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Home My WebLink AboutC03400 PS Desert Resorts CVB Joint Powers Agt • Contract No. C03400 CITY OF PALM DESERT COMMUNITY SERVICES DIVISION CITY CLERK OPERATIONS STAFF REPORT REQUEST: REQUEST FOR RATIFICATION OF NAME CHANGE — AMENDMENT TO THE PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS AUTHORITY JOINT POWERS AGREEMENT (CONTRACT NO. C034001 DATE: May 10, 2001 CONTENTS: I. Staff Report II. Memorandum to All City Managers from CVA III. Memorandum to JPA Executive Committee from Terri Milton Recommendation: By Minute Motion, concur with the action taken by the Convention and Visitors Authority(CVA) Executive Committee and ratify approval of the CVA name change amendment, pursuant to the terms of the Joint Powers Agreement. Executive Summary: An affirmative vote on this request will provide Palm Desert's approval of the name change, contributing to the two-thirds of membership approval required to effect the change; there is no other change being made to the Joint Powers Agreement at this time. A denial will not prohibit the organization from changing its name, providing there is support from two-thirds of the Joint Powers membership. Background: At its regular meeting of January 12, 1989, the Palm Desert City Council approved of the Joint Powers Agreement(Contract No. C03400)creating the Palm Springs Desert Resorts Convention and Visitors Authority. Since that time there have been amendments to the Contract No. C03400 Staff Report Request for Ratification of Name Change - Palm Springs Desert Resorts Convention & Visitors Authority May 10, 2001 Page 2 agreement, the most recent being in 1995. That change allowed the County to appoint a Senior Staff Member with full voting rights as the alternate member of the Executive Committee in place of Supervisor Wilson due to the Board of Supervisors meeting conflict. As you know, Councilmember Benson is the City's appointed delegate to the CVA. The name change was actually approved by the JPA Executive Committee at its November 16, 1999, meeting, and this request is a housekeeping matter, as specified in the Joint Powers Agreement. (See agreement section, attached.) Authority delegates felt the previous "Palm Springs Desert Resorts Convention and Visitors Bureau" no longer depicted the broad nature of the organization's services and representation of its members; it was an Authority for conventions and visitors. Further, this change was in keeping with name changes to that of "authority" by the large convention and visitor bureaus across California. The term "bureau" seemed to better describe convention/visitor services provided on a smaller scale, as in the case of individual cities. Your ratification is, therefore, recommended. Submitted by: elelk , C-c7e110,A2 4/11111b- RAC ELLE D. KLASSEN dr/S'�, SHEILA R. GILLIGAN, C.M.C. DEPUTY CITY CLERK ASST. CITY MANAGER FOR COMMUNITY SERVICES/CITY CLERK Approved: CARLOS L. ORTEGA PAUL S. GIBSON CITY MANAGER DIRECTOR OF FINANCE/CITY TREASURER rdk CITY COUNCIL 1 TI0N: APPROVED ✓ DENIED Attachments (as noted) '�CEIVED OTHER W r4.6E1'IN.q DATE AYES: n i,AA ' a d ` ABSENT: ^�^ lvvi ABSTAIN: A AAA 0 _1 ` ,l �f n H\rklassen\WPdata\WPDOCS\MEMO\CVANAMECHANO�. IFIED BY: K�' (� _D Add ?" =1 on File with Cite C1rk's Office A MEMORANDUM PALM SPRINGS DESERT RESORTS® CONVENTION AND TO: ALL CITY MANAGERS VISITORS AUTHORITY FROM: TERRI MILTON, Administrative Assistant The Desert Resort Communities of Riverside County: DATE: APRIL 19, 2001 CATHEDRAL CITY DESERT HOT SPRINGS SUBJECT: CVA NAME CHANGE AMENDMENT FOR INDIAN WELLS CITY COUNCIL AGENDA INDIO IA QUINfA ---- PALM DESERT The JPA Executive Committee at their Tuesday,April 17 meeting approved the PALM SPRINGS request and directed staff to forward the following information to you in order RANCHO MIRAGE that this item is presented to your City Council, at their next meeting, for approval. Enclosed with this memorandum is a copy of Staffs Recommendation as presented to the JPA on April 17. We respectfully request that you add this item to your City Council Agenda for their approval. This matter is simply a housekeeping item. If you have any questions, please let me know. Thank you for your cooperation. Encl osures/3 69 930 HWY 111,SUITE 201 Delegate/Alternate RANCHO MIRAGE,CA 92270 760-770-9000 760-770-9001 FAX 800-967-3767 www.PalmSpringsUSA.com WASHINGTON,D.C. SALES OFFICE 115 NORTH FAIRFAX St,SUITE 300 ALEXANDRIA,VA 22314 703-549-8026 703-519-7579 FAX • MEMORANDUM PALM SPRINGS TO: JPA EXECUTIVE COMMITTEE DESERT RESORTS. CONVENTION AND FROM: TERRI MILTON, Administrative Assistant VISITORS AUTHORITY The Desert Resort Communities DATE: APRIL 17, 2001 of Riverside Countp: CATHEDRAL CM SUBJECT: NAME CHANGE AMENDMENT DESERT HOT SPRINGS INDIAN WELLS ,r,Dlo ISSUE/STATEMENT IA QUINIA The CVA Name Change approved at the November 16, 1999 JPA Executive PALM DESERT Committee meeting should be forwarded to all Active member Cities/County PALM SPRINGS for their ratification, after ratification, an Amendment will be forwarded to the RANCHO MIRAGE State of California to record. This approval of the name change would also update our financial records. BACKGROUND/RESEARCH Enclosed with this memorandum is a copy of Article XVI of the JPA Agreement concerning Amendments to the Agreement, a copy of the November 16, 1999 meeting minute motion is attached and a copy of the proposed Amendment. RECOMMENDATION It is staffs recommendation that the Amendment to the JPA Agreement be presented to all Active Member Cities/County for their subsequent approval. Further, that staff be directed to pay the filing fee to the Secretary of State and request nine additional certified copies for each member city/county records. 69-930 HWY 111,SUITE 201 RANCHO MIRAGE,CA 92270 760-770-9000 760-770-9001 FAX 800-967-3767 www.PalmSpringsUSA.com WASHINGTON,D.C. SALES OFFICE 115 NORTH FAIRFAX ST.,SUITE 300 ALEXANDRIA,VA 22314 703-549-8026 703-519-7579 FAX provided that a Resolution be approved. outlining the payment schedule for all contributions 2 which the member organization would have paid if it had not withdrawn from participation, 3 current contribution and continuing contribution be approved by both the applicant and by a 4 unanimous vote of the Executive Committee. This provision will ONLY be extended to the City 5 of Desert Hot Springs for a "one-time-only" request for re-admission during the 1995-1996 fiscal 6 year as outlined in Resolution No. 5 authorizing said re-admission of the City of Desert Hot 7 Springs. s ARTICLE XV 9 CONTRACT SERVICES 1 o Nothing in this Agreement shall be deemed to prohibit a member organization from expending 1 additional efforts and resources or contracting with the Bureau or other entities for additional 12 services and benefits similar to those realized from participation in this Agreement. 13 14 ARTICLE XVI 15 AMENDMENTS TO JOINT POWERS AGREEMENT 16 This Joint Powers Agreement may not be amended except by a vote of two-thirds of the entire 17 membership of the Executive Committee AND subsequent ratification by the governing bodies 18 of two-thirds of the member organizations, provided further that any amendment of the amount 19 of member contributions, as stated in Article XI, shall require the unanimous vote of the entire 20 active membership of the Executive Committee and subsequent ratification by the governing 21 bodies of all active member organizations. 22 23 ARTICLE XVII 24 TERMINATION AND DISTRIBUTION OF ASSETS 25 This Agreement may be terminated at any time upon election to terminate by the governing 26 r Of rti *drgfVifornia FILE NO I f W� l ` •. r c,�cl�111 y 'tartanof SINito AMENDMENT TO A JOINT POWERS AGREEMENT (Government Code Section 6503.5 or 6503.7) Instructions: I. Complete and mail to: Secretary of State, P.O. Box 944225, Sacramento, CA 94244-2250 (916) 653-3984 (Office Use Only) 2. Include filing fee of$5.00. 3. Do not include attachments. Date of filing initial notice with the Secretary of State: May 19, 1989 File number of initial notice: 963 Name of Joint Powers agreement: Palm Springs Desert Resorts Convention and Visitors Bureau Mailing Address: 69930 Hwy. 111, Suite 201, Rancho Mirage, CA 92270 Complete one or more boxes below. The agreement has been amended to: [ ] Change the parties to the agreement as follows: [XX] Change the name of the administering agency or entity as follows: Palm Springs Desert Resorts Convention and Visitors Authority [ ] Change the purpose of the agreement or the powers to be exercised as follows: [ ] Change the short title of the agreement as follows: [ ] Make other changes to the agreement as follows: Signature Terri Milton, Recording Secretary Typed Name and Title a Sec/State Form LP/SF-404A Rev. 8/95