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Home My WebLink About2023-07-20 CEC Regular Meeting Agenda PacketCity of Palm Desert Page 1 CIVIC ENGAGEMENT COMMITTEE CITY OF PALM DESERT, CALIFORNIA AGENDA City Hall, Administrative Conference Room 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting may be conducted as a hybrid meeting with virtual and in-person access to the meeting location. •To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/89632134745 or call (213) 338-8477, Zoom Meeting ID: 896 3213 4745. •Written public comment may also be submitted to cityclerk@palmdesert.gov. Emails received by 9:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1.CALL TO ORDER 2.ROLL CALL 3.ELECTION OF THE CIVIC ENGAGEMENT COMMITTEE CHAIRPERSON AND VICE CHAIRPERSON 4.NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the Civic Engagement Committee on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 5.CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by Committee Members for a separate discussion. A.APPROVAL OF MINUTES RECOMMENDATION: Approve the Civic Engagement Committee Regular Meeting minutes of April 20, 2023. Thursday July 20, 2023 11:00 a.m. Regular Meeting Civic Engagement Committee Agenda July 20, 2023 City of Palm Desert Page 2 6.INFORMATIONAL REPORTS & COMMENTS A.CIVIC ENGAGEMENT COMMITTEE MEMBERS 1. Member Introductions B.CITY COUNCIL LIAISON C.CITY STAFF 1.Update on Palm Desert Civic Academy program D.ATTENDANCE REPORT 7.ADJOURNMENT: The Regular Meeting will be held on October 19, 2023, at 11:00 a.m. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Civic Engagement Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Michelle Nance Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the City Clerk’s Office, Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the city will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. City of Palm Desert Page 1 CIVIC ENGAGEMENT COMMITTEE CITY OF PALM DESERT, CALIFORNIA MINUTES Pursuant to Assembly Bill 2449, this meeting was conducted as a hybrid meeting with virtual and in-person access to the meeting location. 1.CALL TO ORDER A Regular Meeting of the Civic Engagement Committee was called to order by Vice-Chair Akkerman on Thursday, April 20, 2023, at 11:02 a.m., in the North Wing Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2.ROLL CALL Present: Committee Members Brooke Beare-Stjerne, Anyse Smith, Emily Vogt, David Scott Warmuth, and Vice-Chair Gregg Akkerman. Absent: Jonathan Stutz Liaisons Present: Jan Harnik & Mayor Kathleen Kelly, City Council Liaisons Staff Present: Ryland Penta, Digital Strategies Coordinator, and Monique Lomeli, Recording Secretary, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. 3.NON-AGENDA PUBLIC COMMENT: Anthony Mejia, City Clerk, presented information regarding the process for electing presiding officers, and provided an update on Assembly Bill 2449 concerning remote participation in public meetings. 4.CONSENT CALENDAR: A.APPROVAL OF MINUTES MOTION BY COMMITTEE MEMBER VOGT, SECOND BY COMMITTEE MEMBER BEARE-STJERNE, CARRIED 5-0, to approve the Civic Engagement Committee Regular Meeting minutes of January 19, 2023. Thursday April 20, 2023 11:00 a.m. Regular Meeting Item 5A-1 Civic Engagement Committee Agenda April 20, 2023 City of Palm Desert Page 2 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 5.ACTION CALENDAR A.RECEIVE AND FILE THE INFORMATIONAL UPDATE ON CREATING A PALM DESERT CITIZENS ACADEMY PROGRAM Digital Strategies Coordinator Penta presented a staff report and responded to Committee inquiries. Jonathan Stutz provided public comment in support of the conceptual program and offered suggestions regarding scheduling and participation. Following discussion, by consensus, the Committee agreed to receive and file the informational update on creating a Palm Desert citizens academy program. 6.INFORMATIONAL REPORTS & COMMENTS A.CIVIC ENGAGEMENT COMMITTEE MEMBERS Committee Members shared and discussed potential opportunities for increased public engagement, including: •A Youth Commission •City Hall in Neighborhoods •Community Calendar •Social Media (TikTok, Instagram, Nextdoor) •Podcast •Ambassador T-Shirts •Changing meeting times Jonathan Stutz provided public comment regarding a tentative meeting schedule and community meetings. B.CITY COUNCIL LIAISONS Councilmember Harnik provided information regarding outreach and education. Mayor Kelly expressed appreciation for the committee. C.CITY STAFF Digital Strategies Coordinator Penta provided information regarding an upcoming Arbor Day celebration and Coffee with the Mayor. Item 5A-2 Civic Engagement Committee Agenda April 20, 2023 City of Palm Desert Page 3 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES D.ATTENDANCE REPORT The attendance report was provided with the agenda materials. The Committee took no action on this matter. 7.ADJOURNMENT The Civic Engagement Committee adjourned at 12:00 p.m. Respectfully submitted, Monique M. Lomeli, Senior Deputy Clerk Recording Secretary ATEST: Ryland Penta, Digital Strategies Coordinator Secretary APPROVED BY THE CIVIC ENGAGEMENT COMMITTEE: __/__/2023 Item 5A-3 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2023 2023 2023 2023 Month Jan Apr Jul Oct Date 19 20 20 19 Akkerman, Gregg - Vice Chair P P 0 0 Holan, John N/A N/A 0 0 Siddiq, Franchon-Marie N/A N/A 0 0 Smith, Anyse P P 0 0 Solomon, Marilyn P N/A 0 0 Stewart, Robin N/A N/A 0 0 Stjerne, Brooke Beare P P 0 0 Stutz, Jonathan P A 1 0 Vogt, Emily P P 0 0 Warmuth, David Scott P P 0 0 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused -No meeting Total Absences Total Unexcused Absences Quarterly: One unexcused absence from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet quarterly. Civic Engagement Committee Monique Lomeli Item 6D-1