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Home My WebLink About2024-01-18 CEC Regular Meeting Agenda Packet City of Palm Desert Page 1 CIVIC ENGAGEMENT COMMITTEE CITY OF PALM DESERT, CALIFORNIA AGENDA City Hall, Administrative Conference Room 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting may be conducted as a hybrid meeting with virtual and in-person access to the meeting location. • To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/87444146148 or call (213) 338-8477, Zoom Meeting ID: 874 4414 6148. • Written public comment may also be submitted to cityclerk@palmdesert.gov. Emails received by 9:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1. CALL TO ORDER 2. ROLL CALL 3. NON-AGENDA PUBLIC COMMENT: This time has been set aside for the public to address the Civic Engagement Committee on issues that are not on the agenda for up to three minutes. Because the Brown Act does not allow the Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4. CONSENT CALENDAR: All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by Committee Members for a separate discussion. A. APPROVAL OF MINUTES RECOMMENDATION: Approve the Civic Engagement Committee Regular Meeting minutes of October 19, 2023. Thursday January 18, 2024 11:00 a.m. Regular Meeting Civic Engagement Committee Agenda January 18, 2024 City of Palm Desert Page 2 5. DISCUSSION ITEMS A. UPDATE ON COMMUNITY RELATIONS B. CIVIC ENGAGEMENT COMMITTEE WORK PLAN DISCUSSION C. CIVIC ACADEMY PARTICIPANT SELECTION CRITERIA & PROCESS D. PALM DESERT SPEAKER SERIES DISCUSSION 6. INFORMATIONAL REPORTS & COMMENTS A. CIVIC ENGAGEMENT COMMITTEE MEMBERS B. CITY COUNCIL LIAISON C. CITY STAFF D. ATTENDANCE REPORT 7. ADJOURNMENT: The Regular Meeting will be held on April 18, 2024, at 11:00 a.m. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Civic Engagement Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /s/ Monique Lomeli, CMC Recording Secretary PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the City Clerk’s Office, Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the city will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. City of Palm Desert Page 1 CIVIC ENGAGEMENT COMMITTEE CITY OF PALM DESERT, CALIFORNIA MINUTES Click HERE to review the meeting audio. Click HERE to access the meeting agenda packet. 1. CALL TO ORDER A Regular Meeting of the Civic Engagement Committee was called to order by Chair Vogt on Thursday, October 19, 2023, at 11:00 a.m. held in the North Wing Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL Present: Committee Members Brooke Beare Stjerne, Franchon-Marie Siddiq, Robin Stewart, David Warmuth, Vice Chair Gregg Akkerman, and Chair Emily Vogt. Absent: Committee Member Jon Holan Liaison(s) Present: Mayor Kathleen Kelly and Jan Harnik, City Council Liaison Staff Present: Ryland Penta, Digital Strategies Coordinator; Amy Lawrence, Deputy Director of Economic Development; and Monique Lomeli, Recording Secretary. 3. NON-AGENDA PUBLIC COMMENT None. Thursday October 19, 2023 11:00 a.m. Regular Meeting Civic Engagement Committee Minutes October 19, 2023 City of Palm Desert Page 2 4. PRESENTATIONS A. CITY’S 50TH ANNIVERSARY CELEBRATION AT CIVIC CENTER PARK - NOVEMBER 18, 2023 Deputy Director provided an update regarding the planning and programming of the City’s 50th Anniversary celebration and encourage interested parties to volunteer via the event website. 5. CONSENT CALENDAR: A. APPROVAL OF MINUTES MOTION BY VICE CHAIR AKKERMAN, SECOND BY COMMITTEE MEMBER STEWART, CARRIED 6-0, to approve Civic Engagement Committee Regular Meeting minutes of July 20, 2023. 6. ACTION A. DISCUSSION ON CIVIC ACADEMY PROGRAM Digital Strategies Coordinator Penta provided a summary of the recent and upcoming Civic Academy Program sessions, requested Committee feedback, and responded to inquiries. Individual Committee Members offered commentary as follows. The below points do not necessarily reflect Committee consensus: • Consider modifying the number of sessions. • Be mindful of the time spent on questions. • Provide information on volunteer options. • Consider nametags for staff and participants. • Pursue the opportunity to develop a Spring session. 7. INFORMATIONAL REPORTS & COMMENTS A. CIVIC ENGAGEMENT COMMITTEE MEMBERS Chair Vogt expressed interest in hearing the Committee and City Council Liaisons’ vision and goals for the future of the Committee. B. CITY COUNTIL LIAISON Councilmember Harnik expressed appreciation for the Committee and staff. C. CITY STAFF None. D. ATTENDANCE REPORT – Report provided; no action taken on this item. 8. ADJOURNMENT The Civic Engagement Committee adjourned at 11:44 a.m. Civic Engagement Committee Minutes October 19, 2023 City of Palm Desert Page 3 Respectfully submitted, Michelle Nance, Deputy Clerk Recording Secretary ATTEST: Ryland Penta, Digital Strategies Coordinator Staff Liaison APPROVED BY THE PUBLIC SAFETY COMMITTEE: __/__/2024. CITY OF PALM DESERT INFORMATIONAL MEMO To: Civic Engagement Committee From: Ryland Penta, Community Relations Supervisor Date: January 2024 Subject: Civic Engagement Committee 2024 Workplan At the October 19, 2023, meeting, members of the Civic Engagement Committee (Committee) expressed interest in determining new engagement projects and programs now that the Palm Desert Civic Academy is up and running. This yearly work plan identifies several focus areas for the Committee in 2024. Committee members can recommend additional items for this work plan at the January 18, 2024 meeting. The items identified by Committee members in January will be discussed by the Committee at the April 2024 meeting and voted on. If approved, those items will b e included on the list below. Work Plan • Identify a comprehensive method for reviewing Civic Academy applications. • Evaluate a Palm Desert speaker series program that features organizations in our community. • Identify Palm Desert and regional organizations to enhance outreach and engagement. Next Steps Program ideas shared at the January meeting will be discussed thoroughly at the April 2024 meeting. City staff will also provide a feasibility assessment for each proposed idea. This assessment will consider logistical elements and staff capacity. The items approved by the Committee will be added to this work plan. The final work plan will be approved at the April 2024 meeting. CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2023 2023 2023 2023 Month Jan Apr Jul Oct Date 19 20 20 19 Akkerman, Gregg P P P P 0 0 Holan, John - - P E 1 0 Siddiq, Franchon-Marie - - P P 0 0 Stewart, Robin - - P P 0 0 Stjerne, Brooke Beare P P P P 0 0 Vogt, Emily P P P P 0 0 Warmuth, David Scott P P A P 1 1 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused -No meeting Not yet appointed/Resigned Total Absences Total Unexcused Absences Quarterly: One unexcused absence from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet quarterly. Civic Engagement Committee Monique Lomeli