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Home My WebLink AboutRes 01-56 Silver Spur Ranch District 18 Resolution No. 01-56 CITY OF PALM DESERT OFFICE OF THE CITY MANAGER STAFF REPORT REQUEST: ADOPTION OF RESOLUTION NO. 01-56 INITIATION OF ASSESSMENT DISTRICT PROCEEDINGS FOR UNDERGROUNDING OF UTILITIES AT SILVER SPUR RANCH AND ADJACENT PROPERTIES (DISTRICT 18) DATE: MAY 10, 2001 CONTENTS: RESOLUTION NO. 01-56 PETITIONS COVER PAGE DEPUTY CITY CLERK CERTIFICATION OF PETITIONS Recommendation: Adopt Resolution No. 01-56 , initiating proceedings for the undergrounding of overhead electric and communication utility facilities to underground facilities pursuant to the provisions of Chapter 12.12 of the Code of the City of Palm Desert, California and the Municipal Improvement Act of 1913. Executive Summary: Adoption of the above resolution begins the process of forming an assessment district for undergrounding of utilities in the Silver Spur Ranch area. The next step is to RFP for the City to hire an assessment district engineer and report back to City Council with a recommendation. Discussion: After several meetings between staff and residents of Silver Spur Ranch, volunteers went door-to-door to gather 192 owners' signatures requesting that the City of Palm Desert begin the formation of an assessment district for undergrounding utilities. The total number of property owners in this district is 248, and the number of signatures certified by the City Clerk's office is 177. This represents seventy-one percent (71%) of the property owners within the district. The seventy-one percent (71%) certification of petition signatures qualifies this assessment district to participate in the City's utility undergrounding assistance program. Preliminary cost estimate for the assessment district is $2.4 to $2.7 million. A closer estimate will be given once the detailed design is complete. This cost was discussed at length with the property owners. Attachment #2 to this report is the cover page on the petitions that gives the property owners specific information. G:ICityMgrlMonica O'Reillylwpdocs1Pat ConlonlStaf ReportslSilverSpurAssesDist.dot Resolution No. 01-56 Staff Report Resolution for the Silver Spur Ranch Assessment District May 10, 2001 Page 2 After the engineer is hired it will take approximately eight to nine months to finish the design and put the project out to bid. Once the bid prices are known, the engineer will spread the assessment and complete the engineer's report. If all goes well, ballots will be sent out in February 2002 to the property owners for the confirmation vote. If successful, construction can start in May 2002 and be completed by Thanksgiving 2002. Please call me if you have any questions. Submitted by:7PA CONLON ±0-MA SPECIAL PROJECTS ADMINISTRATOR Approval: CARLOS L. ORTEGA CITY MANAGER mo CITY COUNCICTION: DENIED ��PROVED OTHER ::.CEIVED -Tv'e-r^I DATE *— ••73SENT ?STAIN "L :IEIED BY: +-k's Office on File with City C G:ICityMgrlMonica O'Reillylwpdocs1Pat Con/onlStaff ReportslSilverSpurAssesDist.dot { TO: CITY COUNCIL CITY OF PALM DESERT PETITION FOR SPECIAL ASSESSMENT PROCEEDINGS 1. We, the undersigned, are the owners of the parcels of land within the proposed assessment district shown on the map attached as Exhibit "A", which map is a part of this document. 2. We hereby file with the City Clerk of the City of Palm Desert this Petition in order to petition the City to order the conversion of the existing overhead electrical and communication facilities to underground locations within the proposed assessment district, together with appurtenances and appurtenant work, as generally described on Exhibit "B", attached hereto and incorporated herein (the "Improvements[") and to undertake proceedings for the formation of an assessment district for purposes of assessment of such parcels if land to pay for the costs of such Improvements pursuant to the Municipal Improvement Act of 1913 (California Streets and Highways Code, Section 10000 et seq.). 3. We understand that the total cost of the Improvements will be charged to the parcels of land within the assessment district which specially benefit from the Improvements in proportion to the special benefits determined to be received by the respective parcels in the assessment district. 4. We understand without extensive preliminary engineering work only an estimate of the cost of the conversion can be provided at this time. The total estimated cost is $2,660,000 including incidental and financing costs. This estimate is subject to the final design of the Improvements, and the final cost may or may not exceed such estimate. 5. We understand that the estimated cost stated above does not include the cost of constructing, reconstructing, relocating or converting electrical and communication facilities, including connections to the owner's premises, located on any parcel of land within the proposed assessment district. The estimated cost of such additional work is approximately $2,500 per residence, and will depend upon the length and location of such work. This work may at the option of the property owner be performed by and paid for by the property owner or if the property owner wishes to be included in the assessment district costs. G:\CityMgr\INonica O'Reilly\wpdocs\Pat Conlon\FormngAssmntDistictPetitn.wpd Petition for Special Assessment Proceedings Page 2 6. We understand that a report will be prepared on the project, including plans and specifications, a detailed cost estimate, and a division of the costs among the benefitted parcels of land, that the Citywill conduct nd o uct a public hearing on the formation of the proposed assessment district, the ordering of the proposed Improvements, and the levying of the proposed assessments, and that the city will mail notice of the estimated amo unt of the assessment and the date, time, and location of the public hearing to each property owner within the proposed assessment district. 7. We understand that the City Council must abandon the proceedings to form the Assessment District in the event of a majority protest under Article XIIID of the California Constitution. A majority protest exists under Article XIIID if, at the conclusion of the hearing on the Assessment District, the ballots submitted (and not withdrawn) in opposition to the proposed assessments exceed the ballots submitted (and not withdrawn in favor of the assessments, with ballots weighted according to the proportional financial obligation of the affected properties. 8. We understand that in the absence of a majority protest (as defined in paragraph 7, above) the City Council may, following the conclusion of the public hearing on the proposed assessments, confirm the proposed assessments and order the proposed Improvements. We understand that the City Council may make changes in connection with the assessment district, including, but not limited to, changes to the proposed Improvements (including the elimination of improvements ) and cost estimates (including line items in the engineer's report); provided, however, this Petition and Waiver will not be deemed as consent to any increase in the amount of any individual assessment beyond the amounts set forth in the engineer's report. We understand that at the conclusion of the public hearing, if a decision is made by the City Council to proceed, the assessments will become due and payable within the following 30-day period; that bonds may be issued by the City to represent any assessments which remain unpaid at the end of such 30-day period; and that annual assessment installments necessary to pay principal and interest on those bonds, maintenance costs and administrative costs of the City will thereafter be levied and collected by the City. 9. This Petition and Waiver may be signed in counterparts. When signed return to: City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, California 92260 G:\CityMgr\Monica O'Reilly\wpdocs\Pat Conlon\FormngAssmntDistictPetitn.wpd ................ CITY OF P .. i DESERT d 1,�' • 73-510 FRED WARING DRIVE r; '` I PALM DESERT, CALIFORNIA 92 2 60-2 5 7 8 TEL: 760 346-061 1 s Q; e �� '� FAX: 60 O—O •. •s„�� D�g��t 7 34 574 •.°=973N.••• info@palm-desert.org TO: Honorable Mayor and Members of the City Council FROM: Deputy City Clerk DATE: April 30, 2001 SUBJECT: Formation of Undergrounding Utility Assessment District No. 18 {Silver Spur) - Certification of Petitions I, Rachelle D. Klassen, Deputy City Clerk of the City of Palm Desert, California, hereby certify the following information. Total District Parcel Count: 248 Number of Signatures Received: 192 Total Number of Signatures Certified: 177 The 177 certified signatures represent 71% of the property owners within the District, thereby qualifying it for initiation proceedings. The petitions are on file and available for inspection in the Office of the City Clerk. RACHELLE D. KLASSEN, DEPUTY CITY CLERK CITY OF PALM DESERT, CALIFORNIA "PAIXIEO ON RfCY[EEN PPFR