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Home My WebLink AboutWaiver of Fees 2002 Historical Society Annual Picnic CITY OF PALM DESERT COMMUNITY SERVICES DEPARTMENT STAFF REPORT REQUEST: REQUEST FOR WAIVER of fees associated with Historical Society of Palm Desert Annual Picnic DATE: October 11, 2001 CONTENTS: Letter of Request From the Historical Society of Palm Desert Use of Facility Application Recommendation: By Minute Motion, waive fees associated with the Historical Society of Palm Desert's annual picnic scheduled to be held on Sunday, March 3, 2002, at Pavilion #1 at the Palm Desert Civic Center Park. Executive Summary: The Historical Society of Palm Desert is a nonprofit organization dedicated to providing the community with information about Palm Desert history. Each year they host a picnic to allow the diverse members of this organization to meet and socialize. Background: The Historical Society of Palm Desert has scheduled its second annual potluck at the Civic Center Park to express its appreciation to the individuals and organizations that support its many programs throughout the year as listed in the attached correspondence and to provide an opportunity for its members to meet in an environment conducive to the goals of this organization. Historical Society volunteers will set up the event and will clean up afterwards, and City staff will be on site the day of the event to provide extra waste receptacles and assist event organizers. Since this event is held for the benefit and pleasure of members and associates of the Historical Society of Palm Desert, and is free to its members, event planners are requesting that the required fees be waived, which include a reservation fee of $100.00 and one maintenance worker for seven hours at $40.00 per hour for a total consideration of $380.00. Staff recommends approval of this request, which is to waive the fees associated with this event on March 3, 2001, at a total cost of $380.00. l/V PATRICIA SCULLY PAUL GIBSON SENIOR MANAGEMENT ANAL T TREASURER/DIRECTOR OF FINANCE //// SHEILA R. G LLI A CARLOS L. ORTEGA ASSISTANT CITY MANAGER/CITY CLERK CITY MANAGER CITY COUNCIL ACTION: APPROVED V DENIED RECEIVED OTHER - IEETING„DATE — AYES: kavAl(devi4 n o f o A 't c � NOES: Y1A,4 J, ABSENT: ABSTAIN: 6YL1L) VERIFIED BY: (�1 �j f AA L) Original on File with City. C1q Jc's Office • Miztoiriccd Saciet* of Yam let C9 93a x 77 - 9'aQin Deavit, Ca 9226/ 72-861 £.E✓,aaev. fJat?m Deaett,ea (760) 346-6588 September 24, 2001 Ms. Pat Scully City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Re: Waiver of fees for reservation of the large Pavilion in Civic Center Park Sunday, March 3, 2002 (first choice) Sunday, March 10, 2002 (second choice) Also, reserve a portable PA System with microphone Dear Pat, The Historical Society of Palm Desert is planning its second annaul "Ed Mullins Picnic in the Park." It is to be held for the enjoyment of Society members and their guests.They will be asked to bring their own food and the Society will provide cold drinks, coffee and dessert. It is strictly a social event, not a fund raiser. We are a nonprofit 501(c)(3) organization dedicated to providing the community with infor- mation about Palm Desert history, which is provided through the systematic collection and preservation of relevant materials. These include an archival collection of newspaper and magazine items, personal letters, legal documents, and historical photos. We also keep an oral history of early settlers, magazine collections, and set up exhibits for the public. The Society coordinates the annual Mini-Muster fire safety program for the third graders in four of the local public schools. We would probably need the pavilion beginning at 10:30 a.m. to give us time to set up and be ready for the participants at noon. By the time people were ready to leave and to give us a chance to clean up the area, it should be 5:00 p.m. at the latest. We are planning to have speakers, so any help you might be able to give us in providing a public address system would be appreciated. If you would check the two possible dates (as shown above) against the master schedule for community activities to avoid any major conflict, it would be greatly appreciated. The Historical Society of Palm Desert is asking that the fees be waived due to our nonprofit status. If you need further information, call the office at 346-6588 or me at 340-0828. We will be awaiting your response. Sincerely, Virginia R. Folkers, President/Curator cc: file ola 4�f lt� CITY OF PALM DESERT PALM DESERT y PALM DESERT COMMUNITY CENTER 73-510 Fred Wang Drive Palm Desert.a92260 CIVIC CENTER PARK 43-900 Reim Dew. Ti) 92260 : (619)346-0611 Paton 619)5. -9 97 Perk Tel: (61B)5689897 Olotellet APPLICATION FOR USE OF FACILITIES & SPECIAL EVENTS ORGANIZATION/GROUP PHONE cn Historical Society of Palm Desert z PERSONS)IN CHARGE 346-6588 /— P.O. Bo:: 77 Palm Desert, CA 92261 Dick Girny Folkers C..) DATE OF USE START (a.m./p.m.) FINISH(a.m./p.m.) CJZF OF GROUP 3/3/02 10:30 a.m. _ 5:00 p.m. 100 LL ADMISSION FEES CHARGED? CONTRIBUTIONS SOLICITED? TYPE YES/NO YES/NO PUBLIC PRIVATE w CC LOCATION(Phase Indicate lacrkty requested): PAVIWON BALLFIELD BASKETBALL CT. TENNIS CT. VOLLEYBALL CT. AMPHITHEATER 0 ad' NO. — NO. NO. NO. NO. U DESCRIPTION OF ACTIVITY —J d d r.Et_sa= member picnic This application when properly filled out,approved,and signed by the City Manager or his authorized representative becomes a permit to use the facilities described for the times and purposes herein setforth.The applicant agrees to abide by the terms.rules and regulations of this permit as set forth on the attached sheet and other regulations of the CVR&PD and the City of Palm Desert established for the use of these premises and to pay such fees as may be required. I,the undersigned,in consideration of the use of the above noted premises,hereby agree to abide by and enforce all the rules and regulation pertaining to the use of the facilities requested,and to save and hold harmless and idemnity the Coachella Valley Recreation and Park District, and the City of Palm Desert and its representatives from any and all claims of liability resulting from use of such facilities,while under my organization's jurisdiction. I further agree that I will be personal}y)responsible in c of damage to any part of the facility being used by me or the organization I represent. We will pay for repairs or replac m of any item daaged during usage of said facility,and will provide all necessary labor or cost to return the facilities to a clean and orderly nclition. 9/2i,'01 Signature of Applicant Date CERTIFICATE OF INSURANCE RESERVATION $ YES/NO FIELD S ADMINISTRATION COMMENTS LIGHTS AMPLIFIED SOUND BASES OTHER FEES FIELD PREPARATION SUB-TOTAL $ SCORE BOARD OTHER FEES CLEANING DEPOSIT DATE PAYMENT REC'D DEPOSIT RECEIPT No. TOTAL $ CASH CHECK NO TOTAL $ DEPOSIT FORFEIT FEES FACILITY DAMAGE(Cost of repaid PARK LEFT DIRTY W/TRASH 8 DEBRIS $30 00/HOUR DIRECTOR OF PUBLIC WORKS CITY MANAGER PARKS SUPERVISOR SPECIAL EVENTS COORDINATOR CC C. QCONDITIONS DATE APPROVED WHITE-City of Palm Desert YELLOW-CVR 8 PD PINK-Applicant