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HomeMy WebLinkAboutOut-of-State Trvl - Dir of Public Works - Arlington VirginiaCITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AUTHORIZE OUT-OF-STATE TRAVEL FOR THE DIRECTOR OF PUBLIC WORKS TO ATTEND THE NATIONAL COMMITTEE ON UNIFORM TRAFFIC CONTROL DEVICES ANNUAL MEETING IN ARLINGTON, VIRGINIA, FROM JANUARY 4 THROUGH 6, 2017 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: September 22, 2016 CONTENTS: Conference Information Recommendation By Minute Motion, authorize out-of-state travel for the Director of Public Works to attend the National Committee on Uniform Traffic Control Devices Annual Meeting in Arlington, Virginia, from January 4 through 6, 2017. Funds are available in Account No. 1104300-4312000, Administration Conference/Seminars/Workshops. Strateqic Plan Obiective This action authorizes employee education and has no impact on the Strategic Plan. Background In order to maintain his Professional Traffic Operations Engineer (PTOE) certification, it is necessary for the Director of Public Works to fulfill continuing education requirements. The most efficient and cost effective way to achieve this is to attend professional conferences such as the National Committee on Uniform Traffic Control Devices Annual Meeting. This year the meeting is being held in Arlington, Virginia, and the cost for registration, transportation and travel related expenses will be approximately $1,600. Staff Report Authorize Out -of -State Travel for Director of Public Works Page 2of2 September 22, 2016 Fiscal Analvsis There is no fiscal impact other than the cost of the training, which is required for certification renewal. Prep d /Department Head: Mark Grge wood, P.�. Director of fublic Works a �tm. Moore, Director of Finance Approval: J sti McCarthy, Interim Ci anager G:IPubWorkslStalfReports120161September 22106 Authonze Out -of -State Travel forDifectorlSR Authorize Out of State TraveCdoc 9/912016 Naticrnl .Committee on Uni rm Traffic Control Devices NCUTCD Annual Meeting - ]anuary 4-6, 2017 Hilton Crystal City Hotel, Arlington, Virginia Rev: 7/12/2016 Date and Location: The 2017 Annual Meeting of the NCUTCD will be held January 4-6, 2017 at the Hilton Crystal City Hotel in Arlington, Virginia. Agenda: Click here for a preliminary agenda. The technical committees will be meeting during the afternoon and evenings of Wednesday and Thursday and the NCUTCD Council will meet Thursday and Friday mornings. Registration Information: There are two ways to register: (1) on-line, paying with a credit card and (2) by sending a registration farm and check by mail. On line Registration. By clicking below you will be taken to a page where you must enter your email address, then to a registration form. At the end of the registration form, you must create a password which will allow you to go back and review or change your information, cancel your registration, etc. Please make a note of that password. If you already created a password for previous NCUTCD meetings, that will still work. Then you will enter credit card information. You will be sent an email confirming your registration. The deadline for the early registration fee of $170 is December 3. If you reoister after that, the fee is $220. If you have any problems or have questions, call Bob Garrett. Click here to begin registration on line Mail In Registration Click here for an early registration form. Please send the completed form and a check to: NCUTCD 12615 West Keystone Drive Sun City West, AZ 85375 before December 3, 2016 for the early registration rate. After that, or registering at the door, the fee is higher. If you are not able to send the reoistration form with a check by December 18. Dlease either reoister on-line or olan to reoister at the door.. The registration fee covers continental breakfasts and breaks. Note: Registrations received after December 7, or received without a check, will be required to pay the late registration fee. Sony, we cannot accommodate credit cards for mail registration, so please include a check with your registration form. The NCUTCD federal tax ID number is on the ton of the registration form. Hotel Information: Hotel reservations may be made by calling the Hilton central reservations department at 1-800- 695-7551, When you call, please state that you are attending the "NCUTCD 2017 Annual Meeting" to get the special rate of $139.00 single or double. The cut-off date for reservations is December 5. 2016. After that_ reservations are accented on an availabilitv basis. Transportation: The hotel offers a complimentary shuttle from the Reagan National Airport. There are phones in the baggage area that connect directly to the hotel, Call upon arrival and the hotel shuttle will pick you up. The hotel is only about ten minutes from the airport. Parking: A discounted parking fee of $12.00 per day will be granted to meeting attendees, © National Committee on Uniform Traffic Control Devices. All rights reserved. 10 * 1Z615 West Keystone Drive - Sun City West, AZ 85375 1/1 NATIONAL COMMITTEE ON UNIFORM TRAFFIC CONTROL DEVICES (NCUTCD) Annual Meeting —January 4-6, 2017 Hilton Crvstal Citv Hotel —Arlington, Virginia Rev:9/01/16 PRELIMINARY AGENDA WEDNESDAY, JANUARY 4. 2017 8:00 am - 5:00 pm Registration 8:00 am - 12:00 noon Task Force Meetings (as needed) 9:00 am - 10:00 am ITE Delegation Meeting 8:00 am — 12:00 noon Edit Committee Meeting 10:00 am — 12:00 noon Roundabout Task Force Meeting 11:00 am — 12:00 noon New Member & First Time Attendee Orientation 1:00 pm — 10:00 pm Technical Committee Meetings 3:00 pm — 3:30 pm Break 5:00 pm - 7:00 pm Executive Board Meeting 5:00pm — 7:00 pm Pedestrian Task Force Meeting THURSDAY. JANUARY 5. 2017 7:00 am - 8:00 am Continental Breakfast: 8:00 am - 12:00 noon Registration 8:00 am - 12:00 noon General Session of NCUTCD Council 10:00 am — 10:30 am Break 1:00 pm - 10:00 pm Technical Committee Meetings 3:00 pm - 3:30 pm Break 6:00 pm - 7:30 pm Research Committee Meeting FRIDAY. JANUARY 6. 2017 7:00 am - 8:00 am Continental Breakfast 8:00 am - 5:00 pm General Session of NCUTCD Council 10:00 am — 10:30 am Break