants . Our CDBG reprentative from the County has requested that this be done with Council ' s approval . The total 20th Year grant for this project would then be $132 ,565 . REVIEW AND CONCUR: CITY COUNCIL \ ION: APPROVED v' I DENIED RECEIVED OTHER Dave Millheim Bruce Altman Human Resources Director MEETING D ity Manager DFM: SS NOES: ABSENT:Attachment ABSTAIN: ABSTAIN: VERIFIED BY: -164 Original on File wif!h G ty Clerk's Office Received •` = COUNTY OF RIVERSIDE COMMUNITY DEVELOPMENT BLOCH GRANT PROGRAM APPLICATION FORM GENERAL INFORMATION: Name of Primary Activity Sponsor: Foundation for the Retarded of the Desert Mailing Address: 73-255 Country Club Drive Palm Desert, CA Zip Code 92260 Telephone Number: ( ) ( 619) 346-1611 Joseph Castrodale Director of OperationE ontact Person: Title: C Fiance Address (If different from above): Amount of CDBG Funds Requested: $ 132,-&&8.00 Will this project benefit more than one supervisorial district?Yes x No If the project will serve more than one supervisorial district, please identify the districts: Coachella Valley II. ORGANIZATIONAL HISTORY: (This is applicable only if you are a non-profit organization). Please provide a list of your current Board of Directors. Date Organization founded: August 26, 1959 Date Organization incorporated as a non-profit organization August 26, 1959 Number of volunteers 45 Number of paid staff 30 Federal identification number 95-6006700 State identification number 216-4838 Attach: ARTICLES OF INCORPORATION AND BY-LAWS III, PROJECT ACTIVITY: (check the applicable category your application represents ) Real Property Acquisition Public Service Housing Capital Equipmer x Rehabilitation/Preservation (please provide picture of structure) Public Facilities Improvements (construction) Planning/Studies Other: explain 2 W. PROJECT NARRATiVI: A. Name of Project: 1,,ndation for the Retarded of t Desert Location of Project: 73-255 Country Club Drive, Palm Desert, CA 92260 Geographic Area to be served: Coachella Valley B. Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. • 1. Provide a detailed description in quantifiable terms: (attach additional sheets if necessary) The Foundation for the Retarded of the Desert needs to rehabilitate and remodel the existing structure, in order to provide employment training and socialization skills to persons with mental retardation and developmental disabilities. The project will remodel the existing garages into a classroom for work training and small assembly/contracts. The area previously used for this purpose will be remodeled to accommodate the increased enrollment of persons with severe to profound mental retardation. 2. Explain how the project appropriately addresses the identified needs of the area to be served Identify the needs; and explain how these needs were identified (i.e. study, survey, etc. (attach additional sheets if necessary) The Foundation lacks adequate space for employment training and small assembly and bulk mailing/contract works. The current work area has as many as 54 persons with disabilities including wheelchairs, assembly tables and supply storage in a 2.400 sS .iare foot. An additional 2.400 silare feet would be added by remodeling the existing garages. This would allow for the expansion of the critical care area into part of the current contracts space. 15new clients in wheelchairs have been enrolled in this latter program. 3. Identify the census tracts served by the proposed project. (If countywide benefit, so indicat (Attach additional sheets if necessary) The demographics of the current Foundation for the Retarded population is attached 113 clients are currently served. 11 more persons with developmental disabilities are waiting to be served. In just three years the Foundation has grown from Fit to 113 clients. 15')new clients in need of wheelchairs have been enrolled in 1994. requiring even more space. The Foundation is bursting at the seam, The Coachell Valley population of persons with developmental disabilities is estimated at 2,000 or 1% of the 200,000+ total population. Approximately 25-30% (600) of this specia population with disabilities are adults. The Foundation serves the adult populati All referrals are made by the Tnland Regional Center in Colton, which distributes and monitors funding from the State of California Department of Developmental Services and the Department of Rehabilitation. 3 4. - If this is a public ser activity: (A) Is this a new service >vided by your agency? Yes_,No (B) If service is not n...., will the proposed activity substanti __increase the existing level ofstce? Explain how the service will be substantially increased. (attach additional sheets if necessary) The Fnllndati nn for the Petrzliad is adding new empliiyment trai n;pg pry_p-, s of the growth f om 62-1 1 l rl ientq_ Si 1 ksc�reeni ng of shirts and hats i c a e O because those new pgrams. The additional pa space will enable both the current Pnm r llAgt ro and the 11 persons on a waiting list to hav ' acre l�' fi} on} tray n�nr�cQ'Z�y`p� at the Foundation for the Retarded. 5. What procedures do you currently have in place to document that you serve low/moderate income persons? The Foundation for the Retarded provides services to develormentally disabled clients and all of these clients receive SSI or SSA. Every client that attends the Foundation for the Retarded is referred through the Inland Counties Regional Center and therefore, has a case worker. The Foundation also provides advocacy for the developmentally disabled and works with social security to assure that all income and health benefits remain intact and at their maximum lev el. . Also, discuss the project's benefit to low and moderate income residents, identifiable groups and neighborhoods served by this project: (attach additional sheets if necessary) See above (all meet low income guidelines) 6. Attach maps of proposed project's location and service area. 4 • • . O__ BENE : • To be eligible for CDBG funning, a project must qualify within one u. ...e three following of to I acategories. �cate th sot. Ie o cate the how the activity in this application meets information� o for the of the foneowing categories of category your application applies to.) information provided. (Prove CATEGORY 1. PRIMARY BENEFIT TO LOW AND MODERATE INCOME PERSONS, 113 See Demographics Number of all persons to be served by this project Source Number and percent of low and moderate income households to be served by this project: # All All clients eligible because of state referral. All i cyo are eligible federally for SSI or SSA (Low and moderate income households less than $20,500 for 1 person household; [$29,300 4 per household] Annual income). SOURCE: Median Household Income of area to be served: Number and percentage of elderly (60 yrs. +) to be served by this project: (if project is serving primarily elderly) SOURCE: CATEGORY 2. PREVENTION OR ELIMINATION OF SLUMS AND BLIGHT: Provide Documentation: Is the project located in a Redevelopment Area? SOURCE: CATEGORY 3. DOCUMENTED HEALTH OR SAFETY CONDITION OF PARTICULAR URGENC`. Provide Documentation: SOURCE: 5 V1. i'INNOR,eMiL i1`v'JX VLtsA,v,., A. Complete the following ual budget to begin on July 1, of thi: _ . r. If multi-year funding is requests y attach a budget for each additional year. If these line items are not applicable to your activity, please attach an appropriate budget. BUDGET SUMMARY TOTAL CDBG FUNDS REQUESTED I. Personnel A. Salaries & Wages $ $ B. Fringe Benefits $ $ C. Consultants & Contract $ $ Services $ $ SUB-TOTAL $ $ II. Non-Personnel A. Space Costs $ $ B. Rental, Lease or Purchase of Equipment $ $ C. Consumable Supplies $ ' $ D. Travel $ $ E. Telephone $ $ F. Other Costs $ $ SUB-TOTAL $ $ III. Planning Studies $ $ IV. Architectural/Engineering Design $ $ 11,000 V. Acquisition of Real Property $ $ VI. Construction/Rehabilitation $ 52,800 $121,000 TOTAL: $184.800 $132.000 B. Identify other funding sources; identify commitments or applications for funds from other source implement this activity. Attach evidence of commitment. `. Funding Source Amount Requested Date Available Type of Commitment Palm Desert Foundation $ 25,000.00 December 15, 1995 Grant The Dankworth Trust 27,000.00 December 21, 1994 Bequest • • C.- If this project benefits rns of more than one community or 1 jurisdictions and/or municipalities, hav requests been made to >e other jurisdictions: Yes _ No _ If yes, identify sources and indicate outcome If no, please explain D. Was this project previously funded with CDBG funds? If yes, when? Is this activity a continuation of previously funded (CDBG) project? (explain) • VII. MANAGEMENT INFORMATION: (PROVIDE THIS INFORMATION BY ATTACHMENT). A. Describe the organization responsible for managing and operating the project, including previous simi experience, list sources, and commitment of funds for operation and maintenance. Identify project manag or person in charge of the project's day-to-day operations. B. Timetable for Project Implementation. Indicate primary project objectives: (You may attach a time chart, if you wish). OBJECTIVE START DATE . COMPLETION DATI Rehabilitate and Remodel Garage February 1, 1995 May 1995 • Remodel Main Building a• C. If you have never received CDBG funding from Riverside County, provide evidence of any pre, experience with other Federally funded programs. Source Activity Year Amt. Funds Received Funds Expended 7 • VII. Management Information Describe the organization responsible for managing and operating. A• i The Foundation for the Retarded was formed as a non-profit • corporation in August 1959 in Palm Springs and moved to the Palm Desert in the 197Os. Originally the Foundation was located on Portola in south Palm Desert, moved to Oamtry Club Drive in August 1984. Attached is a copy of the latest available audited financials (1991) . Funding iing Sources 1. Department of Habilitation 2. Inland Ccucties Regional Center 3. United Way of the Desert 4. Sales a. Indio Thrift Store b. ,Palm Springs Thrift Store c. La Quinta Hotel d. Stouffer's Hotel e. Laura Rogers Originals Building lding e Services Services ' Small Assembly Mail Bulk cts / g. Contracts Department of Habilitation and Inland Regional Center make up ap rcocimately 47% of our total revenues. The balm of the revenues are from sales and donations. United Way's contributioni s $30,000 annually, with contributions from other granting agencies such as Bob Hope ('7 acS1C (Palm Desert F i dation) and the Western Italian Golf Association and the Ladies Auxiliary fo r Retarded Citizens. Total donations of $100,000 to $200,000 per year fran contributing agencies as well as singular donations. • ='740, }- vm. CITIZEN PARTICIPATION: Every project proposal MUST contain evidence of•citizen participation and support for the proposal. Th. evidence must include documentation of at least one community meeting this year at which the specif project was discussed and opportunity given for citizen input. Describe the methods used to obtain citizc involvement and attach appropriate documentation. • • IX. PLANNING: Identify the most applicable adopted plans or strategies which the proposed project will help implemer The Foundation for the Retarded will be able to assist additional clients with mental retardation upon completion of this project. A 2,400 square feet garage will be converted to a new classroom training area. The existing classroom will provide space for persons in need of more critical care and training. It is the Foundation for the Retarded's plan to use the remodeled facilities by May 1995. • APPLICATIQN CERTIFICATION Undersigned hereby certifies that: 1. The information contained in the project applicattion is complete and accurate. 2. The applicant shall comply with all Federal and County policies and requirements affecting the CDB( program. 3. The federal assistance made available through the CDBG program funding is not being utilized t substantially reduce the prior levels of local financial support for community development activities. 4. The applicant shall maintain and operate the facility for its approved use throughout its economic life. 5. Sufficient funds are available to complete the project as described, if CDBG funds are approved. 6. I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATIO ATTACHED). Y1r CC.�I Vtr o1 (F1✓'.O‘H CC / Qh J►I /� 6� Type\print name and title of Authorized Representative G s iQ C°j s r, Signature of Authorized Representative 1 DATE 7/2—`24 , (forms/entitlem.app) 9 .1 y .J --s- .fir -V- V! ; ,• ,--4: ) s - k ,. • - PALM DESERT JNDATION �t 4, '' _ THE Post Office Box 865 ,''4,4, .•_ i u` i •-...: �, - - ;. „ .-.. r + a;,.. " _• ,4. Bob Hope Classic BuUding "4 .. ► it, '.. ° �`` 2,.i . 'r t' '- e Drive • '' . 39000 Bob HoP I '� t. ,� t ;,:-. - 1' Rancho Mirage.California 92270 , 4 1 p ;f . t .� .4, a ; F rr- R 9)346-8184 y z. •. r. y � ..i� 4 $�r �T .. n+ t, a s+ 1 - { '-:{ ; $ z • r __. .'.i ._ _December�l4,`I994 � ' '• • I i Y r 4 Foundation for the Retarded of the besert ,. 73-255 Country Club Drive t . ,';. Palm Desert , CA 92260 Gentlemen: _ , ` _. _: . e Board of Directors of the Palm Desert Fundation hrestricted' T donation, t o hand you a he is pleased , • expansion of your present facilities . r Sincerely, Pt ''',/ ii."1/' • , Edward P . Heorodt Assistant Secretary-Treasurer . . 4 EPH:ds • } ' j R 144 yam..•. •• .• fir. _j - ,..k • "...lc,; 5utions to the Palm Desert Foundation are deductible under state and federal income tax laws Board of Director's Minutes December 21, 1994 Page 3 Paul stated to the Board that he would like the Board to approve money to give a bonus to the employees at the Foundation. The Personnel Committee will meet on Thursday to discuss haw this bonus will be disbursed. 3-124 IT WAS MOVED BY JAN RASMUSSEN AND SECONDED BY JANE ANNE LORD TO AUTHORIZE UP TO $5,000.00 FOR BONUSES FOR EMPLOYEES AT THE FOUNDATION. MOTION CARRIED. 4-124 IT WAS MOVED BY ED SCHCIMAQHEZ AND SECONDED BY JAN RASMUSSEN TO FORMULATE A RESOLiTTION OF CMGRATULATIONS TO THE OUTGOING PRESIDENT, PAUL MURPHY FOR THE PROGRESS MADE. MOTION CARRIED. B. Executive Director's Report Tim reported that Joe Castrodale went to Walmart in La Quinta to form an enclave, to begin as soon as we can get the paperwork ready. We have received $1,748.00 from the Christmas Card mailing, as well as an increase of $5,000.00 from the Bob Hope Chrysler Classic, which is restricted to the expansion of the present facility. The Community Development Block Grants have been submitted to the County of Riverside, asking for $132,000.00, but in order to get these funds we also have to verify that we have additional funds to cover the completion of a project. The total estimate for this remodeling job ftun John Hayhoe is approximately $184,000.00. We need to show the City of Palm Desert that we have the additional $52,800.00, which can be offset by the Bob Hope Classic monies of $25,000.00 and $27,800 fran the Dankworth Trust. 5-124 IT WAS MOVED BY DALE COHTLE AND SECONDED BY JANE ANNE LORD TO GIVE A COMMITIMENT OF $27,800.00 FROM THE DANKWORTH TRUST FOR REMODELING AND RENOVATIONS OF THE FOUNDATION MAIN FACILITY AND GARAGE AREA AT 73-255 COUNTRY CIJB DRIVE, PALM DESERT. MOTION CARRIED. Mr. Curci seemed willing to help fundraise for the difference, bu the County actually needs documentation that funds are available now. The CDBG for 1995 was submitted for $152,800.00 to the City of Palm Desert. These funds would be used for the addition of a new storage building/training center and expansion of the front of the building. City of Rancho Mirage request for Special Needs Assistance is to be reviewed at one of the January 1995 Council Meetings. A grant is also being written to the City of Indio for their block grant monies, which is due on January 13, 1995. We are still waiting to hear the results of our request to the City of Indian Wells. Tim reported to the Board that he is on the United Way Executive Committee as Chairman and they have been discussing waiving the "dark period." This "dark period" is a period of time that we cannot fundraise at that time. This year there will be no change but the committee is hoping to make this change next year. It was reported that the Employees at the Foundation have contributed 100% camunittment to United Way this year. We are requesting the same from the Board for 1995. The grant for the United Way is due by the end of January 1994. Paul would like the Foundation to send solicitation letters to all the country clubs, starting at the beginning of February 1995, with the envelopes handwritten.