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Home My WebLink AboutWaiver of Fees 2002 American Diabetes Association Tour de Cure CITY OF PALM DESERT COMMUNITY SERVICES DEPARTMENT STAFF REPORT REQUEST: CONSIDERATION OF FEE WAIVER ASSOCIATED WITH THE 2002 AMERICAN DIABETES ASSOCIATION'S TOUR DE CURE EVENT. DATE: January 10, 2002 CONTENTS: REQUEST BY THE AMERICAN DIABETES ASSOCIATION Recommendation By Minute Motion, waive fees associated with the American Diabetes Association's Tour de Cure event scheduled to be held on Saturday, March 23, 2002, at the Palm Desert Civic Center Park. Executive Summary The American Diabetes Association is sponsoring its Tour de Cure to raise funds for research, education, and programs sponsored by this organization. This request mirrors that of other non-profit organizations conducting business in the City of Palm Desert,which is to use the facilities and fund appropriate personnel at no charge to the organization. Background The American Diabetes Association has requested that their annual Tour de Cure event be held at the Civic Center Park on Saturday, March 23, 2002. Event planners recently met with staff to outline and obtain approval for their proposed activities. Since this event is held for the sole purpose of raising funds, event planners are requesting that the following required fees be waived: a Maintenance Worker($40.000 an hour for six hours), a Code Compliance Officer($40.00 an hour for six hours),the$80 reservation fee, and the $20 administration fee for a total of $580.00. In return of this consideration, the City of Palm Desert will be recognized as a "Sponsor" on all event publicity and materials. G:\CityClrk\Gail Santee\wpdocs\srADACuredeTour.wpd STAFF REPORT JANUARY 10, 2002 ADA Cure de Tour, March 23, 2002 Staff recommends approval of this request which is to waive the fees associated with this event scheduled to be held on March 23, 2002, at a total cost of $580.00. 10, PATRICIA SCULL PAUL GIB O SENIOR MANAGEMEN ALYST TREASURER/FINANCE DIRECTOR SHEILA R. GILL AN CARLOS L. ORTEGA ASSISTANT CITY MANAGER/CITY CLERK CITY MANAGER CITY COUNCIL -ACTION: APPROVED ✓✓ DENIED RECEIVED OTHER MEETI1�1 DATE — i U AYES: l O (� a1 •�' 1 NOES G ABSTT: �� G:\CityClrk\Gail Santee\wpdocs\srADACuredeTour.wpd ABSTAIN: VERIFIED BY: fl16)r1 Original on File wih City Clerk's Office f T Mis . American to pt and cure diabetes anduairoixoe the Diabetes lives of all people affected by diabetes. Association® For more information about diabetes,call December 13, 2001 1-800-DIABETES or visit our website at www.diabetes.org Pat Scully Special Events Coordinator City of Palm Desert 73510 Fred Waring Drive Palm Desert, CA 92260 Re: American Diabetes Association Tour De Cure Event Dear Pat, This letter is to confirm the date of Saturday, March 23, 2002 for the use of the Palm Desert Civic Center Park. We would like to reserve the golf cart recharging area, a portion of the adjacent grass area and the parking spaces immediately facing the area(see attached map). The event set up will begin at 6:00 am and conclude at 2:00 pm. The Tour de Cure is a signature fundraising event for the American Diabetes Association with proceeds designated to research, education and outreach in our communities. We would, therefore, like to request that the park facility fees be waived. We realize this requires approval by the City of Palm Desert. Additionally, outlined below are the specific uses of the area we request: 1. Golf cart recharging area to be used for registration and food/beverage distribution. 2. Adjacent lawn area to be used for rider staging and booth (information only) set up. 3. Parking area to be used for parking for participants. Thank you for your assistance in securing the site for our event. We look forward to hearing from you upon conformation of fee waiver. The ADA and its sponsors and volunteers will adhere to any and all regulations set by your department. If you have any questions, please feel free to call me at (909) 645-7405. Si. erely, z Ed artinez •+ea anager-Inland Empire & Desert American Diabetes Association Riverside Office 9041 Magnolia Avenue,Suite 306 • Riverside,CA 92503-3941 Tel:(909)343-0304 • Fax:(909)343-1341 For Diabetes Information Call 1-800-DIABETES • http://www.diabetes.org The Association gratefully accepts gifts through your will.