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CITY OF PALM DESE ;
AGENDA PACKET
MEMORANDUM SECTION - f -Q G-31
MEETING DATE (S e- -cis-
TO: CITY MANAGER AND CITY COUNCIL
FROM: RICHARD J. FOLKERS, ACM/DIRECTOR OF PUBLIC WORKS
JOHN WOHLMUTH, ACM/DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: AUGUST 24, 1995
SUBJECT: INFORMATION ITEM - FIELD MAINTENANCE FOR JOINT USE
FACILITIES
On January 27, 1995 and February 10, 1995, Mayor Buford Crites scheduled meetings to
resolve activity and maintenance issues on joint use facilities. Representatives of City of Palm
Desert Public Works and Planning Departments, Coachella Valley Recreation and Park District,
YMCA, Palm Desert Youth Sports, Desert Sands Unified School District and Palm Desert Park
and Recreation Commission were in attendance.
These two meetings allowed all participating entities to discuss issues and concerns relating to
the joint use of facilities. Several positive recommendations were made and implemented.
These changes were as follows.
1. A calendar of sporting events and activities has been developed and disseminated
on a monthly basis by Coachella Valley Recreation and Park District (CVR&PD).
All participating entities reserve the facilities and receive a copy of the calendar.
2. CVR&PD offered the use of the PAL room in the recreation building for PDYSA
meetings and office space. CVR&PD also offered phone answering service or
message center for youth sport inquires.
3. The City of Palm Desert contracted with CVR&PD for Cook Street Sports
Complex field maintenance. This allows one entityto coordinate, schedule and
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maintain the Cook Street fields. The cost of the maintenance is $37,000 per year,
slightly down from the previous private contract.
Issues yet to be resolved include:
1. Maintenance of Olsen Field and neighboring/overlapping soccer field.
2. Maintenance of Rutledge strip.
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INFORMATIONAL ITEM -
FIELD MAINTENANCE FOR JOINT USE FACILITIES
AUGUST 24, 1995
The City of Palm Desert has requested a proposal from CVR&PD to maintain these two
areas/facilities. The CVR&PD's proposal is $15,770 per year. The City of Palm Desert has
requested the Desert Sands Unified School District fund these maintenance costs. Currently,
Rutledge strip is owned by the City and leased to Desert Sands for $1.00 per year. Since the
DSUSD has leased the area, the sports groups, neighbors, and the City have been concerned
over the level of maintenance or lack of maintenance.
Olsen Field is owned and maintained by DSUSD. The field is used by baseball during the
season, CVR&PD on Sunday evenings, and the school recreation classes Monday through Friday
during the school year. There exists a concern by the sports groups regarding the level of
maintenance on Olsen Field. CVR&PD pays for all lighting, maintenance and operation costs.
As of the preparation of this memo, the City has not been able to successfully receive a
commitment from DSUSD to fund the maintenance or share in the cost of the maintenance.
Once the maintenance issues on these two facilities are resolved, the City will prepare an
agreement for all participating entities signatures and this will serve as the governing document.
Submitted by: Reviewed and Concur:
RI ARD J. F S `- CTING CITY MANAGER
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CITY COUNCIL ACTION:
APPROVED DENIED
RECEIVED
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