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Home My WebLink About2023-04-20 CEC Regular Meeting Agenda PacketCity of Palm Desert Page 1 CIVIC ENGAGEMENT COMMITTEE CITY OF PALM DESERT, CALIFORNIA AGENDA (HYBRID MEETING) City Hall – North Wing Conference Room 73510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting with virtual and in-person access to the meeting location. •To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/89632134745. •To participate via phone: Dial (213) 338-8477 enter the Zoom Meeting ID: 896 3213 4745 followed by #. Indicate that you are a participant by pressing # to continue. During the meeting, press *9 to add yourself to the queue and wait for the Recording Secretary to announce your name/phone number. Press *6 to unmute your line and limit your comments to three minutes. •Written public comment may also be submitted to CityClerk@palmdesert.gov. Emails received by 8:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1.CALL TO ORDER 2.ROLL CALL 3.NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the Civic Engagement Committee on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by Committee Members for a separate discussion. A.APPROVAL OF MINUTES RECOMMENDATION: Approve the Civic Engagement Committee Regular Meeting minutes of January 19, 2023. Thursday April 20, 2023 11:00 a.m. Regular Meeting Page 1 Civic Engagement Committee Agenda April 20, 2023 City of Palm Desert Page 2 5.ACTION CALENDAR A.RECEIVE AND FILE THE INFORMATIONAL UPDATE ON CREATING A PALM DESERT CITIZENS ACADEMY PROGRAM RECOMMENDATION: By Minute Motion, receive and file the informational update on creating a Palm Desert citizens academy program. 6.INFORMATIONAL REPORTS & COMMENTS A.CIVIC ENGAGEMENT COMMITTEE MEMBERS B.CITY COUNCIL LIAISONS C.CITY STAFF D.ATTENDANCE REPORT 7.ADJOURNMENT AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Civic Engagement Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Monique M. Lomeli, CMC Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the City Clerk’s Office, City Hall, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the city will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. Page 2 City of Palm Desert Page 1 CIVIC ENGAGEMENT COMMITTEE CITY OF PALM DESERT, CALIFORNIA MINUTES Pursuant to Assembly Bill 361, this meeting was conducted by teleconference, with in- person public access to the meeting location. 1. CALL TO ORDER A Regular Meeting of the Civic Engagement Committee was called to order by Digital Strategies Coordinator, Ryland Penta, on Thursday, January 19, 2023, at 2:00 p.m., in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL: Present: Committee Members Gregg Akkerman, Brooke Beare Stjerne, Anyse Smi th, Marilyn F. Solomon, Jonathan Stutz, Emily Vogt, and David Scott Warmuth. Absent: None. Liaisons Present: Jan Harnik & Mayor Kathleen Kelly, City Council Liaison s Staff Present: Ryland Penta, Digital Strategies Coordinator; Anthony Mejia, City Clerk; and Monique Lomeli, Recording Secretary, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. 3. NON-AGENDA PUBLIC COMMENT: None. 4. WELCOME BY MAYOR KELLY Mayor Kelly expressed appreciation on behalf of the City Council and welcomed the new members. Thursday January 19, 2023 2:00 p.m. Regular Meeting Page 3 Civic Engagement Committee Minutes January 19, 2023 City of Palm Desert Page 2 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 5.PRESENTATION BY THE CITY CLERK A.PURPOSE AND RESPONSIBILITIES OF THE CIVIC ENGAGEMENT COMMITTEE City Clerk Anthony Mejia narrated a PowerPoint presentation regarding the purpose and responsibilities of the Civic Engagement Committee and responded to Committee Member inquiries. B.ROLE OF THE COMMITTEE CHAIR AND VICE CHAIR City Clerk Anthony Mejia provided a brief presentation clarifying the roles of the Committee Chair and Vice Chair and responded to Committee Member inquiries. 6.COMMITTEE MEMBER, CITY COUNCIL LIAISON, AND STAFF INTRODUCTIONS Committee Members, City Council Liaisons, and Staff provided brief introductions, summarizing interests and qualification s as they relate to the Civic Engagement Committee . 7.PRESENTATION OF THE CITY’S CURRENT ENGAGEMENT CHANNELS Digital Strategies Coordinator Penta narrated a PowerPoint presentation regarding the City’s current outreach methods and responded to Committee Member inquiries. 8.ACTION CALENDAR A.REVIEW OF RESPONSIBILITIES AND AREAS OF CONSIDERATION FOR SECOND MEETING Digital Strategies Coordinator Penta requested Committee Members begin to consider engagement program ideas and strategic goals in preparation for the next quarterly meeting and responded to Committee Member inquiries. B.SET FUTURE REGULAR MEETING DATES AND TIME Management Analyst Penta presented options for scheduling quarterly meetings and responded to Committee inquiries. Following discussion, MOTION BY COMMITTEE MEMBER STUTZ, SECOND BY COMMITTEE MEMBER SOLOMON, CARRIED 7-0, to schedule quarterly meetings in the months of January, April, July, and October, on the third Thursday of each month between the hours of 11:00 a.m. and 1:00 p.m. C.ELECTIONS OF CHAIR AND VICE CHAIR FOR THE REMAINDER OF FISCAL YEAR 2022/23 Committee Member Solomon volunteered to serve a s Chair. There being no other nominations or objections, Committee Member Solomon was elected Chair of the Civic Engagement Committee by a 7-0 roll call vote. Committee Member Akkerman volunteered to serve as Vice Chair. There being no other nominations or objections, Committee Member Akkerman was elected Vice Chair of the Civic Engagement Committee by a 7-0 roll call vote. Page 4 Civic Engagement Committee Minutes January 19, 2023 City of Palm Desert Page 3 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 9.INFORMATIONAL REPORTS & COMMENTS A.CIVIC ENGAGEMENT COMMITTEE MEMBERS None. B.CITY COUNCIL LIAISONS None. C.CITY STAFF None. D.ATTENDANCE REPORT The City’s attendance requirements were provided with the agenda materials. The Committee took no action on this matter. 10.ADJOURNMENT The Civic Engagement Committee adjourned at 3:12 p.m. Respectfully submitted, Monique M. Lomeli, Senior Deputy Clerk Recording Secretary ATTEST: Ryland Penta, Digital Strategies Coordinator Secretary APPROVED BY THE CIVIC ENGAGEMENT COMMITTEE: __/__/2023 Page 5 Page 1 of 1 CITY OF PALM DESERT STAFF REPORT MEETING DATE: April 20, 2023 PREPARED BY: Ryland Penta, Communications Analyst II REQUEST: RECEIVE AND FILE THE INFORMATIONAL UPDATE ON CREATING A PALM DESERT CITIZENS ACADEMY PROGRAM. RECOMMENDATION: By Minute Motion, receive and file the informational update on creating a Palm Desert citizens academy program. BACKGROUND: To innovate greater methods for civic engagement in our community, the City of Palm Desert created the Civic Engagement Committee, which held its inaugural meeting in January 2023. At the first meeting, Committee members were asked to submit program ideas that would help integrate Palm Desert residents, business owners, and students into the civic processes of our municipal government. Committee members submitted ideas online in March 2023, and it was determined that creating a multi-week citizens academy is the best method to encompass various elements of these ideas into a singular approach. The mission of our citizen’s academy will be to advance civic engagement for a healthy, inclusive, and engaged Palm Desert. This interactive multi-week program will provide residents with an in-depth look at City government through tours, hands-on demonstrations, and presentations by City staff. The objective is to give participants an insider's view of the City and its functions, encourage citizens to become involved in the community, and enhance residents' ability to proactively connect with their municipal government. This curriculum is designed to have a multiplier effect, where participants will become stewards for others in our community. Members from the Civic Engagement Committee and other appointed bodies will be asked to take part in the program's first cohort. This way, Civic Engagement members can best provide direction on their experience, program goals, and class logistics. City staff will then have operational experience for a future public cohort, and Committee members can best promote the course amongst the community. FINANCIAL IMPACT: There is no direct fiscal impact as a result of this informational report. Any financial impact created as a result of a citizen’s academy will be brought to a future City Council meeting where the program can be discussed, and action taken. Page 6 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2023 2023 2023 2023 Month Jan Apr Jul Oct Date 19 20 20 19 Akkerman, Gregg - Vice Chair P 0 0 Smith, Anyse P 0 0 Solomon, Marilyn - Chair P 0 0 Stjerne, Brooke Beare P 0 0 Stutz, Jonathan P 0 0 Vogt, Emily P 0 0 Warmuth, David Scott P 0 0 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused -No meeting Total Absences Total Unexcused Absences Quarterly: One unexcused absence from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet quarterly. Civic Engagement Committee Monique Lomeli Page 7