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HomeMy WebLinkAbout2024-04-15 RPEC Regular Meeting Agenda Packet RESOURCE PRESERVATION AND ENHANCEMENT COMMITTEE CITY OF PALM DESERT MEETING AGENDA Monday, April 15, 2024 3:00 p.m. Administrative Conference Room, City Hall 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/89664855295 or call (213) 338-8477, Zoom Meeting ID: 896 6485 5295 • Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails received by 12:00 p.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. • Pages 1.CALL TO ORDER 2.ROLL CALL 3.NONAGENDA PUBLIC COMMENTS This time has been set aside for the public to address the Resource Preservation and Enhancement Committee on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the Resource Preservation and Enhancement Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the Resource Preservation and Enhancement Committee for a separate discussion. RECOMMENDATION: To approve the consent calendar as presented. 4.a APPROVAL OF MINUTES 5 RECOMMENDATION: Approve the Minutes of February 26, 2024. 5.CONSENT ITEMS HELD OVER 6.ACTION CALENDAR The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda. 6.a OUTLINE PROJECTS FOR THE RESOURCE PRESERVATION AND ENHANCEMENT COMMITTEE’S 2024/2025 WORKPLAN 9 RECOMMENDATION: Recommend the City Council approve the draft Resource Preservation and Enhancement Committee 2024/2025 Workplan. 7.INFORMATIONAL REPORTS & COMMENTS 7.a PRESENTATION FROM BURRTEC WASTE AND RECYCLING SERVICES 29 RECOMMENDATION: Receive and file a presentation from Burrtec Waste and Recycling Services 7.b RESOURCE PRESERVATION AND ENHANCEMENT COMMITTEE MEMBERS 7.c CITY COUNCIL LIAISON 7.d CITY STAFF 7.e ATTENDANCE REPORT 31 8.ADJOURNMENT The next Regular Meeting will be held on June 17, 2024, at 3:00 p.m. Page 2 of 32 9.PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Resource Preservation and Enhancement Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /S/ Monique Lomeli Senior Deputy Clerk Page 3 of 32 Page 4 of 31 Resource Preservation and Enhancement Committee Meeting City of Palm Desert Page 1 RESOURCE PRESERVATION & ENHANCEMENT COMMITTEE CITY OF PALM DESERT, CALIFORNIA MINUTES 1. CALL TO ORDER A Special Meeting of the Resource Preservation & Enhancement Committee was called to order by Chair Gatons on Monday, February 26, 2024, at 3:00 p.m., in the Administrative Conference Room, City Hall, located at 73 -510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL Present: Committee Members Geoff Gregory, Gustavo Gomez*, Vincent Heuring, Melinda Mason, Vice Chair Berlinda Blackburn, and Chair Dean Gatons. Absent: Committee Member Stephen Nelson Liaison(s) Present: Councilmember Jan Harnik, City Council Liaison City Staff Present: Amy Lawrence, Deputy Director of Economic Development; Shawn Muir Community Services Manager, Luis Moctezuma, Management Analyst, and Monique Lomeli, Recording Secretary. 3. NON-AGENDA PUBLIC COMMENT: None. 4. CONSENT CALENDAR MOTION BY COMMITTEE MEMBER MASON, SECOND BY COMMITTEE MEMBER HEURING, CARRIED 6-0, to approve the consent calendar. A. APPROV AL OF MINUTES MOTION BY COMMITTEE MEMBER MASON, SECOND BY COMMITTEE MEMBER HEURING, CARRIED 6-0, to approve the Resource Preservation & Enhancement Regular Meeting minutes of December 18, 2023. CONSENT ITEMS HELD OVER: None. Monday February 26, 2024 3:00 p.m. Special Meeting Page 5 of 31 Resource Preservation and Enhancement Committee Meeting Resource Preservation & Enhancement Committee Minutes February 26, 2024 City of Palm Desert Page 2 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 5. ACTION CALENDAR A. DEVELOPMENT OF AN ARTIFICIAL TURF POLICY Community Services Manager Shawn Muir provided a staff report and responded to Committee Member inquiries. Following discussion, MOTION BY COMMITTEE MEMBER MASON, SECOND BY VICE CHAIR BLACKBURN, CARRIED 6-0, to direct staff to develop a policy prohibiting the use of artificial turf on City owned properties and to utilize desert landscaping where necessary. B. ELECTRIC VEHICLE CHARGING STATION BUSINESS MODELS Project Managers Kevin Swartz and Chris Gerry narrated a PowerPoint presentation and responded to Committee Member inquiries. Donald Ziegler, Palm Desert resident, spoke in support of allowing the private sector to implement and manage charging stations and suggested the city encourage residents and business owners to invest in personal charging stations for their homes. By consensus, the Committee was unsupportive of the City funding the installation and maintenance of electric vehicle charging stations and provided feedback concerning alternative options. No formal action was taken on this item. C. ESTABLISH 2024/2025 WORKPLAN FOR THE RESOURCE PRESERVATION AND ENHANCEMENT COMMITTEE Deputy Director of Economic Development Amy Lawrence provided a staff report and responded to Committee inquiries. Donald Ziegler, Palm Desert resident, urged the Committee to prioritize and explore alternative energy sources when goalsetting and to work closely with the City Council and City staff on the creation of a Climate Action Plan. *Committee Member Gomez left the meeting at 4:15 p.m. Following discussion, MOTION BY COMMITTEE MEMBER MASON, SECOND BY VICE CHAIR BLACKBURN, CARRIED 5-0, to adopt the 2024/2025 Workplan for the Resource Preservation and Enhancement Committee consisting of the following priorities:  Water Conservation  Sustainable Landscaping  Energy Conservation Page 6 of 31 Resource Preservation and Enhancement Committee Meeting Resource Preservation & Enhancement Committee Minutes February 26, 2024 City of Palm Desert Page 3 ALL ACTIONS ARE DRAFT, PENDING APPROVAL OF THE MINUTES 6. INFORMATIONAL REPORTS & COMMENTS A. RESOURCE PRESERVATION & ENHANCEMENT COMMITTEE MEMBERS None. B. CITY COUNCIL LIAISON None. C. CITY STAFF Management Analyst Luis Moctezuma provided information regarding staff’s intent to provide recycling education at local elementary schools. D. ATTENDANCE REPORT The attendance report was provided with the agenda materials. The Committee took no action on this matter. 7. ADJOURNMENT The Resource Preservation and Enhancement Committee adjourned at 4:34 p.m. Respectfully submitted, Monique Lomeli, Senior Deputy Clerk Recording Secretary ATTEST: Amy Lawrence, Deputy Director Secretary APPROVED BY RPEC: __/__/2024 Page 7 of 31 Resource Preservation and Enhancement Committee Meeting Page 8 of 31 Resource Preservation and Enhancement Committee Meeting Page 1 of 1 RESOURCE PRESERVATION AND ENHANCEMENT COMMITTEE CITY OF PALM DESERT STAFF REPORT MEETING DATE: April 15, 2024 PREPARED BY: Amy Lawrence, Deputy Director of Economic Development REQUEST: OUTLINE PROJECTS FOR THE RESOURCE PRESERVATION AND ENHANCEMENT COMMITTEE’S 2024/2025 WORKPLAN RECOMMENDATION: Recommend the City Council approve the draft Resource Preservation and Enhancement Committee 2024/2025 Workplan Item BACKGROUND/ANALYSIS: At the February 26, 2024, Resource Preservation and Enhancement Committee (RPEC) meeting, the Committee chose to prioritize water conservation, sustainable landscaping, and energy conservation for their 2024/2025 workplan. Prior to City Council adoption of the workplan, staff is recommending the Committee outline specific projects related to the priorities. During the meeting, the Committee will be asked to decide on three to five projects related to the priorities that will be the focus of the workplan over the next 18 months. Projects can relate to education and outreach, community projects/partnerships, policy updates, etc., and should be under RPEC’s purview. Funding and staff time should be a consideration for each project but not necessarily a barrier as each will be subject to City Council approval. Attached is the City’s Q4 2023 Environmental Initiative Plan which reflects current projects the City is working on. Proposed projects can be new or extensions of existing. FINANCIAL IMPACT: It is anticipated that most projects will by related to education/outreach and policy updates and will not require funding. Any costs associated with proposed projects will be subject to City Council approval. ATTACHMENTS: 1. List of Individual Priorities Submitted by RPEC Members for Consideration 2. Q4 2023 Environmental Initiative Plan Page 9 of 31 Resource Preservation and Enhancement Committee Meeting Page 10 of 31 Resource Preservation and Enhancement Committee Meeting Resource Preservation and Enhancement Committee List of Individual Priorities Submitted for Proposed 2024/2025 Workplan Member 1 1. Conversion to desert landscape initiatives/incentives 2. Further recycling education • Radio (La Quinta currently has), TV, etc. • BRIGHTSIDE 3. Water reduction initiatives/incentives • In conjunction with CVWD • CVWD newsletter • BRIGHTSIDE Member 2 1. Discuss and analyze the adoption of LEED certification policy for new commercial, residential communities and public (city) buildings. Public (city) buildings being remodeled and/or updated significantly should be part of then proposed certification. 2. Perform a review and update of approved desert flora trees and shrubs to determine any invasive species are removed to promote more shade trees 3. Promote Environmental CVWD equipment and Rebates to the public. Member 3 1. Community solar program 2. Encampment Clean Up Program STAFF RESPONSE: Falls under the City’s Homeless and Support Services Division 3. Zero-Emission Vehicle Fleet for city vehicles Member 4 1. Energy Conservation 2. Sustainable Landscaping 3. Bike/runner safety 4. Air quality Member 5 1. Electrify the City’s fleet • Seek Federal or State funding or programs - https://beamforall.com/ • Ties in with the Green Fleet environmental initiative 2. Active Transportation • Enhanced pedestrian crosswalks • Leading Pedestrian Intervals (LPI) at signalized intersections • Residential E -Bike rebate – Pilot Program - https://pwp.cityofpasadena.net/ebike -rebate-program/ Member 6 1. Water Consumption • Require all front yard lawn be replaced with xeriscape. This should apply to all property types (residential, commercial, retail, etc.). Page 11 of 31 Resource Preservation and Enhancement Committee Meeting Resource Preservation and Enhancement Committee List of Individual Priorities Submitted for Proposed 2024/2025 Workplan • CVWD’s Landscape Rebate program merely provides capped financial incentive – we need action. 2. Air Pollution: Sheriffs to cite drivers of vehicles visibly belching exhaust STAFF RESPONSE: Enforced by law enforcement and the California Vehicle Code 3. Noise Pollution: Sheriffs to cite drivers of vehicles exceeding the city decibel limit between 10pm and 7am. (See Ordinance #1246.) STAFF RESPONSE: Enforced by law enforcement and the California Vehicle Code Member 7 1. Pacaso: This is a new “home share” model, where homes are sold through “fractional ownership,” where one home may have as many as eight owners. Under this model, a management company handles the property, scheduling “owners” into the home for their assigne d period. This sounds like an extremely risky situation for all concerned. I understand several homes in Palm Springs have been sold under this model. I understand the City has studied the problem but I don't know if any action has been taken. Can we get an update? STAFF RESPONSE : On May 22, 2022, the City Council amended the City’s zoning ordinance to prohibit timeshares and co -owned homes in residential neighborhoods. 2. Leaf blowers: I know we have an ordinance covering them, but don't know if there has been any real enforcement. I believe PSP has backed off of their action, probably because of resistance from landscapers. I'd appreciate an update, and possibly suggestions for improving this situation. (I've studied it at some Length, and actually submitted a writeup on the matter.) STAFF RESPONSE: On October 18, 2021, staff brought an informational report on gas-powered leaf blowers before the Resource Preservation and Enhancement Committee which explained the complexities of enforcing gas -powered leaf blowers. The report stated that “given the challenges that Palm Springs continues to face with their ordinance (i.e. problematic enforcement, lack of incentives for participation, etc.) and advisement that a regional ban may work best as it would then be enforceable across all cities, if the Resource Preservation & Enhancement Page 12 of 31 Resource Preservation and Enhancement Committee Meeting Resource Preservation and Enhancement Committee List of Individual Priorities Submitted for Proposed 2024/2025 Workplan Committee were inclined to make a recommendation to the City Council regarding gas-powered leaf blowers, staff recommends that it be to refer the matter to CVAG for a potential regional ban.” At that time, RPEC opted not to make a recommendation to the City Council . Since then, the sale of gas- powered lawn equipment has been banned by the State of California. Additionally, the City recently began proactively promoting trade -in incentives to landscapers through Southern California Air Quality Management Dis trict. We will also soon promote these incentives via social media and on the City’s website. 3. Fire hydrant parking prohibition: When I was attending the PD Civic Academy we visited the department that is responsible for painting the NO PARKING red paint on the curb. When I mentioned that it seemed most of the red paint had worn off, the person joked that it was now "Pink Paint." Can we get an update? STAFF RESPONSE: The City is presently seeking proposals from contractors for a range of paint striping services, encompassing tasks such as re -painting red curbs. This initiative marks the launch of a new, multi -year program aimed at addressing painting needs in a much more responsive manner. Proposals are due in late February, and staff anticipates beginning work in late spring or early summer. Page 13 of 31 Resource Preservation and Enhancement Committee Meeting Page 14 of 31 Resource Preservation and Enhancement Committee Meeting Environmental Initiatives Tracker - Q4 2023 Update Project Department/Staff Timeline Budget Plan Objectives Description/Notes Palma Village Park LED Upgrade Public Works - Shawn Muir In Progress $210,727 in grant funding GP 6.5 & 6.6 / SP E&S Priority 1 Resolution was approved by City Council on 4/14/22 to submit an application for the California Drought, Water, Parks, Climate, Coastal Protection, and outdoor Access for All Act of 2018 Per Capita Program. Palm Desert has been allocated $210,727 which it will use along with CDBG funding to replace sidewalk lighting and overhead lighting with LEDs, replace park tables and benches, and add a new pavilion. The City Council requested public outreach be conducted for selection of park furnishings. An outreach event was held at the park on November 3, 2022. The LED project was bid through a Request for Quotes in Q1 2022 and Palmer Electric was contracted. The City is awaiting bonds from the contractor to finalize the contract. Installation will commence upon reciept of materials. Staff is working with a design consultant on the full project design and incorporating the planned lighting upgrades. Construction estimated for Q2 2024. Photovoltaic Installation CIP- Ryan Gayler Design 85% complete. Construction expected Q2 2024 PPA with no upfront cost, over $4.9 million in energy cost savings over 20 years GP 6.5 & 6.6 Approved by City Council in October 2022. The project scope includes improvements and expansion of the City's photovoltaic (solar energy) system, EV charge station infrustructure readiness, and constructing 200+ covered parking structures at 5 locations. These locations include Civic Center West, Civic Center East, Parkview Office Complex, Aquatic Center, and the Desert Willow Academy. The total project is estimated to off-set 1.3 MW and save the City a minimum of $2.3 million in utility cost over 20 years. Staff submitted the Interconnection Agreements to SCE to secure NEM 2.0 rates for their purchase of solar energy; all five of the interconnections have been accepted by SCE. The consultant has taken soils samples at each site to verify the structures will have proper footings. The project is estimated to be complete by Fall 2024. Another location was added to this project. The Desert Willow Overflow Lot will save an additional $2.6 million over 20 years. No update since Q3 2023 I-REN Programs Development Services, Public Works Programs potentially starting 2024 $0 for City (I-REN funded through CPUC fees) GP 6.5 & 6.6 / SP E&S Priority 1 & 4 I-REN is the Inland Empire Regional Energy Network. The City will be eligible to participate in this program for energy efficiency programs, trainings, and other support. Programs will include public building energy efficiency upgrades, workforce education and training, and codes and standards training. Staff will be meeting with CVAG/I-REN and Energy Coalition staff regarding how to utilize services beginning in 2024. Energy Conservation 1 Page 15 of 31 Resource Preservation and Enhancement Committee Meeting Environmental Initiatives Tracker - Q4 2023 Update Project Department/Staff Timeline Budget Plan Objectives Description/Notes EV Charger Assessment & Expansion Public Works - Kevin Swartz Ongoing Unknown at this time - potential grant funding and possible City match, if requested. GP 4.6, 4.7, 4.8, 6.5 & 6.8 New Update: In October 2023, staff posted an RFP to embark on a strategic initiative to evaluate, upgrade, and expand the existing EV charging station infrastructure throughout the city. Staff is working with RPEC and meeting with two vendors from the RFP on financials and products. Staff will present a recommendation back to RPEC in February and then to City Council. The goal is to find a vendor who can provide a turn key product. Previous Updates: 1. Completed an inventory of the City's current EV charging stations and created a database for contract and maintenance. 2. Explored the possibility of ChargePoint taking over operation and maintenance of EV charging stations but determined that wasn't a feasible option based on their model. Currently researching other companies that could potentially take over maintenance and management of charging stations throughout the city. 3. Received word that the City did not qualify for SCE ChargeReady funding for installation of conduit for 10-14 charging stations at Civic Center for fleet due to project size (i.e. deemed too small). 4. Staff's goal is to find one company to contract with to add at least 10 charging stations for fleet vehicles. 5. Continue research for grant and incentive opportunities to add to the City's EV charging network. PD Link CIP - Neal Ennis Award PD Link Phase 2 for construction Q2 '24, Construction Q2/3/4 2024 $9.5M (5 yr CIP budget) GP 4.1, 4.4, 4.6, 5.7, 6.5 & 6.8 Approximately 13 miles of new or upgraded bikeway. Phase 1 completed approximately 8.6 miles of Class III shared bicycle facilities. Phase 2 constructs over 2 miles of type 4 separated bike/ low speed vehicle paths. Walk & Roll Palm Desert CIP - Lucero Leyva Phase 1: Sharrows to be implemented by 12/2023 Phase 2: Award Design Build QTR 1 Phase 3: Conceptual Designs Complete QTR 2 $3.7M (5 yr CIP budget) GP 3.6, 4.1, 4.3, 4.4, 4.6, 6.5 & 6.8 The Walk and Roll PD project aims to resolve gaps in the existing bicycle and pedestrian infrastructure. On March 23, 2023, City Council Approved the Walk and Roll Implementation Plan which will result in the addition of over 28 miles of new, upgraded bikeways and sidewalks to the City's active transportation network. Phase 1- Slurry Seal. Implements Buffered Class 2 Bikeways, and Class 3 Bikeways. Phase 2 - Progressive Build Contract. Implements Class 2 & 3 Bikeways and Buffered Class 2 Bikeways. Phase 3 - Design and Construct Crosswalks and Sidewalks. Haystack Road Traffic Calming and Safety CIP - Ryan Gayler Phase 1 Construction: Completed QTR 1 2023 Phase 2 Construction: QTR 2 2024 $1,879,020 GP 3.2, 4.3, 4.4 & 5.7 Recommended two phases of improvements to reduce vehicle speed and increase safety on Haystack Road. Phase 1 included all-way stop control at Alamo, Chia and Moon. Phase 2 includes bikeway along north side of Haystack as well as cross walks and curb ramps at Alamo, Moon, and Chia. Haystack Road & Highway 74 Intersection Modifications CIP - Ryan Gayler Construction: QTR 1 2024 $192,158 GP 4.3 Add crosswalk on Haystack, including striping, signage, accessibility and signal modifications. Monterey Avenue & Fred Waring Drive Intersection Modification CIP - Ryan Gayler Construction: QTR 1 2024 $42,625 GP 4.1 Convert northbound through/right turn lane to right-turn only lane. Update signal timing. Rideshare Program Special Programs - Luis Moctezuma Ongoing $500-$1500 / yr in AQMD funding GP 6.5 & 6.8 Provides incentives to employees who use green transportation. Funded by AQMD. Additional partnership through IE Commuter provides incentives to employees. Staff also started a Carpool Match program to connect staff interested in carpooling. Currently, 12 employees take advantage of this program. Green Transportation 2 Page 16 of 31 Resource Preservation and Enhancement Committee Meeting Environmental Initiatives Tracker - Q4 2023 Update Green Fleet Public Works - Chris Gerry Purchase expected FY 2023-24 $150,000 GP 4.6, 4.8, 6.5, 6.6 & 6.8 Previously, the City Council approved the surplus of unused equipment and fleet vehicles and use the funding to help offset the cost of purchasing three electric vehicles compatible to current pool vehicles. Currently, staff is acquiring prices for the purchase of two hybrid pool vehicles (plug-in vs self- charging). Staff is also conducting a fleet utilization study to assess efficiency and effectiveness of fleet vehicles. Bike Rack Incentive Program Economic Dev. - Deborah Glickman In Progress / Until funding runs out $20,000 from AQMD fund GP 4.1, 4.4, 4.6, 6.5 & 6.8 In April 2022, City Council approved the Unite Palm Desert Bicycle Incentive Program to allow commercial properties to receive a bicycle rack valued at up to $1,000 following program guidelines. Program is being funded by AQMD air quality improvement funds. Applications continue to be received and processed. To date, the City has received applications from nine businesses and has installed racks at eight of them. Project Department/Staff Timeline Budget Plan Objectives Description/Notes Plant Palette and Vignette Public Works - Shawn Muir Completed, Ongoing $100,000 annually for 5 years GP 6.1, 6.2, 6.5 & 9.3 / SP E&S Priority 1 Colorful water conserving plants and inorganics are now worked into current City planters. The following have been completed: 1) Monterey Avenue medians between Dinah Shore Drive and Gerald Ford Drive; 2) Dinah Shore Drive between Monterey and Miriam; 3) Cook Street north of Gerald Ford Drive to Interstate 10; 4) Portola Avenue between Dinah Shore and Gerald Ford; 5) Magnesia Falls between Portola and Rutledge; 6) Annual flowers and higher water-consuming trees were removed from the entrance to the Council Chamber and replaced with perennial flowers and native plants that support pollinators; 7) Sod removal at Civic Center Park around volleyball courts; 8) Sod removal around Hovley Soccer Park perimeter; and 9) Cook Street from Frank Sinatra to Gerald Ford. Recovered Organic Waste Product Procurement Special Programs & Public Works Ongoing / Annually TBD - Will use landscape or project funding where appropriate and Recycle Fund/grant funds for all other GP 6.5 & 9.4 Per SB 1383, the City must procure approx. 4311.4 tons of organic waste per year. Since implementation of this EI Plan, the State has reduced this target to 30% of the required tonnage for 2023, 65% for 2024, and 100% for 2025. Burrtec is required to assist with ensuring we meet our annual target and will do so through agricultural partnerships and compost giveaways at events. The City plans to help meet this target by utilizing approved materials from SA Recycling and Burrtec on various projects to assist with dust control. During the Q4 2023, staff procured 24 tons of compost for parks overseeding projects. This brings our total compost/mulch procurement for 2023 to over 1,100 tons. Gas-Powered Lawn Equipment Special Programs Ongoing Minimal Cost GP 6.5, 6.6 & 6.8 The State instituted a ban on the sale of gas-powered lawn equipment beginning January 1, 2024. To assist the public with this transition, staff created a bilingual informational flyer for distribution by the Code Compliance division to landscape workers while out in the field informing them of the ban and encouraging them to take advantage of South Coast Air Quality Management District's exchange program for eligible residents and businesses that could reduce the purchase price of electric garden equipment by up to 85%. Sustainable Landscaping 3 Page 17 of 31 Resource Preservation and Enhancement Committee Meeting Environmental Initiatives Tracker - Q4 2023 Update Turf Rebate Program Special Programs - Amy Lawrence Complete $1.5 Million GP 6.1 & 9.3 / SP E&S Priority 1 & 4 On September 15, 2022, the City Council approved a $1.5 million turf rebate partnership with the Coachella Valley Water District (CVWD). In 2023, the City of Palm Desert was awarded $262,321 in Urban Community Drought Relief funding through a group application submitted by the Coachella Valley Integrated Regional Water Management Group (CVIRWMG) bringing the total turf rebate funding available from the City to $1,762,321. To date, all funds have been expended and below is the final breakdown of projects completed/turf converted. Residential Projects = 297 / Total Turf Converted = 447,021 sq. ft. --- Commercial/HOA Projects = 63 / Total Turf Converted = 436,265 sq. ft. --- Total Turf Converted Overall = 883,286 sq. ft. / Estimated Gallons of Water Saved = 51,681,131 **Actual savings could be greater as numerous projects are using very low water use plants or have artificial turf (no water use). Project Department/Staff Timeline Budget Plan Objectives Description/Notes Recycling Education & Outreach Special Programs Ongoing Burrtec & Recycle Fund (see notes)GP 6.5 & 9.4 City staff and Burrtec are continually educating the public on organics recycling and more through various websites, the BrightSide, mailers, and other outlets. As state mandates continue to change, this education will need to continue as well. Burrtec pays for a majority of costs. Recycle Fund pays for education consultant ($60,000/yr), IT pays for Recycle Coach software ($3,500/yr), and Burrtec pays the cost for informational Recycle Guides to be sent to all Palm Desert residents and businesses biannually. In Q4, staff continued pushing organics recycling information through social media and with inserts in our BrightSide newsletter, covering topics such as the three bin system and E-Waste recycling events. Additionally, staff contracted with EcoHero Show through a grant with CalRecycle to provide assemeblies to elementary school students on organics recycling. So far, three Palm Desert elementary schools have scheduled assemblies for Q1 2024. Refillable Bottle Stations Special Programs Ongoing as funding allows City/County Grants and Recycle Fund GP 6.5 & 9.4 Staff will continue to identity locations in the city that would benefit from refillable water stations. Public Art staff is looking at the option of beautifying some stations by vinyl wrapping with public art in 2024 as part of the Student Art & Essay Contest. A bottle filler was installed as part of the Development Services lobby renovation at City Hall. Staff anticipates purchasing several bottles fillers for city parks using grant funds in Q1 2024. Edible Food Recovery Special Programs Ongoing Current $22,500 CalRecycle LAG Grant (Staff applied for additional grant funding in Sept. 2023)GP 6.5 & 9.4 In accordance with SB 1383, staff contracted with FIND Food Bank to ensure that all mandatory food generators are following CalRecycle's edible food donation requirements including contract management and record keeping. This includes all identified Tier 1 (over 16) and Tier 2 (over 50) businesses in Palm Desert at no cost to them. In 2023, Palm Desert Tier 1 businesses donated more than 720 tons of food to people in need that, otherwise, would have ended in the landfill. Reusable Water Bottle Promotion Special Programs Ongoing Recycle Fund GP 9.4 / SP E&S Priority 2 Installed a bottle refill station at the Civic Center amphitheater and gave away reusable water bottles at late 2022 events. Staff will request CVWD water trailer for large events at other locations and provide Council with reusable bottles and smaller "refill" stations at smaller events. Staff will look at continuing this effort in 2024 in conjunction with City events. Waste Reduction 4 Page 18 of 31 Resource Preservation and Enhancement Committee Meeting Environmental Initiatives Tracker - Q4 2023 Update Self-Haul Application Special Programs Ongoing $0 GP 6.5 & 9.4 The City of Palm Desert’s Municipal Code allows for solid waste generators within the City’s boundaries to self-haul their waste for recycling and disposal under specific conditions. During Q3 2023, staff began working on a permit application and guidelines for businesses who desire to self-haul their waste. This process will be implemented once the City's permit fee study is complete. No update since Q3. Recycling Field Consultant Special Programs Ongoing Recycle Fund $60,000 Annually GP 5.2, 6.5, 9.4 During Q4 2023, staff released an RFP for a consultant to provide onsite education and outreach to commercial businesses and multi-family complexes on solid waste, recycling and organics collection programs related to AB 341, AB 1826, AB 827, and SB 1383. D&B Visions was awarded the contract which will go into effect Q1 2024. In addition to general education and outreach, the consultant will conduct waste audits for businesses and serve as part of the City's new SB 1383 mandated organics enforcement process. Thoses businesses not complying with SB 1383 will have three documented warnings by the consultant before Code Compliance is called in to issue a fine. Additionally, the consultant will perform documentation audits to edible food generators, identified by City staff. Paper Product Procurement Special Programs Ongoing $0 GP 6.5 & 9.4 Per SB 1383, the City is required to purchase paper and janitorial products that contain postconsumer recycled content and are recyclable. The City is additionally required to maintain records of all purchases. To help track paper procurement purchases throughout all departments, a Microsoft TEAMS page was created that includes all admin staff which includes a tracking sheet to log purchases and recycled content percentages of the products they procure. Monthly reminders are sent out to staff to log purchases to ensure we remain in complinace with record keeping. Recycling Events Special Programs Ongoing $0 GP 5.2, 6.5, 9.4 To help Palm Desert residents and businesses dispose of sensitive documents safely and securely, the City offered three free document shredding events in 2023. In Q4 2023, this event helped 418 residents and 60 businesses divert a total of 15.16 tons of paper from the waste stream. Project Department/Staff Timeline Budget Plan Objectives Description/Notes Construction and Demolition (C&D) Management Program Special Programs, Building Safety, & Permit Center Ongoing $0 GP 6.7 & 9.4 City staff, in conjunction with Burrtec staff, implemented a Construction Debris Management Program to ensure that the State mandated 65% diversion rate is met on all C&D projects. Staff, alongside environmental consultants HF&H, is in the process of reviewing our C&D standard operating procedures to ensure they meet State requirements and help developers meet the 65% diversion rate mandated by the State. More information to come on the Q1 2024 report. Green Pavement Maintenance Public Works Ongoing Funded through Measure A, Fund 213, Gas Tax, Fund 211 GP 6.7 & 9.4 / SP E&S Priority 2 Practice sustainable pavement maintenance including cold-in-place recycling, ARHM (rubberized asphalt), recycled aggregate slurry, rubberized slurry, recycled base, and more. No update since Q3 2023 Green Building 5 Page 19 of 31 Resource Preservation and Enhancement Committee Meeting Environmental Initiatives Tracker - Q4 2023 Update North Sphere Community Park (Dinah Shore)Public Works - Shawn Muir - Early 2024 Engage contractor for cost assurances - September 2024 Finalize construction plans - November 2024 Finalize permitting - January 2025 Commence construction Planning and Design contract $1,201,260. Construction budget estimate $$15.65 M GP 6.3, 6.6 & 6.7 / SP E&S Priority 2 Interwest was contracted for 100% park planning and design. Initial Open House events were held on 12/3/22 and 1/14/23. Conceptual designs were presented to Committees and Commissions, and the City Council in June 2023. The design includes stormwater management, water conservation, pollinator habitat, and green space and amenities that provide equitable and inclusive recreational opportunities. The City received a $300,000 Community Resilience and Climate Adaptation grant from the Coachella Valley Mountains Conservancy to support the park design. Early conceptual presented to Committees & Commissions, City Council. Open House conducted 8/5/23. Consultant making edits for Development Agreement landscape buffer. Final conceptual design and budget estimate approved by City Council in December 2023. 100% plans estimated in Sept. 2024. North Sphere Regional Park (Portola & Frank Sinatra)Public Works - Shawn Muir Working with Planning Department to establish timeline TBD GP 6.3, 6.6 & 6.7 / SP E&S Priority 2 Interwest was contracted for 30% park planning and design in combination with the Community Park design contract. Stakeholder engagement meetings for the Community Park have included information specific to the Regional Park, such as the need for organized sports facilities and recreational amenities. The use of green building practices including water management, energy conservation, and other sustainability factors will be encouraged in the park design where feasible. Public Works will work with Interwest to amend the current contract to include 100% planning and design of the Regional Park. Planning and Public Works collaborating on University Neighborhood Specific Plan updates to include the park. Project Department/Staff Timeline Budget Plan Objectives Description/Notes Virtual Inspections Building & Safety - Jovanni Jimenez Ongoing $0 GP 6.5 & 6.8 The use of virtual inspections creates savings in fuel and staff time and leads to reduced GHG emissions. Staff will work on estimating saved mileage and GHG reductions due to this program. SolarApp+ Online Solar Permitting Building and Safety - Jason Finley Estimated Implementation Q2 2024 $0 for City (B&S recevied grant funding through the CalAPP program.)SP E&S Priorities 3, 4 California SB379 requires all jurisdictions (who qualify by population) to create an automated/real-time residential solar permitting program. If a jurisdiction's permitting system cannot accommodate the SolarAPP+ permitting software must be used. Palm Desert's permitting system could not adhere so the implementation of SolarApp+ will be completed by the September 30th deadline. Update went to City Council on this item in January 2024 to inform that staff brought in a consultant to complete implementation projected for Q2 2024. In House Metric Tracking Public Works Develop ongoing process and determine baseline in 2024 $0 SP E&S Priority 1 Determine our current baseline on metrics such as energy, water, fuel etc. and their costs and monitor over time to show progress. Public Works will begin implementing Cartegraph in July 2023, a software that assists in asset management. This will ensure the highest efficiency levels are achieved for City equipment by performing and tracking maintenance over time. Artifical Turf Policy Public Works/Special Programs Q2 2024 $0 GP 9.3 / SP E&S Priority 1 Public Works and Special Programs developing policy designating areas of use for artificial turf in the public right of way. Presentation to RPEC for input and the City Council for adoption anticipated for Q2 2024. RPEC Workplan Special Programs Ongoing $0 Unknown at this time Work with the Resource Preservation and Enhancement Committee (RPEC) to create a workplan of priorities in Q1 2024 for the upcoming fiscal year. Leading by Example 6 Page 20 of 31 Resource Preservation and Enhancement Committee Meeting Environmental Initiatives Tracker - Q4 2023 Update Climate Action Plan Special Programs Ongoing Potential Grant Funds Potentially all Staff applied for an Energy Efficiency Conservation Block Grant (EECBG) through the Department of Energy and was approved for $118K. We'd like to use these funds to hire a consultant to prepare a formal Climate Action Plan and should know if this task is approved in Q1 2024. Canvus Benches Public Works/Special Programs Q2 2024 Recycle Fund GP 3.7 / SP E&S Priority 2 Order for benches made from recycled windmill turbines was placed in January 2024 and a 50% deposit on materials was issued to begin production. Delivery is anticipated in early March. Benches will be installed at City Hall and around the Civic Center Park as a pilot project. Some benches may be wrapped with public art. Rebate Promotion Special Programs Ongoing $0 GP 6.5 & 6.6 / SP E&S Priorities 1 & 4 The City promotes rebates from different agencies, such as CVWD, IID, SCE, AQMD and SoCalGas on our website and for inquiring residents. In Q1 2024, staff will look into creating a social media campaign to promote available energy, water, and other simillar rebates from local agencies for Palm Desert residents and businesses. Potential project ideas from other cities' plans - to be determined with input from Staff, Council, and RPEC Project Department/Staff Timeline Budget Plan Objectives Description/Notes GHG Inventory Special Programs Go to RFP in 2023 or 2024 Estimated cost $75,000 GP 6.5 To monitor progress towards reducing GHG emissions, an updated GHG inventory should be completed every 5-10 years. The City completed a GHG inventory in 2008 and CVAG completed an updated inventory in 2013. This is a specialized task that would require a consultant. The 2008 inventory cost approximately $50,000 and costs of goods and services have increased. Formal Environmental Initiatives Plan Special Programs Go to RFP in 2024 or 2025 Estimated cost of $50,000-$100,000 Potentially all The current Environmental Initiatives working plan would be feasible as a 3 to 5-year plan. As such, the City should consider hiring a consultant to put together an updated plan for the following five years. The consultant may be able to build off of our framework and offer additional activities rather than build a new plan from scratch. The last Sustainability Plan cost approximately $90,000 in 2008. Staff is currently researching a grant that could assist with this task. Green Business or Recycling Award Special Programs TBD Possibly Recycle Fund if strictly Recycling Award or TBD, costs would be awards and reception Possibly GP 6.5, 6.6 & 9.4 Work with RPEC to develop an annual Green Business or Recycling Award. A business or other could nominate a business via an award application. Applicants would be rated against a developed criteria and winners chosen for recognition. Could receive a trophy or window sticker and possibly attend a banquet to be recognized. Some cities partner with their waste hauler for recycling awards. LEED Building Requirements Building Safety & Public Works TBD Incorporated into CIP Budgets GP 6.7 / SP E&S Priority 1, 2 & 3 Many cities have various LEED building requirements. Some cities require only municipal buildings to be built to LEED standards (of various levels), other cities put requirements on new construction done by private parties as well. Many cities put this requirements on buildings greater than a specified square footage. Additional some cities do not require LEED but give a job performance tax incentive if they choose to meet LEED requirements. Bike Racks & Fix-It Stations CIP TBD TBD GP 4.1, 4.4, 4.5, 4.6 & 6.8 Look at installing bike racks and fix-it stations at strategic locations throughout the City. Use of Reclaimed Water Public Works TBD TBD GP 6.1 & 9.3 / SP E&S Priority 1 Staff is going to connect with CVWD to get information on sites using or considering reclaimed water and will continue to look at information as it becomes available. 7 Page 21 of 31 Resource Preservation and Enhancement Committee Meeting Environmental Initiatives Tracker Correlating Plan Objectives General Plan Item 3 - Land Use & Community Character Goal 1 Quality Spaces. A beautiful city with a balance of high quality open spaces and high quality urban areas. Goal 2 Human-Scaled Design. A city designed for people, fostering interaction, activity, and safety. Goal 3 Neighborhoods. Neighborhoods that provide a variety of housing types, densities, designs and mix of uses and services that support healthy and active lifestyles. Goal 4 Districts. A series of unique, destination-oriented districts that provide space for large-format retail, industrial and resort uses in order o increase access to jobs, provide amenities for residents, and enhance the fiscstability of the City. Goal 5 Centers. A variety of mixed use, urban center throughout the city that provide opportunities for shopping, recreation, commerce, employment and arts and culture. Goal 6 Corridors and Connectivitiy. A network of transportaitotn and open space corridors throughout the city that provides a high level of connectivitiy for vehicles, bicyclists, and pedestrians. Goal 7 The Arts. A high quality of life and strong community identity enhanced by rich arts and culture programs. Goal 8 Economic Development. A diverse, growing, and resilient local economy. Goal 9 Fiscal Stability. A fiscally sound and sustainable city. Item 4 - Mobility Goal 1 Livable Streets. A balanced transportation system that accomodates all modes of travel safely and efficiently. Goal 2 Parking. An actively managed system of public and private parking facilities that supports future development. Goal 3 Pedestrian Facilities. Integrated pedestrian pathways that connect residences, businesses, and educational and community uses. Goal 4 Bicycle Networks. Well-connected bicycle network that facilitates bicycling for commuting, school, shopping, and recreational trips. Goal 5 Transit Facilities. An integrated transportation system that supports opportunities to use public and private transit systems. 7Page 22 of 31 Resource Preservation and Enhancement Committee Meeting Environmental Initiatives Tracker Correlating Plan Objectives Goal 6 Sustainable Transportation. A transportation network that can be built, operated, and maintained within the City's resource limitations. Goal 7 Monitoring. A process to regularly monitor the performance of City transportation facilities. Goal 8 Transportation Innovation. A transportation system that leverages emerging technologies to improve mobility for residents, employees, and visitors. Goal 9 Regional Coordination. The City transportation system operates as an integral element of the larger regional system. Item 5 - Health & Wellnes Goal 1 Public Park Facilities. A network of parks with safe and convenient access and resources for everyone. Goal 2 Economic Opportunity. A city that attracs and supports new businesses, industries, and living wage jobs. Goal 3 Community Agriculture. Private and public community garden space and programs that supply healthy, local, affordable food. Goal 4 Healthy Food. A city with a variety of accessible and affordable healthy food options. Goal 5 Healthcare and Social Services. Affordable, accessible and high-quality health care and social services for all residents. Goal 6 Air Quality. A city with clean, healthy air. Goal 7 Healthy Community Design. Devleopment patterns and urban design comprised of complete, walkable, attractive, family-friendly neighborhoods, districts and corridors that support healthy and active lifestyles. Item 6 - Environmental Resources Goal 1 Water Resources. Protected and readily available water resources for community and environmental use. Goal 2 Visual Resources. A city with stunning views of the hillsides and mountains surrrounding the Coachella Valley. Goal 3 Passive Open Space. Preserved open space areas that represent significant aesthetic, cultural, environmental, economic and recreational resources for the community. Goal 4 Plant and Wildlife Habitat Areas. Plant and wildlife habitat areas that are protected, productive, viable natural resources and exist harmoniously with adjacent development. 8Page 23 of 31 Resource Preservation and Enhancement Committee Meeting Environmental Initiatives Tracker Correlating Plan Objectives Goal 5 Climate Change. A resilient community that reduces its contributions to a changing climate and is prepared for the health and safety risks of climate change. Goal 6 Energy. An energy efficient community that relies primarily on renewable and non-polluting energy sources. Goal 7 Green Building. Community building stock that demonstrates high environmental performance through green design. Goal 8 Air Quality. A city with limited sources of air pollution. Goal 9 Cultural Resources and Sites. A city with preserved and protected cultural resources that provide the community with significant cultural, scientific, and educational value. Item 9 - Public Utilities & Services Goal 1 Stormwater. Stormwater management system that leads clean water, basin recharge and increased water retention. Goal 2 Sewer. Sewer management and facility operations that allow for adequate disposal within the community. Goal 3 Water Supply. Ensure a sustainable, clean, long-term water supply. Goal 4 Near Zero Waste. A highly efficient community that produces very little solid waste. Goal 5 Telecommunications and Utilities. A city with high quality telecommunications services and utilities. Goal 6 Education. A city with world-class educational opportunities. Goal 7 Emergency Services. Continue to provide excellent emergency services to the community. Strategic Plan Energy & Sustainability Priority 1 Reduce per capita consumption of energy and water. Priority 2 Promote greater usage of more sustainable material. Priority 3 Encourage all new construction to be net zero energy in design and exceed the current Coachella Valley Water District (CVWD) efficiency standards. Priority 4 Encourage owners of all existing properties to voluntarily retrofit them to obtain reductions in energy and water usage. 9Page 24 of 31 Resource Preservation and Enhancement Committee Meeting Project Department/Staff Timeline Budget Plan Objectives Description/Notes LS-1 Street Lighting Project Public Works - Andy Ramirez Completed $0 / ($15,000) GP 4.1, 6.5 & 6.6 / SP E&S Priority 1 Approved by City Council on 3/24/22. Southern California Edison (SCE) covers the upfront cost to convert approximately 500 SCE operated low/high pressure sodium vapor lamps to LED. The City is projected to reduce approximately 174,300 kWH per year and 136 metric tons annually in greenhouse emissions. Cumulative cost savings is projected to be approximatley $300,000 over 20 years. SCE completed constrcution in December 2022. Civic Center Pump Station Upgrade Public Works - Randy Chavez Completed $89,800 GP 6.1 & 9.3 / SP E&S Priority 1 Civic Center Pump Station received two new Supervisory Control and Data Acquisition Systems (SCADA) hardware and software systems, which were installed on August 23, 2022. The systems have improved irrigation efficiencies by a minimum of 20% and assisted staff with managing electrical and water resources. Staff now have access to real time information to monitor flow, use, and alarms through a PC, tablet, or phone. Staff can quickly correct or turn off the system in the event of a failure rather than manually turning them off. As of December 2022, staff has already utilized this technology to prevent a mainline irrigation break. Update to Water-Efficient Landscape Code Public Works Completed $0 GP 6.1, 6.2, 9.3 / SP E&S Priority 1 Public Works staff worked with Development Services to update to the Water-Efficient Landscape Code to address nuisance, invasive, and toxic plant materials. The updated ordinance was adopted by the City Council on September 29, 2022. Completed Page 25 of 31 Resource Preservation and Enhancement Committee Meeting Mayors' Monarch Pledge Special Programs, Public Works Completed Mural $1,500 Public Art Fund; Garden $1,000/yr Garden Park R&M Fund GP 6.5, 6.5 & 6.9 The Mayors' Monarch Pledge was approved by City Council in 2021 and reaffimred in 2022. A Pollinator Garden was installed in the Civic Center Park in 2021 and interpretive signs were added March 2022. A monarch butterfly mural was installed at UCR Palm Desert Center and a dedication event was held October 22, 2022. Milkweed will continue to be planted throughout City where advisable. The 2022 Mayors' Monarch Pledge Annual Report was submitted on November 30, 2022 and accepted by the National Wildlife Federation on December 9, 2022. AB 1276 Single Use Plastics Special Programs & Code Compliance Completed (inspections will be ongoing) Recycle Fund for creation and distribution of outreach materials GP 9.4 AB 1276 limits the distribution of single use plastics at food facilities. In May 2022, Council approved a resolution to appoint Code Compliance as the enforcement agency as required by the bill. Staff created an Engage PD project page and sent a mailer, signage, and website resources to all restaurants in Palm Desert. Cal Green Code Update Building Safety - Jason Finley Completed $0 GP 6.7 / SP E&S Priority 2 California Green Building Codes have been updated and staff has incorporates these new standards into the City's building code. Page 26 of 31 Resource Preservation and Enhancement Committee Meeting Project Department/Staff Timeline Budget Plan Objectives Description/Notes Switch Municipal Accounts to Desert Community Energy's Carbon Free Option Special Programs & Public Works TBD TBD GP 5.6, 6.5, 6.6, 6.8 Explore the option of switching municipal electricity accounts to Desert Community Energy's Carbon Free option. Assess costs and GHG reductions. Staff presented this to the City Council for considertion. The decison was not to move forward as the option was not feasible. Staff will remove this item from the plan. Not Feasible Page 27 of 31 Resource Preservation and Enhancement Committee Meeting Page 28 of 31 Resource Preservation and Enhancement Committee Meeting Page 1 of 1 RESOURCE PRESERVATION AND ENHANCEMENT COMMITTEE CITY OF PALM DESERT STAFF REPORT MEETING DATE: April 15, 2024 PREPARED BY: Amy Lawrence, Deputy Director of Economic Development REQUEST: RECEIVE AND FILE PRESENTATION FROM BURRTEC WASTE AND RECYCLING SERVICES RECOMMENDATION: Receive and file presentation from Burrtec Waste and Recycling Services BACKGROUND/ANALYSIS: Burrtec Waste and Recycling Services will provide a presentation on current education and outreach efforts to Palm Desert residents and businesses and answer questions from the committee. No action is required to be taken with this request. FINANCIAL IMPACT: There is no financial impact associated with this request. ATTACHMENTS: Page 29 of 31 Resource Preservation and Enhancement Committee Meeting Page 30 of 31 Resource Preservation and Enhancement Committee Meeting Resource Preservation Enhancement Committee Year 2024 2023 2023 2023 2023 2023 2023 Month Feb Dec Oct Aug Jun Apr Feb Day 26 18 16 21 19 17 27 Blackburn, Berlinda P E - -E -P 0 2 Gatons, Dean P P - -P -P 0 0 Gregory, Geoff P P - -0 0 Gomez, Gustavo P E - -0 1 Heuring, Vincent P P - -P -P 0 0 Mason, Melinda P P - -P -P 0 0 Nelson, Stephen A P --P -P 1 0 P Present P Remote A Absent E Excused -No Meeting Resigned/Not Yet Appointed Palm Desert Municipal Code 2.34.010 Bimonthly: Two unexcused absences from regular meeting in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet bimonthly. Please contact the Recording Secretary to discuss any attendance concerns. Total Absences Unexcused Excused Page 31 of 31 Resource Preservation and Enhancement Committee Meeting