HomeMy WebLinkAboutWaiver of Fees 2001 Debbie Chisolm Memorial Foundation Fundraiser CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
REQUEST: REQUEST FOR FEE WAIVER for the Debbie Chisolm Memorial
Foundation Fundraiser Scheduled To Be Held on December 8, 2001
DATE: September 27, 2001
CONTENTS: Fee Waiver Request
Recommendation:
By Minute Motion, waive fees associated with the Debbie Chisolm Memorial Foundation
Fundraiser scheduled to be held December 8, 2001, at the Palm Desert Civic Center Park.
Executive Summary:
The Debbie Chisolm Memorial Foundation is a non-profit agency that serves the entire
Coachella Valley by granting wishes for catastrophically and terminally ill children.
Background:
The Debbie Chisolm Memorial Foundation has requested the use of the Palm Desert Civic
Center Park to raise funds to grant the wishes of catastrophically and terminally ill children
from the Coachella Valley. This activity is scheduled to be held on December 8, 2001, and
event planners recently met with staff to outline and obtain approval for their proposed
activities. Since this event is held for the sole purpose of raising funds to provide the
services outlined in this organization's mission, event planners are requesting that the
following required fees be waived: a Maintenance Worker ($40.00 an hour for four hours),
Code Compliance Officer ($40.00 an hour for three hours), clean up fee ($100.00),
reservation fee ($50.00), and administration fee ($25.00) for a total of $455.00. In return
for this consideration, the City of Palm Desert will be recognized as an event sponsor on
all appropriate publicity and materials.
•
Staff recommends approval of this request, which is to waive fees associated with
production of the Debbie Chisolm Memorial Foundation fundraiser scheduled to be held
on December 8, 2001, for a total consideration of $455.00.
PATRICIA SCULLY PAUL GIBSON
SENIOR MANAGEMENT ANALYST TREASURER/FINANCE DIRECTOR
SHEILA R. GILLIG CARLOS L. ORTEGA
ASSISTANT CITY AGER/CITY CLERK CITY MANAGER
CITY COUNCIL ACTION:
APPROVED DENIED
RECEIVED OTHER
MEETIN DATE_ yP 2 `1 -�
AYES: kaLAA kl„4nt1_ o ,��
NOES: .�., 111A f A� ) 4
ABSENT: n! '
ABSTAIN: � a k
VERIFIED BY: .lam �1 ?
Original on File with City leOc's Office
AUG:27-2001 M0N 02:45 PM C' SERVICES EAST FAX NO. 7Rfl 883 8919 P. 02
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Making Wishes Come True
27 August 2001
City of Palm Desert
Ms. Patricia Scully(Sr.Mgt.Analyst)
73-510 Fred Waring Drive
Palm Desert,Ca. 92260-2578
Fax#340-0574
Dear Pat,
My sincere thanks to you and Mr. Tom Bassler for taking time out of your busy schedules to meet with me.
The information that both of you provided for me concerning our walk on 8 December 2001 was
invaluable. lam writing this letter to request that the City of Palm Desert give consideration to our
organization for waiving any and all attendant fees associated with this scheduled charitable event.
The Debbie Chisholm Memorial Foundation is a registered non-profit charity within the state of californla,
since February of 1994 and our TIN#is 33-0627729,The mission of the DCMF is to provide wishes for
catastrophically and terminally ill children throughout the Inland Empire.Since it's inception. DCMF has
granted in excess of 170 wishes in Riverside and San Bernardino counties and has expended over S420,000
dollars completing those wishes.
It should be noted that 30%of those wishes have been granted to children in the Coachella Valley, DCM1'
has contributed to the local economy by purchasing many thousands of dollars worth of merchandise for
local children who arc seriously ill.Every penny we can save will obviously help toward wanting another
wish and we ask your favorable consideration for waiver of fees.Please call me at 863-8255 or 776-7699
if you have any questions and I thank you in advance for your support.
Sincerely r""Z
Sr. Deputy Sheriff Garland"Corky"Bell
Executive Director, DCMF
www.dcmFwi014.1s.org
Post Office Box 571 • Yucca Valley • California • 92286
Telephone/Fax: (760)365.6889 • Voice Mail: (760) 776-7699
Received Aug-27-01 02:19pm From-760 863 8919 To-PALM DESERT CITY CLE Page 02
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��� S CITY OF PALM DESERT
PALM DESERT ' PALM DESERT COMMUNITY CENTER
•: r 73-510 Fred Waring Drive CIVIC CENTER PARK • 43-900 SanPablo
,. •,• , ,r ; Palm Desert,CA 92260 Palm Desert,Serf,CA 92260
••••"4 ;• / Tel: (619)346-0611 Saiwardem it Pork Tel: (619)566-9697
Distrist
APPLICATION FOR USE OF FACILITIES & SPECIAL EVENTS
rn O De hbi ROUP_ % t 6k4/J' glen / ^ n' PHONE
W C �/Jj/�, /�tJ /K�fPERSONN((3)vIN CHARGE i ��� ���
ADD ES /l'� ,
P 2- Ppx 67/ �'ec,4[/A /c 9v-at G421 .`(z
U DATE OFjt1 � / ST RT (a.m./p.m.) FINISH(a.m./p.m.) SIZE OF GROUP
;Jr_ �2 Q 8%0O am 12 :co nun yet? _
t1 ADMISSION FEES CHARGED? CONTRIBUTIONS SOLICITED? OF EVENT
O YES/NO YES/NO PUBLIC PRIVATE
W
to
0 O LOCATION(Please indicate facility requested):
LL PAVILLION BALLFIELD BASKETBALL CT. TENNIS CT. VOLLEYBALL CT. AMPHITHEATER
Z
O_
'I NO. / NO. ±NO. NO. NO.
Q
U DESCRIPTION OF ACTIVITY
J
This application when properly filled out,approved,and signed by the City Manager or his authorized representative becomes a permit to
use the facilities described for the times and purposes herein setforth.The applicant agrees to abide by the terms,rules and regulations of this
permit as set forth on the attached sheet and other regulations of the CVR&PD and the City of Palm Desert established for the use of these
premises and to pay such fees as may be required.
Z I,the undersigned,in consideration of the use of the above noted premises,hereby agree to abide by and enforce all the rules and regulation
W pertaining to the use of the facilities requested,and to save and hold harmless and idemnity the Coachella Valley Recreation and Park District,
w and the City of Palm Desert and its representatives from any and all claims of liability resulting from use of such facilities,while under my
W organization's jurisdiction.
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< I further agree that I will be personally responsible in case of damage to any part of the facility being used by me or the organization I represent.
We will pay for repairs or replacement of any item damag uring usa•e of said facility,and will provide all necessary labor or cost to return
the facilities to a clean and orderly con tion.
Signature of Applicant Date
CERTIFICATEOF INSURANCE
RESERVATION S �= ( %'ES r FIELD $
ADMINISTRATION 20I 92 COMMENTS �" LIGHTS
AMPLIFIED SOUND /, - BASES
OTHER FEES 5 O J( .1-AA r s .32‘) / Am/ `1'( 4-1Y' FIELD PREPARATION
SUB-TOTAL $42°a� . e w V1 g/ er SCORE BOARD
OTHER FEES
CLEANING DEPOSIT DATE PAYMENT REC'O: DEPOSIT
RECEIPT NO.
TOTAL $420 92 CASH CHECK NO. TOTAL S
DEPOSIT FORFEIT FEES FACILITY DAMAGE(Cost of repair) PARK LEFT DIRTY W/TRASH&DEBRIS
- 530.00/HOUR
DIRErAI R OF PU: IC O• S ( CITY MANAGER
%":".i 2- Lt to
0 ' ER SOR SPECIAL EV COORDI ii,
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Lzi.
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1� , APPRO
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WHITE-City of Palm Desert YELLOW-CVR&PD PINK-Applicant
nommeiThe Debbie Chisholm Mem.wiu.t ,,
Fau�ndatidn.Pi eseats Our:
WAIVER AND RELEASE
I understand by signing this form that The ..No''
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City of Palm Desert, The Debbie •C ' , r
k I- flit (.11,,tlul.
Chisholm Memorial Foundation, their k ( • i E, C;{�l'isttatt�±: W It. f 4,i lAii'd
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affiliates, representatives, sponsors or '
-----A 4 7
any others connected with The Christmas zti
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Walk for Wishes will not be held
Makin); I\. i All°°-
responsible for injuries or damages or 4: \
theft of personal property to me or uo a to -merit ouuaniudion, depend on fttd-naieeno wad mantle donation.+to fat !the u'iahe+ ofmembers of my family. All funds collected theoe incnedilite chitilYett. c't/Y yYeatcit au.+h athat
the need pn tFlio type of u.yanizatiof!didn't e.tijt, 0 Q •
in the name of The Debbie Chilsholmhut il!taco. 9t a only thYUllyh.y.ou emanated CD
.uppt/ct that we ate(We to l%Yin) _wine joy to thc.)e 0 • 0 '
Memorial Foundation will be accounted diitdnetc and tF/ein ftalnilit duYiay a time_of
extnettle emotional and financial hatlt+hip. Cr;
T s S
Jlian&Vou fon.ntatiiay thi+ puwifLc.
for by the Treasurer and will be used in
r �/
/e/Li_/t;�i.t Mc a/is/lac b. cel;.,..►!> i//cii.:Lv ,
accordance with the foundation by-laws If you have any questions about the
walk or our foundation.please call: a;�r/l`,y yu: /tic i .<1
for granting wishes of catastrophically or tie2""'�" ` E�f`± '�
(760)776-7699 Las l-tyas-, l a'..i/!
terminally ill children who reside in
Or visit our website at:
Riverside or San Bernardino County. www.dcmfwishes.org
Saturday
December 8, 2001
Signature (Must be signed by parent or Directions to the Palm Desert Civic Center Park: at the
Coming from either 1-10 East orWest, exit on the
guardian if walker is under the age of 18)
Monterey Blvd exit. Follow Monterey Blvd all the way down to Fred Palm.Desert CWI.c. Center
Waring. Take a left on Fred Waring.
The Civic Center Park is located on the left side of the street just past PlArlt
San Pablo. Look for balloons and signs!
.,tlrl SPONSOR FORM PLEASE TEAR OFF AND SEND IN
I'rizc•S will hc:r4varctc•cl if, lie' torn Ihrec inclivi(1uali4
who briny,in Itx• largc'sl arnOurri 01 sl)(flI')ISttil)S Oil PREREGISTRATION FORM •
thc• (kry nl (ht. walk. Please have sponsors prepay with cash/checks made
payable to DCMF. Contributions are tax deductible.
(_ItANl) I it%1; Collect all doriatir>ns in advance and bring them to the
A WI:I:K!fNI)(.I:I'-AWAl'"I"O I.AS VI ;AS WI1'l I walk.
S;oo x)SI M:NI)IN(.(:As1 1!I! Name (Please print clearly)
I Participant's Name
Ilt•-;11 121%1?
$25o.(x)SI1:NI)IN(;(:I{Itl'il'1(:A11:AT Address
MAI.1. Contact Phone Number
) I'I;/..I? City State Zip
I(e)(x) (;Il.'f(l'I:'III I( • il?'I(r 'lr)1'tilttl.-. ( > Entry Fees:
Phone
Cost : $15.00 per person
Sponsor Name Donation Total Amount Enclosed: $
SCHEDULE OF EVENTS
Please make checks payable to:
Sign In 700-8:00 am DCMF
P.O. Box 571
Opening Ceremony .8:00-8':15 a.m. Yucca Valley, CA 92286
We're sorry we cannot attend but please accer
Begin Walk 8:1S-1O:00 a.m. the enclosed donation of $
Awards/Snacks 10:15-11:00 a.m. Enclose payment and signed registration
form to the above address. T-Shirts will bE
available at 7:00 a.m. at the registration
tables on the morning of the walk.
Santa Claus and his helpers will kick off the walk
at 8:1S a.m. and will be available after the walk T-Shirt Size How Many
for photos!!!There will be a clown show,balloons, XXL
and lots of fun for everyone!!!
XL
LG
MED
DAKOTA AND MADISON
ORTIZ PICTURE HERE SML
Total Donations $ *These sizes are for pre-shrunk adult shirts. If
ordering for children, please order a small as
(For additional donations just make copies of this form and no children's sizes are available.
attach them)
Madison hugs brother Dakota upon learning -OV E R-
he is cancer free.