HomeMy WebLinkAboutGrant Awrd - Calif Governor's Office of Emergency SvcsCITY OF PALM DESERT
OFFICE OF THE CITY MANAGER
STAFF REPORT
REQUEST: APPROVAL TO ACCEPT FROM THE CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES, THE 2016
EMERGENCY MANAGEMENT PERFORMANCE GRANT AWARD
IN THE AMOUNT OF $12,822.
SUBMITTED BY:
DATE:
CONTENTS:
Recommendation
By Minute Motion:
Stephen Y. Aryan, Risk Manager
September 22, 2016
2016 EMPG Grant Award Letter
1. Accept the FY 2016 Emergency Management Performance Grant (EMPG)
through the California Governor's Office of Emergency Services (OES) in the
amount of $12,822.
2. Authorize the City Manager to execute all required grant documentation.
Commission Action
The Palm Desert Public Safety Commission will review this matter at their September
14, 2016, meeting and their action was unknown at the time this report was prepared.
Staff can provide a verbal update on the Commission's action if requested.
Strateaic Plan Objective
This item is related to the Public Safety and Emergency Services section of the Palm
Desert Strategic Plan, specifically under Prioritv 3: Hely the communitv become more
prepared for disasters and public safetv emergencies. These funds will defray the costs
for an enhanced Emergency Operations Center and Emergency Services Coordinator.
Background
The City's contracted Emergency Services Coordinator (ESC) submitted a FY 2016
Emergency Management Performance Grant application to CAL OES, via the Riverside
County Emergency Management Department, to help pay for enhancement to the City's
Emergency Operations Center (computers, projector, and video display) and also defray
costs to the ESC position. The total amount of the grant award is $12,822. Staff
respectfully requests that the City Council approve the grant award.
Staff Report-2016 EMPG
September 22, 2016
Page 2of2
Fiscal Impact
The FY 2016 EMPG would go towards the aforementioned emergency services
enhancements in the amount of $12,822. The EMPG budget identifies $7,644 going
towards the ESC position and the remaining $5,178 for the EOC enhancements. Please
note that this is a matching grant program, so the City would have to expend the same
amount for full reimbursement. Funds are already budget for the ESC position. Any
EOC equipment purchases will be brought before the City Council for their
consideration at a later date.
Submitted By:
Stephen f. Ary n, Risk Mana r
Reviewed By:
Joore, Director of Finance/City Treasurer
Approval:
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JuXiiA McCarthy, Interim C.
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August 15, 2016
Palm Desert
Steve Aryan
Eric Cadden
Kim Saruwatari, MPH
Emergency Management Department Director
RE: FY16 Emergency Management Performance Grant Program (EMPG) Award - $12,822
Grant #2016-00010 CFDA#: 97.042
The California Office of Emergency Services (CalOES) has approved Riverside County's FY16 Emergency
Management Performance Grant Program (EMPG) application and has authorized the commencement of
reimbursement requests. The performance period of this grant is July 1, 2016 (for personnel and services)
August 13, 2016 (for equipment) — April 30, 2017. All final reimbursement requests are due no later than May
10, 2017.
Please remember that changes to your grant will require the approval of the OA prior to incurring any costs. All
modifications, EHP's, sole source procurement, EOC and construction requests require additional approvals from
CalOES through the OA prior to incurring any costs. Some of your projects may require these additional approvals.
It is your Agency's responsibility to obtain all additional approvals prior to expending the funds. Your Agency will
also be responsible for providing all necessary documentation for reimbursements. If you are purchasing
maintenance agreements, upgrades, service fees, etc. for your equipment or continuation of a service it is your
responsibility to provide proof that these costs follow the guidelines of the grant. Your Agency's Financial Workbook
is being provided to you via email along with a copy of this letter. Please complete the facesheet on your workbook
and please have the Grant Assurances read, signed and dated by your authorized agent in blue ink and return both
to me. Reimbursements will not be processed without these. Keep in mind that this grant has a dollar -for -dollar
match requirement.
By accepting this award it will be understood that you are agreeing to conform to the requirements of the grant as
put forth in the FY16 EMPG Grant Assurances, the State Supplemental Guidance, the Federal Guidance, the
Federal Single Audit Act of 1984 and amendment of 1996, and the Robert T. Stafford Disaster Relief and
Emergency Assistance Act as amended.
As always, please feel free to contact me with any questions you may have. I look forward to working with you and
appreciate your cooperation and support.
Regards,
K,t4I'if LV a*l V
Kim Dana
Administrative Services Analyst II
Riverside County EMD
951-955-0419
4210 RIVERWALK PARKWAY, SUITE 300
RIVERSIDE, CALIFORNIA 92505
T: 951.358.7100 + F: 951.358.7105 4 WEB: WWw.RIVCOPHEPR.ORG ♦ TDD: 951.358.5124