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HomeMy WebLinkAboutOlympic Development Program at Soccer Park Hosted By Youth Soccer League VVS CITY OF PALM DESERT i ��i DEPARTMENT OF COMMUNITY DEVELOPMENT \Auto+a 3 e Q =9 35 MEMORANDUM TO: Honorable Mayor and City Council FROM: Jeff Winklepleck, Parks and Recreation Planning Manager DATE: June 14, 2001 SUBJECT: REQUEST FOR WAIVER OF FEES FOR OLYMPIC DEVELOPMENT PROGRAM AT PALM DESERT SOCCER PARK HOSTED BY PALM DESERT YOUTH SOCCER LEAGUE I. RECOMMENDATION: By minute motion , that the City Council waive field usage and reservation fees associated with the Olympic Development Program hosted by Palm Desert Youth Soccer and Desert United Soccer Club II. DISCUSSION: The Palm Desert Youth Soccer League and Desert United Soccer Club are requesting that the City waive the field usage and reservation fees for the Olympic Development Program which is scheduled for July 30-August 3, 2001 from 6:00 p.m. to 9:00 p.m. The fees, which include reservations and lights, would total $640.00. The Olympic Development Program is held at different locations throughout California each year. This is the first time that Palm Desert is a host site for the event. It is anticipated that the majority of participants will be local players primarily due to the time of year and the temperatures. As indicated in the attached letter, each Olympic Development Program site receives a budget for field rental, insurance, hotel acommodations, staff, etc. and any monies saved from the budget can be used for partial scholarships for local players unable to afford the entire $175 registration fee. 1 MEMORANDUM OLYMPIC DEVELOPMENT PROGRAM WAIVER OF FEES JUNE 14, 2001 At its May 23, 2001 meeting, the Parks and Recreation Commission recommended that the City Council approve the request waiving the usage fees for the event. They also noted that the recommendation of the waiver was based on the time of year and the little use that the fields see in late July/early August. Prepared B. : eviewed d ncur: JEFF !L 'LECK ARD J. F KERS, P.E. PARKS & RE -EATION ASSI TANT ITY MANAGER FOR PLANNING MANAGER DEVELOPMENT SERVICES Rev' ed and Concur: Review and Concur: PHIL DR LL CARLOS ORTEGA DIRECTOR OF COMMUNITY CITY MANAGER DEVELOPMENT Reviewed and Concur: PAUL GIBSON CITY COUNCII/ACT ION: DIRECTOR OF FINANCE APPROVED ✓ DENIED RECEIVED OTHER MEETI (.� /attachments AYES: NOES: f. ABSENT:( '� l�C�"1 ABSTAIN:, ,l J VERIFIED BY: I�? �►'Ma-) Original on File with City Clerk's Office 2 E ` jJ r,lc•U!(c, �` ( (�1;-rrJf ) Post Office Box 4775 • Palm Desert, CA 92261-4775 Palm Desert City Council CIO Jeff Winkelpleck 73-510 Fred Waring Drive Palm Desert, CA. 9226P EC E V E D Re: Field fee waiver ' r,��. 5 I Cl ;1 CCMMAIN CE/ELOPM: T DEPAR'i MET May 10, 2001 CITY 61-PALE?DESERT Dear Honorable Mayor and Council Members: On behalf of the Palm Desert Youth Soccer League and the Desert United Soccer Club, I request a waiver of the fee for the use of the Palm Desert Soccer Park from July 30-August 3,2001 from 6:00 - 9:00 P.M. to host an Olympic Development Program Camp. Our youth's soccer organizations are honored and excited to have an opportunity to offer this wonderful program to the children of our community. By offering it here locally, our children are not faced with the necessity of traveling out of the valley to participate. Therefore, we anticipate many more local youth soccer players attending the Olympic Development Program that otherwise would not due to the traveling distances. Each Olympic Development Program site receives a budget. Expenses include field rental, insurance,hotel accommodations for staff,etcetera. Any money that I can save from the budget can then be used for camper scholarships. I would utilize these funds to include promising young soccer athletes,who can't afford the registration fee, the ability to attend the program and the opportunity to be seen by top college and club coaches, ODP scouts, and ODP coaches. Our youth's soccer organizations are very grateful to you for your generous and beautiful gift, the Palm Desert Soccer Park. Many, many children spend countless hours playing on those fields. We hope that you are pleased with the programs we currently offer to the children of the community and that you find our latest endeavor as an exciting extension of the great youth soccer programs happening right here, in Palm Desert. Thank you for the consideration of this request on Thursday, May 24, 2001. Sincerely, Camille Casey PDYSL, Director of Coaching DUSC, V.P. Fields & Referees California Youth Soccer Association - South 1TM`'1'?;% NATIONAL STATE ASSOCIATION OF THE US DUTN UNITED STATES YOUTH SOCCER ASSOCIATION ISOC6L`AND THE UNITED STATES SOCCER FEDERATION �� 5 - /+� 13 ` ( lJ INTEROFFICE MEMORANDUM CITY OF PALM DESERT TO: City Council and City Manager FROM: Richard J. Folkers, ACM/Public Works Director SUBJECT: TURF MAINTENANCE AT THE SPORTS FACILITIES DATE: May 13, 1999 RECOMMENDATION: (1 ) Enter into a contract with Enviable Greens on a sole source basis to perform turf maintenance for the following facilities as listed below: (A) Perform turf maintenance on the entire soccer park, as described below, in the amount of $24,150.00 (B) Perform an aeration program at the Civic Center Park, as described below, in the amount of $6,000.00. BACKGROUND: We have had sports facilities for several years that are maintained by the City. With the recent completion of the soccer fields on Hovley Lane East and the increased play on the Civic Center Park ballfields, however, it is time to assess our methods by which we maintain these facilities. Sports facilities require a different type of care to keep a healthy, playable turf surface. We are now facing the following conditions in the fields: a) The soccer fields cannot be renovated for overseeding due to the soccer season falling between September and December. b) The high school fields cannot be renovated due to the restrictions of using reclaimed water during the day. c) Grass fields used for sports activities tend to become very hard due to constant use and abuse, which tends to restrict growth. d) The turf must be cut at a lower height to facilitate play and reduce injuries. Lower turf height requires additional care to keep a healthy appearance. Page 2 May 13, 1999 SUBJECT: TURF MAINTENANCE AT SPORTS FACILITIES Staff has investigated options for facilitating a healthy, year round stand of grass on all of the City's facilities. There is a local company that specializes in this type of turf maintenance by the name of Enviable Greens in Palm Desert who specialize in golf course greens and sports facilities. In discussing a viable process to ensure a healthy growth, they recommended a plan to stimulate the growth, as well as additional steps at the end of summer, to ensure a live playing surface during the soccer season in the fall. This work would include performing deep soil aeration, application of a mixture of a high nitrate fertilizer, and a top dress at a total cost of $24,150, which includes materials, labor and tax. Funds are available for this work in the Park Account No. 1 10-4610-453-3371 . It should be noted that the Civic Center Park has a very poor soil base and there are specific areas that have a very poor soil base and always has difficulty growing healthy turf. Unfortunately, there is a conflict for maximum aeration because of the relatively shallow irrigation system. It was recommended that an aeration program be performed that would provide soil stimulation but not to a depth that would harm the irrigation lines. Enviable Greens would complete the project at $200 per acre for the thirty acres for a total of $6,000. Funds are available for this work in the Civic Center Park Account No. 1 10-461 1 -453-3320. Staff recommends that the City Council enter into a contract with Enviable Greens on a sole source basis to perform the turf maintenance for the soccer park and Civic Center Park as described above. r RICH RD J. F LKERS, P.E. REVIEWED AND CONCUR CITY MANAGER /' RJF/ms REVIEWED AND CONCUR DIRECTOR OF FINANCE APPLICANT: 7TTY COUNCIL>TION: ✓✓ DENIED ENVIABLE GREENS A, VED P. 0. Box 721 .7-17,�»—�----- OTHER. Palm Desert, CA 92261 ;ATE - i _-47- -, ENT: AulALz., .,.,z.�_.k._ = _ „, '7TAIN:_..... 44,..Q...,..... TED BY: -- _............. ..