HomeMy WebLinkAboutWaiver of Fees 2002 National Multiplee Sclerosis Society Walk-A-Thon •
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CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
REQUEST: CONSIDERATION OF FEE WAIVER ASSOCIATED WITH 2002
NATIONAL MULTIPLE SCLEROSIS SOCIETY WALK-A-THON
DATE: January 10, 2002
CONTENTS: REQUEST BY THE NATIONAL MULTIPLE SCLEROSIS SOCIETY
Recommendation
By Minute Motion, waive fees associated with the National Multiple Sclerosis Society's
annual fund raising walk-a-thon scheduled to be held on Saturday, April 13, 2002, at the
Palm Desert Civic Center Park.
Executive Summary
For the past three years, the National Multiple Sclerosis Society has hosted a walk-a-thon
to raise funds for research, education, and programs sponsored by this organization. This
request mirrors prior years which is to use the facilities and fund appropriate personnel at
no charge to the organization.
Background
Each year, the National Multiple Sclerosis Society sponsors a walk-a-thon to raise funds
for programs and services for individuals stricken with this incurable disease and for
research projects to develop a cure for MS. This is the fourth year that the Palm Desert
Civic Center Park has been selected as a host site for this event which is scheduled to be
held on April 13, 2002. Event planners recently met with staff to outline and obtain
approval for their proposed activities. Since this event is held for the sole purpose of
raising funds, event planners area requesting that the following required fees be waived:
a Maintenance Worker ($40 an hour for ten hours), a Code Compliance Officer ($40 an
hour for four hours), reservation fee ($80), administration fee ($20) for a total of$660. In
return for this consideration, the City of Palm Desert will be recognized as an event
sponsor on all publicity and materials.
G:\CityClrk\Gail Santee\wpdocs\srNationalMSWaIk2002.wpd 1
STAFF REPORT
JANUARY 10, 2002
National MS Walk-A-Thon, 4/13/02
Staff recommends approval of this request which is to waive the fees associated with this
event on April 13, 2002, at a total cost of$660.00.
(266
PATRICIA SCULLY PAUL GIB 0
SENIOR MANAGEMENT ANALYST TREASURER/FINANCE DIRECTOR
R. ILLIGAN CARLOS L. O GA
ASSISTANT CITY MANAGER/CITY CLERK CITY MANAGER
CITY COUNCIL/ACTION:
APPROVED DENIED
RECEIVED OTHER
MEETI E
AYES: L
NOES: ('
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NATIONAL
MULTIPLE SCLEROSIS
SOCIETY
Southern California Chapter
Field Offices
December 13, 2001
Palm Desert City Council
Attn: Pat Scully
53-510 Fred Waring Dr.
Palm Desert, CA 92260
Dear Mayor and City Council Members:
On April 13, 2002 the National Multiple Sclerosis Society, Southern California Chapter, Coachella Valley
Branch will again hold the annual MS WALK against Multiple Sclerosis (MS). This is a one-day event to
benefit individuals with MS and their families. We are asking for use of the area in Civic Park known as the
Oak Grove and pavilion#2. We estimate approximately 250-400 walkers and volunteers will participate in
the 5k-10K walks through Civic Park.
The schedule of events is as follows:
➢ Friday, April 12—Rental equipment, canopies,tables, chairs,will arrive in the afternoon and be
set up. This procedure is the same as in years past. We will provide security from the time the
equipment arrives until the end of the event.
➢ Saturday, April 13 —Staff and volunteers will begin arriving at 5:30am. Set up will begin. At
7:00am registration of walkers will begin,booth sponsors, live acoustic entertainment and radio
station KPLM will arrive and set up. We understand that no amplified sound may be used due to
the proximity of the residential area. This has not been a problem in the past. After a brief warm-
up and opening comments, the walk will begin at 9:00am. By 2:00pm the walk will have
concluded, awards distributed, equipment picked-up and the park cleaned to its pre-event
condition.
For the Board of Directors and the event committee, I am requesting that all fees associated with the
Coachella Valley MS Walk site be waived. These would include any administrative fees, rental fees and
overtime incurred by city employees. We expect this event will gross over$25,000 through walker pledges,
with all proceeds being used to fund research projects to find the cause and cure for MS and programs and
services for the 400+individuals with MS and their families in the Coachella living with MS on a day-to-day
basis. I have enclosed the application for park use for your review.
We would like to take this opportunity to thank the City of Palm Desert and staff for their past support of
this event and for your time and attention to this new request. I look forward to your reply. Please feel free to
contact me at 776-5740 should you have any questions or require additional information.
Sincerely, _
Karen A. Winters
Field Programs Manager/Walk Coordinator •
Our mission is to end the devastating effects of multiple sclerosis.
Inland Empire Antelope/Santa Clarita Valley Coachella Valley Kern County
5 East Citrus Ave.,#107 23300 Cinema Drive,#275 73-710 Fred Waring Dr.,#103 P.O.Box 10659
Redlands,CA 92373 Valencia,CA 91355 Palm Desert,CA 92260 Bakersfield,CA 93389
Tel:(909)307-3388 Tel:(661)284-1655 Tel:(760)776-5740 Tel:(661)321-9512
(800)752-1773 Fax:(661)284-1650 Fax:(760)776-5742 Fax:(661)746-6165
Fax:(909)307-3392