HomeMy WebLinkAboutWaiver of Fees Historical Society Third Annual Ed Mullins Picnic in the Park CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
REQUEST: REQUEST FOR WAIVER of fees associated with Historical Society
of Palm Desert Annual Picnic
DATE: November 14, 2002
CONTENTS: Letter of Request From the Historical Society of Palm Desert
Use of Facility Application
Recommendation:
By Minute Motion, waive fees associated with the Historical Society of Palm Desert's third
annual "Ed Mullins Picnic In The Park" scheduled to be held on Sunday, March 30, 2003,
at Pavilion #1 at the Palm Desert Civic Center Park.
Executive Summary:
The Historical Society of Palm Desert is a nonprofit organization dedicated to providing the
community with information about Palm Desert history. Each year they host a picnic in
honor of former Mayor Ed Mullins to allow the diverse members of this organization to meet
and socialize.
Background:
The Historical Society of Palm Desert has scheduled its third annual "Ed Mullins Picnic In
The Park" in Pavilion #1 at the Civic Center Park to express its appreciation to the
individuals and organizations that support its many programs throughout the year as listed
in the attached correspondence and to provide an opportunity for its members to meet in
an environment conducive to the goals of this organization. Historical Society volunteers
will set up the event and will clean up afterwards, and City staff will be on site the day of
the event to provide extra waste receptacles and assist event organizers. Since this event
is held for the benefit and pleasure of members and associates of the Historical Society
of Palm Desert, and is free to its members, event planners are requesting that the required
fees be waived, which include a reservation fee of $100.00 and one maintenance worker
for seven hours at $40.00 per hour for a total consideration of$380.00. Staff recommends
approval of this request, which is to waive the fees associated with this event on March 30,
2002, at a total cost of $380.00.
N/A
PA RICIA SCULLY PAUL GIBSON
SENIOR MANAGEMENT ANALY TREASURER/DIRECTOR OF FINANCE
SHEILA R. GI A CARLOS L. OR A
ASSISTANT CITY M AGER/CITY CLERK CITY MANAGER
CITY COUNCIL/ACTION;
APPROVED Y DBNI8D
RECEIVED OTHER
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NOES: nonce
ABSENT: non
ABSTAIN: no n�
VERIFIED BY:
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(76V) 346-6588
October 16, 2002
Ms. Pat Scully
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
Re: Waiver of fees for reservation of the large Pavilion in Civic Center Park
Sunday, March 30, 2003
Also, reserve a portable PA System with microphone
Dear Pat,
This letter is to confirm the reservation made by phone on this day. The Historical Society of
Palm Desert is planning its third annaul "Ed Mullins Picnic in the Park." It is to be held for the
enjoyment of Society members and their guests. It is strictly a social event, not a fund raiser.
We are a nonprofit 501(c)(3) organization dedicated to providing the community with infor-
mation about Palm Desert history, which is provided through the systematic collection and
preservation of relevant materials. These include an archival collection of newspaper and
magazine items, personal letters, legal documents, and historical photos. We also keep an
oral history of early settlers, magazine collections, and set up exhibits for the public. The
Society coordinates the annual Mini-Muster fire safety program for the third graders in four of
the local public schools.
We would probably need the pavilion beginning at 10:00 a.m. to give us time to set up
and be ready for the participants at noon. By the time people were ready to leave and to
give us a chance to clean up the area, it should be 5:00 p.m. at the latest. We are planning
to have speakers, so any help you might be able to give us in providing a public address
system would be appreciated.
The Historical Society of Palm Desert is asking that the fees be waived due to our nonprofit
status. If you need further information, call the office at 346-6588 or me at 340-0828.
Sincerely,
Virginia R. Folkers,
President/Curator
cc: file