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HomeMy WebLinkAboutWaiver of Fees 2003 Arthritis Foundation 5K Walk CITY OF PALM DESERT COMMUNITY SERVICES DEPARTMENT STAFF REPORT REQUEST: CONSIDERATION OF FEE WAIVER ASSOCIATED WITH 2003 ARTHRITIS FOUNDATION 5K WALK DATE: August 22, 2002 CONTENTS: REQUEST BY THE ARTHRITIS FOUNDATION Recommendation By Minute Motion, waive fees associated with the Arthritis Foundation's second annual 5K walk scheduled to be held on Saturday, May 3, 2003, at the Palm Desert Civic Center Park. Executive Summary The Arthritis Foundation is hosting a 5-K walk to raise funds for research, education, and programs sponsored by this organization. This application requests use of Civic Center Park facilities and the funding of appropriate personnel at no charge to the organization. Background The Arthritis Foundation has requested that their second annual 5K walk be held at the Palm Desert Civic Center Park on Saturday, May 3, 2003. Event planners recently met with staff to outline and obtain approval for their proposed activities. Since this event is held for the sole purpose of raising funds, event planners are requesting that the following required fees be waived: a Maintenance Worker ($40 an hour for four hours), a Code Compliance Officer($40 an hour for three hours), reservation fee($80), and administration fee ($20) for a total of $380. In return for this consideration, the City of Palm Desert will be recognized as an event sponsor on all publicity and materials. G:\CityClrk\Gail Santee\wpdocs\srArthritisFoundationWalk2003.4d STAFF REPORT August 22, 2002 Arthritis Foundation Walk, May 3, 2003 Staff recommends approval of this request which is to waive the fees associated with this event on May 3, 2003, at a total cost of $380.00. PATRICIA SCULLY PAUL GIBSON SENIOR MANAGEMENT ANAL TREASURER/FINANCE DIRECTOR . SHEILA R. LLIG CARLOS L. ORTEGA ASSISTANT CITY M AGER/CITY CLERK CITY MANAGER CITY COUNCIL I TIUNt %PPROVED ✓ DENTEU RECEIVED OTHER iEFTINr DA'E - AxES: (, t f c'e er,g Kei j b10E9• r►'�� ASSENT: Jr3ri'r• AiBBTAIN: n n o � _ - VERIFIED BY: J yy C Original rn Vile with City Clerk's Oifiii G:\CityClrk\Gail Santee\wpdocs\srArthritisFoundationWalk2003.4d A ARTHRITIS• FOUNDATION® Take Control.We Can HelpT.M Date: June 21, 2002 To: Pat Scully, Senior Management Analyst City of Palm Desert Re: Arthritis Foundation 5K Walk Date of Event: Saturday, May 3, 2003 Time: Registration to begin at 7:00 a.m. Walk begins at 8:00 a.m. Hi Pat, I hope that all is well with you. We were so pleased with our experience at Palm Desert Civic Center Park for our 1st Annual "Walk This Way"Arthritis Walk 2002 that we wanted to be sure to request the date of Saturday, May 3, 2003 for the 2nd Annual Arthritis Walk next year. We plan to have a very similar set-up in 2003 as we did this past May as outlined below: Time: Set up crew to begin at 5:30am Banners to be placed at Pavilion/stage Breakdown Time: Walk ends at 12:30 p.m. Expected number of Walkers: 300 to 350 people Expected number of Dogs: 10 Schedule of Events: 7:00 am Registration- Bagels& Muffins provided for walkers 8:00 am Program begins—Welcome by Arthritis Staff& Board Jazzercise Instructors provide warm-up exercises 8:30 am Walk begins- 10 Marshals along route/ 35 Volunteers assigned to walk 9:30 am Brunch provided by Mario's • �e�FOUNDATION® Take Control.We Can Help."" Special Event prizes given out Entertainment provided: magicians, clowns, and guitar music 11:30 am Event wrap-up and clean up takes place. Mix 100-5 is Radio Sponsor at the Walk. The Arthritis Foundation will be using their PA system. Red Cross will provide First Aid. No vehicles except golf cart will be allowed on grass. No ice will be on the grass. No stakes will be used. Volunteers will clean up Walk route and Event area. Certificate of Insurance to be provided by the Arthritis Foundation.