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Home My WebLink About2024-07-22 LAC Regular Meeting Agenda Packet LIBRARY ADVISORY COMMITTEE CITY OF PALM DESERT MEETING AGENDA Monday, July 22, 2024 1:00 p.m. Administrative Conference Room, City Hall 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/88579677455 or call (213) 338-8477, Zoom Meeting ID: 885 7967 7455 • Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails received by 8:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. • Pages 1.CALL TO ORDER 2.ROLL CALL 3.ELECTION OF LIBRARY ADVISORY COMMITTEE CHAIRPERSON AND VICE CHAIRPERSON 4.NON-AGENDA PUBLIC COMMENTS This time has been set aside for the public to address the Library Advisory Committee on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the Library Advisory Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 5.CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the Library Advisory Committee for a separate discussion. None. 6.CONSENT ITEMS HELD OVER None. 7.ACTION CALENDAR The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda. 7.a LISTING OF ACTIVITIES RELATED TO THE OPENING OF THE LIBRARY 5 RECOMMENDATION: Receive and file the listing of activities related to the opening of the library. 7.b LIBRARY PARTNERSHIPS AND PROGRAMS 15 RECOMMENDATION: Receive and file staff presentations on library partnerships and programs. 7.c LIBRARY USAGE STATISTICS 23 RECOMMENDATION: Receive and file library usage statistics of the first two weeks of operations. 8.INFORMATIONAL REPORTS & COMMENTS 8.a LIBRARY ADVISORY COMMITTEE MEMBERS 8.b CITY COUNCIL LIAISON 8.c CITY STAFF 8.d ATTENDANCE POLICY 27 9.ADJOURNMENT The next Regular Meeting will be held on August 26, 2024 at 1 p.m. Library Advisory Committee Meeting DATE 2 10.PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Library Advisory Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /S/ Erika Castellano Senior Administrative Assistant Library Advisory Committee Meeting DATE 3 4 Page 1 of 2 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: July 22, 2024 PREPARED BY: Gary Shaffer REQUEST: LISTING OF ACTIVITIES RELATED TO THE OPENING OF THE LIBRARY RECOMMENDATION: Receive and file the listing of activities related to the opening of the library. BACKGROUND/ANALYSIS: What follows is a listing of activities which took place to open the library. Here are the governmental entities (Palm Desert City Council, Riverside County, Inland Library System, California Library Services Board/California State Library and the Desert Community College District) highlighted activities related to the opening of the Palm Desert Library:  June 8, 2023: City Council votes to form a Library Task Force to provide community input into the process of separating from Riverside County Library System and establishing a municipal library.  October 12: City Council adopted the Resolution. No. 2023 -047 withdrawing from the Riverside County Library System (RCLS) and indicating its intent to establish an independent municipal library.  November 7: Riverside County Board of Supervisors received and filed Resolution No. 2023-047.  November 16: City Council adopts a resolution for the City of Palm Desert to join the Inland Library System Joint Powers Authority (JPA).  December 14: City Council Authorized the purchase of a customized electric low-speed utility vehicle for library outreach.  December 14: Inland Library System approves Palm Desert as a member of Inland Library System beginning July 1, 2024.  January 25, 2024: City Council established, via ordinance NO. 1408, the library.  February 1: California Library Services Board approves the affiliation of the Palm Desert Public Library with the Inland Library System. The library will now be recognized as a municipal library by the State of California and specifically the California State Library.  February 15: City Council and the Desert Community College District approve the lease agreement for approximately 20,000 square feet of the College of the Desert library building.  March 12: Riverside County Board of Supervisors ratified and agreed to the terms of the agreement to withdraw from the RCLS.  March 14: City Council authorized the City Manager to enter into contractual agreements equaling $650,000. On May 9, additional funding of $42,000 was approved. 5 City of Palm Desert – Library Advisory Committee Activities related to the opening of the library Page 2 of 2  March 28: City Council awards a contract to Richärd Kennedy Architects for the design of a new library.  April 25: City Council established, via ordinance No. 1413, the library’s governing board.  June 27: City Council passes a resolution adopting the library’s policies.  June 27: City Council awarded on-call contracts to multiple book and library material vendors for an amount not to exceed $350,000 per fiscal year. Here is a listing of highlighted City of Palm Desert activities:  July 17, 2023: First Library Task Force Meeting was held. Several meetings followed.  September 15: Consultant Margaret Sullivan Studio (MSS) was hired to aid with establishing the library’s staffing and service models, community outreach, strategic planning, and library design.  October 23: Hiring of professional staff began on, and continued through, opening.  January 3, 2024: Library Director Gary Shaffer presents at the Friends of the Palm Desert annual meeting.  January 21: Two library staff, other city staff, and MSS held several community outreach events this week.  April 30: Library outreach vehicle and little free libraries placed in service.  April 30: Riverside County ceases operations of library.  May 1: Public Works begins cleaning and remodel work with assist from College of the Desert staff. Bookmobile and staff in front of library to greet and direct library visitors. Library closure banners and signs in place.  May 14: Weekly Storytime at the Shops at Palm Desert commences.  June 10: Summer Reading (Adventure Awaits) kicks off.  June 18: One Book One Community read event culminates with visit f rom Susan Orlean in partnership with UC Riverside Palm Desert.  July 1: Library, Visitor Center, and bookstore open. Task Force Members: The Palm Desert residents who assisted with the transition are: Jann Buller John Maldonado Randy Bynder Carol Marcuse Gustavo Gomez Paul Murphy Karen Gonzales Ralph Perry Matt Johnson Council Liaisons to the task force: Mayor Pro Tem: Jan Harnik Councilmember: Evan Trubee 6 LIBRARY ADVISORY COMMITTEE Gary Shaffer Library Services July 22, 2024 7 TODAY'S DISCUSSION •New Library!Opening •Consultant highlights •Before and After •Susan Orlean Event •Bookmobile •Partnerships and programs •Statistics to date 28 CONSULTANT HIGHLIGHTS •Designed service and staffing models. •Benchmarked against similar size libraries •Developed strategic plan. •Designed refresh of library (sourced furniture,reupholstery work,color scheme, etc.) 39 BEFORE 4 10 REFRESH 5 11 REMODEL 6 12 ONE BOOK On Tuesday June 18, Library staff, the Friends of the Library, the Library Task Force, the City of Palm Desert, and our Partner, UC Riverside Palm Desert, welcomed Susan Orlean. Susan was interviewed in front of an audience of over 160 attendees. She happily stayed to autograph books after the event. 7 13 BOOKMOBILE Launched May 1, 2024 14 Page 1 of 1 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: July 22, 2024 PREPARED BY: Jose Garcia, Manager of Partnerships and Engagement Lauren Hancock, Manager Learning and Discovery REQUEST: LIBRARY PARTNERSHIPS AND PROGRAMS RECOMMENDATION: Receive and file staff presentations on library partnerships and programs. Description: Staff will provide a presentation on partnerships and programs to date and those that are forthcoming. 15 16 PARTNERSHIPS &PROGRAMS 9 17 18 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 Hands-on Games 10am LEGO Open Build 3:30pm 4 5 6 7 8 9 10 Hands-on Games 10am Storytime @ The Shops 10:30 Movie Mania LIT FLICKS 3PM UCR Hands-on Games 10am playing "Turning Red"LEGO Open Build 3:30pm Talk: Behind the Scenes at the Space Station Mah Jong Group 1pm-3pm 11 12 13 14 15 16 17 Hands-on Games 10am Storytime @ The Shops 10:30 Movie Mania Author Talk: Irena Smith, PhD Hands-on Games 10am playing "The Super Mario Bros Movie"LEGO Open Build 3:30pm Healthy Living for Your Brain & Body 11am Mah Jong Group 1pm-3pm 18 19 20 21 22 23 24 Hands-on Games 10am Movie Mania Hands-on Games 10am playing "Jurassic Park" LEGO Open Build 3:30pm Author Talk: Shelby Van Pelt Mah Jong Group 1pm-3pm 25 26 27 28 29 30 31 Hands-on Games 10am Movie Mania Hands-on Games 10am Playing "Mulan" 1998 version LEGO Open Build 3:30pm Mah Jong Group 1pm-3pm National Golf Month Movie Mania Back to School National Book Lovers Day PDL Weekly Womens Equality Day Book Reels and how-tos PROGRAMS Early Lit Kids Teens Adults Older Adults white - all ages Monthly Celebrations Prmotional Ideas Notes AUGUST 2024 BACK TO SCHOOL PROGRAMMING 19 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7 FALL READING BEGINS Blind Date With a Book Movie Mania Blind Date With a Book Blind Date With a Book Blind Date With a Book Blind Date With a Book playing Wall-E Storytime @ 10:30 AM Blind Date With a Book Hands-on Games 10am Mah Jong Group 1pm-3pm LEGO Open Build 3:30pm 8 9 10 11 12 13 14 Blind Date With a Book Blind Date With a Book Blind Date With a Book Movie Mania Blind Date With a Book Blind Date With a Book Blind Date With a Book Hands-on Games 10am Teenscape Tuesdays 3:30-5:30 playing "San Andreas"Storytime @ 10:30 AM Hands-on Games 10am Blind Date With a Book LIT Flicks @ UCR 3PM LEGO Open Build 3:30pm Author Talk: Garret Gradd After School Disicovery 3pm-5pm Mah Jong Group 1pm-3pm 15 16 17 18 19 20 21 Hispanic Heritage Month Blind Date With a Book Blind Date With a Book Movie Mania Blind Date With a Book Blind Date With a Book Blind Date With a Book MONTH BEGINS Hands-on Games 10am Teenscape Tuesdays 3:30-5:30 Playing "Selena"Storytime @ 10:30 AM Hands-on Games 10am Blind Date With a Book Blind Date With a Book LEGO Open Build 3:30pm Author Talk: Nate Klemp After School Disicovery 3pm-5pm Author Talk: Liane Moriarty Mah Jong Group 1pm-3pm 22 23 24 25 26 27 28 Blind Date With a Book Adult Craft 6pm-7pm Blind Date With a Book Movie Mania Blind Date With a Book Blind Date With a Book Blind Date With a Book Blind Date With a Book Teenscape Tuesdays 3:30-5:30 Playing "Coco"Storytime @ 10:30 AM Hands-on Games 10am Hands-on Games 10am Blind Date With a Book LEGO Open Build 3:30pm After School Disicovery 3pm-5pm Mah Jong Group 1pm-3pm Film Noir 29 30 Blind Date With a Book Blind Date With a Book Hands-on Games 10am Hispanic Heritage Month Holidays and Celebrations adult craft is the third monday of the month Banned Book Week PDL Weekly option for preparedness talk or event Library Card Sign up Month Library Card Sign-ups! National Preparedness Month PROGRAMS Early Lit Kids Teens Adults Older Adults white - all ages Monthly Celebrations Promotional Ideas Notes SEPTEMBER 2024 LIBRARY CLOSED Labor Day BACK TO SCHOOL PROGRAMMING 20 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 Film Noir Storytime @ 10:30 AM Teenscape Tuesdays 3:30-5:30 Mah Jong Group 1pm-3pm After School Disicovery 3pm-5pm Author Talk: Rachel Page, Bat Island Hands-on Games 10am LEGO Open Build 3:30pm 6 7 8 9 10 11 12 Back to School at the Living Film Noir Storytime @ 10:30 AM Desert Hands-on Games 10am Teenscape Tuesdays 3:30-5:30 Mah Jong Group 1pm-3pm After School Disicovery 3pm-5pm Author Talk: Silvia Moreno-Garcia Hands-on Games 10am LEGO Open Build 3:30pm 13 14 15 16 17 18 19 Hands-on Games 10am END OF HISPANIC Storytime @ 10:30 AM HERITAGE MONTH After School Disicovery 3pm-5pm Learning In Retirement Teenscape Tuesdays 3:30-5:30 Hands-on Games 10am Mah Jong Group 1pm-3pm LEGO Open Build 3:30pm 20 21 22 23 24 25 26 Hands-on Games 10am Storytime @ 10:30 AM Teenscape Tuesdays 3:30-5:30 Adult Craft 6-7 Mah Jong Group 1pm-3pm After School Disicovery 3pm-5pm Learning In Retirement Hands-on Games 10am Author Talk: Lori Gottlieb LEGO Open Build 3:30pm 27 28 29 30 31 Hands-on Games 10am FALL READING ENDS Teenscape Tuesdays 3:30-5:30 Mah Jong Group 1pm-3pm Learning In Retirement HALLOWEEN Boo Bash 4PM- 5:30PM Bullying Awareness Month promote story time Option for IT to lead a cyber security program/talk "trunk or treat""spooky" reads Cybersecurity Awareness Month "horror" genre booklist PDL Weekly PROGRAMS Early Lit Kids Teens Adults Older Adults White - All Ages Monthly Celebrations Promotional Ideas Notes OCTOBER 2024 21 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7 8 9 Storytime @ 10:30 AM Author Talk: Javier Zamora Teenscape Tuesdays 3:30-5:30 After School Disicovery 3pm-5pm Mah Jong Group 1pm-3pm 10 11 12 13 14 15 16 Storytime @ 10:30 AM Teenscape Tuesdays 3:30-5:30 After School Disicovery 3pm-5pm Mah Jong Group 1pm-3pm Author Talk: Javier Zamora 17 18 19 20 21 22 23 Adult Craft 6-7pm Storytime @ 10:30 AM Teenscape Tuesdays 3:30-5:30 After School Disicovery 3pm-5pm Mah Jong Group 1pm-3pm Author Talk: Mona Susan Power 24 25 26 27 28 29 30 Teenscape Tuesdays 3:30-5:30 Mah Jong Group 1pm-3pm Cooking Cozy Mysteries Thanksgiving Verterans Hiking Cozy Mysteries PDL Weekly Hiking If This Then That PROGRAMS Early Lit Kids Teens Adults Older Adults White - All Ages Monthly Celebrations Socials Ideas Notes NOVEMBER 2024 LIBRARY CLOSED Thanksgiving LIBRARY CLOSED Veterans Day 22 Page 1 of 1 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: July 22, 2024 PREPARED BY: Gary Shaffer, Director of Library Services REQUEST: LIBRARY USAGE STATISTICS RECOMMENDATION: Receive and file library usage statistics of the first two weeks of operations. BACKGROUND/ANALYSIS: Here is a summary of statistics for the first two weeks of the library’s operations as a municipal library. Open hours¹:1 108 Library card sign-ups: 1,723 Visits²:2 2,806 Number of programs: 6 Program attendance: 135 Group meetings: 5 Group meeting attendance: 59 Physical material circulation: 3,383 eBook circulation: 147 Number of holds (e and physical) 314 Average hold wait time (e-materials): 7 days Average hold wait time (physical) 1 day Lap-top check-outs 227 1. There were a number of library cards distributed prior to July 1. 2 The library was closed on July 4, in honor of the Independence Day holiday. 23 24 BY THE NUMBERS 10 Open hours¹:108 Library card sign-ups:1,723 Visits²:2,806 Number of programs:6 Program attendance:135 Group meetings:5 Group meeting attendance:59 Physical material circulation:3383 eBook circulation:147 Number of holds (e and physical)314 Average hold wait time (e-materials):7 days Average hold wait time (physical)1 day Lap-top check-outs 227 [1]. There were a number of library cards distributed prior to July 1. [2] The library was closed on July 4, in honor of the Independence Day holiday.25 THANK YOU Gary Shaffer gshaffer@palmdesert.gov 760.776.6460 26 CITY OF PALM DESERT CITY CLERK’S OFFICE MEMORANDUM To: Appointed Body Members From: Anthony J. Mejia, City Clerk Date: May 15, 2023 Subject: Procedures for Excused/Unexcused Absences As a reminder, below are the rules related to excused and unexcused absences. To ensure that meetings will have a quorum, it is urged that members please notify the Recording Secretary or Staff Liaison if you will be late or absent as far in advance of the meeting as practicable. Excused Absence An “excused absence” may be granted due to illness or injury, unexpected business, emergencies, important personal business, official City business, or any reasonable excuse that is approved by the body. Procedure: Members should notify the Recording Secretary or Staff Liaison in advance of the meeting. During the roll call, the Recording Secretary will announce the reason for the member’s absence and request confirmation of the excused absence from the Board. Unexcused Absence A member who does not meet any of the conditions for an excused absence or fails to notify the Recording Secretary or Staff Liaison in advance of the meeting will be marked as an unexcused absence. Limits on Unexcused Absences Unexcused absences shall result in automatic resignation under the following circumstances: • Six unexcused absences from regular meetings in any twelve-month period on appointed bodies that meeting twice monthly. • Three unexcused absences from regular meetings in any twelve-month period on appointed bodies that meeting monthly. • Two unexcused absences from regular meetings in any twelve-month period on appointed bodies that meeting bimonthly. • One unexcused absence from a regular meeting in any twelve-month period on appointed bodies that meet quarterly. Waiver of Unexcused Absences Upon reaching the number of unexcused absences, the City Clerk shall notify the regular member that they are subject to automatic resignation and shall provide a 15-day grace period for the member to request waiver of any unexcused absence from the Mayor, after which the resignation shall be deemed automatic. You may send your waiver request to mayor@palmdesert.gov. Questions: Please contact your Recording Secretary or City Clerk’s Office at cityclerk@palmdesert.gov. 27 28 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2024 2024 2024 2024 2024 2024 2025 Month July Aug Sept Oct Nov Dec Jan Date 22-Jul 26-Aug 23-Sep 28-Oct 25-Nov 23-Dec 27-Jan Buller, Jann Johnson, Matt Lumley, Risa Malone, Cathy Murphy, Paul Perry, Ralph Stewart, Robin Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused - No meeting Erika Castellano Library Advisory Committee Monthly- Three unexcused absences from regular meetings in any twelve-month period on appointed bodies that meet monthly. Total Absences Total Unexcused Absences 29