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Home My WebLink AboutWaiver City of Hope Lauren's Run .111 CITY OF PALM DESERT " W31 MEMORANDUM To: Honorable Mayor and Members of the City Council From: Community Affairs Specialist Date: August 26, 1999 Re: WAIVER OF FEES ASSOCIATED WITH CITY OF HOPE LAUREN'S RUN Recommendation: By Minute Motion, waive fees associated with City of Hope Lauren's Run scheduled to be held on Saturday,November 13, 1999, in Palm Desert Civic Center Park. Background: Each year the City of Hope sponsors Lauren's Run to raise funds for pediatric cancer research, and this is the second year that the Palm Desert Civic Center has been selected as a host site for this event. This year's activity is scheduled to be held on November 13, 1999, and event planners recently met with staff to outline and obtain approval for their proposed activities. Since this event is held for the sole purpose of raising funds,event planners are requesting that the following required fees be waived: a Maintenance Worker ($30.00 an hour for seven hours), reservation fee, and administration fee for a total of$300.00. In return of this consideration,the City of Palm Desert will be recognized as a"Corporate Benefactor"on all event publicity and materials. Staff recommends approval of this request, which is to waive the fees associated with this event on Nove ber 13, 1999, at a total cost of$300.00. CITY COUNCIL ACTION: APPROVED v DENIED RECEIVED_��,.�., OTHER /� KETING DATE �V V .??AYES: Wi n� i PATRICIA SCULLY NOES' COMMUNITY AFFAIRS ECIALIST \BSEN '�;S T T AI��N �� sL ,� � VERIFI 0- .,, nr thOiCi Clerk ' G Office SHEILA R. IGAN ON A. DIAZ DIR. OF COMMUNITY FAIRS/CITY CLERK CITY MANAGER _lona re >, PALM DESERT CITY OF PALM DESERT - +r PALM DESERT COMMUNITY CENTER 73 San Pablo Palm0 Deserrt CA'ng Dr 92260Ve CIVIC CENTER PARK -• , 43-Palm Desert,CA 92260 'i �i Tel: (619)346-0611 Plak Tel: (619)568-9697 District APPLICATION FOR USE OF FACILITIES & SPECIAL EVENTS ORGANIZATION/GROUP PHONE N City of Hope (Event: "Lauren's Run") (760) 779-0151 LJJ ADDRESS PERSON(S)IN CHARGE J 74-133 El Paseo, #4, Palm Desert, CA 92260 Kathleen Hopp,Director/Debbie Edwards, Special U DATE OF USE START (a.m./p.m.) FINISH(a.m./p.m.) SIZE OF GROUP Events LL Sat. , Nov. 13, 1999 7:00 a.m. 2:00 p.m. 300+ LL ADMISSION FEES CHARGED? CONTRIBUTIONS SOLICITED? TYPE OF EVENT O YES/NO YES/NO PUBLIC/PRIVATE In cc Grass areas will be needed surrounding the Pavilion and behind the basketball courts. O LOCATION(Please indicate facility requested): LL PAVILLION BALLFIELD BASKETBALL CT. TENNIS CT. VOLLEYBALL CT. AMPHITHEATER Z _ Large7 Pmavv1irll' n� U DESCRIFTIOf70�ACTI ` NO _ . NO. NO. aJ. 1K &XBKXfamily fun runds, stroller roll and tot trot benefiting pediatric cancer research. a There are similar Lauren's Run events in cities around the nation. The event includes awards and lunch after the races. KESQ-TV 3, Lund Foundation (Disney) and Dominos are sponsors. This application when properly filled out,approved,and signed by the City Manager or his authorized representative becomes a permit to use the facilities described for the times and purposes herein setforth.The applicant agrees to abide by the terms,rules and regulations of this permit as set forth on the attached sheet and other regulations of the CVR&PD and the City of Palm Desert established for the use of these premises and to pay such fees as may be required. wI,the undersigned,in consideration of the use of the above noted premises,hereby agree to abide by and enforce all the rules and regulation pertaining to the use of the facilities requested,and to save and hold harmless and idemnity the Coachella Valley Recreation and Park District, Lu and the City of Palm Desert and its representatives from any and all claims of liability resulting from use of such facilities,while under my Iw organization's jurisdiction. CC G7 a I further agree that I will be personally responsible in case of damage to any part of the facility being used by me or the organization I represent. We will pay for repairs or replacement of any item damaged during usage of said facility,and will provide all necessary labor or cost to return the facilities to a clean and orderly 5.9pdition. Signatur of Applicant /" Date CERTIFICATE OF INSURANCE RESERVATION $ YES/NO FIELD $ ADMINISTRATION COMMENTS LIGHTS AMPLIFIED SOUND BASES OTHER FEES FIELD PREPARATION SUB-TOTAL $ SCORE BOARD OTHER FEES CLEANING DEPOSIT DATE PAYMENT REC'D: DEPOSIT RECEIPT NO. TOTAL $ CASH CHECK NO. TOTAL $ DEPOSIT FORFEIT FEES FACILITY DAMAGE(Cost of repair) PARK LEFT DIRTY W/TRASH 8 DEBRIS $30.00/HOUR DIRECTOR OF PUBLIC WORKS CITY MANAGER PARKS SUPERVISOR SPECIAL EVENTS COORDINATOR O CC CL 0- CONDITIONS DATE APPROVED WHITE-City of Palm Desert YELLOW-CVR 8 PD PINK-Applicant • City of Hope NATIONAL MEDICAL CENTER AND BECKMAN RESEARCH INSTITUTE June 16, 1999 Pat Scully City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Re: Amendment to request for use of Palm Desert Civic Center Park for"Lauren's Run". Dear Pat: As you are aware, the City of Hope recently applied for approval and waiver of fees for use of Palm Desert Civic Center Park for our 5th Annual "Lauren's Run" scheduled to take place on Saturday,November 13, 1999. In the cover letter submitted with the application, please note that an in-line skating race is one of the events that will take place this year. Upon recently learning that the City of Palm Desert is building a new "skate park" scheduled to open in August, we would like to request permission to use the facility (one course) for our in-line skate event portion of"Lauren's Run". Please add this request to our application currently on file. Thank you for your support. If you have any questions, please feel free to contact me at 760/779-0151. Sincerely, fid, Zct Debbie Edwards Assistant Director of Development Desert Communities National Office 74-133 El Paseo, Suite 4, Palm Desert, CA 92260 http://www.cityofhope.org Touching the Lives of Millions Tel 760/779-0151 Fax 7 0/779-0155 A National Cancer Institute Designated Clinical Cancer Research Center '` City of APR 2 7 1999 411. Hope NATIONAL MEDICAL CENTER AND BECKMAN RESEARCH INSTITUTE April 26, 1999 City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Attn: Richard Folkers, Assistant City Manager/Director of Public Works Re: Approval of City of Hope's 5th Annual Desert Communities "Lauren's Run"to be held on Saturday, November 13, 1999 Dear Dick, On November 14, 1998 the City of Hope held its 4th Annual Desert Communities "Lauren's Run", a pediatric fundraiser, at Palm Desert Civic Center Park for its third consecutive year. The City of Palm Desert generously supported this event by waiving all fees and costs and in return for the City's generosity was designated as a"Corporate Benefactor" and recognized on all collateral materials and event t-shirts. It is our hope that the City of Palm Desert will again support this family, fun-filled event by approving the enclosed application and waiving all fees and costs for use of the Palm Desert Civic Center Park in conjunction with the 5th Annual Desert Communities"Lauren's Run". Once again, the City of Hope will recognize the City of Palm Desert as a"Corporate Benefactor". Please be advised that the City of Hope will provide$1,000,000.00 liability insurance naming the City"additionally insured",will place portable trash containers at the site, will furnish all volunteers needed and will clean up all areas utilized after the event. As you may recall, "Lauren's Run"was founded in 1993 in Atlanta, Georgia in memory of Lauren Zagoria, a courageous two-year old who lost her battle with cancer. Now a national event, proceeds go to the Lauren Zagoria Pediatric Cancer Research Fellowship at City of Hope National Medical Center and Beckman Research Institute. This year's event will feature a 1K race, stroller roll, tot trot and an in-line skating race; children through age 15 are eligible to participate. Other attractions will include clowns, face painting, and balloon animals. In addition, the following organizations have been 74-133 El Paseo, Suite 4, Palm Desert, CA 92260 http://www.cityofhope.org Touching the Lives of Millions Tel 760/779-0151 Fax 760/779-0155 A National Cancer Institute Designated Clinical Cancer Research Center Mr. Richard Folkers April26, 1999 Page Two invited to participate:the Community Blood Bank Bloodmobile, Riverside County Fire Department and Paramedics and the California Highway Patrol. This event will take place entirely in the Civic Center Park,utilizing the pedestrian paths, some grass areas and the large picnic pavilion (no streets will be used). If you have any questions, or require additional information,please contact me at(760) 779-0151. Sincerely, /91 -1-X—eezzid Kathleen A. Hopp Director of Development Desert Communities National Office Enclosure(s)