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HomeMy WebLinkAbout2024-08-26 LAC Regular Meeting Agenda Packet LIBRARY ADVISORY COMMITTEE CITY OF PALM DESERT MEETING AGENDA Monday, August 26, 2024 1:00 p.m. Administrative Conference Room, City Hall 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/88579677455 or call (213) 338-8477, Zoom Meeting ID: 885 7967 7455 • Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails received by 8:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. • Pages 1.CALL TO ORDER 2.ROLL CALL 3.NON-AGENDA PUBLIC COMMENTS This time has been set aside for the public to address the Library Advisory Committee on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the Library Advisory Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the Library Advisory Committee for a separate discussion. RECOMMENDATION: To approve the consent calendar as presented. 4.a APPROVAL OF MINUTES 5 RECOMMENDATION: Approve the Minutes of July 22, 2024. 5.CONSENT ITEMS HELD OVER 6.ACTION CALENDAR The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda. 6.a APPROVAL OF THE LIBRARY ADVISORY COMMITTEE SCHEDULE FOR FISCAL YEAR 2024/2025 9 RECOMMENDATION: Approve the Fiscal Year 2024/2025 meeting schedule of the Library Advisory Committee. 7.INFORMATIONAL REPORTS & COMMENTS 7.a LIBRARY ADVISORY COMMITTEE MEMBERS 7.b CITY COUNCIL LIAISON 7.c CITY STAFF 7.c.1 LIBRARY POLICIES REVIEW 11 7.c.2 LIBRARY PARTNERSHIPS AND PROGRAMS 29 7.c.3 PALM DESERT CITY FOUNDATION 33 7.c.4 CIVIC CENTER PARK LIBRARY UPDATE 37 7.c.5 LIBRARY ADVISORY COMMITTEE WORKPLAN 2024-25 39 7.d ATTENDANCE REPORT 43 8.ADJOURNMENT The next Regular Meeting will be held on September 23, 2024. Library Advisory Committee Meeting August 26, 2024 2 9.PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Library Advisory Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /S/ Erika Castellano Recording Secretary Library Advisory Committee Meeting August 26, 2024 3 4 LIBRARY ADVISORY COMMITTEE CITY OF PALM DESERT REGULAR MEETING MINUTES July 22, 2024, 1:00 p.m. Present: Member Matthew Johnson, Member Risa Lumley, Member Cathy Malone*, Alternate Member Paul Murphy**, Member Robin Stewart Absent: Member Jann Buller Others Present: Alternate Member Ralph Perry, Recording Secretary Erika Castellano Liaison(s) Present: Councilmember Evan Trubee, City Manager Chris Escobedo, Director of Library Services Gary Shaffer 1. CALL TO ORDER A Regular Meeting of the Library Advisory Committee was called to order by Recording Secretary Castellano on July 22, 2024, at 1:02 p.m. in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL *Committee Member Malone participated virtually pursuant to AB2449 due to family care. **Committee Member Alternate Paul Murphy voted in place of Committee Member Buller 3. ELECTION OF LIBRARY ADVISORY COMMITTEE CHAIRPERSON AND VICE CHAIRPERSON Motion by: Member Johnson Seconded by: Member Lumley Elect Committee Member Stewart as Chairperson of the Library Advisory Committee. Motion Carried (5 to 0) Motion by: Member Stewart Seconded by: Member Lumley Elect Committee Member Johnson as Vice Chairperson of the Library Advisory Committee. Motion Carried (5 to 0) 5 Library Advisory Committee July 22, 2024 2 4. NON­­AGENDA PUBLIC COMMENTS None. 5. CONSENT CALENDAR None. 6. CONSENT ITEMS HELD OVER None. 7. ACTION CALENDAR 7.a LISTING OF ACTIVITIES RELATED TO THE OPENING OF THE LIBRARY Director of Library Services Shaffer provided a report and presentation related to the opening of the library and responded to Committee Member inquiries. Motion by: Alternate Member Murphy Seconded by: Member Johnson Receive and file the listing of activities related to the opening of the library. Motion Carried (5 to 0) 7.b LIBRARY PARTNERSHIPS AND PROGRAMS Library Manager Garcia provided a verbal report on the library partnerships with local organizations. Library Manager Hancock provided a verbal report on the library programs from July through December 2024. Motion by: Member Stewart Seconded by: Alternate Member Murphy Receive and file staff presentations on library partnerships and programs. Motion Carried (5 to 0) 7.c LIBRARY USAGE STATISTICS Director of Library Services Shaffer provided a report on the library usage statistics for the first two weeks of operations. Motion by: Member Lumley Seconded by: Member Stewart Receive and file library usage statistics of the first two weeks of operations. Motion Carried (5 to 0) 6 Library Advisory Committee July 22, 2024 3 8. INFORMATIONAL REPORTS & COMMENTS 8.a LIBRARY ADVISORY COMMITTEE MEMBERS Chair Stewart provided information regarding the Palm Desert Historical Society offering videos of Cliff Henderson to the Palm Desert Library for a video series. 8.b CITY COUNCIL LIAISON In response to Councilmember inquiry, Director of Library Services Shaffer advised that the Little Libraries located throughout the community are being maintained and stocked. 8.c CITY STAFF Director of Library Services Shaffer provided an update regarding the library becoming an eleven-day voting center for the November election. 8.d ATTENDANCE POLICY Report provided; no action taken on this item. 9. ADJOURNMENT The Library Advisory Committee adjourned at 1:53 p.m. 10. Respectfully submitted, _________________________ Erika Castellano, Sr. Administrative Assistant Recording Secretary _________________________ Gary Shaffer PhD, Director of Library Services Secretary _________________________ DATE APPROVED BY LIBRARY ADVISORY COMMITTEE 7 8 Page 1 of 2 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: August 26, 2024 PREPARED BY: Shannon Vonnegut, Assistant Director of Library Services SUBJECT: APPROVAL OF THE LIBRARY ADVISORY COMMITTEE SCHEDULE FOR FISCAL YEAR 2024/2025 RECOMMENDATION: Approve the Fiscal Year 2024/2025 meeting schedule of the Library Advisory Committee. BACKGROUND/ANALYSIS: The Library Advisory Committee meets the fourth Monday of every month. Below is the potential meeting schedule for Fiscal Year 2024/2025. Month Meeting Date and Time Location Notes JULY July 22, 2024 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room AUGUST August 26, 2024 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room SEPTEMBER September 23, 2024 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room OCTOBER October 28, 2024 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room NOVEMBER November 25, 2024 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room Potential New Date: November 18, 2024 at 1 p.m. DECEMBER December 23, 2024 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room Potential New Date: December 9, 2024 at 1 p.m. JANUARY January 27, 2025 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room FEBRUARY February 24, 2025 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room MARCH March 24, 2025 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room APRIL April 28, 2025 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room MAY May 26, 2025 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room Potential New Date: May 19, 2025 at 1 p.m. JUNE June 23, 2025 at 1 p.m. Palm Desert City Hall – Administrative Conf. Room 9 City of Palm Desert – Library Advisory Committee Approval of Library Advisory Committee Schedule FY 24/25 Page 2 of 2 FINANCIAL IMPACT: There is no financial impact associated with this request. 10 Page 1 of 1 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: August 26, 2024 PREPARED BY: Shannon Vonnegut, Assistant Director, Library Services SUBJECT: LIBRARY POLICIES REVIEW BACKGROUND/ANALYSIS: The City Council approved the bulk of the library policies on June 28, 2024 . The Internet Use Policy is scheduled to be considered by the City Council on August 22, 2024. The policies are presented here for your review. There is no action required from the Committee. ATTACHMENTS: 1. Library Policies 11 12 CITY OF PALM DESERT Subject Borrower Registration Policy Policy No. LIBR-001 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I. PURPOSE A. This policy outlines the guidelines and requirements for obtaining a library card at the Palm Desert Library. II. SCOPE/APPLICATION FOR A LIBRARY CARD A. Any person of any age may apply for a library card at the Palm Desert Library. A card is issued if the person has acceptable identification. The Palm Desert Library participates in universal borrowing, which, according to the California Library Services Act, means "the extension by a public library of its direct loan privileges to the eligible borrowers of all other public libraries." Out-of-state residents will be eligible for a regular library card. Customers who are otherwise not eligible for a free library card can apply for an Internet Use card that allows them to use the Library’s public computers and e-resources. III. IDENTIFICATION REQUIRED FOR A LIBRARY CARD A. Adults (age 18 or older): Must present a valid Government ID or current school-issued photo ID for a new Library card. B. Juveniles: To obtain a new Library card, the juvenile’s parent or responsible guardian must present a valid Government ID or current school-issued photo ID. Juvenile applicants may present a completed and signed Library application in lieu of a parent being present. C. Acceptable types of valid Government-issued photo ID include: i. State issued photo ID ii. Consular cards iii. Federal ID including Military or Tribal iv. Passport IV. LIBRARY USE CARD 13 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 2 of 14 A. Library cards are non-transferable, and it is the customer’s responsibility to monitor the use of his or her own card. Customers can verify their account information to staff in person, via email, or over the phone to renew their Library card. V. REPLACEMENT CARD A. If a library card is reported lost or stolen, or it is damaged, the first replacement will be free. Additional library card replacements will be charged a $1.00 fee. The account must be in good standing before a replacement can be issued. Fees and account information will remain when a new card number is issued. Valid Government or current school-issued photo identification is required to issue an adult replacement card. Juvenile replacement cards will be issued with a completed Library Card Application or authorizing parent present. 14 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 3 of 14 CITY OF PALM DESERT Subject Circulation Policy Policy No. LIBR-002 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I. PURPOSE A. This policy outlines the circulation policy for the Palm Desert Library. II. SCOPE A. The Palm Desert Library will make available a wide range of materials in various formats for customer use. This policy establishes circulation guidelines to encompass materials borrowing and use. B. LIBRARY CARDS i. To check out materials, each library customer must have a valid library card. There is no charge for the initial library card for any resident of California. Lost or damaged cards will be replaced at no charge the first time. Additional library card replacements will be charged a $1.00 fee. Library cards are non-transferable. Each library cardholder may have up to 30 items checked out at a time. The following item checkout limitation exists for each card: 1. Printed Materials (books and magazines): 30 per card 2. DVDs & Blu-Rays: 30 per card, not to exceed 30 total items 3. Audiobooks: 30 per card, not to exceed 30 total items 4. Link+: 20 items 15 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 4 of 14 C. LOAN PERIODS AND NUMBER OF RENEWALS ALLOWED i. Books: 14 days; 5 renewals ii. Sound Recordings: 14 days; 5 renewals iii. DVD & Blu-Rays: 14 days; 5 renewals iv. Magazines: 14 days; 2 renewals v. Interlibrary Loan: 1 renewal vi. Kits: 2 renewals vii. Link+: 21 days III. TRANSACTIONAL PROCEDURES A. HOLDS i. If an item is not available, a customer can place a hold on it. There is no charge for placing a hold on an item. Some items may not be holdable. All holds must be checked out on the card that placed the request. There is a maximum of 30 holds per card. Cardholders can place holds on up to 30 books, DVDs, sound recordings, and other materials. Link+ materials have a maximum of 20 holds at a time. B. INTERLIBRARY LOANS i. If an item is not available to borrow from the Library’s collection, it can be requested via Interlibrary Loan from another library system. There will be a $3.00 charge for Interlibrary Loans. All Interlibrary Loans are reviewed by professional staff. Loans, loaning periods, and renewals are at the discretion of the loaning institution. C. RECOVERING OVERDUE MATERIALS i. The Palm Desert Library will attempt to notify the customer three (3) days after the item is due, and again ten (10) days after the item is due. Thirty (30) days after the item is due, if it is still not returned, a bill notification is sent to the customer requesting that the item be returned or the cost of the item be paid. D. LOST MATERIALS i. A lost item is library material that is not returned to the Library. Items not returned within thirty (30) days of the due date are considered lost. Items reported lost, misplaced, or missing by a customer are also considered lost. It is the responsibility of customers to return materials or be subject to a replacement fee for the item. If a customer locates an item within thirty (30) days of payment, the item, returned with a receipt, can receive a refund at the Library which initially accepted payment, in the original payment form. E. DAMAGED MATERIALS 16 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 5 of 14 i. A damaged item is an item that is not returned in the condition in which it was borrowed. Damage includes, but is not limited to wet, stained, scratched, chipped, sticky, sandy, chewed, odiferous, missing pages, written in, or missing pieces. It is the responsibility of the customer to return items in the same condition as when the item was borrowed or be subject to a replacement fee for the item. It is the responsibility of the customer to report any existing damage at the time an item is checked out. F. CLAIMS RETURNED MATERIALS i. A Claims Returned item is a library material that was borrowed, which the customer then claims the item was returned but the library’s inventory system does not identify it as returned. If a library customer is notified that they have not returned an item and the customer claims they have returned it, library staff will check the shelf for the item and if it is not located, may set the item to Claims Returned. A customer is only allowed to have five items with a Claims Returned/Claims Never Had status. Additional items will be marked as Lost and patrons will be responsible for the replacement. G. CLAIMS NEVER HAD MATERIALS i. A Claims Never Had item is a library material that appears on a customer’s library account, but that they claim was never borrowed. If a library customer is notified that they have not returned an item and they claim they never borrowed the item, library staff may set the item to Claims Returned. The item will remain on the customer’s account with a Claims Returned status until the item is found. A customer is only allowed to have five items with a Claims Returned/Claims Never Had status. Additional items will be marked as Lost and patrons will be responsible for the replacement. This policy will also apply for items checked out, but the customer reports the case was empty. H. REFUNDS i. Refunds will be issued for paid lost items within 30 days. After 30 days, refunds cannot be processed. The item returned must be in good condition: no water damage, torn pages, or cover, or handwriting on pages. 17 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 6 of 14 CITY OF PALM DESERT Subject Code of Conduct Policy Policy No. LIBR-003 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services I. PURPOSE A. This policy outlines the code of conduct policy for the Palm Desert Library. II. SCOPE A. The Palm Desert Library is open to the general public. This policy ensures that everyone has the right to use Library services and resources provided their behavior does not unreasonably interfere with the rights of others to do the same. This policy requires the following specific behaviors be observed in the Library: B. GENERAL BEHAVIOR i. Behavior must not disrupt other people’s use of the Library. ii. Library customers must be considerate of others in the Library and treat other customers, staff, and volunteers with courtesy and respect. Honor other customers’ privacy and keep all conversations at a reasonable noise level. Loud, abusive, or threatening language will not be tolerated. iii. Any action recognized as illegal is prohibited in the Library, including possession or use of firearms, weapons, and illegal or controlled substances. iv. Electronic devices, including cell phones, must be set to mute or vibrate in the Library. Volume from devices must be inaudible to others. Phone and video conversations must be taken outside of the Library buildings. v. Food and beverages may only be consumed in designated areas. All beverages must have a lid in the Library. vi. If a person creates or emanates a detectable odor, including that of controlled substances, that disturbs other Library customers or staff, they will be asked to leave until the situation is corrected. vii. Bicycles are not permitted in Library buildings. Skates, skateboards, collapsible scooters, wheelies, hoverboards, and other such items may not be used in Library entryways or walkways and must be kept out of passageways. 18 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 7 of 14 viii. Shopping carts or other wheeled conveyances, except medically required equipment or strollers and wheelchairs carrying people, are not allowed in the Library. ix. Smoking, vaping, or use of tobacco products is not allowed in the Library or within 20 feet of entryways. Smoking includes holding, carrying, burning, emitting, inhaling, or exhaling the fumes or vapor of a lighted or activated pipe, cigar, cigarette, or any electronic smoking device. x. The consumption or possession of alcohol is prohibited on the premises except for special events whose organizers have obtained appropriate approvals. xi. Customers are not permitted to enter the Library with more than two backpacks, suitcases, or other large parcels or any combination of these, and these items may not be left unattended. The Library is not responsible for unattended items in the Library. xii. Animals other than service animals are not allowed in the Library. “Service animal” means a dog that has been individually trained to do work or perform tasks for an individual with a disability, as defined under the Americans with Disabilities Act. xiii. Library restrooms may not be used for bathing, grooming, or washing clothing. xiv. Customers must be fully clothed in the Library. Upper and lower body must be appropriately covered, and footwear must be worn at all times. xv. Sleeping is allowed in the Library. xvi. Customers cannot solicit, panhandle, sell products, or conduct business, including tutoring for a fee, in the Library. xvii. The Children’s and Teen areas of the Library are specifically designed to meet the needs of young Library customers. Priority for use of the Children’s and Teen areas will go to children, teens, and their accompanying adults, and by adults who have been given permission by Library staff. Adults that are not accompanying minors and adults that have not been given permission by Library staff will be asked to relocate to another section of the Library. xviii. Using Library materials, equipment, furniture, fixtures, or building in a manner inconsistent with customary use or in a destructive, abusive, or potentially damaging manner is not permitted. III. RULES FOR SUPERVISION OF MINORS A. Parents, legal guardians, caregivers, and teachers are responsible for the behavior of children under their supervision. Children under the age of 11 must be accompanied by a parent or responsible caregiver 13 years old or older. A responsible adult must directly accompany babies, toddlers, and preschool children at all times. The Library is a public building; Library staff and volunteers cannot assume responsibility for children at any time. If a child is left unattended, staff will attempt to find the parent/caregiver within the Library. If staff is unable to locate a responsible party, the child will be considered abandoned, and law enforcement personnel will be notified. If an unattended child is in the Library 19 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 8 of 14 15 minutes prior to closing time, law enforcement personnel will be notified and asked to pick up the child. Library staff are not permitted to provide transportation for the child. 20 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 9 of 14 CITY OF PALM DESERT Subject Code of Conduct Policy Policy No. LIBR-003 Date Issued: June 27, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services IV. PURPOSE A. This policy outlines the code of conduct policy for the Palm Desert Library. V. SCOPE A. The Palm Desert Library is open to the general public. This policy ensures that everyone has the right to use Library services and resources provided their behavior does not unreasonably interfere with the rights of others to do the same. This policy requires the following specific behaviors be observed in the Library: B. GENERAL BEHAVIOR i. Behavior must not disrupt other people’s use of the Library. ii. Library customers must be considerate of others in the Library and treat other customers, staff, and volunteers with courtesy and respect. Honor other customers’ privacy and keep all conversations at a reasonable noise level. Loud, abusive, or threatening language will not be tolerated. iii. Any action recognized as illegal is prohibited in the Library, including possession or use of firearms, weapons, and illegal or controlled substances. iv. Electronic devices, including cell phones, must be set to mute or vibrate in the Library. Volume from devices must be inaudible to others. Phone and video conversations must be taken outside of the Library buildings. v. Food and beverages may only be consumed in designated areas. All beverages must have a lid in the Library. vi. If a person creates or emanates a detectable odor, including that of controlled substances, that disturbs other Library customers or staff, they will be asked to leave until the situation is corrected. vii. Bicycles are not permitted in Library buildings. Skates, skateboards, collapsible scooters, wheelies, hoverboards, and other such items may not be used in Library entryways or walkways and must be kept out of passageways. 21 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 10 of 14 viii. Shopping carts or other wheeled conveyances, except medically required equipment or strollers and wheelchairs carrying people, are not allowed in the Library. ix. Smoking, vaping, or use of tobacco products is not allowed in the Library or within 20 feet of entryways. Smoking includes holding, carrying, burning, emitting, inhaling, or exhaling the fumes or vapor of a lighted or activated pipe, cigar, cigarette, or any electronic smoking device. x. The consumption or possession of alcohol is prohibited on the premises except for special events whose organizers have obtained appropriate approvals. xi. Customers are not permitted to enter the Library with more than two backpacks, suitcases, or other large parcels or any combination of these, and these items may not be left unattended. The Library is not responsible for unattended items in the Library. xii. Animals other than service animals are not allowed in the Library. “Service animal” means a dog that has been individually trained to do work or perform tasks for an individual with a disability, as defined under the Americans with Disabilities Act. xiii. Library restrooms may not be used for bathing, grooming, or washing clothing. xiv. Customers must be fully clothed in the Library. Upper and lower body must be appropriately covered, and footwear must be worn at all times. xv. Sleeping is allowed in the Library. xvi. Customers cannot solicit, panhandle, sell products, or conduct business, including tutoring for a fee, in the Library. xvii. The Children’s and Teen areas of the Library are specifically designed to meet the needs of young Library customers. Priority for use of the Children’s and Teen areas will go to children, teens, and their accompanying adults, and by adults who have been given permission by Library staff. Adults that are not accompanying minors and adults that have not been given permission by Library staff will be asked to relocate to another section of the Library. xviii. Using Library materials, equipment, furniture, fixtures, or building in a manner inconsistent with customary use or in a destructive, abusive, or potentially damaging manner is not permitted. VI. RULES FOR SUPERVISION OF MINORS A. Parents, legal guardians, caregivers, and teachers are responsible for the behavior of children under their supervision. Children under the age of 11 must be accompanied by a parent or responsible caregiver 13 years old or older. A responsible adult must directly accompany babies, toddlers, and preschool children at all times. The Library is a public building; Library staff and volunteers cannot assume responsibility for children at any time. If a child is left unattended, staff will attempt to find the parent/caregiver within the Library. If staff is unable to locate a responsible party, the child will be considered abandoned, and law enforcement personnel will be notified. If an unattended child is in the Library 22 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 11 of 14 15 minutes prior to closing time, law enforcement personnel will be notified and asked to pick up the child. Library staff are not permitted to provide transportation for the child. 23 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 12 of 14 CITY OF PALM DESERT Subject Internet Use Policy Policy No. LIBR-014 Date Issued: August 22, 2024 Amended: N/A Approved by Resolution No. {2024-XX} Authored by Library Services VI. PURPOSE A. This policy outlines internet use and safety online. VII. INTERNET USE IN THE LIBRARY A. The Palm Desert Library endeavors to provide collections, resources, and services that meet the cultural, informational, recreational, and educational needs of the diverse communities it serves. B. Resources available on the Internet supplement and complement the collection and resources available at Library facilities. The Internet may contain material of a controversial nature; however, the Library does not monitor Internet usage. Users should note that not all Internet sources provide accurate, complete, or current information. C. All Library computers with Internet access and the Library’s wireless network use a technology protection measure that protects all users including minors against access to visual material considered inappropriate for or harmful to minors. D. Consistent with Federal Communications Commission (FCC) Order 03-188, libraries complying with the Children’s Internet Protection Act (CIPA) are required to implement a procedure for unblocking the filter upon request of customers who are 18 years of age and older. Such procedures shall be the responsibility of the Library Director or designated representatives. Customers who are 18 years of age and over may, at their request, have the technology protection measure disabled during their use to enable access for bona fide research or other lawful purposes. E. Free wireless Internet access will be provided by the Palm Desert Library to all customers in order to access the web on their personal electronic devices and will not require the maintenance of a Library account to access such service. All wireless Internet access provided by the Palm Desert Library will be filtered to prevent access to materials deemed by law to be harmful to minors without 24 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 13 of 14 exception. All Library policies concerning legal, acceptable, and safe use of computers and the Internet apply to use of the public wireless access. F. As is the case with any electronic media system provided by the City, Library users should not have an expectation of privacy when using any form of electronic media. VIII. INTERNET ACCESS BY MINORS: REGULATIONS AND RESTRICTIONS A. The Palm Desert Public Library provides computer access to minors, including access to the Internet. To the extent possible, steps shall be taken to promote the safety and security of minor users of the online computer network when using email, chat rooms, instant messaging and other forms of direct communication. B. Specifically, as required by CIPA, prevention of inappropriate network usage includes unauthorized access, including “hacking” and other unlawful activities as well as unauthorized disclosure, use and dissemination of personal information regarding minors. IX. SUPERVISING COMPUTER USE BY CHILDREN A. Access for all customers under the age of 18 will be filtered. Filtering software may not block all material users find offensive. Library staff Librarians cannot act in the place of parents in providing constant care and supervision of children as they explore the Internet. Parents and legal guardians are responsible for monitoring any and all Internet use by minors and consent given on the part of parents or legal guardians for a Library card constitutes acknowledgment by the parents or guardians that they have a responsibility for monitoring their child’s use of all Library resources, including the public computers. B. The following are recommended guidelines for parents and guardians to ensure that children have positive online experiences, whether at home or at the Library. i. Explore the wide range of available information and tell your children about sites you consider inappropriate for them. ii. Provide guidelines for your children on the amount of time they spend online, just as for television viewing. iii. Teach children to never give out personal identification information (name, address, password, telephone number, social security number, credit card number) about themselves or others without first asking a parent for permission. iv. Teach children to be good online consumers. As with print information, consider the source, date, and accuracy of online information. v. Teach children to exercise discretion and caution when communicating using the Internet, electronic mail, chat rooms, and other forms of direct 25 Administrative Procedures Manual FIN-001 Acceptance of Electronic Payments including Credit Cards Page 14 of 14 electronic communications in order to remain safe and secure (e.g. avoidance of predators, cyber-bullying, and scams). X. INTERNET ACCEPTABLE USE RULES FOR ALL USERS A. Users read and agree when logging into a computer to abide by this Internet Use and Safety Policy, including guidelines for use of the Internet by minors. B. Customers are expected to adhere to all rules governing the use of the Internet in libraries, including the duration and frequency of sessions. Customers who violate Library policy regarding the use of the Internet or who behave in a disruptive manner will be asked to either modify their use appropriately or discontinue such usage or have their Internet usage access terminated. In addition, customers must maintain a Library account in good standing and comply with all computer usage rules including printing limits. C. All Internet use is subject to the Palm Desert Library Code of Conduct. Customers who observe violations of the Palm Desert Library Code of Conduct should contact Library staff immediately. D. Users shall not disclose, use, or disseminate personal identification information regarding minors without proper authorization. E. Users shall utilize the Library network for lawful activities only. They shall not use the network to cause harm to others or damage the property of others. They shall not intentionally upload, download or create computer viruses or other forms of malicious programming, attempt to harm or destroy equipment, manipulate the data of any other user, or seek unauthorized access to networks and systems, including so-called “hacking.” XI. WI-FI A. We provide free wireless internet access during open hours to anyone with a Wi-Fi-enabled laptop or mobile device. Just connect your laptop, tablet, or smartphone to our wireless network, e.g., PDLPublic. B. Like any public wireless network, our Wi-Fi service is not secure. Be aware of the risks and avoid sending sensitive information through the network. 26 LIBRARY POLICIES •Library Policies were presented and approved by City Council on June 27 and August 22 •The library now has 14 policies •Borrow Registration, Circulation, Code of Conduct, Collection Development, Community Room, Computer Use, Filming and Photography, Interlibrary Loan,Internet Use, Mobile Library,Privacy and Confidentiality, Prohibition on Bullying, Public Distribution of Materials, Study Rooms and Video Survailence 327 28 Page 1 of 1 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: August 26, 2024 PREPARED BY: Shannon Vonnegut, Assistant Director, Library Services REQUEST: LIBRARY PARTNERSHIPS AND PROGRAMS BACKGROUND/ANALYSIS: Staff will provide a presentation on partnerships and programs to date and those that are forthcoming. There is no action required from the Committee. 29 30 LIBRARY PARTNERSHIPS 4 Current: •Alzheimer's Association •Film Noir with John Curran – September series •Learning in Retirement - October series •Arts Council – Exhibit bookmark tie-in •Shops at Palm Desert – Cross-promotion &Outreach •Living Desert – Cross promotion & outreach •Read with Me •Mahjong Club •Historical Society of Palm Desert •Joslyn Center Upcoming: •Desert Sands Unified School District •Farmer's Market •Coachella Valley Gardeners •Chilean Canasta 31 LIBRARY PROGRAMS 5 Current: •Children's Programming – Storytime, Craft, Lego build,Teen Anime & Tech Afternoons •Family Programming – Movie Screenings •Adult – Craft and Mahjong Upcoming: •Library of Things •Book Discussions •Seasonal Programming for Halloween, Thanksgiving, and Winter Partnerships to Programs: •Learning In Retirement Series •Film Noir Series 32 Page 1 of 1 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: August 26, 2024 PREPARED BY: Shannon Vonnegut, Assistant Director, Library Services SUBJECT: UPDATE ON PALM DESERT CITY FOUNDATION BACKGROUND/ANALYSIS: City Council is scheduled to consider the Palm Desert City Foundation on August 22, 2024. The information is presented here for your review. The report is submitted to provide an update on the Palm Desert City Foundation. There is no action required from the Committee. 33 34 8/15/2024 PRESENTATION TITLE 6 CITY FOUNDATION •The Foundation was taken to City Council on August 22 •The Foundation will be a 501c3 with a focus on fundraising and advocacy for the library •The Board will consist of five public members and two alternates, appointed by City Council. Two members of Council will serve as liaison to the Board 35 36 Page 1 of 1 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: August 26, 2024 PREPARED BY: Shannon Vonnegut, Assistant Director, Library Services SUBJECT: CIVIC CENTER PARK LIBRARY UPDATE BACKGROUND/ANALYSIS: Staff will provide an update on the Civic Center Park Library. There is no action required from the Committee. 37 38 Page 1 of 1 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: August 26, 2024 PREPARED BY: Shannon Vonnegut, Assistant Director, Library Services SUBJECT: LIBRARY ADVISORY COMMITTEE W ORKPLAN 2024-25 RECOMMENDATION: 1. Introduce the Library Advisory Committee Workplan objectives and procedures for 2024- 25 workplan. There is no action required from the Committee. BACKGROUND/ANALYSIS:  Review Council approved scope  Introduction of workplan process  Provide items to support their agenda 39 40 8/15/2024 PRESENTATION TITLE 8 LAC 2024-2025 WORKPLAN •Committee purpose The Committee shall advise and provide input to the Board relative to programming and space planning; monitor performance indicators, activities, and outcomes; assist staff in connecting with community groups and organizations; and such other functions as the Library Board of Trustees may request •What is a workplan •Next steps 41 42 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2024 2024 2024 2024 2024 2024 2025 Month July Aug Sept Oct Nov Dec Jan Date 22-Jul 26-Aug 23-Sep 28-Oct 25-Nov 23-Dec 27-Jan Buller, Jann A 1 0 Johnson, Matt P 0 0 Lumley, Risa P 0 0 Malone, Cathy P 0 0 Murphy, Paul P-Voting 0 0 Perry, Ralph P 0 0 Stewart, Robin P 0 0 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused - No meeting Erika Castellano Library Advisory Committee Monthly- Three unexcused absences from regular meetings in any twelve-month period on appointed bodies that meet monthly. Total Absences Total Unexcused Absences 43