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Home My WebLink About2024-09-23 LAC Regular Meeting Agenda Packet LIBRARY ADVISORY COMMITTEE CITY OF PALM DESERT MEETING AGENDA Monday, September 23, 2024 1:00 p.m. Administrative Conference Room, City Hall 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/88579677455 or call (213) 338-8477, Zoom Meeting ID: 885 7967 7455 • Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails received by 8:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. • Pages 1.CALL TO ORDER 2.ROLL CALL 3.NON-AGENDA PUBLIC COMMENTS This time has been set aside for the public to address the Library Advisory Committee on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the Library Advisory Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the Library Advisory Committee for a separate discussion. RECOMMENDATION: To approve the consent calendar as presented. 4.a APPROVAL OF MINUTES 5 RECOMMENDATION: Approve the Minutes of August 26, 2024. 5.CONSENT ITEMS HELD OVER 6.ACTION CALENDAR The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda. 6.a RECEIVE AND FILE LIBRARY UPDATES RELATED TO STATISTICS, WEBSITE, STRATEGIC FRAMEWORK & THE LIBRARY ADVISORY COMMITTEE WORKPLAN, LIBRARY OF THINGS, & PROGRAMS AND PARTNERSHIPS 9 RECOMMENDATION: Receive and file library updates related to statistics, the website, strategic framework, the Library Advisory Committee workplan, library of things, programs and partnerships. 7.INFORMATIONAL REPORTS & COMMENTS 7.a LIBRARY ADVISORY COMMITTEE MEMBERS 7.b CITY COUNCIL LIAISON 7.c CITY STAFF 7.d ATTENDANCE REPORT 21 8.ADJOURNMENT The next Regular Meeting will be held on October 28, 2024. Library Advisory Committee Meeting September 23, 2024 2 9.PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Library Advisory Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /S/ Erika Castellano Recording Secretary Library Advisory Committee Meeting September 23, 2024 3 4 LIBRARY ADVISORY COMMITTEE CITY OF PALM DESERT REGULAR MEETING MINUTES August 26, 2024, 1:00 p.m. Present: Member Jann Buller, Member Risa Lumley, Alternate Member Ralph Perry*, Member Robin Stewart Absent: Member Matthew Johnson**, Member Cathy Malone Others Present: Liaison(s) Present: Alternate Member Paul Murphy, Assistant City Manager Chris Escobedo, Assistant Director of Library Services, Shannon Vonnegut, Recording Secretary Erika Castellano Councilmember Evan Trubee 1. CALL TO ORDER A Regular Meeting of the Library Advisory Committee was called to order by Chair Stewart on August 26, 2024, at 1 p.m. in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL *Committee Member Malone was excused. Committee Member Alternate Ralph Perry voted in her place. **Vice Chair Johnson was absent and joined as a member of the public on Zoom at 1:04 p.m. 3. NONAGENDA PUBLIC COMMENTS Carol Marcuse made a public comment in favor of the Library being used as a voting center. 5 Library Advisory Committee Meeting Minutes August 26, 2024 2 4. CONSENT CALENDAR To approve the consent calendar as presented. 4.a APPROVAL OF MINUTES The attendance report was changed to reflect Committee Member Buller as excused for the July 22, 2024, meeting. Motion by: Alternate Member Perry Seconded by: Member Lumley Approve the Minutes of July 22, 2024. Motion Carried (4 to 0) 5. CONSENT ITEMS HELD OVER None. 6. ACTION CALENDAR 6.a APPROVAL OF THE LIBRARY ADVISORY COMMITTEE SCHEDULE FOR FISCAL YEAR 2024/2025 Chair Stewart amended the recommendation requesting to combine the November and December Library Advisory Committee meetings on December 9, 2024. Motion by: Member Buller Seconded by: Alternate Member Perry Approve the Fiscal Year 2024/2025 meeting schedule of the Library Advisory Committee. Motion Carried (4 to 0) 7. INFORMATIONAL REPORTS & COMMENTS 7.a LIBRARY ADVISORY COMMITTEE MEMBERS Committee Member Alternate Murphy requested information on the Palm Desert Library signage. Assistant Library Director Vonnegut provided information on the limitations for the existing sign. Committee Member Buller reported on her attendance at library activities. 7.b CITY COUNCIL LIAISON Councilmember Trubee requested that staff provide monthly written reports to the committee on library activities, usage, and circulation. 6 Library Advisory Committee Meeting Minutes August 26, 2024 3 7.c CITY STAFF 7.c.1 LIBRARY POLICIES REVIEW Assistant Library Director Vonnegut narrated a PowerPoint presentation on the adopted library policies. 7.c.2 LIBRARY PARTNERSHIPS AND PROGRAMS Library Manager Garcia provided a verbal report on the library partnerships. Library Manager Hancock provided a verbal report on the library programs. 7.c.3 PALM DESERT CITY FOUNDATION Assistant Library Director Vonnegut provided a verbal report on the Palm Desert City Foundation. 7.c.4 CIVIC CENTER PARK LIBRARY UPDATE Senior Project Manager Lamb provided an update on the Civic Center Park Library location. 7.c.5 LIBRARY ADVISORY COMMITTEE WORKPLAN 202425 Assistant City Manager Escobedo introduced the Library Advisory Committee workplan for 2024-25. 7.d ATTENDANCE REPORT Report provided; no action taken on this item. 7 Library Advisory Committee Meeting Minutes August 26, 2024 4 8. ADJOURNMENT The Library Advisory Committee adjourned at 1:56 p.m. Respectfully submitted, _________________________ Erika Castellano, Sr. Administrative Assistant Recording Secretary _________________________ Shannon Vonnegut, Assistant Director of Library Services Secretary _________________________ DATE APPROVED BY LIBRARY ADVISORY COMMITTEE 8 Page 1 of 1 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: September 23, 2024 PREPARED BY: José García, Library Manager, Community Partnerships & Engagement SUBJECT: RECEIVE AND FILE LIBRARY UPDATES RELATED TO STATISTICS, WEBSITE, STRATEGIC FRAMEWORK, THE LIBRARY ADVISORY COMMITTEE WORKPLAN, LIBRARY OF THINGS, PROGRAMS & PARTNERSHIPS RECOMMENDATION: Receive and file library updates related to statistics, the website, strategic framework and the Library Advisory Committee workplan, library of things, programs and partnerships. BACKGROUND/ANALYSIS: The Library Strategic Framework is being reintroduced for the benefit of the Library Advisory Committee work in developing their workplan. Project Description:  Library statistics dashboard.  Library website demonstration.  Library strategic framework and the Library Advisory Committee Workplan.  Library of Things update.  Programming & Partnerships Update. ATTACHMENTS: 1. Staff Report PowerPoint. 9 10 LIBRARY ADVISORY COMMITTEE Shannon Vonnegut Library Services September 23, 2024 11 TODAY'S DISCUSSION •Library Statistics •Library Website •Library Strategic Initiatives and the LAC Work Plan •Library of Things •Programming & Partnerships Update 212 LIBRARY STATISTICS 3 July August Total Library Visitors 5951 5353 11304 Registrati n Cards Issued 2154 1115 3269 Physical Circulatio 9193 10960 20153 Digital Circulatio 579 655 1234 Laptop Checkouts 499 523 1022 13 9/16/2024 4 LIBRARY STATISTICS July August Total Childrens Programs 8 12 20 Attendance 137 91 228 Young Adult Programs 4 0 4 Attendance 28 0 28 Adult Programs 5 4 9 Attendance 88 50 138 Offsite Programs 1 3 4 Attendance 30 195 225 Community Partner Engagement 5 3 8 14 9/16/2024 5 LIBRARY WEBSITE www.palmdesertlibrary.org 15 9/16/2024 6 LIBRARY STRATEGIC INITIATIVES & THE LAC WORK PLAN 16 9/16/2024 7 LIBRARY OF THINGS 17 LIBRARY PROGRAMS & PARTNERSHIPS 8 Music Program Craft Program Community Partner Outreach Community Partner Programming Partner Storytime 18 THANK YOU Shannon Vonnegut svonnegut@palmdesert.g ov 760.776.6460 19 20 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2024 2024 2024 2024 2024 2024 2025 Month July Aug Sept Oct Nov Dec Jan Date 22-Jul 26-Aug 23-Sep 28-Oct 25-Nov 23-Dec 27-Jan Buller, Jann E P 1 0 Johnson, Matt P A 1 1 Lumley, Risa P P 0 0 Malone, Cathy E E 2 0 Murphy, Paul P-Voting P 0 0 Perry, Ralph P P-Voting 0 0 Stewart, Robin P P 0 0 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused - No meeting Erika Castellano Library Advisory Committee Monthly- Three unexcused absences from regular meetings in any twelve-month period on appointed bodies that meet monthly. Total Absences Total Unexcused Absences 21