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Home My WebLink AboutWaiaver of Fees Rotary Club Foundation for the Retarded Barbeque CITY OF PALM DESERT COMMUNITY SERVICES DEPARTMENT STAFF REPORT REQUEST: CONSIDERATION OF FEE WAIVER FOR THE PALM DESERT ROTARY CLUB BARBEQUE APPROVAL OF THE SALE, POSSESSION, AND CONSUMPTION OF ALCOHOLIC BEVERAGES DURING THE PALM DESERT ROTARY CLUB BARBEQUE DATE: APRIL 11 , 2002 CONTENTS: REQUEST BY PALM DESERT ROTARY CLUB Recommendation: By Minute Motion: 1) Waive fees associated with the Palm Desert Rotary/Foundation for the Retarded third annual "Bar-b-Que in the Park" scheduled to be held on Sunday, April 28, 2002. 2) Permit the sales, possession, and consumption of alcoholic beverages on City-owned property in connection with a special event, the Palm Desert Rotary Club Barbeque, scheduled to be held at the Palm Desert Civic Center Park on Sunday, April 28, 2002. Executive Summary: Each year the Palm Desert Rotary Club produces a fund raiser in conjunction with the Foundation for the Retarded to finance programs and services for both organizations. This request mirrors prior years, which is to use the facilities and fund appropriate personnel at no charge to the organization. The sale and possession of alcoholic beverages at special events requires City Council approval; therefore, this request is to facilitate that activity as well as waive facility fees and provide one Maintenance Worker. Background: Palm Desert Rotary/Foundation for the Retarded have requested that their third annual "Bar-B-Que in the Park" be held at the Palm Desert Civic Center Park on April 28, 2002. Event planners have recently met with staff to outline and obtain approval for their G:\CityClrk/Gail Santee'wpdocs]\srRotaryClubBeer Garden2002.wpd STAFF REPORT APRIL 11, 2002 Palm Desert Rotary Club Beer Garden Page 2 proposed activities. Since this event is held for the sole purpose of raising funds, event planners are requesting that the following required fees be waived: a Maintenance Worker ($40.00 an hour for five hours), reservation fee, and administration fee for a total of $300.00. In return of this consideration, the City of Palm Desert will be recognized as a sponsor in all event publicity and materials. Pursuant to Palm Desert Municipal Code 9.58.040, the Palm Desert City Council must grant permission to allow alcoholic beverages within the City's Civic Center Park. The Palm Desert Rotary Club is the applicant for beer sale at this fund raiser. The sale, possession, and consumption of beer will be limited to a beer garden area, which is specifically designated as such. The City Council will grant, if passed, a permit for the sale of beer contingent upon approval of the Palm Desert Police Department, and a one-day permit issued by the Alcohol Beverage Control Board. City staff will work with event organizers on the specific location and hours of operation for the beer garden. Staff recommends that the City Council waive fees and permit the sale, possession, and consumption of alcoholic beverages pursuant to PDMC 9.58.040 for The Palm Desert Rotary Club Barbeque, a special event scheduled to be held on April 28, 2002. PATRICIA SCULLY PAUL GIBSON SENIOR MANAGEMENT ANA TREASURER/FINANCE DIRECTOR SHEILA R. ILLIG CARLOS L. ORTE ASSISTANT CITY , ANAGER/CITY CLERK CITY MANAGER CITY COUNZ ACTION: APPROVED DENIED RECEIVED OTHER MEETING DATE 4-tI-®" AYES:nyiVISal Qi NOES: G:\CityClrk/Gail Santee'wpdocs]\srRotaryClubBeer Garden2002.wp SENT* j STAIN: a •� VERIFIED BY: rnGn1 Original on File with City Clerk' s Office 'II J ..,� 4/s 10 CITY OF PALM DESERT PALM DESERT PALM DESERT COMMUNITY CENTER k r . Palm 73-510 Fred ert,CAWaring Drive CIVIC CENTER PARK . ' P 900 San Pa 2260 ••."4 4. : Tel: (619)346-0611 armersedine if Part Tel: (619)568-9697 Dletekt ai;' APPLICATION FOR USE OF FACILITIES & SPECIAL EVENTS ORGANIZATION/GROUP PHONE CO Palm Desert Rotary Club/Foundation for the Retarded - 346-1611 _ W ADDRESS PERSON(S)IN CHARGE ~ • P.O. Box 48 Palm Desert, CA 92260 Shawna Farmer/Pat Scully VDATE OF USE START (a.m./p.m.) FINISH(a.mip.m.) SIZE OF GROUP 4/28/02 10:00 5:00 p.m. 100 Il ADMISSION FEES CHARGED? CONTRIBUTIONS SOLICITED? TYPE OF EVENT 0 YES/NO YES/NO PUBLIC/PRIVATE w Co Pavilion #1 and adjacent grass area pLOCATION(Please indicate facility requested): LL PAVIWON BALLFIELD BASKETBALL CT. TENNIS CT. VOLLEYBALL CT. AMPHITHEATER Z 0 i= NO. NO. NO. NO. NO. Q U DESCRIPTION OF ACTIVITY J aBar-b-que to raise funds for Palm Desert Rotary Club and FoundationFor the Retarded This application when properly tilled out,approved,and signed by the City Manager or his authorized representative becomes a permit to use the facilities described for the times and purposes herein setforth.The applicant agrees to abide by the terms,rules and regulations of this permit as set forth on the attached sheet and other regulations of the CVR&PD and the City of Palm Desert established for the use of these premises and to pay such fees as may be required. Z I,the undersigned,in consideration of the use of the above noted premises,hereby agree to abide by and enforce all the rules and regulation w pertaining to the use of the facilities requested,and to save and hold harmless and idemnity the Coachella Valley Recreation and Park District, w and the City of Palm Desert and its representatives from any and all claims of liability resulting from use of such facilities,while under my IT organization's jurisdiction. cs a I further agree that I will be personally res.• ble in case of damage to any part of the facility being used by me or the organization I represent. We will pay for repairs or replacement of i y tern damage - g usage of said facility,and will provide all necessary labor or cost to return the facilities to a clean and orderly con. so I. ( -2-5 0 2— Signature of Applicant Date CERTIFICATE OF INSURANCE RESER ON $ FIELD YES/NO ADMINISTRA • COMMENTSS C LIGHTS AMPLIFIED SOUND IIV BASES OTHER FEES `1leji ` VVVV & FIELD PREPARATION SUB-TOTAL $ SCORE BOARD OTHER FEES CLEANING DEPOSIT DATE PAYMENT REC'D: DEPOSIT RECEIPT NO. TOTAL $ CASH CHECK NO. TOTAL $ DEPOSIT FORFEIT FEES FACILITY DAMAGE(Cost of repair) PARK LEFT DIRTY W/TRASH&DEBRIS $30.00/HOUR DIRECTOR OF PUBUC WORKS CITY MANAGER -J Q PARKS SUPERVISOR SPECIAL EVENTS C R ATOR cc 0 71� ii a d CONDITIONS A APPROVED - WHITE-City of Palm Desert YELLOW-CVR&PD PINK-Applicant March 25, 2002 Honorable Mayor and Members of the City Council City of Palm Desert 73-510 Fred Waring Drive Palm Desert, California 92260 Dear Mr. Mayor and Members of the City Council: On April 28, 2002, the Palm Desert Rotary Club, in conjunction with the Foundation For the Retard of the Desert will hold its third annual Bar-B-Que in the Park fund raiser to support local charities. This event will be held from noon to 4:00 p.m. at Pavilion #1 at the Palm Desert Civic Center Park. The purpose of my letter is to request that fees associated with using this facility and the services of one Maintenance Worker be waived, since all the proceeds from this event will be distributed to local organizations that serve the needs of our community. In addition, we would like permission from the Palm Desert City Council to man a beer garden at that location to raise additional funds and for the convenience and enjoyment of bar-b-que participants. Your consideration of this request is most appreciated. If you have any questions, please do not hesitate to contact me at 346-161 1 . Sincerely, RICHARD FARMER, Ph.D. PRESIDENT