HomeMy WebLinkAboutGuidelines for Uuse of Civic Center Facilities and Attendant Fee Waiver CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
REQUEST: APPROVAL OF WAIVER OF CONDITION OF CITY OF PALM
DESERT GUIDELINES FOR USE OF CIVIC CENTER FACILITIES
AND ATTENDANT FEE WAIVER
DATE: April 11, 2002
CONTENTS: COMPLETED APPLICATION FOR USE OF FACILITIES
CORRESPONDENCE FROM ACM SHEILA GILLIGAN
CITY OF PALM DESERT GUIDELINES FOR USE OF CIVIC
CENTER FACILITIES
Recommendation:
By Minute Motion:
1. Waive Condition 111.3 (Application and Approval Process) of the City of Palm Desert
Guidelines for Use of Civic Center Facilities, which prohibits the reservation of
facilities on a serial basis, for the Bureau of Land Management which has requested
the use of the Council Chamber on June 1, 2002, August 3, 2002, October 5, 2002,
December 7, 2002, and February 1, 2003, provided Councilman Buford Crites will
open and close the Chamber and assist BLM staff as needed.
2. Waive Condition 11.1 (Organizations Qualifying For Use Application) of the City of
Palm Desert Guidelines for Use of Civic Center Facilities, which assesses a $40.00
per hour usage fee.
Executive Summary:
To ensure appropriate use by community groups of available meeting rooms located at City
Hall, the City of Palm Desert established "Guidelines For Use of Civic Center Facilities",
which outlines the requirements, fee schedule, and application process for usage. The
Bureau of Land Management is requesting a waiver of the provision of these guidelines
r
which prohibits serial reservations of any given facility. In addition, the BLM is requesting
a waiver of the $40.00 an hour usage fee.
Background:
As requests to use meeting rooms located at City Hall are received from individuals and
groups throughout the community, staff provides a copy of the City of Palm Desert
Guidelines For Use of Civic Center Facilities to determine eligibility for use and to ensure
that all provisions are met by groups meeting appropriate criteria.
The Bureau of Land Management is requesting a waiver of Condition 111.3 (Application and
Approval Process) which prohibits the reservation of a meeting room on a serial basis to
accommodate scheduled meetings of the Advisory Committee to the Santa Rosa and San
Jacinto Mountains National Monument. BLM staff has requested that the City Council
Chamber be made available for this purpose on the following Saturdays; June 1 , 2002,
August 3, 2002, October 5, 2002, December 7, 2002, and February 1, 2003. In addition,
the BLM has requested that the City Council approve a waiver of the $40.00 an hour usage
fee as outlined in Condition 11.1 (Organizations Qualifying For Use Application) of the City
of Palm Desert Guidelines For Use of Civic Center Facilities.
Provided Councilman Crites is available to open the Council Chamber and provide
assistance to BLM staff on each of these dates, staff recommends approval of the request
to waive Conditions 111.3 and 11.1 of the City of Palm Desert Guidelines For Use of Civic
Cent r Facilities.
PATRICIA SCULLY / ' PAUL GIBSON
SENIOR MANAGEMENT ANALYST TREASURER/FINANCE DIRECTOR
lie
SHEILA R. G EGAN CARLOS L. TEGA
ASSISTANT CITY MER/CITY CLERK CITY MANAGER
CITY COUNC) ACTION: DENIED
APPROVED RECEIVED OTHER
MEET I DATE 4-1E-0`�`
AYES: 11I�e�� -7�
NOES: Lsl
ABSENT:
ABSTAIN: KI(SlnC`� `�
VERIFIED BY.
Original on File ith City clerk' s Qffice
09/26.'02 TUE 15:17 FAX 909 697 5298 CALIFORNIA DESERT DIST. �j002
-t APPLICATION FOR r-�-E OF FACILITIES
r imini 11 1/(4 CITY OF PALM DESERT
::' \ =j�T, • 73-510 Fred Waring Drive
\,•� r 11.s Palm Desert, CA 92260 /
Organization: \S -fz 2p-sA ' td Sic jecik-h-h /VlOait fare I l)Vt 6�I itleAcquoi
Person(s) In Charge: DGui ell A 6 eoi je Phone: ?eo O 2 7 il'ei q
Address; 'PO 23'K 5701V00 �qU c1��l- e
`
Facility Requested: j *Le( Cfai`6 S
✓
Type of Event: Public Private
O G412��-r r ePtk/ are /Of '4
ctivi - � � ��� P �
Description of Activity- � �J
D t (s) f Usc: yaA, . G 0 r/Oa. ize of Group: I co a-? titus7
fa3 2 /O h fig- /i o7/�
Z
6Z �Ox-1
QQ .� // a.m. .�`
Time oUse. art iu, ( P
Will Admission Fees Be Charge : Y.-tripWill Contributions $e Solicited? Yes ' No
If"Yes'; the act receipts are to be expended for.
The general benefit of the public
C:barrtabie purposes
Support of the orgranizaboa
Other(specify): ---
The undersigned to abidethe Hales and regulations of the City ofPalm Desert relatingto the
Thhereby agreesby b'�
use of public facilities.
z .
Date: 3�.�-�-/o Signature:
rvi� eV)
?itle: viu � l
NOTE: The person signing the appliestlon and the statement oflnformation must bo as officer of the voasoriag
orgy Lion. Ifehepersonisnatanofficeroftheorranizabonforwhichapplicationismade,be/shemastpresentWitten
autborizatiao from the group to sign
FOR OFFICE USE ONLY
City Clerk: — City Manager:
Public Works Department: Date Approved:
Employee Assigned: Charge:
Conditions (in addition to those in Use Policy):
Received Mar-26-02 02:16pm From-808 087 5286 To—PALM DESERT CITY CLE Page 02
Bureau of Land Management United State Forest Service
Department of the Interior Department of Agriculture
u.S.DEPIIREMEMr OF PC INTERIOR foREST 5ERVIct
WIMP Wo,w.......-
ti 7 c:U4S
News Release 9R,4ENT F RICJ,,
For Immediate Release: March 15, 2002
Contact: Danella George, Santa Rosa and San Jacinto Mountains National Monument
Manager, (760) 251-4800
National Monument Advisory Committee Meetings to Take Place in Palm Desert
The Bureau of Land Management (BLM) and United States Forest Service (USFS) have
scheduled meetings for the Advisory Committee to the Santa Rosa and San Jacinto Mountains
National Monument. The meetings will be held 9:00 a.m. until 4:00 p.m. at the Palm Desert City Hall
Council Chambers, located at 73-510 Fred Waring Drive, Palm Desert, Calif. 92260 on the following
dates:
Saturday, April 6, 2002
Saturday, June 1, 2002
Saturday, August 3, 2002
Saturday, October 5, 2002
Saturday, December 7, 2002
Saturday, February 1, 2003
visory Committee meetings are open to the public and media with attendance limited to
space available. Individuals who plan to attend and need special assistance such as sign language
interpretations or other reasonable accommodations should notify the contact person listed below in
advance of the meeting.
Any organization, association, or individual may file a statement with or appear before the
committee regarding topics on a meeting agenda. There will be a half hour dedicated to public input
during both the first half hour of the meetings (9:00 am - 9:30 am) and at the last half hour of the
meetings (3:30 pm - 4:00 pm.) Speakers wishing to comment publicly should sign the public comment
sign-in sheet provided at the location of the meetings. Written statements are requested to supplement
verbal comments to the committee. Each speaker is limited to 5 minutes.
Meeting agendas will be posted online at http://www.ca.blm.gov/palmsprings prior to each
meeting. Agenda topics will focus on the development and implementation of the Santa Rosa and San
Jacinto Mountains National Monument Management Plan.
The Santa Rosa and San Jacinto Mountains National Monument was established by Congress
on October 24, 2000, to preserve significant biological, cultural, recreational, geological, educational
and scientific values found in the Santa Rosa and San Jacinto Mountains. The Monument Advisory
Committee (MAC) is a committee of citizens appointed to advise the Secretary of the Interior and the
Secretary of Agriculture on the preparation and implementation of the management plan for the
National Monument as required in the Santa Rosa and San Jacinto Mountains National Monument Act
of 2000 (16 U.S.C. 431nt).
-more-
United States
Department of the Interior
Bureau of Land Management
California Desert District
6221 Box Springs Boulevard
Riverside CA 92507-0714
OFFICIAL BUSINESS POSTAGE AND FEES PAID
PENALTY FOR PRIVATE USE,$300 U. S. DEPARTMENT
FIRST CLASS MAIL OF THE INTERIOR
G-76
R7,r4:f
BUFORD CRITES
CDO fiD1:iIS0R'1. C0'tit-ICIL
73E10 FRED WARWG DR
PHLM DESERT CH 92260-2E24
NEWS RELEASE
-0e-
"99 6 b'a 's6uudS wiled
ulaoN `any IaweO Isom 069 '09Z l89 xo9 'ad 'luawnuoW leuo!1eN su!elunoA otuloer ups pue esou
elueS !00817-lSZ (09L) le 6u!uuna ilauuO3 JO e6aoa9 elleuea loeluoo uo!tewaolu! OJOW JOd
.sluawwano6 leool pue seioue6e alels 'sa!Oue6e papal Jayn° 'sue!pui ell!ngea
10 puce aluayea en6y eql y1!m uo!leu!paoo3 u! luawnuoW leuo!IeN ay1 u! spuel 'eloped e6euew
Allu!of II!nn ao!Aies IsaJod ayl Pue 'pue' alenud jo same 00Z'S9 pue `spuel sa!Oua6e e!wol!leO
10 ale1S Jaylo 10 same 009'179 'spuel uo!teamae pue sved jo luawpedea c!wo1!lea Jo saaoe 009`8
'spuel sue!pul ell!nyea JO pue9 alua!lea en6y to sane 000`£Z 'spuel ea!AJe5 IsaJOd Jo same 0017't79
'spuel o!Ignd pa6euew-W-9 jo same 00t`98 sessedwooue luawnuoW amp-000'ZLZ ayl
•l!Ounoa AI!unwwo0 uoAu!d an wall
en!leluasaJdaa e pue AluogIny >tied JOIUIM ayt 'uo!lez!ue6Jo 6uipl!nq JO Jadolanap 'cool `uo!1ez!ue6Jo
uo!lenaasuoo 'pool 1jedxe aOua!Os lcanleu c `sueipul ell!nyea 10 puce alue!lea en6y ay1 'suo!1O!Psunl
'pool pue aims WOJI sJegwaw en!leluasaidej gt1nn 3VW ayl to luewgs!iqelse pezuoylne me ayl
I Ppe `basal wiled u! laaln of aaf!wwo3 Iuos!Apd luawnuoW leuo!leN
United States
Department of the Interior
Bureau of Land Management
California Desert District
6221 Box Springs Boulevard
Riverside CA 92507-0714
OFFICIAL BUSINESS POSTAGE AND FEES PAID
PENALTY FOR PRIVATE USE,$300 U. S. DEPARTMENT
OF THE INTERIOR
FIRST CLASS MAIL G-76
R73r43
BUFORD CRITES
C.DL ADI:1z n t C.OUNCIl.
73E10 FRED WAR.ING OR.
PALM DESERT CA 9226RJ-2S24
NEWS RELEASE
-0e-
'89ZZ6 VO 's6uudS wled
y1a0N '8AV 1awe0 1saM 069 '09Z l99 x08 'ad luawnuolnl IeuolteN sulelunolN oluioep ues pue esoa
elves '008b-l9Z (09L) le 6uluuna Ileuuoa ao e6aoa9 ellauea loeluoo uoilewjolui aaow and
'sluawwano6 leool pue saloue6e alels 'saloue6e leaapal aaylo 'suelpul eillnyea
to pue8 aluallea en6y ay1 y11nn uoReulpa000 ul luewnuoyni leuoRleN ay1 ul spuei lumped a6euew
�(llulof Mum aoinaag lsaaod ayl pue 1N-19 •puel elenud to seine DDZ'S5 pue `spuei saloue6e elwolllea
to ems aaylo 10 same OOg'pg 'spuei uolteaaoad pue s){aed l01uawlaedaa elwolllea to same 009'8
`spuei suelpul elllnyea to pue8 aluayea en6y to saaoe 000'eZ `spuei aowag lsaaod to sane 0017'79
`spuei ol(gnd pe6euew-mg to sane 00v'9g sassedwooua luawnuoiN aaoe-000'ZLZ ayl
•llounoa A11unwwoa uoi(u!d ay1 woal
engelueseJdaa a pue I(luoylny ){aed Jelu!M ayt 'uollez!ue6ao 6u!pllnq ao aadolanep pool `uollezlue6ao
uoltenaasuoo pool 'laadxe eoualos leanteu a 'suelpul elllnye3 l0 pue8 aluallea en6y ayl 'suo1lolpsunf
leooi pue aletg Waal siegwaw anileluasaadaa y11M ayW ayl to luawysilgelsa pazuoylne toe ayl
ppe `rasa() wled ul laaw o1 aall!wwo3 Aioslnpy luawnu0Vl Ieuo1 uN
...••.
...... CITY OF rill DESERT
: - 73-510 FRED WARING DRIVE
PALM DESERT, CALIFORNIA 92260-2578
TEL: 760 346-06>:i
Cr►� ���!°; FAX: 76o 340-0574
info@ palm-desert.org
March 27,2002
Ms.Danella George Via Fax(760)251-4899
Monument Manager
Bureau of Land Management
P.O. Box 581260
North Palm Springs,CA 92558
Dear Ms.George:
The City of Palm Desert received your completed Application for Use of Facilities the afternoon of March 26. We
are aware you had some questions and had asked us to call you;however,it seems your phone lines have been out of
service.
While your application is for six dates,all of which are on Saturdays from 9:00 a.m.-4:00 p.m.,the City's Facilities
Use Guidelines do not allow us to preclude a series of dates for any organization. You will have to apply in advance
of each meeting for approval. We are enclosing an application form as well as a copy of the guidelines which were
provided to you during your visit last week.
We have approved the Monument Advisory Committee request for April 6 and we will waive the$40/hour charge.
However,the staff capable of assisting in the use of audio/visual equipment are not available on April 6. Therefore,
this equipment cannot be made available to you for that meeting.
Your organization is a very important new segment of our community,and we will work diligently to assist you in any
way we can provided we can meet the guidelines as established by the City Council. The new application for each use
will assist us in making sure that we have advance notice and the ability to address your needs for that particular
meeting.
I hope your meeting on the 6d'is successful,and we look forward to dealing with you in the future.
Sincerely,
�//�
i��7lLt-r-A.. . �,g Litctm„_
SHEILA R. GILLIGAN ✓
Assistant City Manager for Community Services
SRG:kr
Enclosures
c:\ChyChtVCam RamolSheds 20021Dendla George wpd
0 rxixim ON xecrnio rxrtx
• CITY OF PALM DESERT
11
GUIDELINES FOR USE OF
'M. r �'���:` CIVIC CENTER FACILITIES
%p ��,��•
FACILITIES AVAILABLE FOR USE
1. Council Chamber- seats 150+
2. Administrative Conference Room - seats 25+
3. Community Service Conference Room - seats 25+
4. Kitchen Area/Employees Lounge - seats 20+
5. Council Chamber Conference Room - seats 10+
6. North Wing Conference Room
II. ORGANIZATIONS QUALIFYING FOR USE APPLICATIONS
1. Public agencies (other than the City of Palm Desert), senior citizen
organizations, or other non-profit organizations, clubs, or associations
organized in Palm Desert for cultural activities and general character building
or welfare/charitable programs may be granted permission to use the
facilities at $40.00 per hour.
III. APPLICATION & APPROVAL PROCESS
1. A person or group desiring to use Civic Center facilities must file an
Application for Use of Facilities with the City Clerk's Office. Applications
must be completed and submitted at least two calendar weeks prior to the
scheduled event unless otherwise authorized by the City Manager.
2. Approval shall be granted by the City Manager or his designated
representative unless the requested use involves some type of art exhibit or
musical performance, in which case application shall be forwarded
immediately to the Civic Arts Committee for its review and approval.
Approved permits will be issued to the person filing the application prior to
the event.
3. In the interests of widest community use of the Civic Center facilities, no one
group shall pre-empt a series of dates.
1
IV. FEES FOR USE OF FACILITIES
1 . Per City Council action, agencies may be charged a rate of$40/hour for use
of Civic Center facilities, aid charge to be applied at the discretion of the City
Manager.
V. CIVIC CENTER EQUIPMENT
1. City-owned equipment such as audio, equipment, furniture, and kitchen
facilities may be used provided the organization using it assumes the
responsibility for such equipment and agrees to repair or replace any
equipment damaged, lost or stolen while under its jurisdiction.
VI. SPECIFIC RULES, PROCEDURES AND CONDITIONS
1. No intoxicants or narcotics shall be permitted in the Civic Center facilities, nor
shall profane language, quarreling, fighting, or gambling be allowed.
Violation of this rule by any organization during occupancy shall be sufficient
cause for denying further use of the Civic Center facilities.
2. Programs offered in and during the use of Civic Center facilities shall not
contain any matter which might tend to cause breach of the peace and which
constitute subversive doctrine, seditious utterances, and which agitate
changes in our form of government or social order by violence or unlawful
methods.
3. Juvenile organizations shall have adequate supervision when using Civic
Center facilities at a ratio of not less than one adult per twenty minors.
Disregard of this rule shall be considered cause for immediate cancellation
of future Civic Center Facilities Use Permits.
4. No preparation of any kind shall be used on floors, walls, etc., by groups
using the facilities for any reason.
5. Any approved Application for Use of Facilities may be revoked without
previous notice where conflicting dates have resulted or where need of the
property for public purposes has subsequently developed. For other
cause(s), permits may be revoked at any time upon reasonable notice.
6. The City may require applicants to furnish proof of liability or other insurance
for the protection of the public and the City. Said requirement shall be upon
the specific recommendation of the City Attorney and City Manager.
7. No smoking, eating, or drinking is permitted in the Council Chamber of the
Civic Center.
8. Furniture may be rearranged, but rooms shall be returned to original
arrangement. Users shall ensure that all facilities are cleaned and cleared
of any debris resulting from use of the facilities prior to leaving.
2