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Home My WebLink About2022-05-17 Torres, George and Granados, Isabel.pdf1 Gloria Sanchez From:Baluyut, Janice <jbaluyut@carlwarren.com> Sent:Friday, May 20, 2022 5:11 PM To:Mariana Rios Subject:RE: 20220519 Torres et al Palm Desert / OUR FILE 3033043 Hi Mariana, Thank you for the information. Since the construction activity is not a city project, we will direct the claimant to So Cal Gas Co. and proceed to reject/close file. Please let me know if you have any questions. Thank you and Have a Nice Weekend! Janice Baluyut | Claims Examiner Carl Warren & Company, LLC | A Venbrook Company PO Box 2411, Tustin, CA 92781 Office: (657) 622-4326 | Fax: (866) 254-4423 Because Quality and Integrity Matter... please EMAIL my Supervisor about the service you received. Important Notice: This e-mail (including any attachments) is intended solely for the use of the individual or entity to which it is addressed, and may contain information that is confidential, proprietary, non-public and/or privileged. If you are not the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this e-mail in error, please delete it from your system and advise the sender immediately. Please be advised that we are unable to bind, endorse or amend coverage via voicemail, e-mail, or facsimile until confirmed in writing by an authorized representative of this office. We accept no liability for any damage caused by any virus transmitted by this e- mail. It is your responsibility to check this e-mail (including any attachments) for viruses. From: Mariana Rios <mrios@cityofpalmdesert.org> Sent: Friday, May 20, 2022 12:28 PM To: Baluyut, Janice <jbaluyut@carlwarren.com> Subject: RE: 20220519 Torres et al Palm Desert / OUR FILE 3033043 Hi Janice, Happy Friday! Below are the City’s responses. Please let me know if you have any questions. 1. Is the location of Merle Drive and Cook Street with the city’s jurisdiction? Yes. 2. Is there city related construction activity at this location? No. 3. Is there an outside contractor involved? If yes, please provide their info for possible tender The City issued Utility Encroachment Permit UTL21-0140 to Southern California Gas Co. Their sub-contractor, Teichert Pipelines Inc, worked nights starting the night of 05-02-22 9pm ending the morning of 05-06- 22 6am, and worked in the area the night of 05-12-22 to the morning of 05-13-22. 2 4. If there is no construction activity at this location, were there prior reports to the city regarding construction debris? No. 5. Please provide any other information the city may have. Attached copy of encroachment permits, traffic control plans, and other related documents. Thank you, Mariana Rios Management Specialist II Ph: 760.346.0611 Direct: 760.776.6448 mrios@cityofpalmdesert.org From: Baluyut, Janice <jbaluyut@carlwarren.com> Sent: Thursday, May 19, 2022 8:42 PM To: Mariana Rios <mrios@cityofpalmdesert.org> Subject: FW: 20220519 Torres et al Palm Desert / OUR FILE 3033043 Mimecast Attachment Protection was unable to create safe copies of your attachments. Hi Mariana, Please provide the following information: 1. Is the location of Merle Drive and Cook Street with the city’s jurisdiction? 2. Is there city related construction activity at this location? 3. Is there an outside contractor involved? If yes, please provide their info for possible tender 4. If there is no construction activity at this location, were there prior reports to the city regarding construction debris? 5. Please provide any other information the city may have. Thank you Janice Baluyut | Claims Examiner Carl Warren & Company, LLC | A Venbrook Company PO Box 2411, Tustin, CA 92781 Office: (657) 622-4326 | Fax: (866) 254-4423 Because Quality and Integrity Matter... please EMAIL my Supervisor about the service you received. Important Notice: This e-mail (including any attachments) is intended solely for the use of the individual or entity to which it is addressed, and may contain information that is confidential, proprietary, non-public and/or privileged. If you are not the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this e-mail in error, please delete it from your system and advise the sender immediately. Please be advised that we are unable to bind, endorse or amend coverage via voicemail, e-mail, or facsimile until confirmed in writing by an authorized representative of this office. We accept no liability for any damage caused by any virus transmitted by this e- mail. It is your responsibility to check this e-mail (including any attachments) for viruses. 3 From: Varon, Tim <TVaron@carlwarren.com> Sent: Thursday, May 19, 2022 5:26 PM To: Mariana Rios (mrios@cityofpalmdesert.org) <mrios@cityofpalmdesert.org> Cc: Baluyut, Janice <jbaluyut@carlwarren.com>; Andrea Staehle (astaehle@cityofpalmdesert.org) <astaehle@cityofpalmdesert.org>; Amber Molina Nunez (amolinanunez@cityofpalmdesert.org) <amolinanunez@cityofpalmdesert.org> Subject: 20220519 Torres et al Palm Desert NOTIFICATION LETTER 3033043 Hi Mariana, Please find attached a copy of our Notification Letter for your records. Have a great day! Tim Tim Varon | Claims Supervisor Carl Warren & Company, LLC | A Venbrook Company PO Box 2411, Tustin, CA 92781 Office: (951) 465-4551 | Fax: (866) 254-4423 Because Quality and Integrity Matter... please EMAIL my Supervisor about the service you received. CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT ENCROACHMENT PERMIT Permit Number: UTL21-0140 THE PUBLIC WORKS DEPARTMENT SHALL BE NOTIFIED AT (760) 776-6450 AT LEAST 24 HOURS PRIOR TO BEGINNING ANY WORK. NOTIFICATION SHALL INCLUDE LOCATION, DATE, AND START TIME. IF NOTIFICATION IS NOT GIVEN, ANY WORK PERFORMED IS SUBJECT TO IMMEDIATE REMOVAL. PERMIT NO: UTL21-0140 ISSUED: 11/9/2021 EXPIRES: 8/9/2021 FINALED: EXTENSION: Failure to complete the work specified here within the time allotment shall subject permit holder to a $92.00 processing fee. APPLICANT: SOUTHERN CALIFORNIA GAS CONTRACTOR: NPL CONSTRUCTION CO FIELD CONTACT AND PHONE NO: MIKE ZAMBADA (909) 335-3911 LOCATION: 978 75000-75149 MERLE DRIVE CROSS STREETS: COOK STREET MERLE STREET PERMISSION IS HEREBY GRANTED FOR: WIRE REPLACEMENT. REPLACE #4 OR #8 WIRE FROM BREAK TO MAIN. (3) 2'X4' ASPHALT CUTS. 2040807702 54-201394 If this work requires lane closure, it must be installed per the WATCH Handbook or a CIty approved traffic control plan. Traffic control hours shall be between 8:30 AM – 3:00 PM in certain locations; check with your inspector. This permit is issued to the applicant and contractor stated above. The contractor or applicant must notify the City of the name and field contact information for all sub-contractors hired to perform any work under this permit. The permit holder is required to comply with all applicable City ordinances, City standards, the terms and conditions of the permit, and all applicable rules and regulations of the City of Palm Desert. Utility companies should not shut down their utility facilities in the area of work prior to contacting or notifying affected residents and businesses. NOTE: Prior to performing any excavation in or near a signalized intersection, and/or between two signalized intersections, the contractor must notify the City at 760-776-6364. A copy of this permit is to be kept at the site of the work and must be shown on demand to any authorized representative of the Director of Public Works. This permit is issued by authority of the City of Palm Desert Director of Public Works. CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT ENCROACHMENT PERMIT STANDARD SPECIFICATIONS BASIS OF SPECIFICATIONS •The Standard Specifications of the City are contained in the Standard Specifications for Public Works Construction, (latest edition) including supplements as written and promulgated by the Joint Cooperative Committee of the Southern California Chapter of the American Public Works Association and the Southern California District of the Associated General Contractors of California. Copies of these Standard Specifications are available from the publisher: Building News, Incorporated, 990 Park Center Drive, Suite E, Vista, California 92081; or by phone at (888) 264-2665. •The Standard Specifications set forth above will control the general provisions, construction materials and construction methods except as amended in the following Specifications: GENERAL SPECIFICATIONS •Any and all damage caused by the work must be repaired and/or replaced by the permit holder at their cost, and to the satisfaction of the City. This includes (but is not limited to) hardscape, landscape, signal equipment, concrete, asphalt, striping, markers, etc., on public or private improvements. Before doing any repair or replacement, the City must be made aware of the deficiency and review the desired resolution. •The City may order the permit holder to stop the work, or any part of the work due to extreme weather or any other unfavorable conditions (including the failure of the permit holder to carry out orders given by the City Inspector) for such time as is deemed necessary to correct the conditions. •Parking and driving on sidewalks is prohibited. Sidewalks are to remain free and clear for pedestrians. •The minimum of a class 2 vest is required for daytime work. The minimum of a class 3 vest with sleeves and pants are required for night work. •Trench plates must be recessed to match the adjoining finished surface. REQUIRED NOTIFICATIONS •City at (760) 776-6364 prior to performing any excavation in or near a signalized intersection, or between two signalized intersections. USA does not cover signals. Any damage to signal equipment, loops, etc. must be replaced and or repaired within 48 hours. •Sheriff Department at (760) 836-1600 for lane reductions or street closures. •Fire: Station. 33 at (760) 346-0508 •SunLine Transit Agency at (760) 343-3456 when stops, access, pickups, or routes are affected. •Burrtec Waste & Recycling Services at (760) 340-2113 when stops, access, pickups, or routes are affected. •Utility companies should not shut down their utility facilities in the area of work prior to notifying affected residents and businesses. TEMPORARY TRAFFIC CONTROL •New or like-new traffic control devices as approved by the Public Works inspector are required and shall be installed in accordance with the latest edition of the WATCH (Work Area Traffic Control Handbook) manual, Caltrans Traffic Control Standard Plans T-11 to T-13, and the MUTCD. •Traffic control hours shall be between 8:30 AM – 3:00 PM in certain locations; check with your inspector. •All unnecessary traffic control devices must be removed as soon as conditions allow. Any damaged or unacceptable traffic control devices must be replaced immediately. •Traffic control shall not be left unattended or give the appearance of being unattended. The contractor shall not leave the site until the traffic control is removed. •One lane of traffic in each direction must be maintained at all times during construction. Where a raised median island exists, the open lane must be located on the appropriate side of the street. •If major intersections are involved with the proposed work, a detailed traffic control plan must be submitted, and approved by the Public Works Department prior to beginning any work. STRIPING AND MARKERS Any traffic striping, pavement markings or pavement markers removed or damaged shall be replaced per City of Palm Desert standards and requirements. INLETS All inlets that will or may be affected by the work of the permit holder will be protected from debris and fluids other than rain. The permit holder must maintain the inlets and keep them clean throughout the duration and at the end of the project. DUST AND TRACK-OUT The permit holder shall control all dirt areas disturbed and stockpiled during and after workdays by applying water or a soil stabilizer. Track-out devices shall be installed and maintained to avoid dirt in the street. PRIVATE PROPERTY If private property is used during this work, written permission from the property owner must be provided to the Inspector. MONUMENTATION Prior to being removed or disturbed, all existing survey monuments shall be completely tied out by a licensed land surveyor or appropriately licensed civil engineer (R.C.E. #33965 or lower number) so they may be readily and properly replaced. A complete set of notes showing the ties to these monuments shall be submitted to the City Engineer prior to beginning construction on this project. The permit holder is responsible for all costs involved with the above. COMPACTION TESTS Compaction tests will be required on sub grade (for curb, curb and gutter, sidewalk, driveway approach, street, and trench); rock base grade (for street or trench); and asphalt concrete. A soils technician may be required during excavation and backfill. The permit holder is responsible for all costs involved with the above. CONCRETE All concrete shall be a minimum 6 sack/560-C-3250. All concrete structures removed or damaged by the work under this permit shall be replaced per the standards of the City of Palm Desert. Where concrete is removed or damaged it shall be replaced to the nearest joint in each direction. PERMANENT ASPHALT CONCRETE •Asphalt concrete used for permanent resurfacing shall be PG 70-10 and follow City of Palm Desert Standard Drawing # 113, Standard Specifications for Public Works Construction sections 203 and 302. All AC pavement installations will be subject to a rideability test and shall not have any humps or depressions and must be installed to the same line and grade as the adjoining pavement. Transverse joints must be checked with a minimum12-foot straight edge. Any pavement that fails or is installed in an unacceptable manner is subject to removal and correction. •Permanent AC pavement must be installed within 15 days of the installation of underground work. When trench paving operations are being performed, the length of trench area allowed to be open or cold planed to receive a final lift of AC pavement will not exceed the length of trench that can be final-paved the same day. •The final lift of AC must be installed with a self-propelled vibratory screed-type machine. •AC joints must be sealed by the end of each paving operation. TEMPORARY ASPHALT CONCRETE Streets: Temporary AC shall be a minimum of 3” thick and compacted with a steel wheeled roller or a vibratory plate to obtain a smooth, dense matte and must be installed to the same line and grade as adjoining AC pavement and must be maintained free of potholes and without a rough riding surface. Sidewalks: Temporary AC shall be 2” thick and follow the requirements mentioned above for streets. CONSTRUCTION WORK HOURS October 1 through April 30 May 1 through September 30 Mon.-Fri. 7 AM to 5:30 PM *5:30 AM to 7 PM * Saturday 8 AM to 5 PM *8 AM to 5 PM * *Actual work hours must be coordinated with the inspector or his/her representative. NIGHT, AFTER-HOURS, SUNDAY, AND CITY HOLIDAY WORK A letter to the City Manager through the Public Works Director must be submitted for review and approval at least one week prior to the actual start date. The letter shall include the dates, start and end times, and the reason the work cannot be performed during normal construction hours. FAILURE TO OBSERVE THESE WORK HOURS WILL RESULT IN A CITATION BEING ISSUED TO THE OFFENDERS BY THE POLICE DEPARTMENT CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT ENCROACHMENT PERMIT Permit Number: UTL21-0140 THE PUBLIC WORKS DEPARTMENT SHALL BE NOTIFIED AT (760) 776-6450 AT LEAST 24 HOURS PRIOR TO BEGINNING ANY WORK. NOTIFICATION SHALL INCLUDE LOCATION, DATE, AND START TIME. IF NOTIFICATION IS NOT GIVEN, ANY WORK PERFORMED IS SUBJECT TO IMMEDIATE REMOVAL. PERMIT NO: UTL21-0140 ISSUED: 11/9/2021 EXPIRES: 2/25/2022 FINALED: EXTENSION: Failure to complete the work specified here within the time allotment shall subject permit holder to a $92.00 processing fee. APPLICANT: SOUTHERN CALIFORNIA GAS CONTRACTOR: NPL CONSTRUCTION CO FIELD CONTACT AND PHONE NO: MIKE ZAMBADA (909) 335-3911 LOCATION: 978 75000-75149 MERLE DRIVE CROSS STREETS: COOK STREET MERLE STREET PERMISSION IS HEREBY GRANTED FOR: WIRE REPLACEMENT. REPLACE #4 OR #8 WIRE FROM BREAK TO MAIN. (3) 2'X4' ASPHALT CUTS. 2040807702 54-201394 If this work requires lane closure, it must be installed per the WATCH Handbook or a CIty approved traffic control plan. Traffic control hours shall be between 8:30 AM – 3:00 PM in certain locations; check with your inspector. This permit is issued to the applicant and contractor stated above. The contractor or applicant must notify the City of the name and field contact information for all sub-contractors hired to perform any work under this permit. The permit holder is required to comply with all applicable City ordinances, City standards, the terms and conditions of the permit, and all applicable rules and regulations of the City of Palm Desert. Utility companies should not shut down their utility facilities in the area of work prior to contacting or notifying affected residents and businesses. NOTE: Prior to performing any excavation in or near a signalized intersection, and/or between two signalized intersections, the contractor must notify the City at 760-776-6364. A copy of this permit is to be kept at the site of the work and must be shown on demand to any authorized representative of the Director of Public Works. This permit is issued by authority of the City of Palm Desert Director of Public Works. CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT ENCROACHMENT PERMIT STANDARD SPECIFICATIONS BASIS OF SPECIFICATIONS •The Standard Specifications of the City are contained in the Standard Specifications for Public Works Construction, (latest edition) including supplements as written and promulgated by the Joint Cooperative Committee of the Southern California Chapter of the American Public Works Association and the Southern California District of the Associated General Contractors of California. Copies of these Standard Specifications are available from the publisher: Building News, Incorporated, 990 Park Center Drive, Suite E, Vista, California 92081; or by phone at (888) 264-2665. •The Standard Specifications set forth above will control the general provisions, construction materials and construction methods except as amended in the following Specifications: GENERAL SPECIFICATIONS •Any and all damage caused by the work must be repaired and/or replaced by the permit holder at their cost, and to the satisfaction of the City. This includes (but is not limited to) hardscape, landscape, signal equipment, concrete, asphalt, striping, markers, etc., on public or private improvements. Before doing any repair or replacement, the City must be made aware of the deficiency and review the desired resolution. •The City may order the permit holder to stop the work, or any part of the work due to extreme weather or any other unfavorable conditions (including the failure of the permit holder to carry out orders given by the City Inspector) for such time as is deemed necessary to correct the conditions. •Parking and driving on sidewalks is prohibited. Sidewalks are to remain free and clear for pedestrians. •The minimum of a class 2 vest is required for daytime work. The minimum of a class 3 vest with sleeves and pants are required for night work. •Trench plates must be recessed to match the adjoining finished surface. REQUIRED NOTIFICATIONS •City at (760) 776-6364 prior to performing any excavation in or near a signalized intersection, or between two signalized intersections. USA does not cover signals. Any damage to signal equipment, loops, etc. must be replaced and or repaired within 48 hours. •Sheriff Department at (760) 836-1600 for lane reductions or street closures. •Fire: Station. 33 at (760) 346-0508 •SunLine Transit Agency at (760) 343-3456 when stops, access, pickups, or routes are affected. •Burrtec Waste & Recycling Services at (760) 340-2113 when stops, access, pickups, or routes are affected. •Utility companies should not shut down their utility facilities in the area of work prior to notifying affected residents and businesses. TEMPORARY TRAFFIC CONTROL •New or like-new traffic control devices as approved by the Public Works inspector are required and shall be installed in accordance with the latest edition of the WATCH (Work Area Traffic Control Handbook) manual, Caltrans Traffic Control Standard Plans T-11 to T-13, and the MUTCD. •Traffic control hours shall be between 8:30 AM – 3:00 PM in certain locations; check with your inspector. •All unnecessary traffic control devices must be removed as soon as conditions allow. Any damaged or unacceptable traffic control devices must be replaced immediately. •Traffic control shall not be left unattended or give the appearance of being unattended. The contractor shall not leave the site until the traffic control is removed. •One lane of traffic in each direction must be maintained at all times during construction. Where a raised median island exists, the open lane must be located on the appropriate side of the street. •If major intersections are involved with the proposed work, a detailed traffic control plan must be submitted, and approved by the Public Works Department prior to beginning any work. STRIPING AND MARKERS Any traffic striping, pavement markings or pavement markers removed or damaged shall be replaced per City of Palm Desert standards and requirements. INLETS All inlets that will or may be affected by the work of the permit holder will be protected from debris and fluids other than rain. The permit holder must maintain the inlets and keep them clean throughout the duration and at the end of the project. DUST AND TRACK-OUT The permit holder shall control all dirt areas disturbed and stockpiled during and after workdays by applying water or a soil stabilizer. Track-out devices shall be installed and maintained to avoid dirt in the street. PRIVATE PROPERTY If private property is used during this work, written permission from the property owner must be provided to the Inspector. MONUMENTATION Prior to being removed or disturbed, all existing survey monuments shall be completely tied out by a licensed land surveyor or appropriately licensed civil engineer (R.C.E. #33965 or lower number) so they may be readily and properly replaced. A complete set of notes showing the ties to these monuments shall be submitted to the City Engineer prior to beginning construction on this project. The permit holder is responsible for all costs involved with the above. COMPACTION TESTS Compaction tests will be required on sub grade (for curb, curb and gutter, sidewalk, driveway approach, street, and trench); rock base grade (for street or trench); and asphalt concrete. A soils technician may be required during excavation and backfill. The permit holder is responsible for all costs involved with the above. CONCRETE All concrete shall be a minimum 6 sack/560-C-3250. All concrete structures removed or damaged by the work under this permit shall be replaced per the standards of the City of Palm Desert. Where concrete is removed or damaged it shall be replaced to the nearest joint in each direction. PERMANENT ASPHALT CONCRETE •Asphalt concrete used for permanent resurfacing shall be PG 70-10 and follow City of Palm Desert Standard Drawing # 113, Standard Specifications for Public Works Construction sections 203 and 302. All AC pavement installations will be subject to a rideability test and shall not have any humps or depressions and must be installed to the same line and grade as the adjoining pavement. Transverse joints must be checked with a minimum12-foot straight edge. Any pavement that fails or is installed in an unacceptable manner is subject to removal and correction. •Permanent AC pavement must be installed within 15 days of the installation of underground work. When trench paving operations are being performed, the length of trench area allowed to be open or cold planed to receive a final lift of AC pavement will not exceed the length of trench that can be final-paved the same day. •The final lift of AC must be installed with a self-propelled vibratory screed-type machine. •AC joints must be sealed by the end of each paving operation. TEMPORARY ASPHALT CONCRETE Streets: Temporary AC shall be a minimum of 3” thick and compacted with a steel wheeled roller or a vibratory plate to obtain a smooth, dense matte and must be installed to the same line and grade as adjoining AC pavement and must be maintained free of potholes and without a rough riding surface. Sidewalks: Temporary AC shall be 2” thick and follow the requirements mentioned above for streets. CONSTRUCTION WORK HOURS October 1 through April 30 May 1 through September 30 Mon.-Fri. 7 AM to 5:30 PM *5:30 AM to 7 PM * Saturday 8 AM to 5 PM *8 AM to 5 PM * *Actual work hours must be coordinated with the inspector or his/her representative. NIGHT, AFTER-HOURS, SUNDAY, AND CITY HOLIDAY WORK A letter to the City Manager through the Public Works Director must be submitted for review and approval at least one week prior to the actual start date. The letter shall include the dates, start and end times, and the reason the work cannot be performed during normal construction hours. FAILURE TO OBSERVE THESE WORK HOURS WILL RESULT IN A CITATION BEING ISSUED TO THE OFFENDERS BY THE POLICE DEPARTMENT CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT ENCROACHMENT PERMIT Permit Number: UTL21-0140 THE PUBLIC WORKS DEPARTMENT SHALL BE NOTIFIED AT (760) 776-6435 AT LEAST 24 HOURS PRIOR TO BEGINNING ANY WORK. NOTIFICATION SHALL INCLUDE LOCATION, DATE, AND START TIME. IF NOTIFICATION IS NOT GIVEN, ANY WORK PERFORMED IS SUBJECT TO IMMEDIATE REMOVAL. PERMIT NO: UTL21-0140 ISSUED: 11/9/2021 EXPIRES: 6/17/2022 FINALED: EXTENSION: 3/18/2022 Failure to complete the work specified here within the time allotment shall subject permit holder to a $92.00 processing fee. APPLICANT: SOUTHERN CALIFORNIA GAS CONTRACTOR: NPL CONSTRUCTION CO FIELD CONTACT AND PHONE NO: MIKE ZAMBADA (909) 335-3911 LOCATION: 978 75000-75149 MERLE DRIVE CROSS STREETS: COOK STREET MERLE STREET PERMISSION IS HEREBY GRANTED FOR: WIRE REPLACEMENT. REPLACE #4 OR #8 WIRE FROM BREAK TO MAIN. (3) 2'X4' ASPHALT CUTS. 2040807702 54-201394 If this work requires lane closure, it must be installed per the WATCH Handbook or a CIty approved traffic control plan. Traffic control hours shall be between 8:30 AM – 3:00 PM in certain locations; check with your inspector. This permit is issued to the applicant and contractor stated above. The contractor or applicant must notify the City of the name and field contact information for all sub-contractors hired to perform any work under this permit. The permit holder is required to comply with all applicable City ordinances, City standards, the terms and conditions of the permit, and all applicable rules and regulations of the City of Palm Desert. Utility companies should not shut down their utility facilities in the area of work prior to contacting or notifying affected residents and businesses. NOTE: Prior to performing any excavation in or near a signalized intersection, and/or between two signalized intersections, the contractor must notify the City at 760-776-6364. A copy of this permit is to be kept at the site of the work and must be shown on demand to any authorized representative of the Director of Public Works. This permit is issued by authority of the City of Palm Desert Director of Public Works. CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT ENCROACHMENT PERMIT STANDARD SPECIFICATIONS BASIS OF SPECIFICATIONS •The Standard Specifications of the City are contained in the Standard Specifications for Public Works Construction, (latest edition) including supplements as written and promulgated by the Joint Cooperative Committee of the Southern California Chapter of the American Public Works Association and the Southern California District of the Associated General Contractors of California. Copies of these Standard Specifications are available from the publisher: Building News, Incorporated, 990 Park Center Drive, Suite E, Vista, California 92081; or by phone at (888) 264-2665. •The Standard Specifications set forth above will control the general provisions, construction materials and construction methods except as amended in the following Specifications: GENERAL SPECIFICATIONS •Any and all damage caused by the work must be repaired and/or replaced by the permit holder at their cost, and to the satisfaction of the City. This includes (but is not limited to) hardscape, landscape, signal equipment, concrete, asphalt, striping, markers, etc., on public or private improvements. Before doing any repair or replacement, the City must be made aware of the deficiency and review the desired resolution. •The City may order the permit holder to stop the work, or any part of the work due to extreme weather or any other unfavorable conditions (including the failure of the permit holder to carry out orders given by the City Inspector) for such time as is deemed necessary to correct the conditions. •Parking and driving on sidewalks is prohibited. Sidewalks are to remain free and clear for pedestrians. •The minimum of a class 2 vest is required for daytime work. The minimum of a class 3 vest with sleeves and pants are required for night work. •Trench plates must be recessed to match the adjoining finished surface. REQUIRED NOTIFICATIONS •City at (760) 776-6364 prior to performing any excavation in or near a signalized intersection, or between two signalized intersections. USA does not cover signals. Any damage to signal equipment, loops, etc. must be replaced and or repaired within 48 hours. •Sheriff Department at (760) 836-1600 for lane reductions or street closures. •Fire: Station. 33 at (760) 346-0508 •SunLine Transit Agency at (760) 343-3456 when stops, access, pickups, or routes are affected. •Burrtec Waste & Recycling Services at (760) 340-2113 when stops, access, pickups, or routes are affected. •Utility companies should not shut down their utility facilities in the area of work prior to notifying affected residents and businesses. TEMPORARY TRAFFIC CONTROL •New or like-new traffic control devices as approved by the Public Works inspector are required and shall be installed in accordance with the latest edition of the WATCH (Work Area Traffic Control Handbook) manual, Caltrans Traffic Control Standard Plans T-11 to T-13, and the MUTCD. •Traffic control hours shall be between 8:30 AM – 3:00 PM in certain locations; check with your inspector. •All unnecessary traffic control devices must be removed as soon as conditions allow. Any damaged or unacceptable traffic control devices must be replaced immediately. •Traffic control shall not be left unattended or give the appearance of being unattended. The contractor shall not leave the site until the traffic control is removed. •One lane of traffic in each direction must be maintained at all times during construction. Where a raised median island exists, the open lane must be located on the appropriate side of the street. •If major intersections are involved with the proposed work, a detailed traffic control plan must be submitted, and approved by the Public Works Department prior to beginning any work. STRIPING AND MARKERS Any traffic striping, pavement markings or pavement markers removed or damaged shall be replaced per City of Palm Desert standards and requirements. INLETS All inlets that will or may be affected by the work of the permit holder will be protected from debris and fluids other than rain. The permit holder must maintain the inlets and keep them clean throughout the duration and at the end of the project. DUST AND TRACK-OUT The permit holder shall control all dirt areas disturbed and stockpiled during and after workdays by applying water or a soil stabilizer. Track-out devices shall be installed and maintained to avoid dirt in the street. PRIVATE PROPERTY If private property is used during this work, written permission from the property owner must be provided to the Inspector. MONUMENTATION Prior to being removed or disturbed, all existing survey monuments shall be completely tied out by a licensed land surveyor or appropriately licensed civil engineer (R.C.E. #33965 or lower number) so they may be readily and properly replaced. A complete set of notes showing the ties to these monuments shall be submitted to the City Engineer prior to beginning construction on this project. The permit holder is responsible for all costs involved with the above. COMPACTION TESTS Compaction tests will be required on sub grade (for curb, curb and gutter, sidewalk, driveway approach, street, and trench); rock base grade (for street or trench); and asphalt concrete. A soils technician may be required during excavation and backfill. The permit holder is responsible for all costs involved with the above. CONCRETE All concrete shall be a minimum 6 sack/560-C-3250. All concrete structures removed or damaged by the work under this permit shall be replaced per the standards of the City of Palm Desert. Where concrete is removed or damaged it shall be replaced to the nearest joint in each direction. PERMANENT ASPHALT CONCRETE •Asphalt concrete used for permanent resurfacing shall be PG 70-10 and follow City of Palm Desert Standard Drawing # 113, Standard Specifications for Public Works Construction sections 203 and 302. All AC pavement installations will be subject to a rideability test and shall not have any humps or depressions and must be installed to the same line and grade as the adjoining pavement. Transverse joints must be checked with a minimum12-foot straight edge. Any pavement that fails or is installed in an unacceptable manner is subject to removal and correction. •Permanent AC pavement must be installed within 15 days of the installation of underground work. When trench paving operations are being performed, the length of trench area allowed to be open or cold planed to receive a final lift of AC pavement will not exceed the length of trench that can be final-paved the same day. •The final lift of AC must be installed with a self-propelled vibratory screed-type machine. •AC joints must be sealed by the end of each paving operation. TEMPORARY ASPHALT CONCRETE Streets: Temporary AC shall be a minimum of 3” thick and compacted with a steel wheeled roller or a vibratory plate to obtain a smooth, dense matte and must be installed to the same line and grade as adjoining AC pavement and must be maintained free of potholes and without a rough riding surface. Sidewalks: Temporary AC shall be 2” thick and follow the requirements mentioned above for streets. CONSTRUCTION WORK HOURS October 1 through April 30 May 1 through September 30 Mon.-Fri. 7 AM to 5:30 PM *5:30 AM to 7 PM * Saturday 8 AM to 5 PM *8 AM to 5 PM * *Actual work hours must be coordinated with the inspector or his/her representative. NIGHT, AFTER-HOURS, SUNDAY, AND CITY HOLIDAY WORK A letter to the City Manager through the Public Works Director must be submitted for review and approval at least one week prior to the actual start date. The letter shall include the dates, start and end times, and the reason the work cannot be performed during normal construction hours. FAILURE TO OBSERVE THESE WORK HOURS WILL RESULT IN A CITATION BEING ISSUED TO THE OFFENDERS BY THE POLICE DEPARTMENT CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM To: Andy Firestine, Assistant City Manager From: Anthonette Castro, Permit Technician Date: October 12, 2021 Subject: Night Work Request for Encroachment Permit UTL21-0140 Southern California Gas Company is requesting to work outside of normal construction hours. The Gas Company will be boring from E/S of Cook St. to W/S of Cook St at Merle Drive to install cable which includes Jack Hammering for Potholing and Bore Pits. The Gas Co. has requested permission to perform this work at night as not to affect the commercial businesses during normal hours –. The work is anticipated to begin on 10/25/21 to 10-28-21 from 2100hrs – 0600hrs. This request has been reviewed by the appropriate Public Works staff and is recommended for approval. Andy Firestine Assistant City Manager /ac Type text here COOK-MERLE(1A), THIS DRAWING SHOWS BORE PIT ON EAST SIDE OF COOK STREET WITH RECEIVING PIT ON WEST SIDE OF COOK STREET , ALSO THERE WILL BE 6-3’X2’ CUTS IN ASPHALT FOR POTHOLING OF EXISTING UTILITIES. COOK-MERLE(2A), THIS DRAWING SHOWS THE PROPOSED TRAFFIC CONTROL PLAN FOR THE AREA, THIS WILL BE A NIGHT TIME JOB WITH THE TRAFFIC SIGNALS SET ON FLASH. NORTH BOUND COOK ST WILL REDUCED TO ONE LANE THROUGH THE INTERSECTION, VEHICLES WILL BE ABLE TO TURN RIGHT ON TO MERLE FROM COOK ST BUT WILL HAVE TO LEAVE THE AREA FROM SHERYL AVE. VEHICLES WILL BE UNABLE TO TURN LEFT FROM COOK STREET ONTO MERLE, THIS AREA WILL BE ACCESSED BY SHERYL AVE. SOUTH BOUND COOK ST WILL BE REDUCED TO ONE LANE THROUGH THE INTERSECTION, VEHICLES WILL BE UNABLE TO TURN RIGHT FROM COOK ST TO MERLE, THIS AREA WILL BE ACCESSED FROM SHERYL AVE, VEHICLES LEAVING MERLE WILL BE ABLE TO TURN RIGHT ON COOK ONLY. VEHICLES WILL BE UNABLE TO TURN LEFT FROM COOK STREET ONTO MERLE, THIS AREA WILL BE ACCESSED BY SHERYL AVE. Repair Gas Line Signal Wire So Cal Gas Company Tops N Barricades, Inc. (800)852-TOPS 1508/09/21 Ron Fifield Pending Don (909) 335-9743 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM To: Andy Firestine, Assistant City Manager From: Angie Marron, Permit Technician Date: April 29, 2022 Subject: Night Work Request for Encroachment Permit UTL21-0140 SoCal Gas subcontractor, Teichert Pipelines, is requesting to work outside of normal construction hours to bore & pull conduit for SCG wire. Work will take place at the intersection of Cook & Merle (see attached map). There will be moderate noise level. Work is anticipated to start on 05/02/22 at 2100hrs to 05/05/22 0600hrs. Andy Firestine Assistant City Manager Attachments (as noted) /am for Andy Firestine 1 Gloria Sanchez From:Andy Firestine Sent:Tuesday, May 17, 2022 5:35 PM To:Ryan Gayler; Ed Gallardo Cc:Andy Ramirez; Mariana Rios Subject:RE: CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES - ISABEL GRANADOS I think that’s what it is. His claim indicates he had an issue with his rear tires and after replacing one or both with a used tire, he tried to initiate a warranty claim for them. The receipt appears to be for two tires with a warranty. Andy Firestine Assistant City Manager Ph: 760.346.0611 Direct: 760.776.6319 afirestine@cityofpalmdesert.org From: Ryan Gayler <rgayler@cityofpalmdesert.org> Sent: Tuesday, May 17, 2022 5:22 PM To: Ed Gallardo <egallardo@cityofpalmdesert.org> Cc: Andy Firestine <afirestine@cityofpalmdesert.org>; Andy Ramirez <aramirez@cityofpalmdesert.org>; Mariana Rios <mrios@cityofpalmdesert.org> Subject: FW: CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES - ISABEL GRANADOS Hi Ed, We don’t have a City project in this area. I was thinking that this claim may be related to the night work that So Cal Gas (or their sub) did at Cook and Merle, but I can’t remember who the applicant was for that work, or exactly when it was done. Can you locate the permit number and see if their work fits into the time frame of this claim? Andy, I looked a little closer at this claim, and there is something I don’t understand. The date of the loss was in May, but the receipt from the tire store was from January. Do you think that is the original purchase date of the tires? Ryan Gayler Project Manager Ph: 760.346.0611 Direct: 760.776.6393 rgayler@cityofpalmdesert.org From: Andy Firestine <afirestine@cityofpalmdesert.org> Sent: Tuesday, May 17, 2022 4:42 PM To: Andy Ramirez <aramirez@cityofpalmdesert.org>; Ryan Gayler <rgayler@cityofpalmdesert.org> Subject: FW: CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES - ISABEL GRANADOS As with the other one, please let Mariana know if we had a contractor working in the area of the claim. Andy Firestine Assistant City Manager Ph: 760.346.0611 Direct: 760.776.6319 afirestine@cityofpalmdesert.org 2 From: Mariana Rios <mrios@cityofpalmdesert.org> Sent: Tuesday, May 17, 2022 4:36 PM To: publicentityclaims@carlwarren.com; Todd Hileman <thileman@cityofpalmdesert.org>; Bob Hargreaves (robert.hargreaves@bbklaw.com) <robert.hargreaves@bbklaw.com> Cc: Andy Firestine <afirestine@cityofpalmdesert.org>; Andrea Staehle <astaehle@cityofpalmdesert.org>; Anthony Mejia <amejia@cityofpalmdesert.org> Subject: CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES - ISABEL GRANADOS Hello, Attached for your review and/or appropriate action is CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES – ISABEL GRANADOS . Please feel free to contact me should you have any questions or require additional information. Thank you, Mariana Rios Management Specialist II Ph: 760.346.0611 Direct: 760.776.6448 mrios@cityofpalmdesert.org www.cityofpalmdesert.org Install the Palm Desert In Touch app to stay in touch with your community Android Apple Mobile Web 1 Gloria Sanchez From:Ryan Gayler Sent:Tuesday, May 17, 2022 5:22 PM To:Ed Gallardo Cc:Andy Firestine; Andy Ramirez; Mariana Rios Subject:FW: CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES - ISABEL GRANADOS Attachments:George Torres/ damaged tires; 876- GEORGE TORRES - ISABEL GRANADOS.pdf Hi Ed, We don’t have a City project in this area. I was thinking that this claim may be related to the night work that So Cal Gas (or their sub) did at Cook and Merle, but I can’t remember who the applicant was for that work, or exactly when it was done. Can you locate the permit number and see if their work fits into the time frame of this claim? Andy, I looked a little closer at this claim, and there is something I don’t understand. The date of the loss was in May, but the receipt from the tire store was from January. Do you think that is the original purchase date of the tires? Ryan Gayler Project Manager Ph: 760.346.0611 Direct: 760.776.6393 rgayler@cityofpalmdesert.org From: Andy Firestine <afirestine@cityofpalmdesert.org> Sent: Tuesday, May 17, 2022 4:42 PM To: Andy Ramirez <aramirez@cityofpalmdesert.org>; Ryan Gayler <rgayler@cityofpalmdesert.org> Subject: FW: CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES - ISABEL GRANADOS As with the other one, please let Mariana know if we had a contractor working in the area of the claim. Andy Firestine Assistant City Manager Ph: 760.346.0611 Direct: 760.776.6319 afirestine@cityofpalmdesert.org From: Mariana Rios <mrios@cityofpalmdesert.org> Sent: Tuesday, May 17, 2022 4:36 PM To: publicentityclaims@carlwarren.com; Todd Hileman <thileman@cityofpalmdesert.org>; Bob Hargreaves (robert.hargreaves@bbklaw.com) <robert.hargreaves@bbklaw.com> Cc: Andy Firestine <afirestine@cityofpalmdesert.org>; Andrea Staehle <astaehle@cityofpalmdesert.org>; Anthony Mejia <amejia@cityofpalmdesert.org> Subject: CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES - ISABEL GRANADOS Hello, Attached for your review and/or appropriate action is CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES – ISABEL GRANADOS . Please feel free to contact me should you have any questions or require additional information. 2 Thank you, Mariana Rios Management Specialist II Ph: 760.346.0611 Direct: 760.776.6448 mrios@cityofpalmdesert.org www.cityofpalmdesert.org Install the Palm Desert In Touch app to stay in touch with your community Android Apple Mobile Web 1 Gloria Sanchez From:Ed Gallardo Sent:Wednesday, May 18, 2022 7:47 AM To:Ryan Gayler Cc:Andy Firestine; Andy Ramirez; Mariana Rios Subject:RE: CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES - ISABEL GRANADOS Hello Ryan, The permit number is utl21-0140 for the Gas Co. Their sub Teichert worked nights starting with the night of 5-2-22 9pm and ending on the morning of 5-6-22 before 6am as well as 5-12-22 night to 5-13-22 morning. Ed Gallardo Public Works Inspector Ph: 760.346.0611 Direct: 760.776.6381 egallardo@cityofpalmdesert.org From: Ryan Gayler <rgayler@cityofpalmdesert.org> Sent: Tuesday, May 17, 2022 5:22 PM To: Ed Gallardo <egallardo@cityofpalmdesert.org> Cc: Andy Firestine <afirestine@cityofpalmdesert.org>; Andy Ramirez <aramirez@cityofpalmdesert.org>; Mariana Rios <mrios@cityofpalmdesert.org> Subject: FW: CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES - ISABEL GRANADOS Hi Ed, We don’t have a City project in this area. I was thinking that this claim may be related to the night work that So Cal Gas (or their sub) did at Cook and Merle, but I can’t remember who the applicant was for that work, or exactly when it was done. Can you locate the permit number and see if their work fits into the time frame of this claim? Andy, I looked a little closer at this claim, and there is something I don’t understand. The date of the loss was in May, but the receipt from the tire store was from January. Do you think that is the original purchase date of the tires? Ryan Gayler Project Manager Ph: 760.346.0611 Direct: 760.776.6393 rgayler@cityofpalmdesert.org From: Andy Firestine <afirestine@cityofpalmdesert.org> Sent: Tuesday, May 17, 2022 4:42 PM To: Andy Ramirez <aramirez@cityofpalmdesert.org>; Ryan Gayler <rgayler@cityofpalmdesert.org> Subject: FW: CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES - ISABEL GRANADOS As with the other one, please let Mariana know if we had a contractor working in the area of the claim. Andy Firestine Assistant City Manager 2 Ph: 760.346.0611 Direct: 760.776.6319 afirestine@cityofpalmdesert.org From: Mariana Rios <mrios@cityofpalmdesert.org> Sent: Tuesday, May 17, 2022 4:36 PM To: publicentityclaims@carlwarren.com; Todd Hileman <thileman@cityofpalmdesert.org>; Bob Hargreaves (robert.hargreaves@bbklaw.com) <robert.hargreaves@bbklaw.com> Cc: Andy Firestine <afirestine@cityofpalmdesert.org>; Andrea Staehle <astaehle@cityofpalmdesert.org>; Anthony Mejia <amejia@cityofpalmdesert.org> Subject: CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES - ISABEL GRANADOS Hello, Attached for your review and/or appropriate action is CLAIM AGAINST THE CITY NO. 876- GEORGE TORRES – ISABEL GRANADOS . Please feel free to contact me should you have any questions or require additional information. Thank you, Mariana Rios Management Specialist II Ph: 760.346.0611 Direct: 760.776.6448 mrios@cityofpalmdesert.org www.cityofpalmdesert.org Install the Palm Desert In Touch app to stay in touch with your community Android Apple Mobile Web 1 Gloria Sanchez From:Isabel Granados <isabel8889@icloud.com> Sent:Monday, May 16, 2022 11:36 PM To:Mariana Rios Subject:George Torres/ damaged tires 1 Gloria Sanchez From:Varon, Tim <TVaron@carlwarren.com> Sent:Thursday, May 19, 2022 5:26 PM To:Mariana Rios Cc:Baluyut, Janice; Andrea Staehle; Amber Molina Subject:20220519 Torres et al Palm Desert NOTIFICATION LETTER 3033043 Attachments:20220519 Torres et al Palm Desert NOTIFICATION LETTER 3033043.pdf Hi Mariana, Please find attached a copy of our Notification Letter for your records. Have a great day! Tim Tim Varon | Claims Supervisor Carl Warren & Company, LLC | A Venbrook Company PO Box 2411, Tustin, CA 92781 Office: (951) 465-4551 | Fax: (866) 254-4423 Because Quality and Integrity Matter... please EMAIL my Supervisor about the service you received. Important Notice: This e-mail (including any attachments) is intended solely for the use of the individual or entity to which it is addressed, and may contain information that is confidential, proprietary, non-public and/or privileged. If you are not the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this e-mail in error, please delete it from your system and advise the sender immediately. Please be advised that we are unable to bind, endorse or amend coverage via voicemail, e-mail, or facsimile until confirmed in writing by an authorized representative of this office. We accept no liability for any damage caused by any virus transmitted by this e- mail. It is your responsibility to check this e-mail (including any attachments) for viruses. PO Box 2411, Tustin, CA 92781 T: 657-622-4200 | F: 866-254-4423 | www.carlwarren.com CA License #2607296 May 19, 2022 George Torres & Isabel Granados 44-551 Portola Ave. Palm Desert, CA 92260 RE: Claimants : George Torres & Isabel Granados Date of Loss : 5/5/22 Claim Filing Date : 5/17/22 Our File Number : 3033043 JBV Carl Warren & Company is the claims management company for the City of Palm Desert. The above-captioned claim has been assigned to Janice Baluyut for handling. Ms. Baluyut may be reached at 657-622-4326. When our investigation is complete, we will advise you as to whether or not we can recommend settlement. Very Truly Yours, CARL WARREN & CO. Timothy M. Varon Timothy M. Varon Claims Supervisor cc: Member Agency: City of Palm Desert, attn:Mariana Rios TO: CJPIA (c/o CARL WARREN & CO.), CITY MANAGER, CITY ATTORNEY, COPY: ASSISTANT CITY MANAGER, HUMAN RESOURCES MANAGER, AND CITY CLERK. FROM: MARIANA RIOS, MANAGEMENT SPECIALIST II DATE: 05/17/2022 SUBJECT: CLAIM NO. – 876- GEORGE TORRES/ISABEL GRANADOS The attached Claim No. is being transmitted to you for the following: Information only. or Please review and provide any recommendation you may have to the Risk X Manager, concerning any action required by the City of Palm Desert. We would appreciate your report, if requested, by July 1, 2022, for timely response to the Claimant. Note: At your earliest convenience, please let me know if you have any information related to the incident giving rise to this Claim so that I may forward it to the City’s thirdparty Claims Adjusters, Carl Warren & Company. ___________________ MARIANA RIOS MANAGEMENT SPECIALIST Attachment (as noted) C I T Y O F P A L M D E S 73 - 510 F RED W ARING D RIVE P ALM D ESERT , C ALIFORNIA 92260-2578 T EL : 760 346-0611 I NFO @ PALM - DESERT . ORG