HomeMy WebLinkAbout2024-07-18 CEC Regular Meeting Agenda Packet
CIVIC ENGAGEMENT COMMITTEE
CITY OF PALM DESERT
MEETING AGENDA
Thursday, July 18, 2024
11:00 a.m.
Administrative Conference Room, City Hall
73-510 Fred Waring Drive
Palm Desert, CA 92260
Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be
in-person access to this location.
To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/85179360325 or
call (213) 338-8477, Zoom Meeting ID: 851 7936 0325
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Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails
received by 9:00 a.m. prior to the meeting will be distributed to the Committee. Any
correspondence received during or after the meeting will be distributed to the Committee as
soon as practicable and retained for the official record. Emails will not be read aloud except
as an ADA accommodation.
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Pages
1.CALL TO ORDER
2.ROLL CALL
3.ELECTION OF CIVIC ENGAGEMENT COMMITTEE CHAIRPERSON AND
VICE CHAIRPERSON
4.NONAGENDA PUBLIC COMMENTS
This time has been set aside for the public to address the Civic Engagement
Committee on issues that are not on the agenda for up to three minutes.
Speakers may utilize one of the three options listed on the first page of the
agenda. Because the Brown Act does not allow the Civic Engagement
Committee to act on items not listed on the agenda, members may briefly
respond or refer the matter to staff for a report and recommendation at a future
meeting.
5.CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine and may be
approved by one motion. The public may comment on any items on the Consent
Agenda within the three-minute time limit. Individual items may be removed by
the Civic Engagement Committee for a separate discussion.
RECOMMENDATION:
To approve the consent calendar as presented.
5.a APPROVAL OF MINUTES 5
RECOMMENDATION:
Approve the Minutes of April 18, 2024.
5.b RECEIVE AND FILE AN INFORMATIONAL UPDATE ON “PALM DESERT
DISCUSSIONS,” A SPEAKER SERIES BEGINNING JULY 31, 2024
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RECOMMENDATION:
Receive and file an informational update on “Palm Desert Discussions.”
6.CONSENT ITEMS HELD OVER
7.ACTION CALENDAR
The public may comment on individual Action Items within the three-minute time
limit. Speakers may utilize one of the three options listed on the first page of the
agenda.
7.a DISCUSS THE IMPLEMENTATION OF A NEIGHBORHOOD
ENGAGEMENT PROGRAM FOR THE CITY OF PALM DESERT
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RECOMMENDATION:
Assess the necessity of implementing a neighborhood engagement
strategy.
1.
Offer preliminary insights on the structure and implementation of
this program.
2.
8.INFORMATIONAL REPORTS & COMMENTS
8.a CIVIC ENGAGEMENT COMMITTEE MEMBERS
8.b CITY COUNCIL LIAISON
8.c CITY STAFF
8.d ATTENDANCE REPORT 13
9.ADJOURNMENT
The next Regular Meeting will be held on October 17, 2024, at 11:00 a.m.
Civic Engagement Committee Meeting
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10.PUBLIC NOTICES
Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the
designated office for inspection of records in connection with this meeting is the
Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive,
Palm Desert. Staff reports for all agenda items considered in open session, and
documents provided to a majority of the legislative bodies are available for
public inspection at City Hall and on the City’s website at www.palmdesert.gov.
Americans with Disabilities Act: It is the intention of the City of Palm Desert to
comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, or in meetings on a regular basis, you
will need special assistance beyond what is normally provided, the City will
attempt to accommodate you in every reasonable manner. Please contact the
Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to
inform us of your needs and to determine if accommodation is feasible.
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California
that the foregoing agenda for the Civic Engagement Committee was posted on
the City Hall bulletin board and City website not less than 72 hours prior to the
meeting.
/S/ Michelle Nance
Deputy Clerk II
Civic Engagement Committee Meeting
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CIVIC ENGAGEMENT COMMITTEE
CITY OF PALM DESERT
REGULAR MEETING MINUTES
April 18, 2024, 11:00 a.m.
Present: Vice Chair Gregg Akkerman
Committee Member Jon Holan
Committee Member Franchon-Marie Siddiq
Committee Member Robin Stewart
Committee Member Brook Stjerne
Chair Emily Vogt
Staff Present: Community Relations Supervisor Ryland Penta
Recording Secretary Monique Lomeli
Click HERE to review the meeting audio.
Click HERE to access the meeting agenda packet.
1. CALL TO ORDER
A Regular Meeting of the Civic Engagement Committee was called to order by Chair
Vogt on Thursday, April 18, 2024, at 11:11 a.m. in the Administrative Conference Room,
City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California.
2. ROLL CALL
3. NONAGENDA PUBLIC COMMENTS
None.
4. CONSENT CALENDAR
To approve the consent calendar as presented.
4.a APPROVAL OF MINUTES
Motion by: Committee Member Siddiq
Seconded by: Committee Member Holan
Approve the Minutes of January 18, 2024.
Motion Carried (5 to 0)
5. CONSENT ITEMS HELD OVER
6. ACTION CALENDAR
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6.a PRESENTATION AND DISCUSSION OF EXISTING AND NEW ENGAGEMENT
METHODS
Community Relations Supervisor Penta provided a staff report and answered
member inquiries.
Feedback was provided; no formal action taken on this item.
6.b APPROVAL OF 2024 CIVIC ENGAGEMENT COMMITTEE WORK PLAN
Motion by: Committee Member Stjerne
Seconded by: Committee Member Holan
Approve the 2024 Civic Engagement Committee Work Plan.
Motion Carried (6 to 0)
7. INFORMATIONAL REPORTS & COMMENTS
7.a CIVIC ENGAGEMENT COMMITTEE MEMBERS
In response to an inquiry, Councilmember Kelly recommended staff work with
Cultural Arts Committee staff liaison to investigate ways to increase community
involvement with public art.
7.b CITY COUNCIL LIAISON
Mayor Quintanilla provided a video message to the Committee.
Councilmember Kelly provided an update regarding the structure fire on the
corner of Country Club Drive and Monterrey Avenue.
7.c CITY STAFF
7.c.1 PRESENTATION ON THE STATUS AND POTENTIAL PROGRAMMING
OF THE NEW MUNICIPAL LIBRARY
Director of Library Services Gary Shaffer narrated a PowerPoint
presentation and responded to Committee inquiries.
Receive and file.
7.c.2 UPDATE AND DISCUSSION ON THE CITY OF PALM DESERT
HOMEOWNER ASSOCIATION (HOA) OUTREACH STRATEGY
Community Relations Supervisor Ryland Penta provided a verbal update
on the current efforts to connect with local Homeowner Associations and
responded to Committee inquiries.
7.d ATTENDANCE REPORT
Report provided; no action taken on this item.
8. ADJOURNMENT
The Civic Engagement Committee adjourned at 11:57 a.m.
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9. PUBLIC NOTICES
_________________________
Michelle Nance, Deputy Clerk II for:
Monique Lomeli, Senior Deputy Clerk
Recording Secretary
_________________________
Ryland Penta, Community Relations Supervisor
Secretary
_________________________
DATE APPROVED BY CIVIC ENGAGEMENT COMMITTEE
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Page 1 of 2
CIVIC ENGAGEMENT COMMITTEE
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: July 18, 2024
PREPARED BY: Ryland Penta, Community Relations Supervisor
REQUEST: RECEIVE AND FILE AN INFORMATIONAL UPDATE ON “PALM DESERT
DISCUSSIONS,” A SPEAKER SERIES BEGINNING JULY 31, 2024.
RECOMMENDATION:
Receive and file an informational update on “Palm Desert Discussions.”
BACKGROUND/ANALYSIS:
At the January 18, 2024, Civic Engagement Committee meeting, members discussed and
supported the creation of a speaker series featuring regional public agencies and community
organizations as a step towards fostering a more informed and connected community. By
engaging directly with experts, community stakeholders will be better equipped to navigate and
address regional issues and understand the City’s role in these matters.
The implementation of this series supports item two of the Civic Engagement Committee 2024
work plan.
“Palm Desert Discussions” Overview:
Frequency: Six events annually, held every two months, generally on the last
Wednesday of every other month. Wednesdays were chosen so the event does not
conflict with a Civic Academy date, Council meeting, or Planning Commission meeting.
Objective: To educate and engage residents on key issues, clarify the roles and
responsibilities of the City and its partners, and provide straightforward access to
accurate information.
Format: Each session will feature interactive presentations and discussions led by
experts from various agencies and community organizations.
Inaugural Event:
Date and Time: Wednesday, July 31, at 5:30 p.m.
Location: Palm Desert City Hall Council Chamber.
Topic: Water management and conservation.
Speakers: Coachella Valley Water District (CVWD).
Next Event:
Date and Time: Wednesday, September 25, at 5:30 p.m.
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Civic Engagement Committee
City of Palm Desert
Introduction of the "Palm Desert Discussions" Speaker Series
Page 2 of 2
Location: Community Room, Palm Desert Public Library.
Topic: Disaster preparedness.
Speaker: Coachella Valley Disaster Preparedness Network
Future Dates:
Wednesday, November 20, 2024 - Topic: Public Safety & Homelessness
Wednesday, January 29, 2025 - Topic: Development in the Desert
Wednesday, March 26, 2025 - Topic: Solid Waste and Recycling
Wednesday, May 28, 2025 - Topic: Vector Control
Marketing: Information about each session will be shared on the City News section of the
municipal website, on Engage Palm Desert, and on social media. City Staff will produce a logo
and branded content, which will be shared digitally and in print copies.
Location: In collaboration with the Palm Desert Library, all sessions will be held in their
Community Room except the inaugural event. July 31 was already reserved.
Recording: All events will be recorded and added to the City’s YouTube account, increasing
this program's reach.
FINANCIAL IMPACT:
Aside from staff time, each session of the Palm Desert Discussion series will cost approximately
$250.00. This is so staff can provide beverages and light food. There is no cost associated with
room reservations, and speakers volunteer their time.
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Page 1 of 1
CIVIC ENGAGEMENT COMMITTEE
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: July 18, 2024
PREPARED BY: Ryland Penta, Community Relations Supervisor
REQUEST: DISCUSS THE IMPLEMENTATION OF A NEIGHBORHOOD
ENGAGEMENT PROGRAM FOR THE CITY OF PALM DESERT.
RECOMMENDATION:
1. Assess the necessity of implementing a neighborhood engagement strategy.
2. Offer preliminary insights on the structure and implementation of this program.
BACKGROUND/ANALYSIS:
Over the past year, City staff has focused on strengthening relationships with Homeowners
Associations (HOAs) in Palm Desert. While these efforts have been beneficial, there is a
recognized need to extend our engagement to residents living in areas without HOAs.
To effectively reach these communities, staff is considering a neighborhood engagement
program. This strategy would mirror successful approaches used in other cities , whereby staff
would hold a regular community meeting with representatives from defined neighborhoods
across Palm Desert. These representatives would receive updates from staff, ask questions on
behalf of their community, and then relay information back to their neighbors. Cities with similar
programs include Palm Springs, Riverside, and Sacramento.
The following analysis is provided to support Committee member discussion :
Program Benefits:
Fostering trust with the City through grassroots communication
Increased civic understanding
Enhanced community building and quality of life for residents
Current Limitations:
Undefined neighborhood boundaries
Determining neighborhood representative criteria
Potentially time and resource-intensive for staff based on the structure of the program
FINANCIAL IMPACT:
As this program is only being considered, there is no immediate financial impact to the City. If
the program is implemented, costs are anticipated to be approximately $250.00 per meeting.
That is to account for beverages and light food.
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CITY OF PALM DESERT
ATTENDANCE REPORT
Advisory Body:
Prepared By:
Year 2023 2023 2023 2023 2024 2024
Month Jan Apr Jul Oct Jan Apr
Date 19 20 20 19 18 18
Akkerman, Gregg P P P P P P 0 0
Holan, John - - P E P P 1 0
Siddiq, Franchon-Marie - - P P P P 0 0
Stewart, Robin - - P P P P 0 0
Stjerne, Brooke Beare P P P P A P 0 1
Vogt, Emily P P P P P P 0 0
Warmuth, David Scott P P A P P P 1 1
Palm Desert Municipal Code 2.34.010:
P Present
A Absent
E Excused
-No meeting
Not yet appointed/Resigned
Total
Absences
Total
Unexcused
Absences
Quarterly: One unexcused absence from regular meetings in any twelve-month period shall constitute
an automatic resignation of members holding office on boards that meet quarterly.
Civic Engagement Committee
Monique Lomeli
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