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Home My WebLink AboutTUP 13-317 Bighorn Behind A Miracle Event CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: CONSIDERATION OF A TEMPORARY USE PERMIT TO CLOSE STREETS AND SIDEWALKS OWNED BY THE CITY OF PALM DESERT ON EL PASEO BETWEEN HIGHWAY 74 AND OCOTILLO DRIVE, AND TO ALLOW THE CONSUMPTION OF ALCOHOLIC BEVERAGES WITHIN THIS AREA, AND TO APPROVE THE ANNUAL ONE-DAY EVENT THROUGH 2016 SUBMITTED BY: Eric Ceja, Associate Planner DATE: October 24, 2013 CONTENTS: Site Map Traffic Control Plans (2 pages) Event Layout Recommendation By Minute Motion, that the City Council approve Temporary Use Permit 13-317 to close streets and sidewalks owned by the City of Palm Desert on El Paseo between Highway 74 and Ocotillo Drive, and to allow the consumption of alcoholic beverages within this area, and to approve the annual one-day event through 2016, subject to conditions. Background Pursuant to Palm Desert Municipal Code 9.58.040, the City Council must grant permission to allow the consumption of alcoholic beverages on City-owned property. It is also a policy that City Council review any street closure requests, which is part of this application. For the past three years, Chartwell Properties has completed an application for a Temporary Use Permit to hold their annual fundraising event Behind a Miracle (BAM). This year's event will be held on the evening of November 23, 2013 from 5:00 p.m. to 8:00 p.m. Approximately 400+ guests are expected to attend the private event. The event includes a cocktail reception, a temporary faux-ice rink, served food, a choir, entertainers, stages, and the lighting of a Christmas tree on top of the Gucci store. El Paseo sidewalks and the street will be closed and barricaded between Highway 74 and Ocotillo Drive. The applicant has also provided future event dates for the next three seasons for Council consideration. Staff Report Behind a Miracle Charity tvent Page 2 of 2 October 24, 2013 Staff has not received any complaints regarding previous years' events. This event will be conditioned such that all alcoholic consumption is to occur inside the gated event area only, not to serve minors, and to provide security to ensure that no one would leave the gated area with an alcoholic drink in hand. In addition, the event will be conditioned to comply with the City's noise and lighting ordinances. The event will be conditioned to obtain all necessary City and County permits prior to operating each year. On April 25, 2013, the City Council approved the allowance of up to six annual events that require temporary road closures on El Paseo. BAM's annual November event was included in the approval. Since the City Council has already approved up to six events per year along El Paseo, and since the BAM event has successfully operated since 2010 with no or minimal issues, staff is recommending that the Council approve the event for the next three seasons in accordance with the dates listed on the permit application and as conditioned by staff. Fiscal Analysis There is no direct fiscal impact associated with the approval of this request. The City will receive nominal sales tax revenue generated from this event, which encourages attendees to make purchases from The Shops on El Paseo, from which a portion of the proceeds will be donated to the charity-the Luci Curci Cancer Center at Eisenhower. Submitted By: Department Head: Eric Ce a� Associate Planner Lauri Aylaian, Director of Community Development Approval: CM'COUNCn, foN APPROVED nF,Pf1F,1f RECEIVED OTHER J hn M. Wohlmuth, City Manager MEET G DATE0 - - AYES t / /" I NOES: h'l ) - ABSENT: N ABSTAIN:A �r,. VERIFIED BY: I/Kira ,S Original on File with Ci Jerk's Office CONDITIONS OF APPROVAL CASE NO. TUP 13-317 Community Development Department: 1. The event shall conform substantially with exhibits on file with the Department of Community Development, as modified by the following conditions. 2. The applicant shall indemnify, defend, and hold harmless the City and its officers, employees, and agents ("City indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the applicant's use of the right-of-way, including the City's active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. 3. The event is permitted to operate for one-day each year, on the dates listed on the application and through 2016. The applicant will be required to submit a Temporary Use Permit to the Community Development Department annually for review of the event and compliance with the conditions listed herein. 4. The event shall maintain compliance with the City's lighting and noise ordinances. No off- site signs will be permitted unless prior approval is obtained from the City's Community Development Department. 5. All vendors will be required to obtain business licenses from the City's Finance Department. The applicant shall obtain all permits from outside agencies, including Riverside County Department of Health and the State Department of Alcohol Beverage Control prior to each year's event. 6. The applicant shall maintain commercial general liability insurance, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If liquor is served without charge, the general liability policy shall include coverage for "host liquor liability," or if liquor is sold at an event, special liquor liability insurance will be required. 7. The applicant shall obtain building permits for any temporary structures (e.g. tents and/or canopies exceeding 400 square feet), stages or open flame devices prior to their installation. 8. Fire lanes shall be established and/or maintained during the event. 9. Licensed, bonded, uniformed private security is required to be present at all times during the event. Public Works Department: 1. The applicant shall obtain an encroachment permit every year that the event is permitted to operate. The encroachment permit can be applied for through the Public Works Department at least one (1) week prior to the event. Behind a Miracle Temporary Use Permit Request ,, -yi Site Diagram - El Paseo, Highway 74 to Ocotillo 1 1 •Nr62 ,"2036 t ;,,ai� 1 f I i' : 7 r se#: 73040 r f ! I ' A , • L il ON 3 I ' 44 t 1 r .: .e Legend r Circulation Network '%. : - . 7_.. 4.4,i.. fm.1alAi.n..*1T=—p.o...s.b.'..._......—i..im.l.i...P..6 ..e..—.. AwTI:627192037 t r APN:6271 014 Streets 3 o House#: 73080 ,� - .. f - bol19 1 L, City Boundary ir 0 Parcels(8/2012) • * P "," 2012 r .��.�. _ -" >t�'�'�a,..- "- s ._. _a. .. —4 `* ■ Red: Band_i 1 ' . I .14. ,:A ■ Blue ea ■ Green Band 2 4 W iV :3 i ` 4./ 4010r- * — truipil&-- .4, e 0 ' r 0 ir 3 t !.„144k1, .2723 ,' 1 Mg �' 30 t APN:627232009 6 it "IIIIIIII4 it ...APN. i f 1 7 II,. ,... . +j 7/ f :-._ ., �.Alr 1:757 O i' P. ' II° i. APN:627232005i Notes t .° ,;�' ham, r-• , House#:45330 As' v �� 4. 1 I I `/4 l N W-4).-E S NO SCALE HWY. 74 scs(ca) PARKING AREA SC5(CA) SC5(CA) 4 �. ' ,./7- W4-2 — 111 on r- W20-5(RT) - R1-1 _ MI C30 CA) STOP _ R1-1 � Rio • i _ I STOP : o38 G — v 1, : , G 1w, A. A I ,, I, ,, ,, i ��I I I I I III I I I I I I I I I I I I I I I IJs0-1- 1 III I 1 I I I I I II I I I I I I I I I I I I 1 , Ml'1�� ■�1 1 1C $� ate1r g EVENT AREA EVENT AREA• !; E. `z � EVENT AREA EVENT AREA 1-. msoninimi MEN: , MA n i 01 .% ,;:,,6c 350, 50 35o, 50 350 820 �..__..� c3o cA) R v 72:77imitmunniimonimmosussms EL PASEO DR. IN yak sc (ca) wza5Orr) uu�sn(ca) ONLY 4 INSTALL WATER STOP STOP 44 FILLED K-RAIL ° ' 111.4 �• „ `,. \r 4.cool" - • DAILY 1 m ,,. , „ ,,,,MUST GRILL • :• SC5(CA) SC5(CA) 4 f OCOTILLO DR. TRAFFIC CONTROL FOR PRE-EVENT SET UP 7:30 AM TO 4:30 PM Nevleersd By — - Dal, ----frarRin Hefter NOTES: 1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE IN ACCORDANCE WITH 2010 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES(M.U.TC.D.) Pending 2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED. ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO FACILITATE PUBLIC SAFETY AND TRAFFIC FLOW IF Traffic Cordroi Ken for — DEEMED NECESSARY BY CITY OF PALM DESERT REPRESENTATIVE. BEHIND A MIRACLE (BAM) 3. THROUGHOUT EACH WORK PERIOD,CONTRACTOR SHALL INSPECT TRAFFIC CONTROL(SIGNS,BARRICADES AND DELINEATORS)AND MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL PLANS. Pdme Contractor — 4. CONTRACTOR SHALL MAINTAIN A MINIMUM 12'TRAFFIC LANE WIDTH AT ALL TIMES The Donahue Group Ann 310-717-6136 5. ACCESS TO PRIVATE PROPERTY SHALL BE MAINTAINED AT ALL TIMES. Trak Control Dear hy Prepared By Checked By 6. THIS TRAFFIC CONTROL SHALL BE IN PLACE ON SATURDAY 11/19. SHEET 1 SHALL BE SET IN PLACE STARTING AT 7:30AM. THIS TRAFFIC CONTROL IS FOR PRE-EVENT SET UP. AT 4:30 PM THE TRAFFIC CONTROL Tops N Barricades, Inc. Ron Fifield Ron Fifield WILL BE CHANGED TO SHEET 2(FULL ROAD CLOSURE)FOR THE EVENT STARTING AT 5 PM TILL 8 PM. THE TRAFFIC CONTROL WILL BE REMOVED AFTER ALL EVENT MATERIALS HAVE BEEN REMOVED APPROX.MIDNIGHT. — Sped Lin* Mee Steed Number 7. ALL TRAFFIC CONTROL DEVICES SHALL BE RETRO-REFLECTIVE AND IN NEW CONDITION FOR OVERNIGHT. (800)852-TOPS 40 10/10/11 1 of 2 SC5(CA) C30 CA) N f HWY 74 SC5(CA) 1. W-.1::::).-E PARKING AREA NO SCALE C30(CA) A W20-2 3 ■ SAGE LN 3 INSTALL WATER ,a ■ W20-5(RI) W Mr."----------,,,N44\. FILLED K-RAIL Rt-, R3-1 ii ■NO K-RAIL IN -11 ■ "''' R,R3-7 Rz z STOP ■ R,-, LEfr LM,E LEFT LANE FOR0 ■ STOP'': LtIGHT WIE MUTTEMERGENCY ACCESS (` ' ir' ■ E'.' 'a MuaT EXISTING $TOP TURN LEFT ® Ri/-2 6 ■ ORM NIGHT A a ROAD i ■ ° v CLOSED W_ 125 i, , 125' , ■■■■■■■■■■■■■■■■MENHIE■■�s�21 4. O■■�;.I■■■■■■■�CRI■■■■ ■11 ■+•A■■■/1.�I■■■■�r�■�i�`►�1E; Ili1■■■■vAI■■■■■ EVENT AREA EVENT AREA ~ -.".41111141IFr— yZ, EMERGENCY ACCESS LANE M44G '. <= G== < , (� V Cs8 6 4. -: ;:; i n ID g N EVENT AREA w EVENT AREA ° ►\■AI;\■■■■■■■■■■■■■■■/,�■■■�■ I•■■■■■■■■■■■■■■■■■■■■■■■■ IIIIIIIIIIII 350' Rfi, % k"•. - R,' R3-7 EL PASEO DR ; 350' 350 245' g R11.2 `' a c)1 i ' ' n STOP' M TIE R,-, '� RI-1 ((1��I� "-"�—I ROAD 3 Noe CLOSED INSTALL WATER Ex NG ■ R3z G TURNLEfr STOP W20-2 FILLED K-RAIL I ■ SC5(Ca) $TIC, SC5(CA) az T FRONTAGE RD ■ ►` , RAW LANE RS-' ■ V MUST ®. . TURN RIGHTi) . at_, M61G(LT) -. Ll �i� SC5 : STOP TUMBLEWEED LN A.4* ii a Rt-, ,104 STOP OCOTILLO DR a,-, ,., E, I-- STOP CO m SHADOW MTN DR M•, cr R1.1 W p% TRAFFIC CONTROL FOR EVENT 4:30 PM TO MIDNIGHT NOTES: 1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE IN ACCORDANCE WITH 2010 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES(M.U.T.C.D.) Pending 2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED. ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO FACILITATE PUBLIC SAFETY AND TRAFFIC FLOW IF Traffic Control Plan for DEEMED NECESSARY BY CITY OF PALM DESERT REPRESENTATIVE. BEHIND A MIRACLE (BAM) 3. THROUGHOUT EACH WORK PERIOD,CONTRACTOR SHALL INSPECT TRAFFIC CONTROL(SIGNS,BARRICADES AND DELINEATORS)AND MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL PLANS. Prime Contactor - 4. CONTRACTOR SHALL MAINTAIN A MINIMUM 12'TRAFFIC LANE WIDTH AT ALL TIMES The Donahue Group Ann 310-717-6136 5. ACCESS TO PRIVATE PROPERTY SHALL BE MAINTAINED AT ALL TIMES. Traffic Control Nalco by Prepared Sy Chid*By 6. THIS TRAFFIC CONTROL SHALL BE IN PLACE ON SATURDAY 11/19. SHEET 1 SHALL BE SET IN PLACE STARTING AT 7:30 AM. AT 4:30 PM THE TRAFFIC CONTROL THIS TRAFFIC CONTROL(SHEET 2)WILL BE PLACED Tops N Barricades, Inc. Ron Fifield Ron Fifield FOR THE EVENT STARTING AT 5 PM TILL 8 PM. THE TRAFFIC CONTROL WILL BE REMOVED AFTER ALL EVENT MATERIALS HAVE BEEN REMOVED APPROX.MIDNIGHT. —,. Speeder( D . Street Numbs 7. ALL TRAFFIC CONTROL DEVICES SHALL BE RETRO-REFLECTIVE AND IN NEW CONDITION FOR OVERNIGHT. (800)852-TOPS 35 10/10/11 2 of 2 ....:;,..;_: • • , iii---. :i.,:. ... , i.:.... L.....:,....: ENTRANCE `g : :- ta= t.. . ti'i l � am. ....- �� -.;X � • Ct cQ IJ Z o0 E Paseo •Coliditions aZ)uth Q W u) 00 pQ m CC ft re ° � Q � U Q 0 Ca tIC Zl< W a re -- �i -s CU MELISSA C� cn RALPH Q N O ~ U H C�7 U 00 MORGAN O O LAUREN 1- w Y (n 0- 0- Z tW!) Y U __ `� '� W SOMA CHICO w w a aZ. E WE Ill P ■• •• INIERNEW AREA r a—li • • er"S>°! ?r' Beam • • • _ :e S` • Putting Green ••• Beam xc. A $ • • ° • • • _ • • Beam ••••••••••••••• e2 • m to co Ic r>a P ✓r - imam ` °• `�• ••• ••s•••••••• �° V� • ••••i►••••••••• •• •• •�°1i•••••�••••••• •• �•� LL • •°• ••• •j° • ROCKWOOD NEW LEAF JENSENS WINE.BAR KETTLE ONE • GRILL CATERING VODKA CPK • • t EL pAgEE • • ® • JIB tv o / • i • BUTR tE D KETTLE ONE HARRY 6 ONLY V D GRILL JENSENS N va•41,- •• ••••• ®••• • .01••••• ••L•••U••.N•••••� • ' 0 0 —co i CV 10':15' ;-., Lightteen 1. D Roos Area ` ^ r, CL — U PR Kitchen Bar _ C f, / Beam ill - Exit ,.§ .% a Beam Mr • • • P 17TOG • , • • • • C o • Oo THE DOMAHUE GROUP • "1 • • • m` c / a B>•Water Filled K Rail • a 4.) d • Traffic Cone BURBERRY ; GUCCI 4, • O DAILY / BMA Big Rom i 28 Rd.Stand Up Table e Q Q I Z i At El Paseo Solar Flo Heater C� H ci) wGRILL / 73000 El Paseo og P Power t Paseo Co11ectionscth Palm Desert,CA92260 Z Q / " assic Party Renta s 201 W U / male! 1111402 9 am 0 IL En > I ^�^ O / Event Dab 11n7n2 Bpm • LL / Removal.1Tnlnz Wpm 1 O Guest:A00 • , / CLASSICCPARTY P ! RENTALS I VIN1 SINCIAI ISIS Q 23t0E.bp.dM NNE 1n \� / El Segundo.CA 1•3345 • Fez(310,Wi3520 .. • • I • / CONFIDENTIAL AND PROPRIETARY •• • / Ws datvnwd and d•Wayne..a4ied M.•bb co...TIM/1AI a,T1AI a•J✓,,,PEaA,p.and a nab So . and by 01 d,AA•d b any SS4 p.mn•bw.dY 1•.ss ninon can*a/CUSS1C PARTY RENTALS. • Revision 11/15/12 °® /