HomeMy WebLinkAboutI-10 and Cook St Interchange 658, 659, 660-95 INTEROFFICE MEMORANDUM
CITY OF PALM DESERT
TO: City Council and City Manager
FROM: Richard J. Folkers , Assistant City Manager-Public Works
Director
SUBJECT: I-10 & Cook Street Interchange; Project Status Update
Project No. 658/660-95
DATE: February 16 , 1995
This memo is provided to summarize and tie all of elements of this
major project together for a better understanding of the project
direction. This regional project is rapidly moving now into the
construction phase . This update is intended to present not only
where we are now, but also provide insight into the intended
directions required to expedite the project and minimize the costs .
Many of the items presented herein have been approved by Council
already. Others items are discussed as a "look ahead" .
I. PROJECT SCOPE OVERVIEW: The overall project actually has three
major elements or phases ;
Phase I:- The Extension of Cook Street*
from Frank Sinatra to the I-10 , (approximately 4 , 000 feet) including
the future intersection with the future extension of Gerald Ford.
This phase includes underground utilities for two water mains , and a
gravity sewer main that must be installed from Frank Sinatra to
Gerald Ford prior to the pavement construction. Additionally, 80% of
the southern approach ramp for Cook Street will be constructed in
this phase , as well as the raising of the SCE High Voltage
Transmission line at this ramp crossing. The remainder of the ramp
and final lift of paving/striping is a part of Phase III .
Phase II:- The Relocation of Varner Road and Northern Utilities
requires moving approximately one mile of , and signalizing the I-10
frontage road intersection of Varner Road and Chase School Road north
to clear the new interchange , as well as the relocation of sewer and
other utilities running in the existing Varner Road. The gravity
sewer will connect to the three mile extension of this line now under
construction by CVWD. This phase will also demolish and remove the
existing forced main sewer lift station. IID, GTE, Sprint , and
Colony Cable will also move utilities as a part of this phase .
I-10 & Cook Street Interchange
Project Status Update, February 1995
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Phase III:- The Construction of the Interchange Crossing and Ramps ;
requires two bridges , two retaining wall supported ramps built on
Southern Pacific Railroad easements , and three earthen ramps on the
north side . Two additional signalized intersections will be included
for the interchange. The north facing retaining walls , bridge facia ,
and columns will feature raised relief artistic depictions of the
fringed toed lizard and the sidewinder rattlesnake . This phase also
requires the landscaping of the northern side of the interchange in
the CalTrans Right-of-Way. This may be deferred as long as two years
from completion to allow for commercial development to occur on the
north side .
II. STATUS AND DIRECTION OF THE PHASES:
Phase I:- The Extension of Cook Street;
A. General: This Phase, while a part of the overall project for
planning and financing purposes , is processed for construction
as a CITY PROJECT. It is all physically within the City Limits
and with the exception of the terms of the Mitigated Negative
Declaration, is subject only to City and other local agency
requirements . This is the rationale for terminating 300 feet
from the CalTrans ' bridge abutment portion of the north bound
Cook Ramp.
B. Environmental Review: The Environmental Document , (ED) has been
prepared in-house and adopted by City Council . This ED is tied
to the Interchange ED for conditions of approval . The ED has
been filed with the Riverside County Clerk. The City Staff are
processing payment of the $34 , 800 contribution to the Multi-
species Habitat Plan Study at this time .
C. Right-of-Way: The required ROW acquisition for this phase is
completed.
D. Utility Relocation: Minor SCE and CVWD "relocations" are
required at Frank Sinatra . However, major new utilities are
required for the development of the area that must be co-
ordinated and integrated with the Cook Street Extension
construction.
E. Construction: The roadway extension is under contract to
Granite Construction, (Contract #C08710) . They are on hold
pending; a) the resolution of CCO#1 that resulted from the
requirement to install the new underground pipelines , and b) the
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I-10 & Cook Street Interchange
Project Status Update, February 1995
Projects 658/659/660-95
co-ordination of the import soil and construction of the north
bound Cook Street ramp. The design and installation of these
new utilities is subject to a tri-party agreement with the
surrounding private developers for cost sharing. This part of
the overall project is NOT part of the CVAG reimbursement
agreement scope.
The utility installations are part of a still larger multi-phase
non-CVAG related utility installation for the northern area, all
subject to the tri-party agreement. The installation of the
j initial three utility lines (Contract #C09550) will go to open
bid 1 March. Obviously, Granite may or may not be the succes-
sful bidder. The utility installations must be co-ordinated
with the construction of roadway and signals .
A third contract (Contract #C09560) will be put out for bid in
early March to haul soil from the Whitewater channel for
cleanup, and compact it in place to construct the southern
interchange ramp. Again, Granite may or may not be the
successful bidder. The ramp construction must be co-ordinated
with the construction of the Cook Street roadway and signals at
Gerald Ford. Granite will have the responsibility to construct
the street improvements on the new 80% ramp, with the exception
of the final lift of asphalt and striping and signing, after its
installation.
F. Schedule: Optimistic
1 . Go to Bid:
O Utility Lines 01 Mar 95
O Soil Haul/Ramp Construction 15 Mar 95
2 . Award Construction:
O Utility Lines 23 Mar 95
O Soil Haul/Ramp Construction 13 Apr 95
3 . Construction Complete:
O Utility Lines 28 Apr 95
O Soil Haul/Ramp Construction 15 May 95
O Cook Street Roadway/Signals 15 Jun 95
G. Financing: All "Commitment" and "Obligation" elements of
the project CVAG Reimbursement Agreement have been complied.
The project is a part of the State SB300 program in Cycle 4 .
Construction was awarded prior to June 30 , 1994 for the major
portion of this work. CVAG has released availability to all
project funds except "Construction" . No "ROW" funds are
required. Construction reimbursement dollars will be requested
for this Phase in the Executive meeting of March. "Environmental
Mitigation" funds are available.
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I-10 & Cook Street Interchange
Project Status Update, February 1995
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Phase II:- The Relocation of Varner Road and Northern Utilities ;
A. General: This Phase was originally broken out from the actual
interchange for the same reason as was Phase I , Cook Street
Extension. It is all physically within the County ROW and with
the exception of the terms of the Mitigated Negative Declara-
tion, is subject only to County and other local agency
requirements . The initial plan was to form a co-operative
agreement with the County to Advertise, Award, and Administer,
(AAA) the construction of this phase . For Phase III , the
Interchange Construction, CalTrans was to be responsible for
AAA, a lengthy and costly approach. However, with the
reorganization of CalTrans Districts 08 & 11 , and subsequent
transfer of the construction oversight responsibility to
District 11 , a major direction change has j g just now become
possible. District 11 has stated that they are willing to allow
the City, as Lead Agent, to manage the AAA. Staff is currently
developing the CalTrans requirements to accomplish this
approach. This is discussed below in "Phase III" .
The important thing here is that , if the City is responsible for
the AAA of the interchange, there is no reason that we should
also not manage the Phase II , Varner Road Relocation. This
approach significantly reduces the administration time to
develop the required agreements and cost splits with the County.
The Varner Road Phase is a relatively simple "open area" road
construction and signal installation job, much like the Cook
Street Extension.
B. Environmental Review: The ED has been prepared and adopted by
City Council . It has received all sign-offs required from
CalTrans & FHWA, and has been filed with the Riverside County
Clerk and the State Clearing House .
C. Right-of-Way: The required ROW for this phase is currently in
the appraisal process . At CalTrans insistence , the City
retained Riverside County Real Property Division, (Contract
#C08090) , to manage the ROW acquisition. They in turn selected
the Appraiser who is in the process of developing the Appraisal
Report . The offers to the land owners will be made immediately
after approval of the appraisal report by CalTrans .
D. Utility Relocation: The installation of the overall gravity
sewer line portion within the project area will be constructed
by the project in accordance with a separate agreement with
CVWD. The GTE, Colony Cable, and Sprint relocations will be
constructed by a separate company in a common trench under the
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I-10 & Cook Street Interchange
Project Status Update, February 1995
Projects 658/659/660-95
management of GTE. Staff is currently finalizing the IID
electrical relocation design with IID and CalTrans . This will
be constructed predominately be IID forces or by their
management .
E. Construction: The desired approach is to have the City as Lead
Agent , Advertise , Award, and Administer the construction of
Varner Road Relocation and the associated utilities , as part of
the overall City managed interchange construction. While total
CalTrans ' requirements for this approach are not known, it is
certain to entail the contracting with a CalTrans Interstate
Project experienced individual or company for guidance . Staff
currently is investigating more than a dozen firms known to be
acceptable to CalTrans on FHWA projects .
The use of CalTrans for AAA normally requires an additional four
to nine months on the front end of the construction portion of
a project . Additionally, the CalTrans administering costs would
be significantly greater than those controlled directly be the
City.
Staff have had a preliminary discussion concerning this approach
with Riverside County personnel . Often the City is used to con-
struct facilities that are partly in the County. This requires
the design to be in accordance with County specifications and
co-operation with County inspectors . The design for this Phase
was developed totally to County standards and is drawn on County
title block originals . Palm Desert is the Lead Agent for the
Project . There is no difference in concept if the City controls
the construction or if CalTrans would have done so. In fact ,
the County will have more input with City contract administra-
tion than it would have if CalTrans would control the Contractor
under oversight of Palm Desert as Lead Agent. While there
should be no problem with the City administering the construc-
tion of Varner relocation in the County, these details need also
to be completed.
It is planned to award one contract for sewer installation,
roadway and signal construction, and final demolition of the
existing forced main sewer lift station. However, there
currently exists an opportunity to obtain soil for the construc-
tion of the north side ramps from a conveniently located site at
the southwest corner of Monterey and Dinah Shore. This would
minimize both the area impacts , and costs for this portion of
the Cook Street project . To take advantage of the situation,
Staff must; a) negotiate the loading and hauling agreement with
the soil property owner, b) negotiate and procure a temporary
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I-10 & Cook Street Interchange
Project Status Update, February 1995
Projects 658/659/660-95
construction easement with one of the north side major land
owners , including surveys and legal descriptions , and, c) award
a contract for the hauling and stockpiling of the soil .
Relative to this earth moving contract , Staff is also discussing
with the County the possibility of including an additional
separate bid line item for transportation and compaction of soil
for the south side ramp for the Monterey Avenue/I-10 Inter-
' change. This approach would allow that project to also take
advantage of the locally available soil to minimize cost and
time. Costs would be separated, and drawn from the Monterey
Project. In addition to the ability to expedite construction
progress on the Monterey Interchange, potentially both projects
could obtain a lower rate as a result of the increased
quantities .
F. Schedule: Optimistic
1 . Riverside County MOU for construction 31 Mar 95
2. ROW Acquisition:
O CalTrans Appraisal Approval 17 Mar 95
O Make Offers 31 Mar 95
O Close Escrow 26 May 95
3 . Go to Bid: 01 May 95
4 . Award Construction: 08 Jun 95
5. Construction Complete: 31 Oct 95
G. Financing: All "Commitment" and "Obligation" elements of
the project CVAG Reimbursement Agreement have been complied.
This phase of the total project is a part of the State SB300
program in Cycle 6 . Construction is scheduled to be awarded
prior to June 30 , 1996 . CVAG has released availability to all
project funds except "Construction" "ROW" funds are available
as required. "Utility Relocation" funds are available as
required. Construction reimbursement dollars will be requested
for this Phase in the Executive meeting of April .
"Environmental Mitigation" funds are available .
Phase III:- The Construction of the Interchange Crossing and Ramps;
A. General: This Phase is for the construction of the actual
interchange structures and facilities . All of these, with the
exception of the south Cook Street ramp bridge abutment for the
railroad crossing are within CalTrans ROW. Initially, CalTrans
District 11 was to AAA this Phase . For the reasons discussed in
Phase II above, Staff is pursuing the Lead Agent AAA of this
Phase .
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I-10 & Cook Street Interchange
Project Status Update, February 1995
Projects 658/659/660-95
B. Environmental Review: The ED has been prepared and adopted by
City Council . It has received all sign-offs required from
CalTrans & FHWA, and has been filed with the Riverside County
Clerk and the State Clearing House.
C. Right-of-Way: The required ROW for this phase is currently in
the appraisal process . At CalTrans insistence , the City
retained Riverside County Real Property Division, (Contract
#C08090) , to manage the ROW acquisition. They in turn selected
the Appraiser who is in the process of developing the Appraisal
Report. The offers to the land owners will be made immediately
after approval of the appraisal report by CalTrans .
D. Utility Relocation: The only utility relocation in this Phase
is the final Post Bridge construction relocation of the IID feed
to the Southern Pacific Rail Road, (SPRR) facilities . Provis-
ions have been made for other utilities to ultimately locate on
the two bridge crossings . However, the project Transverse
Easement with the SPRR does not grant the right for any utility
to cross the railroad property except as required for the
highway itself . This is being noted to the affected utilities .
E. Construction: This will require two contracts; a) one with a
CalTrans qualified/approved construction management firm, and
b) one for the actual construction of the bridges , retaining
walls , roadways , signals and landscaping. Under terms of an
agreement with CalTrans D08 , the landscaping may be broken out
and deferred up to two years , pending installation of a water
main to the area by local development .
F. Schedule: Optimistic
1 . CalTrans MOU 24 Mar 95
2 . ROW Acquisition:
O CalTrans Appraisal Approval 17 Mar 95
O Make Offers 31 Mar 95
O Close Escrow 26 May 95
3 . Go to Bid:
O Soil Haul 29 Mar 95
o Construction Management 19 Apr 95
o Structures/Roadway/Signals/ (Landscape) 21 Jun 95
4 . Award Construction:
O Soil Haul 27 Apr 95
O Construction Management 25 May 95
o Structures/Roadway/Signals/ (Landscape) 24 Aug 95
5 . Construction Complete :
O Soil Haul 28 Apr 95
O Structures/Roadway/Signals/ (Landscape) 31 Mar 97
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I-10 & Cook Street Interchange
Project Status Update, February 1995
Projects 658/659/660-95
G. Financing: All "Commitment" and "Obligation" elements of
the project CVAG Reimbursement Agreement have been complied.
This phase of the total project is a part of the State SB300
program in Cycle 6 . Construction is scheduled to be awarded
prior to June 30 , 1996 . CVAG has released availability to all
project funds except "Construction" "ROW" funds are available
as required. "Utility Relocation" funds are available as
required. Construction reimbursement dollars will be requested
for this Phase in the Executive meeting of May. "Environmental
Mitigation" funds are available.
Rich.rd J. Fol,kers , P .E.
CITY COUNCIL ACTION:
APPROVED DENIED
RECE VU:i---. / - O:" ;ER
MFAT
AYES
NOES:
ABSENY:
ABSTAI11
RJF:GAS/ds VERIFIED AY: 4.-;
Original on File with City Clerk's Office
cc: Ray Diaz
Paul Gibson
Carlos Ortega
Gregg Holtz
G. Alan Smith
(658stat6.ioi id:\wp\pi\cpd)
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