HomeMy WebLinkAboutMarriott Courtyard - Residence Inn Project Artwork MEMO CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY AFFAIRS/CITY CLERK
DATE: APRIL 8,1999
To: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: SHEILA R.GILLIGAN,DIRECTOR OF COMMUNITY AFFAIRS/CITY CLERK
SUBJECT: REOUEST FOR APPROVAL OF DISBURSEMENT OF ART IN PUBLIC PLACES FUNDS FOR
THE MARRIOTT COURTYARD/RESIDENCE INN PROJECT ARTWORK
RECOMMENDATION:
By Minute Motion: 1) Approve a fifty percent (50%) disbursement ($41,825) of the Art In Public
Places (AIPP) funds paid by Bill Swank/Desert Cities Development for the Marriott
Courtyard/Residence Inn project to the artist, William Ware; and 2) approve a twenty-five percent
(25%)disbursement of AIPP funds in 90 days with the final twenty-five percent(25%)to be paid upon
City Council's approval of the completed work, pursuant to Palm Desert Municipal Code Chapter 4,
Section 4.10.080.
BACKGROUND:
At the March 11, 1999,City Council Meeting,Bill Ware's commission for the subject artwork project
was approved, as recommended by the AIPP Commission. A copy of the approved staff report is
attached for your reference.
Past City policy for artwork installed on a development has been such that when a developer intsalls
a piece of approved artwork,per the development requirement,reimbursement has been made once the
commissioned art has been installed and accepted by the Art In Public Places Commission. In this case
the Courtyard/Residence Inn development has asked that the City Council approve a different form of
reimbursement as follows: 1)Approval of a fifty percent(50%) disbursement($41,825)of the AIPP
funds paid by Bill Swank/Desert Cities Development for the Marriott Courtyard/Residence Inn project
to the artist,William Ware; and 2)approve a twenty-five percent(25%) disbursement of the balance
of AIPP funds in 90 days with the final twenty-five percent (25%) to be paid upon City Council's
approval of the completed work.
Continued\.....
Staff Report Requesting Disbursement of AIPP Funds
Marriott Courtyard/Residence Inn Project
City Council Meeting April 8, 1999 Page Two
The following background information is also attached: 1)Memorandum from John Nagus, interim
Community Arts Manager; 2)minutes from the March 17, 1999, AIPP Commission meeting where
implementation of the subject procedure was discussed; 3) a letter from Bill Swank requesting the
disbursement; 4)Bill Ware's invoice; and 5) copies of the two building permits where AIPP funds
were collected.
Respectfully submitted, Reviewed and concur:
Ze aee
SHEILA R. ILLIGAN, . .C. ON A. DIAZ
DIRECTOR OF CO Y AFFAIRS/ CITY MANAGER
CITY CLERK
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Attachments(as noted) CI To( CoWJG1 L ACT LO 4
APPRQVEb DENIED
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=John Jeffery Nagus •
Pub Art Management Services
943 Village Square South
Palm Springs, California
760-327-4820
To: Rachelle Klassen
From: John Nagus, Public Art Consultant
Date: March 22, 1999
RE: BILL WARE ARTWORK COMMISSION
As we've discussed, Council approved Bill Swank's commission of Bill Ware to create
artworks for the new Marriott Courtyard and Residence Inn projects.
The AIPP Committee discussed at length a new procedure for developers to commission
works. At present, the developer pays an AIPP fee at the time of application of the
building permit. Once an artwork concept is approved by Council, the developer then
pays the same amount out of pocket to the artist in the commission of the artwork. At
one point in the process, the developer has paid twice the art fee, with eventual refund of
the fee by the City upon approval of the work.
It is the Committee's intent to facilitate the commission of new work by having the
developer invoice the City directly, with payment coming from the AIPP Fund.
Contingent to this is a 25% final payment which is subject to approval of the artwork by
the City. This way the Committee feels that it can monitor the progress of the work
without hampering the artistic process.
According to Paul Gibson, Bill Swank and Desert Cities Development has paid
$83,650.53 into the AIPP fund. Subject to submission of a contract between the artist
and developer, which should include a 25% final payment phase, the developer will
submit an invoice to the City to begin the project. It is my understanding that the
contract between the developer and Bill Ware is in the amount of $85,000. The City will
be responsible to remit only that amount paid by the developer to the AIPP fund.
STAFF REPORTS
& REMARKS
Member Bartlett stated that he asked the members of the
Development Committee to bring up an issue that when a
building to gain a Certificate of Occupancy the fees needs to be
paid up front. Member Bartlett said, if you have an artist in
mind to develop a piece, it is his understanding that fees have
to be paid and artists fees need to be paid. His concern is a
builder actually double pays and when the project is complete
the money is returned. Mr. Nagus stated that he spoke to Paul
Gibson and Dave Erwin regarding the procedure and the artist
could invoice the City. Mr. Nagus will work with Mr. Swank
and Mr. Ware. Member Bartlett stated that the Marriott paid
$90,000.00 into the art fund and have to pay an additional
$90,000.00 for the artist fee. At one point they are out of
pocket twice so if that money is in a fund and it is invoiced to
the City, the City could just pay it out of that fund and then
there would be no refund. There would be a payment schedule.
Member Urrutia asked if the artist gets paid before he has
completed the project - is refund being made before it is
excepted. Mr. Nagus responded yes. Member Urrutia stated
that the by-laws are not written that way. Mr. Nagus stated
that that is an issue. Mr. Nagus stated that there could be an
03/17/99 7
agreement where final payment is made. It would have to be
written into the contract that final payment would not be paid
until the AIPP Committee approved it. Mr. Nagus stated that
with the upcoming projects a bond can be issued at a minimal
fee at the beginning but if there is a project that has a ten year
build out, you are not going to want to issue a bond.
Councilmember Benson suggested that during the time that fees
are collected that the builder knows once it is paid then they
deal with the City as to the timing of the projects. The builder
could get 25 percent when the project is started and then
maybe 25 percent midway through the project and 50 percent
when complete. That would give the builder enough money to
begin with to purchase supplies that are needed.
03/17/99 8
William E. Swank, Architect
55 550 Riviera Drive
La Quinta, CA 92253
tel 760 771-3110
fax 760 564-2862
March 23, 1999
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
Regarding: Art in Public Places, Residence Inn and Courtyard Hotel, request for payment.
We have on deposit with the City of Palm Desert funding for our Art in Public Places
contribution.
Our project is in the final phases of completion. As you know our program was approved by the
City committees and City Council.
By way of this letter we are requesting a 50% advance payment to the Artist, Bill Ware,
amounting to $41 ,820.00.
Please send a check direct to Mr. Ware. Two additional payments of $20,910 each will be
required at the appropriate time.
Many thanks for your attention to this matter.
Sincere ,
it mE. Sw k
for PDH Ass iates LLC
47/In /�14T/Jf'T
March 22, 1999
' William Swank
Marriott Courtyard/Residence Inn
55-550 Riveria `Drive
La Quinta, CA 92253
ART IN PUBLIC PLACES-PALM DESERT MARRIOTT COURTYARD/RESIDENCE INN
Budget Statement
Artwork for two sculptural sites including preliminaries,
presentations, materials, creation, and installation.
Cost: $83, 650. 00
Advance (2) $41 , 825. 00
90 days $20, 912. 50
Balance $20, 912. 00
The balance will be due on installation of approved art.
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CITY OF PALM DESERT
-MEMORANDUM-
DATE: March 4, 1999
TO: Honorable Mayor and Council
FROM: John Nagus, Public Art Consultant
RE: MARRIOTT COURTYARD/RESIDENCE INN ART PROJECT
RECOMMENDATION
By Minute Motion approve the Art in Public Places Commission recommendation for developer
Bill Swank to commission artist Bill Ware to create site specific artworks for the new Marriott
Courtyard and Residence Inn projects.
DISCUSSION
The Marriott Courtyard and Residence Inn Projects are currently under construction and will be
completed within the next few months. The project has generated approximately $90,000 in
public art fees. The developer of the project, Bill Swank, has selected a Palm Desert artist, Bill
Ware, to create three site specific artworks for the project. The two Ware projects are
sculptural installations which utilize the porte cochere entry structures as a proscenium arch for
each of the hotel buildings gate houses. Each installation creates a natural desert tableau
utilizing images of birds, reptiles, animals and plantlife indigenous to the site. The sculpture
works are being proposed as a variety of metals including bronze with certain elements crafted
in aluminum, copper and brass.
It is the AIPP Committee's belief that these installations were Mr. Ware's strongest work to date
and recommend that Council approve these projects for the developer to begin the commission.
Reviewed and Concur:
JOHN J. NAGUS SHEILA GILL G N
COMMUNITY ARTS MANAGER DIRECTOR OF COMMU Y AFFAIRS
Reviewed and Concur:
CITY COUNCILCTIOII:
''DROVED L DENIED,
RAMON DIAZ -EIVED .. OTHER
CITY MANAGER
S. .R
SENT:
STAIN:
.::RIFIED BY:
Jriginal on File with Cit Cl k's Office
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WILLIAM WARE
Bill Ware was born in Indianapolis, Indiana,. where his artistic talent
was noted by his third grade teacher, whom Bill learned when he met
her twenty years later, had kept his sketches among her personal
mementos. A self-taught artist, Bill attended Baylor University where
he was a pre-med major. However, his first love was art and his best
marks were in illustrating for Biology and Physiology. Bill's
commercial art experience began in 1964 in Newport Beach, California
as an art director for an art magazine, Orange County Illustrated. A
job illustrating for a text book publishing company in New York City
provided funds to travel to Palma de Mallorca, Spain in 1966. While
in New York City, Bill did watercolors based on city street scenes. In
Spain he continued painting while working as an illustrator for Spanish
magazines. In Spain, Bill was inspired by the works of Miro whom he
met while there.
As an illustrator and cover artist for the Saturday Evening Post, Bill
improved his craft while producing many fine works. As an
independent artist in Indiana, Bill found success and recognition when
the Indiana Convention Center commissioned him to paint a mural.
This led to a commission from Indiana bell, where he produced
paintings of Indiana scenes for an entire high-rise over a one year
period. One of these paintings won an award and became part of a
touring show of corporate art, hanging in the exhibit between Norman
Rockwell and N.C. Wyeth.
Though Bill's background is in painting, his desire to be involved in
Art in Public Places, pushed him into creating sculptures and relief
pieces using non-ferrous metals. This medium opened up many
occasions to work with architects, city planners, and various
committees' through the building process. Bill has designed, created
and installed numerous two and three dimensional works for private
and public settings.