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Home My WebLink About2025-01-27 LAC Regular Meeting Agenda Packet LIBRARY ADVISORY COMMITTEE CITY OF PALM DESERT MEETING AGENDA Monday, January 27, 2025 1:00 p.m. Administrative Conference Room, City Hall 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/88579677455 or call (213) 338-8477, Zoom Meeting ID: 885 7967 7455 • Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails received by 8:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. • Pages 1.CALL TO ORDER 2.ROLL CALL 3.NON-AGENDA PUBLIC COMMENTS This time has been set aside for the public to address the Library Advisory Committee on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the Library Advisory Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the Library Advisory Committee for a separate discussion. RECOMMENDATION: To approve the consent calendar as presented. 4.a APPROVAL OF MINUTES 5 RECOMMENDATION: Approve the Minutes of December 9, 2024. 5.ACTION CALENDAR The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda. 5.a LIBRARY UPDATES AND STATISTICS 9 RECOMMENDATION: Discuss and provide feedback on library updates, statistics, and budget. 6.INFORMATIONAL REPORTS & COMMENTS 6.a LIBRARY ADVISORY COMMITTEE MEMBERS 6.b CITY COUNCIL LIAISON 6.c CITY STAFF 6.d ATTENDANCE REPORT 27 7.ADJOURNMENT The next Regular Meeting will be held on February 24, 2025, at 1:00 p.m. Library Advisory Committee Meeting January 27, 2025 2 8.PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Library Advisory Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /S/ Erika Castellano Recording Secretary Library Advisory Committee Meeting January 27, 2025 3 4 LIBRARY ADVISORY COMMITTEE CITY OF PALM DESERT REGULAR MEETING MINUTES December 9, 2024, 1:00 p.m. Present: Member Jann Buller, Member Matthew Johnson, Member Risa Lumley, Member Cathy Malone, Member Robin Stewart Others Present: Assistant City Manager Chris Escobedo, Director of Library Services Gary Shaffer, Assistant Director of Library Services Shannon Vonnegut, Library Manager Lauren Hancock, Recording Secretary Erika Castellano 1. CALL TO ORDER A Regular Meeting of the Library Advisory Committee was called to order by Chair Stewart on December 9, 2024, at 1:00 p.m. in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL 3. NON-AGENDA PUBLIC COMMENTS 4. CONSENT CALENDAR Motion by: Vice Chair Johnson Seconded by: Member Malone To approve the consent calendar as presented. Motion Carried (5 to 0) 4.a APPROVAL OF MINUTES Motion by: Vice Chair Johnson Seconded by: Member Malone Approve the Minutes of November 7, 2024. Motion Carried (5 to 0) 5 Library Advisory Committee Meeting Minutes December 9, 2024 2 5. ACTION CALENDAR 5.a RECOMMEND CONCEPTUAL DESIGN OF THE NEW LIBRARY FACILITY BE PRESENTED TO CITY COUNCIL Richard Kennedy Architects narrated an updated PowerPoint presentation on the Palm Desert Library conceptual design and responded to Committee member inquiries. The updates addressed ADA parking, multi-purpose room furniture configuration, and meeting room types. Motion by: Member Lumley Seconded by: Member Buller Recommend Conceptual Design of the new Library facility be presented to City Council. Motion Carried (5 to 0) 5.b PROVIDE FEEDBACK ON LIBRARY UPDATES RELATED TO LIBRARY CARDS, GRAND OPENING, LIBRARY PROGRAMS AND PARTNERSHIPS, AND ENGAGEMENT AT THE LIBRARY AND IN THE COMMUNITY. Library Services Director Shaffer, Library Services Assistant Director Vonnegut, and Library Manager Hancock narrated a PowerPoint presentation and responded to Committee member inquiries. Motion by: Vice Chair Johnson Seconded by: Member Malone Provide feedback on library updates related to statistics, the grand opening, library partnerships and programs, and engagement at the library. Motion Carried (5 to 0) 6. INFORMATIONAL REPORTS & COMMENTS 6.a LIBRARY ADVISORY COMMITTEE MEMBERS 6.b CITY COUNCIL LIAISON Councilmember Trubee advised Committee members to consider the necessary funding when making Library decisions moving forward. 6.c CITY STAFF 6.d ATTENDANCE REPORT Report provided; no action taken on this item. 6 Library Advisory Committee Meeting Minutes December 9, 2024 3 7. ADJOURNMENT The Library Advisory Committee adjourned at 2:15 p.m. Respectfully submitted, _________________________ Erika Castellano, Sr. Administrative Assistant Recording Secretary _________________________ Gary Shaffer, Director of Library Services Secretary _________________________ DATE APPROVED BY LIBRARY ADVISORY COMMITTEE 7 8 Page 1 of 1 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: January 27, 2025 PREPARED BY: Angelique Hodges, Management Aide I SUBJECT: RECEIVE AND FILE FALL LIBRARY UPDATES RELATED TO LIBRARY CARDS, GRAND OPENING, LIBRARY PROGRAMS AND PARTNERSHIPS, AND ENGAGEMENT AT THE LIBRARY AND IN THE COMMUNITY. RECOMMENDATION: Receive and file library updates related to statistics, the grand opening, library partnerships and programs, and engagement at the library. BACKGROUND/ANALYSIS: Library staff will be offering updates on the following:  Library statistics  Library grand opening  Library programs and partnerships  Engagement at the Library FINANCIAL IMPACT: There is no financial impact associated with this report. ATTACHMENTS: 1. PowerPoint Presentation 9 10 LIBRARY ADVISORY COMMITTEE Gary Shaffer Library Services January 27, 2024 11 TODAY'S DISCUSSION •Library Statistics •Customer Feedback •Library In Action •One Book -One Palm Desert •Featured Resource •Partnership & Community Engagement Spotlight •Library Budget 212 3 LIBRARY STATISTICSJULY – DECEMBER 2024 Metric December Fiscal YTD Annual Goal Notes Library cards issued 775 7,452 15,000 Number of active customers to date Checkouts Link+ 16,913 135 83,708 260 200,000 2,500 Physical and Digital checkouts (went live 10/31/24) Visits 7,599 46,076 100,000 Number of library visitors Study Room & Community Room bookings 98 902 2,000 Study Room and Community Room usage Lap-top Checkouts 559 3,412 7,500 Number of laptop sessions Online Help/Website visits 11,133 47,893 100,000 Visitors to the library's website to access info & resources 13 LIBRARY PROGRAMS JULY - DECEMBER 2024 4 Type of Programs Number of Programs Attendees to date Annual Goal Examples Early Learners and Family Programming 63 705 1,500 Storytimes and Little Learners Lounge School Age Children 68 1,123 2,500 Afterschool Discovery and LEGO afternoons Young Adult 35 595 1,000 Class Visits and Teenscape Adult 59 1,928 4,000 Film Series, Learning In Retirement, Craft, Book Clubs, Grand Opening, and Mahjong Virtual 18 825 2,000 Virtual Author Talks YTD 243 5176 11,000 *Does not include group meetings 14 OUTREACH & VOLUNTEERS JULY – DECEMBER 2024 Type of Programs By the Numbers December By the Numbers FY to date Annual Goal Notes Outreach Events 2 60 120 Total attendance: 462 In-library Booksales # / $ $2132.48 $10982.17 $22,500 Volunteer Hours 188.75 844.25 1,750 Volunteers 8 9 36 Library volunteers 15 NET PROMOTER SCORE 6 Weighted Avg. 77.5 Oct 50 Nov 78 Dec 82 16 7 CUSTOMER FEEDBACK December 2024 Positive Feedback: 56 •“Less bureaucratic than before. Easygoing. Looking forward to the collection growing and the new building.” •“Link+ and PressReader are great benefits." •"Patron shared:it is so nice, clean, and pretty. She says she lives in Canada and that she likes it here and that she appreciates everything that we do and what we offer to the public.She is excited to add more libraries to her Libby (eReader) account and for her husband to use PressReader.Her daughter, son-in-law, and grandkid are here to visit and they came to storytime and they liked the books and songs. They appreciate what we have for kids too.” •"Happy to be around books,a serene environment, and helpful employees." Negative Feedback: 4 •I had a patron ask about putting in holds that will activate on a future date. I told I told her that is something we can do on the backend if she calls us, but it wasn't something she could do from the online catalog. She told me to ask if we could add the feature because she likes to order her book club books in advance and have them be ready for her the month she needs them. •The program could have been longer. Interesting subject. Good presenter. I'd like more of such presentations that have an intellectual benefit.17 THE LIBRARY IN ACTION 8 18 9 ONE BOOK - ONE PALM DESERT MARCH 28 -29, 2025 19 FEATURED RESOURCE: PRESSREADER 7,000+ PUBLICATIONS 10 20 PARTNERSHIPS & COMMUNITY ENGAGEMENT SPOTLIGHT TECH TUTOR •Basic computer assistance •Target audience: 55+ •Volunteer driven •Windows & Mac OS devices •Cloud-based and software support only •Appointment-based 11 21 LIBRARY BUDGET FY'25 12 22 MID-YEAR BUDGET TRENDS •MID-YEAR TRENDS 13 Account Adopted Budget Current Budget Actual Encum- brance Remaining Balance Requested Amount Revised Budget Justification Books & Materials $299,100 $181,942 $37,744.51 $6,900.17 $75,197.32 $117,158 Due to unanticipated costs the book budget was used to support other account items. Professional Services $53,250 $68,200 $20,664.16 $41,662.57 $5,873.27 $60,000 One-time expenses to cover internal cameras. Software License $118,500 $159,755 $142,675.74 $16,874.34 $204.92 $50,000 Additional money for Digital Collection, Overdrive, to support patron demand. $2,601,077 $2,607,675 $227,158 $2,834,833 •FY 24/25 Adopted Budget $2,601,077 •$2,607,675 Adjusted Budget (Encumbrance Carryover) •Total Requested: $227,158 •Adjusted FY 24/25 Budget: $2,834,833 23 THANK YOU Gary Shaffer gshaffer@palmdesert.gov 760.776.6460 24 15 RIVERSIDE COUNTY P.D. LIBRARYVS. MUNICIPAL OCTOBER 2024 Statistics RCLS-PD March 2023 Palm Desert Oct. '24 Municipal Library Notes Library Visits 7,870 9,989 a.k.a. door-count Meeting Room Use ?28 Groups Meeting Room Attendance 506 1,016 Children’s Programs ?, 280 91, 1,366 a.k.a. pre-school & school-aged Teen Programs ?, 120 19, 365 a.k.a. young adult Adult Programs ?, 495 14, 242 Volunteer Hours 431 167.5 Hours per volunteer RCLS 14.9 Volunteers 29 8 Hours per volunteer PD 20.93 Circulation ?14,184 a.k.a. checkouts 25 26 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2024 2024 2024 2024 2024 2024 2025 Month July Aug Sept Oct Nov Dec Jan Date 22-Jul 26-Aug 23-Sep 28-Oct 7-Nov 9-Dec 27-Jan Buller, Jann E P P - P P 1 0 Johnson, Matt P A P - P P 1 1 Lumley, Risa P P P - P P 0 0 Malone, Cathy E E P - P P 2 0 Murphy, Paul P-Voting P P - E E 2 0 Perry, Ralph P P-Voting P - P E 1 0 Stewart, Robin P P P - P P 0 0 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused - No meeting Erika Castellano Library Advisory Committee Monthly- Three unexcused absences from regular meetings in any twelve-month period on appointed bodies that meet monthly. Total Absences Total Unexcused Absences 27