HomeMy WebLinkAbout2024-11-07 LAC Special Meeting
LIBRARY ADVISORY COMMITTEE
CITY OF PALM DESERT
MEETING AGENDA
Thursday, November 7, 2024
1:00 p.m.
Administrative Conference Room, City Hall
73-510 Fred Waring Drive
Palm Desert, CA 92260
Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be
in-person access to this location.
To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/88579677455 or
call (213) 338-8477, Zoom Meeting ID: 885 7967 7455
•
Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails
received by 8:00 a.m. prior to the meeting will be distributed to the Committee. Any
correspondence received during or after the meeting will be distributed to the Committee as
soon as practicable and retained for the official record. Emails will not be read aloud except
as an ADA accommodation.
•
Pages
1.CALL TO ORDER
2.ROLL CALL
3.NON-AGENDA PUBLIC COMMENTS
This time has been set aside for the public to address the Library Advisory
Committee on issues that are not on the agenda for up to three minutes.
Speakers may utilize one of the three options listed on the first page of the
agenda. Because the Brown Act does not allow the Library Advisory Committee
to act on items not listed on the agenda, members may briefly respond or refer
the matter to staff for a report and recommendation at a future meeting.
4.PRESENTATIONS
4.a NEW LIBRARY CONCEPTUAL DESIGN PRESENTATION 5
5.CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine and may be
approved by one motion. The public may comment on any items on the Consent
Agenda within the three-minute time limit. Individual items may be removed by
the Library Advisory Committee for a separate discussion.
RECOMMENDATION:
To approve the consent calendar as presented.
5.a APPROVAL OF MINUTES 35
RECOMMENDATION:
Approve the Minutes of September 23, 2024.
6.CONSENT ITEMS HELD OVER
7.ACTION CALENDAR
The public may comment on individual Action Items within the three-minute time
limit. Speakers may utilize one of the three options listed on the first page of the
agenda.
7.a LIBRARY UPDATES AND STATISTICS 39
RECOMMENDATION:
Receive and file library updates related to statistics, the grand opening,
library partnerships and programs, and engagement at the library.
8.INFORMATIONAL REPORTS & COMMENTS
8.a LIBRARY ADVISORY COMMITTEE MEMBERS
8.b CITY COUNCIL LIAISON
8.c CITY STAFF
8.d ATTENDANCE REPORT 49
9.ADJOURNMENT
The next Regular Meeting will be held on December 9, 2024, at 1:00 p.m.
Library Advisory Committee Meeting
November 7, 2024
2
10.PUBLIC NOTICES
Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the
designated office for inspection of records in connection with this meeting is the
Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive,
Palm Desert. Staff reports for all agenda items considered in open session, and
documents provided to a majority of the legislative bodies are available for
public inspection at City Hall and on the City’s website at www.palmdesert.gov.
Americans with Disabilities Act: It is the intention of the City of Palm Desert to
comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, or in meetings on a regular basis, you
will need special assistance beyond what is normally provided, the City will
attempt to accommodate you in every reasonable manner. Please contact the
Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to
inform us of your needs and to determine if accommodation is feasible.
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California
that the foregoing agenda for the Library Advisory Committee was posted on the
City Hall bulletin board and City website not less than 72 hours prior to the
meeting.
/S/ Erika Castellano
Recording Secretary
Library Advisory Committee Meeting
November 7, 2024
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Page 1 of 1
CITY OF PALM DESERT
LIBRARY ADVISORY COMMITTEE
STAFF REPORT
MEETING DATE: November 7, 2024
PREPARED BY: Erika Castellano – Senior Administrative Assistant
SUBJECT: NEW LIBRARY CONCEPTUAL DESIGN PRESENTATION
BACKGROUND INFORMATION:
New library conceptual design presentation presented by Richard Kennedy Architects.
FINANCIAL IMPACT:
There is no financial impact associated with this presentation.
ATTACHMENTS:
1. Presentation
5
6
7
MUNICIPAL LIBRARYCITY OF PALM DESERT
November 7th, 2024
Conceptual Design – Library Advisory Committee
8
EXECUTIVE SUMMARY
In conjunction with the City of Palm Desert, the design
team led by Richärd Kennedy Architects has engaged
in a series of visioning and focus group meetings to
develop the conceptual design for the new Palm
Desert Municipal Library. This report documents the
process and relevant findings to date and lays out a
proposed overall concept with pricing options for how
the new Library can be realized in the future.
The vision for the Palm Desert Municipal Library is to
create a dynamic and inclusive space that provides
equal access to resources and technologies for all
residents. This project aims to foster community
participation and collaboration, advance educational
outcomes, and maximize the return on the
community’s shared investment by creating safe,
welcoming, and innovative spaces.
2
CONCEPTUAL DESIGN SUBMITTAL
SITE
9
A conceptual plan was developed that represents a
cohesive vision to address the objectives, space
requirements, and functional needs for the new Palm
Desert Municipal Library.
CONCEPTUAL DESIGN SUBMITTAL
3DESIGN PLAN 3
10
ZONING FLOOR PLAN 4
ADULT CHILDREN’S
STAFF
YOUNG
ADULT
MULTIPURPOSE
SORT
COMMONS
CAFÉ +
VISITORS
MEET
SHADE CANOPY
INNOVATE
0’80’40’20’
The low volume ‘boulder’ to the right of the entry
provides a large meeting room and several zoom
rooms. Additional meeting rooms are located
along the east wall with the young adult
collection and teen zone adjacent towards the
interior, abutting the staff and service functions
of the library.
The larger ‘boulder’ volume to the left of the
entry contains the lab space and innovation
studio. The adult collection area fills the two bars
at the northwest corner with the quieter more
reflective reading spaces facing views into the
park. To the northeast, the children’s area
features a low volume ‘boulder’ containing the
story time program room adjacent to an exterior
play area.
A much larger ‘boulder’ volume to the southwest
holds all the community functions such as the
multipurpose room, demonstration kitchen, café,
Friends of the Library bookstore, and the Palm
Desert visitor center.
CONCEPTUAL DESIGN SUBMITTAL
Total Floor Area = 25,892 gsf
11
5
CONCEPTUAL DESIGN SUBMITTAL
NATIVE PALM GROVE CONCEPT
The building concept is defined by (3) main
architectural elements inspired by regional palm
groves – the ‘palm tree canopy’ shade screen
providing shade for all outdoor program areas, the
lower volume ‘boulder’ forms highlighting key
program areas, and the ‘riverbed’ surface materials
and planting approach that defines major pathways
through the site and building.
12
6
Inspiration Literal Abstraction
PATTERN:
Like the natural canopies of the palm groves, the
dense interconnected fronds block much of the
sunlight creating a cooler, shaded environment below.
CONCEPTUAL DESIGN SUBMITTAL
SHADE
13
18
1
19
5
3
2
8
16
4
7
6
12
17
9
7
CONCEPTUAL DESIGN SUBMITTAL
1.Outdoor cafe
2.Firepit area
3.Outdoor maker space
4.Private outdoor event space
5.Misting seep
6.Book drop
7.Lockers
8.Drop-off
9.Public parking area
10.Existing Trash Enclosure
11.Solar Canopy
12.Gated parking area
13.Utility Yard
14.Trash Enclosure
15.Pump House
16.Loading dock
17.Staff patio
18.Children’s courtyard
19.Adult courtyard
LANDSCAPE PLAN
6
11
1314
10
15
14
Approach from adjacent parking at office building to the south
SOUTH ELEVATION
CONCEPTUAL DESIGN SUBMITTAL
8
15
9
The exterior building palette is defined by three elements: plaster, stone, and glass.
The main volume of the library is comprised of white plaster and acts as a backdrop to
the ‘boulder’ forms of the lower volumes which are wrapped in stone veneer. Glass
walls are also located where key views to the park and mountains are provided.
EXTERIOR PALETTE
CONCEPTUAL DESIGN SUBMITTAL
Veneer Stone Glass Walls Plaster
16
Approach from primary drive north
SOUTHWEST APPROACH 10
CONCEPTUAL DESIGN SUBMITTAL 17
11
Approach from drop-off towards west entry into site
DROP OFF
CONCEPTUAL DESIGN SUBMITTAL 18
Main entry (center), multipurpose space (right)
BREEZEWAY
CONCEPTUAL DESIGN SUBMITTAL
12
19
FLOATING WATER FEATURE EMBEDDED IN LANDSCAPE
13LANDSCAPE CONCEPTS
CONCEPTUAL DESIGN SUBMITTAL
ROCKING CHAIRS
HIGH TOP SEATING WITH PARK VIEW
READING LOUNGE
MISTING SEEP
MOVEABLE FURNITURE
ORGANIZED PLAY
INTERACTIVE PLAY
20
14
Approach at service desk into library stacks with views to the park
INTERIOR
CONCEPTUAL DESIGN SUBMITTAL 21
15
The material palette for the interior is inspired by Palm Desert
through its desert experiences, the palms that populate the area,
and the rare yet stunning desert blooms.
INTERIOR PALETTE
CONCEPTUAL DESIGN SUBMITTAL 22
16
Day view from park toward northwest corner
PARK VIEW
CONCEPTUAL DESIGN SUBMITTAL 23
17
Dusk view from park toward northwest corner
PARK VIEW
CONCEPTUAL DESIGN SUBMITTAL 24
APPENDIX
25
CONCEPTUAL DESIGN SUBMITTAL
Program Area
Entry 400
Library Services 1,552
Multi-Purpose Room 2,061
Meeting / Co-Working 733
The Lab (converted space to MPR)931
Café 441
Adult 4,713
Young Adult 862
Children 2,649
Friends of the Library 496
Workplace 1,837
Building Service 1,865
Visitor Center 775
Total NSF 19,315
Circulation (Gross Factor)6,577
Total GSF 25,892
Outdoor 1,400
Outdoor Support 18,940
19
MPR
Meeting
The Lab
Café
Adult
YAChildren
Workplace
Building
Service
Visitor Center
Circulation
Library
Services
19PROGRAM
The program was developed through a series of
interactive sessions with library administration, staff,
and facilities. The result is a balanced program that
supports the Palm Desert community and is flexible
to adapt to the future needs.
26
1.Circulation Desk / Self-Checkout
2.Public PCs / Copy Print
3.Lab and Innovation Studio
4.Adult Collections
5.Reading Deck
6.Lounge Seating
7.Children’s Entry / Service Desk
8.Children’s Collections
9.Storytime
10.Children’s Outdoor Program
11.Restroom and Lactation Room
12.Teen’s Lounge
13.Young Adult Collection
14.Meeting Rooms
15.Holds and Book Drop
16.Restrooms
17.Automated Sorting Room
18.Exterior Book Drop
19.Staff Work Area and Enclosed Offices
20.Staff Hub and Kitchen
21.Staff Patio
22.Café Seating / Bookstore Display
23.Visitor Center
24.Executive Meeting Room (Green Room)
25.Demonstration Kitchen
26.Multipurpose Room
27.Checkout Lockers
28.24/7 Holds (After Hours)
FLOOR PLAN
13
4
5 5
4
6
7
8
8
9
111213
14
14 15 16
18
18
17
19
20
21
22
23 24
25
26
27 28
10
20
CONCEPTUAL DESIGN SUBMITTAL
SHADE CANOPY
0’80’40’20’
2
27
LOW OPTION
28
22
ADULT
CHILDREN’S
STAFF
YOUNG
ADULT
MULTI-
PURPOSE
SORT
COMMONS
MEET
ZONING FLOOR PLAN
CONCEPTUAL DESIGN SUBMITTAL
Total Floor Area = 16,856 gsf
The larger ‘boulder’ volume to the left of the entry
contains the multipurpose room with the young adult
collection adjacent towards the interior. The low
volume ‘boulder’ to the right of the entry provides
restrooms. The adult collection area fills the two bars
at the northwest corner with the quieter more
reflective reading spaces facing views into the park.
The low volume ‘boulder’ to the north provides a large
meeting room and several zoom rooms. To the east, the
children’s area features a story time program room
located along the east wall abutting the staff and
service functions of the library.
SHADE CANOPY
0’80’40’20’29
17
4
2
1
7
153
6
5
16
10
14
23
CONCEPTUAL DESIGN SUBMITTAL
1.Outdoor Event Space
2.Firepit area
3.Private outdoor event space
4.Misting seep
5.Book drop
6.Lockers
7.Public parking area
8.Existing Trash Enclosure
9.Solar Canopy
10.Gated parking area
11.Utility Yard
12.Trash Enclosure
13.Pump House
14.Loading dock
15.Staff patio
16.Children’s courtyard
17.Adult courtyard
LANDSCAPE PLAN
5
9
1112
8
13
30
Approach from primary drive north
SOUTHWEST APPROACH 24
CONCEPTUAL DESIGN SUBMITTAL 31
Shaded exterior event space and main entry beyond
EVENT PATIO 25
CONCEPTUAL DESIGN SUBMITTAL 32
CONCEPTUAL DESIGN SUBMITTAL
Program Area
Entry 400
Library Services 1,111
Multi-Purpose Room 1,072
Meeting / Co-Working 410
Adult 4,697
Young Adult 556
Children 2,302
Friends of the Library 420
Workplace 1,326
Building Service 1,301
Visitor Center 20
Total NSF 13,615
Circulation (Gross Factor)3,181
Total GSF 16,796
Outdoor 1,400
Outdoor Support 18,940
26
MPR
Adult
YAChildren
Workplace
Building
Service
Circulation
Library
Services
PROGRAM
The program was developed through a series of
interactive sessions with library administration, staff,
and facilities. The result is a balanced program that
supports the Palm Desert community and is flexible
to adapt to the future needs.
33
1.Circulation Desk / Visitor’s Center Desk
2.Self-Checkout
3.Public PCs / Copy Print
4.Multipurpose Room
5.Adult Collections
6.Reading Deck
7.Lounge Seating
8.Children’s Collections
9.Storytime
10.Children’s Outdoor Program
11.Restroom and Lactation Room
12.Young Adult Collection
13.Meeting Rooms
14.Holds and Book Drop
15.Restrooms
16.Automated Sorting Room
17.Exterior Book Drop
18.Staff Work Area and Enclosed Offices
19.Staff Hub and Kitchen
20.Staff Patio
21.Bookstore Display
22.Checkout Lockers
23.24/7 Holds (After Hours)
FLOOR PLAN
14
5
6 6
5
7
8
9
10
12
13
14
15
1617 18
20
19
21
11
27
22 23
CONCEPTUAL DESIGN SUBMITTAL
SHADE CANOPY
0’80’40’20’
17
2
3
34
LIBRARY ADVISORY COMMITTEE
CITY OF PALM DESERT
REGULAR MEETING MINUTES
September 23, 2024, 1:00 p.m.
Present: Member Jann Buller, Member Matthew Johnson, Member Risa
Lumley, Member Cathy Malone, Member Robin Stewart
Others Present: Alternate Member Paul Murphy, Alternate Member Ralph Perry,
Recording Secretary Michelle Nance, Assistant City Manager
Chris Escobedo, Assistant Director of Library Services Shannon
Vonnegut, Library Manager Jose Garcia, Library Manager Lauren
Hancock, Librarian Zoraida Martinez
Liaison(s) Present: City Council Liaison, Councilmember Evan Trubee
1. CALL TO ORDER
A Regular Meeting of the Library Advisory Committee was called to order by Chair Stewart
on September 23, 2024, at 1:00 p.m., in the Administrative Conference Room, City Hall,
located at 73-510 Fred Waring Drive, Palm Desert, California.
2. ROLL CALL
3. NON--AGENDA PUBLIC COMMENTS
None.
4. CONSENT CALENDAR
Motion by: Member Johnson
Seconded by: Member Lumley
To approve the consent calendar as presented.
Motion Carried (5 to 0)
4.a APPROVAL OF MINUTES
Motion by: Member Johnson
Seconded by: Member Lumley
Approve the Minutes of August 26, 2024.
Motion Carried
35
Library Advisory Committee Meeting Minutes
September 23, 2024
2
5. CONSENT ITEMS HELD OVER
None.
6. ACTION CALENDAR
6.a RECEIVE AND FILE LIBRARY UPDATES RELATED TO STATISTICS,
WEBSITE, STRATEGIC FRAMEWORK & THE LIBRARY ADVISORY
COMMITTEE WORKPLAN, LIBRARY OF THINGS, & PROGRAMS AND
PARTNERSHIPS
Assistant Director of Library Services Vonnegut, Librarian Martinez, Library
Manager Hancock, and Library Manager Garcia, narrated a PowerPoint
presentation and responded to member inquiries.
No formal action taken on this item.
7. INFORMATIONAL REPORTS & COMMENTS
7.a LIBRARY ADVISORY COMMITTEE MEMBERS
None.
7.b CITY COUNCIL LIAISON
Councilmember Trubee expressed gratitude to staff for their presentation on
Library statistics.
7.c CITY STAFF
None.
7.d ATTENDANCE REPORT
Report provided; no action taken on this item.
8. ADJOURNMENT
The Library Advisory Committee adjourned at 1:29 p.m.
36
Library Advisory Committee Meeting Minutes
September 23, 2024
3
Respectfully submitted,
_________________________
Michelle Nance, Deputy City Clerk II
Recording Secretary
_________________________
Shannon Vonnegut, Assistant Director of Library Services
Secretary
_________________________
DATE APPROVED BY LIBRARY ADVISORY COMMITTEE
37
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Page 1 of 1
CITY OF PALM DESERT
LIBRARY ADVISORY COMMITTEE
STAFF REPORT
MEETING DATE: November 7, 2024
PREPARED BY: José García, Library Manager, Community Partnerships & Engagement
SUBJECT: RECEIVE AND FILE LIBRARY UPDATES RELATED TO LIBRARY
CARDS, GRAND OPENING, LIBRARY PROGRAMS AND
PARTNERSHIPS, AND ENGAGEMENT AT THE LIBRARY AND IN THE
COMMUNITY.
RECOMMENDATION:
Receive and file library updates related to statistics, the grand opening, library partnerships and
programs, and engagement at the library.
BACKGROUND/ANALYSIS:
Staff updates on the following:
Library cards
Library grand opening
Library programs and partnerships
Engagement at the Library
ATTACHMENTS:
1. Staff Report PowerPoint
39
40
LIBRARY ADVISORY COMMITTEE
Gary Shaffer
Library Services
November 7 , 2024
41
TODAY'S DISCUSSION
•Library Statistics
•Library Grand Opening
•Library Partnerships and Programs
•Engagement at the Library
•New Library Conceptual Design
242
LIBRARY CARD
SPOTLIGHT
5,520
cards issued
to date
10/31/2024 Library Advisory Committee 3 43
LIBRARY GRAND
OPENING
•When: Wednesday, November 20th
– 3:00 – 5:00 p.m.
•Where: Palm Desert Library
•What:
-Ribbon Cutting
-Library scavenger hunt
-Photo booth
-Magician
-Snacks
10/31/2024 Library Advisory Committee 444
LIBRARY
PARTNERSHIPS&
OUTREACH
545
LIBRARY PROGRAMS
6
Current:
•Children's Programming – Storytime, Little Learners Lounge, Lego
build,Teen Anime & Tech Afternoons, Thursday Afterschool Discovery
•Adult – Craft, Book Discussions, Mahjong, Canasta, Virtual Author Talks
•Quarterly Events: Boo Bash (300 in attendance), Winter Wonderland
(December 14),One Book -One Community (March TBD)
Just launched:
•Library of Things collection, Link+ catalog, Adult Book Discussions,
Pokémon Library League, Class Visits, Canasta, and Poet's Oasis with Lori
Davis
Upcoming:
•January: Expanding Storytime offerings to 2 days a week with
additional storytimes for bilingual and sensory play. Predictable weekly
times will include toddler and preschool.
•January: Teen Book Discussions
46
ENGAGEMENT AT THE
LIBRARY AND IN THE
COMMUNITY
10/31/2024 PRESENTATION TITLE 7
47
THANK YOU
Gary Shaffer
Gshaffer@palmdesert.gov
760 -346 -0611
48
CITY OF PALM DESERT
ATTENDANCE REPORT
Advisory Body:
Prepared By:
Year 2024 2024 2024 2024 2024 2024 2025
Month July Aug Sept Oct Nov Dec Jan
Date 22-Jul 26-Aug 23-Sep 28-Oct 25-Nov 23-Dec 27-Jan
Buller, Jann E P P 1 0
Johnson, Matt P A P 1 1
Lumley, Risa P P P 0 0
Malone, Cathy E E P 2 0
Murphy, Paul P-Voting P P 0 0
Perry, Ralph P P-Voting P 0 0
Stewart, Robin P P P 0 0
Palm Desert Municipal Code 2.34.010:
P Present
A Absent
E Excused
- No meeting
Erika Castellano
Library Advisory Committee
Monthly- Three unexcused absences from regular meetings in any twelve-month period on
appointed bodies that meet monthly.
Total
Absences
Total
Unexcused
Absences
49