HomeMy WebLinkAboutAgenda Package - Palm Desert City Council - Regular Meeting_Jan09_2025
PALM DESERT CITY COUNCIL
MEETING AGENDA
Thursday, January 9, 2025
Closed Session 3:30 p.m.; Regular Session 4:00 p.m.
Council Chamber, City Hall
73-510 Fred Waring Drive
Palm Desert, California
This is a joint meeting of the Palm Desert City Council, Successor Agency to the Palm Desert
Redevelopment Agency, Palm Desert Housing Authority and the Palm Desert Board of Library
Trustees. Pursuant to Assembly Bill 2449, this meeting may be conducted as a hybrid meeting
allowing public access via teleconference or in person, and up to two Councilmembers may attend
remotely.
WATCH THE MEETING LIVE: Watch the City Council meeting live at the City’s website:
www.palmdesert.gov under the “Council Agenda” link at the top of the homepage, or on
the City's YouTube Channel.
OPTIONS FOR PARTICIPATING IN THIS MEETING:
If unable to attend the meeting in person, you may choose from the following options:
OPTION 1: VIA EMAIL
Send your comments by email to: CityClerk@palmdesert.gov.
Emails received prior to 10:00 a.m. on the day of the City Council meeting will be made part of the
record and distributed to the City Council. Emails will not be read aloud at the meeting.
OPTION 2: LIVE VIA ZOOM
Access via palmdesert.gov/zoom or zoom.us, click “Join Meeting” and enter Webinar ID 833
6744 9572.
1.
OPTION 3: LIVE VIA TELEPHONE
(213) 338-8477 and enter Meeting ID 833 6744 9572 followed by #.1.
Indicate that you are a participant by pressing # to continue.2.
During the meeting, press *9 to add yourself to the queue and wait for the City Clerk to
announce your name/phone number. Press *6 to unmute your line and limit your comments
to three minutes.
3.
Pages
1.CALL TO ORDER - CLOSED SESSION - 3:30 P.M.
2.PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY
This time has been set aside for members of the public to address the City
Council on items contained only on the Closed Session Agenda within the three-
minute time limit. Speakers may utilize one of the three options listed on the first
page of this agenda.
3.RECESS TO CLOSED SESSION
4.CLOSED SESSION AGENDA
The following items will be considered in closed session:
RECOMMENDATION:
The following items were considered in closed session:
5.ROLL CALL - REGULAR MEETING - 4:00 P.M.
6.PLEDGE OF ALLEGIANCE
Mayor Pro Tem Trubee
7.INSPIRATION
Mayor Harnik
8.REPORT OF CLOSED SESSION
City Attorney Shah
9.AWARDS, PRESENTATIONS, AND APPOINTMENTS
10.CITY MANAGER COMMENTS
11.MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION
12.NONAGENDA PUBLIC COMMENTS
This time has been set aside for the public to address the City Council on issues
that are not on the agenda for up to three minutes. Speakers may utilize one of
the three options listed on the first page of the agenda. Because the Brown Act
does not allow the City Council to act on items not listed on the agenda,
members may briefly respond or refer the matter to staff for a report and
recommendation at a future meeting.
13.CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine and may be
approved by one motion. The public may comment on any items on the Consent
Agenda within the three-minute time limit. Individual items may be removed by
the City Council for a separate discussion.
RECOMMENDATION:
To approve the consent calendar as presented.
Palm Desert City Council Meeting Agenda
January 9, 2025
2
13.a APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND
HOUSING AUTHORITY MINUTES
11
RECOMMENDATION:
Approve the Minutes of December 12, 2024.
13.b APPROVAL OF WARRANT REGISTERS 27
RECOMMENDATION:
Approve the warrant registers issued for the period 11/8/2024 to
12/27/2024.
13.c RECEIVE AND FILE APPLICATIONS FOR ALCOHOLIC BEVERAGE
LICENSES
81
Receive and file the application for Alcoholic Beverage License for:
JFC Restaurants, Inc. Chez Pierre 74040 Highway 111 Ste E
Palm Desert
•
Jacksons Food Stores Jackson 6843 72300 Highway 111 Palm
Desert
•
MAA Palm Desert Hospitality Inc. Springhill Suites 72322 Highway
111 Palm Desert
•
13.d APPROVE THE 2025 LIST OF SOCIAL MEDIA COMMEMORATIONS 93
RECOMMENDATION:
Approve the list of social media commemorations planned for 2025.
13.e ACCEPTANCE OF A RESIGNATION FROM THE PARKS AND
RECREATION COMMITTEE
97
RECOMMENDATION:
With regret, accept the resignation of Lori Flint from the Parks and
Recreation Committee, effective December 12, 2024.
13.f APPOINTMENTS TO THE FINANCE COMMITTEE AND PLANNING
COMMISSION
99
RECOMMENDATION:
Appoint a member to the Finance Committee for a term ending
June 30, 2028.
1.
Appoint a member to the Planning Commission for a term ending
June 30, 2027.
2.
13.g APPROVAL OF THE 2025 CITY COUNCIL LIAISON AND
SUBCOMMITTEE ASSIGNMENTS AND APPOINTMENT OF
REPRESENTATIVES TO EXTERNAL ORGANIZATIONS
101
RECOMMENDATION:
Approve the 2025 City Council Liaison and Subcommittee Assignments
and the appointment of representatives to external organizations.
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January 9, 2025
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13.h RATIFICATION OF LETTERS OF SUPPORT FOR COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS (CVAG) ACCESS INDIAN CANYON
DRIVE PROJECT AND THE COACHELLA VALLEY MULTIMODAL
CORRIDOR PLAN
111
RECOMMENDATION:
Ratify the Letters of Support for the Coachella Valley Association of
Governments (CVAG) ACCESS Indian Canyon Drive Project and the
Coachella Valley Multimodal Corridor Plan.
13.i RATIFICATION OF A LETTER OF SUPPORT FOR THE BRANDMAN
CENTERS FOR SENIOR CARE – COACHELLA VALLEY, LLC
PROGRAM OF ALL-INCLUSIVE CARE FOR THE ELDERLY (PACE)
117
RECOMMENDATION:
Ratify the letter of support for the Brandman Centers for Senior Care –
Coachella Valley, LLC Program of All-Inclusive Care for the Elderly (PACE)
application.
13.j APPOINTMENT TO THE BOARD OF DIRECTORS FOR THE EL PASEO
PARKING AND BUSINESS IMPROVEMENT DISTRICT
123
RECOMMENDATION:
Appoint Angela Rafferty to the Board of Directors for the El Paseo Parking
and Business Improvement District (EPPBID) for a term ending June 30,
2025.
13.k APPROVAL OF PARK ORDINANCE WAIVERS FOR THE 2025 PALM
DESERT HALF MARATHON AND 5K AND WILDFLOWER FESTIVAL
EVENTS
127
RECOMMENDATION:
Approve temporary waiver of the following Palm Desert Municipal Code
(PDMC) sections for the 2025 Palm Desert Half Marathon and 5K and
Wildflower Festival events:
11.01.20 (Hours of Use in City Parks)a.
11.01.140 (Amplified Sound in City Parks)b.
11.01.080 H (Camping)c.
11.01.080 O (Placement of Advertising Signage in City Parks)d.
11.01.080 Q (Vendor Sales in City Parks)e.
11.01.080 W (Possession/Consumption of Alcohol in City Parks)
pursuant to PDMC 9.58.040
f.
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13.l AUTHORIZE OUT-OF-STATE TRAVEL FOR SENIOR ADMINISTRATIVE
ASSISTANT AND HOUSING MANAGER TO ATTEND THE U.S.
HOUSING AND COMMUNITY DEVELOPMENT CONFERENCE IN
DALLAS, TEXAS
141
RECOMMENDATION:
Authorize out-of-state travel for the Senior Administrative Assistant and
Housing Manager to attend the U.S. Housing and Community Development
Conference on March 31 through April 3, 2025, in Dallas, Texas.
13.m RECEIVE AND FILE THE INDEPENDENT ACCOUNTANTS’ REPORT ON
AGREED-UPON PROCEDURES PERFORMED ON THE MEASURE A
TRANSPORTATION FUND FOR THE FISCAL YEAR ENDED JUNE 30,
2024
145
RECOMMENDATION:
Receive and file the Independent Accountants’ Report on Agreed-Upon
Procedures Performed on the Measure A Transportation Fund for the fiscal
year ended June 30, 2024.
13.n ACCEPT CONTRACT NO. C43350 AS COMPLETE FOR PROJECT NO.
CST00003 – FRED WARING DRIVE AT MONTEREY AVENUE AND
HAYSTACK ROAD AT HWY 74 INTERSECTION MODIFICATIONS
157
RECOMMENDATION:
Accept Contract No. C43350 with Crosstown Electrical & Data, Inc.
of Irwindale, California, for the Fred Waring Drive at Monterey
Avenue and Haystack Road at Hwy 74 Intersection Modifications
as complete
1.
Authorize the Mayor to execute and City Clerk to file the Notice of
Completion (Project No. CST00003).
2.
13.o APPROVAL OF CONTRACT NO. C47980H-1A AN AGREEMENT
BETWEEN THE LIVING DESERT AND THE CITY OF PALM DESERT AS
IT RELATES TO FUNDING OF COSTS ASSOCIATED WITH THE
EXPANSION OF EDUCATION PROGRAMS AND REPLACE CONTRACT
NO. C47980H-1
163
RECOMMENDATION:
Approve Contract No. C47980H-1A, an agreement between the
Living Desert Zoo and Gardens and the City of Palm Desert
relative to funding the expansion of education programs at the
Living Desert and replace contract No. C47980H-1 in its entirety.
1.
Authorize the City Attorney to make any necessary non-monetary
changes and/or amendments to the agreement.
2.
Authorize the City Manager to execute the agreement and any
other documents necessary to effectuate this action.
3.
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January 9, 2025
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13.p APPROVAL OF AMENDMENT NO. 1 TO THE LAW ENFORCEMENT
SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT AND
THE COUNTY OF RIVERSIDE
171
RECOMMENDATION:
Approve Amendment No. 1 to the Law Enforcement Services
Agreement between the City of Palm Desert and the County of
Riverside to reflect the addition of six sworn officers in two phases,
consistent with the City Council-approved Measure G - Five-Year
Spending Plan.
1.
Authorize the City Attorney to make any necessary, non-monetary
changes to the Agreement.
2.
Authorize the City Manager to execute the Agreement and any
documents necessary to effectuate and implement actions taken
herewith
3.
13.q RESOLUTION FOR RECOGNIZED OBLIGATION PAYMENT SCHEDULE
AND ADMINISTRATIVE BUDGETS FOR THE FISCAL PERIOD FROM
JULY 1, 2025, THROUGH JUNE 30, 2026, PURSUANT TO HEALTH AND
SAFETY CODE SECTION 34177 AND TAKING CERTAIN RELATED
ACTIONS
205
RECOMMENDATION:
Adopt a Resolution entitled, “A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE SUCCESSOR AGENCY TO THE PALM DESERT
REDEVELOPMENT AGENCY APPROVING A RECOGNIZED
OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET
FOR THE FISCAL PERIOD FROM JULY 1, 2025, THROUGH JUNE 30,
2026, PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177
AND TAKING CERTAIN RELATED ACTIONS.”
13.r APPROVE SPONSORSHIP FOR THE 2025 DESERT X EXHIBITION IN
THE AMOUNT OF $35,000
223
RECOMMENDATION:
Approve sponsorship in the amount of $35,000 with The Desert
Biennial for its 2025 Desert X Exhibition to be held March 8 to May
11, 2025.
1.
Authorize staff to finalize negotiations of the Sponsorship
Agreement with The Desert Biennial.
2.
Authorize the City Manager to execute the Sponsorship
Agreement and any associated documents, subject to the approval
as to form by the City Attorney.
3.
Waive all permit and inspection fees associated with Desert X.4.
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January 9, 2025
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13.s AWARD CONSTRUCTION CONTRACT FOR PROJECT CFA00010 FIRE
STATION 102 NEW BUILD AND ONSITE IMPROVEMENTS
279
RECOMMENDATION:
Find the bids submitted by TBSC System Alarms, Inc., and
Keystone Builders, Inc., to be non-responsive.
1.
Award Construction Contract in the amount of $14,838,686 to
Caliba, Inc., of Stanton, CA, for the Fire Station 102 – Onsite
Improvements Project CFA00010.
2.
Authorize the Director of Finance to set aside a contingency in the
amount of $1,484,000.
3.
Authorize the City Manager to review and approve written requests
for the use of contingency per Section 3.30.170 B of the Palm
Desert Municipal Code
4.
Authorize the Director of Finance to appropriate $16,000,000 from
Fire Fund 230, Unobligated Funds to account 2304220-4400200,
Fire Fund Capital Projects.
5.
Authorize the City Attorney to make any necessary, nonmonetary
changes to the agreement.
6.
Authorize the City Manager to execute the agreement and any
documents necessary to effectuate the actions taken herewith
7.
Authorize the City Manager to execute the Notice of Completion
(NOC) and the City Clerk to file the NOC upon satisfactory
completion of the project.
8.
14.ACTION CALENDAR
The public may comment on individual Action Items within the three-minute time
limit. Speakers may utilize one of the three options listed on the first page of the
agenda.
14.a APPROVE AMENDMENT NO. 8 TO CONTRACT NO. C36620 WITH
FAMILY YMCA OF THE DESERT FOR MANAGEMENT OF THE PALM
DESERT AQUATIC CENTER
309
RECOMMENDATION:
Approve Amendment No. 8 to Contract No. C36620 to update the
terms, management fee, and scope of work with the Family YMCA
of the Desert (YMCA), of Palm Desert, California. Contract term is
July 1, 2025 to June 30, 2030, with the option to extend for three
additional one-year terms, ending June 30, 2033.
1.
Authorize the City Attorney to make any necessary nonmonetary
changes to the amendment.
2.
Authorize the City Manager to execute Amendment No. 8 for
Contract No. C36620.
3.
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January 9, 2025
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14.b DIRECTION ON MATERIALS FOR EL PASEO RAISED CROSSWALKS 521
RECOMMENDATION:
Request City Council direction on the preferred materials for raised
crosswalks along El Paseo.
14.c RESOLUTION DECLARING INTENTION TO ESTABLISH THE CITY OF
PALM DESERT COMMUNITY FACILITIES DISTRICT NO. 2025-1
(SHADOW RIDGE PUBLIC SERVICES) AND SET A PUBLIC HEARING
DATE FOR FEBRUARY 13, 2025
567
RECOMMENDATION:
Adopt a Resolution entitled, “A RESOLUTION OF INTENTION OF
THE CITY COUNCIL OF THE CITY OF PALM DESERT TO
ESTABLISH THE CITY OF PALM DESERT COMMUNITY
FACILITIES DISTRICT NO. 2025-1 (SHADOW RIDGE PUBLIC
SERVICES), TO AUTHORIZE THE LEVY OF A SPECIAL TAX
THEREIN, AND TAKING OTHER ACTIONS RELATED
THERETO.”
1.
Direct staff to record the Boundary Map by January 24, 2025.2.
Set a Public Hearing for February 13, 2025, to consider formation
of Community Facilities District No. 2025-1, and calling for a
special election pursuant to the Mello-Roos Community Facilities
District Act of 1982.
3.
15.PUBLIC HEARINGS
The public may comment on individual Public Hearing Items within the three-
minute time limit. The applicant or appellant will be provided up to five minutes
to make their presentation. Speakers may utilize one of the three options listed
on the first page of this agenda.
15.a INTRODUCTION OF AN ORDINANCE TO AMEND SECTIONS OF TITLE
25 OF THE PALM DESERT MUNICIPAL CODE AND FINDING THE
ACTION EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
593
RECOMMENDATION:
Introduce an Ordinance entitled, “AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING
SECTIONS 25.60.080, 25.60.160, AND 25.78.020(C) OF PALM DESERT
MUNICIPAL CODE TITLE 25 AND MAKING A FINDING THAT THE
ACTION IS EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW
PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA).”
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January 9, 2025
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15.b APPROVE OUTSIDE AGENCY FUNDING COMMITTEE
RECOMMENDATIONS FOR PROGRAM YEAR 2025-26 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN
619
RECOMMENDATION:
Conduct a public hearing and accept public comment related to
the Community Development Block Grant (“CDBG”) Program
proposed, Annual Action Plan (Program Year (PY) 2025-26).
1.
Approve Outside Agency Funding Committee (“Committee”)
recommendations for PY 2025-26 CDBG award of subrecipients,
Programs and/or Projects and funding amounts as proposed.
2.
Approve the use of the PY 2025-26 CDBG funding allocation
awarded to the City of Palm Desert (“City”) by the U.S. Department
of Housing and Urban Development (“HUD”) for the proposed
funding of subrecipient’s Programs and/or Projects recommended
by the Committee.
3.
Approve the City’s PY 2025-26 CDBG Annual Action Plan
(“Annual Plan”) and authorize staff to submit to the County of
Riverside.
4.
Authorize the City Manager to execute any documents necessary
to effectuate the actions taken herewith.
5.
16.INFORMATION ITEMS
17.ADJOURNMENT
Palm Desert City Council Meeting Agenda
January 9, 2025
9
18.PUBLIC NOTICES
Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the
designated office for inspection of records in connection with this meeting is the
Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive,
Palm Desert. Staff reports for all agenda items considered in open session, and
documents provided to a majority of the legislative bodies are available for
public inspection at City Hall and on the City’s website at www.palmdesert.gov
by clicking “Council Agenda” at the top of the page.
Americans with Disabilities Act: It is the intention of the City of Palm Desert to
comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, or in meetings on a regular basis, you
will need special assistance beyond what is normally provided, the city will
attempt to accommodate you in every reasonable manner. Please contact the
Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to
inform us of your needs and to determine if accommodation is feasible.
AFFIDAVIT OF POSTING
I, Michelle Nance, Acting Assistant City Clerk of the City of Palm Desert, do
hereby certify, under penalty of perjury under the laws of the State of California,
that the foregoing agenda for the Palm Desert City Council, Successor Agency
for the Palm Desert Redevelopment Agency, and Housing Authority, was posted
on the City Hall bulletin board and City website www.palmdesert.gov no less
than 72 hours prior to the meeting.
/S/ Michelle Nance
Acting Assistant City Clerk
Palm Desert City Council Meeting Agenda
January 9, 2025
10
1
Study Session of the Palm Desert City Council, Successor Agency to the Palm Desert
Redevelopment Agency, Housing Authority, and Board of Library Trustees
Minutes
December 12, 2024, 3:00 p.m.
Present: Mayor Pro Tem Jan Harnik, Councilmember Kathleen Kelly,
Councilmember Gina Nestande, Councilmember Evan Trubee
Absent: Mayor Karina Quintanilla
1. CALL TO ORDER - STUDY SESSION
A Study Session of the Palm Desert City Council was called to order by Mayor Pro Tem
Harnik on Thursday, December 12, 2024, at 3:00 p.m., in the Council Chamber, City
Hall, located at 73-510 Fred Waring Drive, Palm Desert, California.
2. STUDY SESSION TOPICS
2.a UPDATE ON THE DESIGN AND PROGRESS OF THE HAYSTACK ROAD
CHANNEL IMPROVEMENTS PROJECT
Senior Project Manager Lamb narrated a PowerPoint presentation and
responded to City Council inquiries.
Al Buller, Palm Desert resident, emphasized the project's significance to the
surrounding community.
Following discussion, the City Council highlighted the importance of identifying a
long-term solution; recommended advancing the boulder option to the Planning
Commission for approval and emphasized the need to maintain ongoing dialogue
with the community.
3. ADJOURNMENT
The City Council adjourned the Study Session at 3:30 p.m.
Respectfully submitted,
_________________________
Michelle Nance
Acting Assistant City Clerk/Acting Assistant Secretary
_________________________
Anthony J. Mejia, MMC
City Clerk/Secretary
11
12
Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment
Agency, Housing Authority, and Board of Library Trustees
Regular Meeting Minutes
December 12, 2024, 3:30 p.m.
Present: Mayor Pro Tem Jan Harnik, Councilmember Kathleen Kelly,
Councilmember Gina Nestande, Councilmember Evan Trubee,
Councilmember Joseph Pradetto
Absent: Mayor Karina Quintanilla
1. CALL TO ORDER - CLOSED SESSION - 3:30 P.M.
A Regular Meeting of the Palm Desert City Council was called to order by Mayor Pro Tem
Harnik on Thursday, December 12, 2024, at 3:30 p.m., in the Council Chamber, City Hall,
located at 73-510 Fred Waring Drive, Palm Desert, California.
2. PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY
None.
3. RECESS TO CLOSED SESSION
Mayor Pro Tem Harnik adjourned to Closed Session at 3:30 p.m.
4. CLOSED SESSION AGENDA
The following items were considered in closed session:
4.a Closed Session Meeting Minutes: November 14, 2024
4.b Conference with Real Property Negotiations pursuant to Government Code
Section 54956.8
4.b.1 Property Description: APN 630-200-019
4.b.2 Property Description: 73710 Fred Waring Drive, Suite 200
4.b.3 Property Description: APN 640-140-020
5. ROLL CALL - REGULAR MEETING - 4:00 P.M.
6. PLEDGE OF ALLEGIANCE
Councilmember Nestande led the Pledge of Allegiance.
7. INSPIRATION
Councilmember Kelly provided words of inspiration.
8. REPORT OF CLOSED SESSION
City Attorney Shah stated that direction was given by the City Council; no reportable
actions were taken.
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December 12, 2024
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9. AWARDS, PRESENTATIONS, AND APPOINTMENTS
9.a PROCLAMATION - GLORIA SANCHEZ, RECORDS COORDINATOR
Mayor Pro Tem Harnik presented a Proclamation to Gloria Sanchez, Records
Coordination in recognition of her retirement.
9.b ADOPTION OF A RESOLUTION DECLARING THE RESULTS OF THE
NOVEMBER 5, 2024, GENERAL MUNICIPAL ELECTION
City Clerk Mejia provided a staff report and responded to inquiries from
Councilmembers.
Jeremy Smith, representing the Riverside County Auditor-Controller’s Office on
behalf of Ben Benoit, presented a certificate to Councilmember Kelly in
recognition of her service on the County's Oversight Board.
Rosemary Ortega, a Palm Desert resident, expressed gratitude to
Councilmember Kelly for her dedication to the Sister Cities Committee.
David Toltzmann, a Palm Desert resident, thanked Councilmember Kelly for her
service to the community.
David Salgado, Senior Government Relations representative from Southern
California Association of Governments (SCAG), presented a certificate of
appreciation to Councilmember Kelly in recognition of her contributions.
Mayor Pro Tem Harnik honored Councilmember Kelly’s commitment to the
community and presented her with a commemorative plaque.
Motion by: Councilmember Nestande
Seconded by: Mayor Pro Tem Trubee
Adopt Resolution No. 2024-082 entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RECITING THE
FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5,
2024, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS
PROVIDED BY LAW.”
Motion Carried (4 to 0)
9.c OUTGOING COUNCILMEMBER COMMENTS
Councilmember Kelly expressed her gratitude to City staff for their unwavering
support of the community, highlighting their empathy and inspiration. She also
thanked her colleagues on the City Council for their collaborative efforts during
her tenure and shared her excitement for the City's future.
9.d INSTALLATION OF CITY COUNCIL
City Clerk Mejia administered the Oaths of Office to the newly elected
Councilmembers:
• Councilmember Joe Pradetto
• Councilmember Gina Nestande
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December 12, 2024
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Councilmember Pradetto expressed gratitude to his supporters and shared his
enthusiasm for the role.
Councilmember Nestande welcomed Councilmember Pradetto and expressed
excitement about having a fresh perspective on the City Council.
9.e APPOINTMENT OF THE MAYOR AND MAYOR PRO TEM
Mayor Pro Tem Trubee welcomed Councilmember Pradetto to the City Council.
Mayor Harnik thanked the community for supporting the passage of Measure G
and emphasized the shared responsibility of the City Council and the community
moving forward.
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Appoint Jan Harnik to the position of Mayor and Evan Trubee to the position of
Mayor Pro Tem for a one-year term commencing upon appointment.
Motion Carried (4 to 0)
10. CITY MANAGER COMMENTS
10.a SHERIFF DEPARTMENT UPDATE
Lieutenant Porras of the Riverside County Sheriff's Department introduced
Captain Jason Sexton, the new Captain of the Palm Desert Station. Captain
Sexton shared a brief overview of his career background and expressed
gratitude and enthusiasm for his new role.
10.b DISTINGUISHED BUDGET PRESENTATION AWARD FROM GOVERNMENT
FINANCE OFFICERS ASSOCIATION
City Manager Hileman recognized Finance Director Chavez and the Finance
Department for their accomplishment of the Budget Presentation Award.
11. MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION
Councilmembers reported on their attendance at various meetings and events.
Mayor Pro Tem Trubee, supported by Councilmember Pradetto, requested that staff
review the policy regarding commercial vehicle use on El Paseo.
Mayor Harnik commented on the need for improvements on Highway 74 by CalTrans
and encouraged the community to visit the recently renovated Palm Desert Community
Center and the Civic Center Dog Park.
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December 12, 2024
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12. NON-AGENDA PUBLIC COMMENTS
The following individuals expressed concerns related to the Refuge development project
and called for a community meeting with staff and the developers:
Jana Koroczynsky, Palm Desert resident
Charles Cronenweth, Palm Desert resident
Linda Candler, Palm Desert resident
13. CONSENT CALENDAR
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
To approve the consent calendar as presented.
Motion Carried (4 to 0)
13.a APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING
AUTHORITY MINUTES
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Approve the Minutes of November 14, 2024.
Motion Carried (4 to 0)
13.b APPROVAL OF WARRANT REGISTERS
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Approve the warrant registers issued for the period 11/7/2024 to 11/26/2024.
Motion Carried (4 to 0)
13.c ADOPTION OF ORDINANCE NO. 1420 UPDATING SECTIONS OF TITLE 27
GRADING AND MAKING A FINDING OF EXEMPTION UNDER CEQA.
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Adopt Ordinance No. 1420 entitled, “AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA UPDATING SECTIONS OF
TITLE 27 GRADING AND MAKING A FINDING OF EXEMPTION UNDER
CEQA.”
Motion Carried (4 to 0)
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13.d ADOPTION OF ORDINANCE NO. 1421 UPDATING CHAPTER 5.11
DISCLOSURE UPON TRANSFER OF RESIDENTIAL PROPERTY AND
MAKING A FINDING OF EXEMPTION UNDER CEQA
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Adopt Ordinance No. 1421 entitled, “AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA UPDATING CHAPTER 5.11
DISCLOSURE UPON TRANSFER OF RESIDENTIAL PROPERTY AND
MAKING A FINDING OF EXEMPTION UNDER CEQA.”
Motion Carried (4 to 0)
13.e ADOPTION OF ORDINANCE NO. 1422 UPDATING CHAPTER 12.04 -
ENCROACHMENTS AND MAKING A FINDING OF EXEMPTION UNDER
CEQA
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Adopt Ordinance No. 1422 entitled, “AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA UPDATING CHAPTER 12.04 -
ENCROACHMENTS AND MAKING A FINDING OF EXEMPTION UNDER
CEQA.”
Motion Carried (4 to 0)
13.f ADOPTION OF ORDINANCE NO. 1423 AMENDING SECTION 25.34.030 OF
THE CITY OF PALM DESERT MUNICIPAL CODE RELATING TO ACCESSORY
DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND
FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Adopt Ordinance No. 1423 entitled, “AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT AMENDING SECTION 25.34.030 OF THE
CITY OF PALM DESERT MUNICIPAL CODE RELATING TO ACCESSORY
DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND
FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER
PUBLIC RESOURCES CODE § 21080.17.”
Motion Carried (4 to 0)
17
Palm Desert City Council Meeting Minutes
December 12, 2024
6
13.g APPOINTMENTS TO AN AD HOC CITY COUNCIL SUBCOMMITTEE ON THE
HILLSIDE DEVELOPMENT ORDINANCE
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Appoint Mayor Pro Tem Harnik and Councilmember Pradetto to an Ad Hoc
Subcommittee to review the Hillside Development Ordinance.
Motion Carried (4 to 0)
13.h APPOINTMENT TO THE COACHELLA VALLEY MULTIPLE SPECIES
HABITAT CONSERVATION PLAN (CVMSHCP) TRAILS MANAGEMENT
SUBCOMMITTEE
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Appoint Donna Beane to serve as the City’s representative to the CVMSHCP
Trails Management Subcommittee for term ending June 30, 2026.
Motion Carried (4 to 0)
13.i APPOINTMENTS TO AN AD HOC CITY COUNCIL SUBCOMMITTEE ON THE
UNIFIED DEVELOPMENT CODE
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Appoint Councilmember Pradetto and Mayor Harnik to an Ad Hoc Subcommittee
on the Unified Development Code.
Motion Carried (4 to 0)
13.k RATIFY A LETTER OF SUPPORT FOR COACHELLA VALLEY BEHAVIORAL
HEALTH HOSPITAL - 40 BED EXPANSION PROJECT
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Ratify the issuance of the letter of support for the Coachella Valley Behavioral
Health’s 40-Bed Expansion Project.
Motion Carried (4 to 0)
18
Palm Desert City Council Meeting Minutes
December 12, 2024
7
13.l REAPPOINTMENT OF DOUGLAS WALKER AS THE CITY’S
REPRESENTATIVE TO THE COACHELLA VALLEY MOSQUITO AND
VECTOR CONTROL DISTRICT BOARD OF TRUSTEES
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Reappoint Douglas Walker as the City of Palm Desert’s representative to the
Coachella Valley Mosquito and Vector Control District (CVMVCD) Board of
Trustees for a four-year term ending January 1, 2029.
Motion Carried (4 to 0)
13.m APPROVAL OF MILLS ACT CONTRACTS BETWEEN THE CITY AND THE
PROPERTY OWNER OF THREE INDIVIDUAL HISTORICAL PROPERTIES
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
1. Adopt Resolution No. 2024-083 entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING
A MILLS ACT AGREEMENT BETWEEN THE CITY AND THE OWNER
OF THE PROPERTY LOCATED AT 241 SANDPIPER STREET.”
2. Adopt Resolution No. 2024-084 entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING
A MILLS ACT AGREEMENT BETWEEN THE CITY AND THE OWNER
OF THE PROPERTY LOCATED AT 72541 EL PASEO, UNIT 1004.”
3. Adopt Resolution No. 2024-085 entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING
A MILLS ACT AGREEMENT BETWEEN THE CITY AND THE OWNER
OF THE PROPERTY LOCATED AT 45666 SHADOW MOUNTAIN
DRIVE.”
Motion Carried (4 to 0)
13.n REJECT ALL PROPOSALS SUBMITTED FOR POOL, SPA, AND WATER
FEATURE MAINTENANCE AND REPAIR AT HOUSING AUTHORITY
PROPERTIES
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
1. Reject all proposals submitted for Pool, Spa, and Water Feature
Maintenance and Repair at Housing Authority Properties.
2. Authorize staff to resolicit and advertise for pool and water feature
maintenance and repair services at the Palm Desert Housing Authority
residential rental properties.
Motion Carried (4 to 0)
19
Palm Desert City Council Meeting Minutes
December 12, 2024
8
13.o APPROVAL OF THE 2025 USA WOMEN’S MARATHON & HALF MARATHON
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
1. Temporary waiver of Palm Desert Municipal Code (PDMC) sections:
a. 11.01.20 (Hours of Use in City Parks)
b. 11.01.140 (Amplified Sound in City Parks)
c. 11.01.080.O (Placement of Advertising Signage in City Parks)
d. 11.01.080 Q (Vendor Sales in City Parks)
e. 11.01.080 W (Possession/Consumption of Alcohol in City Parks)
pursuant to PDMC 9.58.040
2. Authorize the City Manager to execute any documents that may be
necessary to facilitate the event.
Motion Carried (4 to 0)
13.p RESOLUTIONS AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TAX AND FEE
ADMINISTRATION FOR THE IMPLEMENTATION OF A LOCAL
TRANSACTIONS AND USE TAX AND THE AUTHORIZATION OF
EXAMINATION OF RECORDS
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
1. Adopt Resolution No. 2024-086 entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS
WITH THE CALIFORNIA DEPARTMENT OF TAX AND FEE
ADMINISTRATION FOR IMPLEMENTATION OF A LOCAL
TRANSACTIONS AND USE TAX.”
2. Adopt Resolution No. 2024-087 entitled, “A RESOLUTION OF THE CITY
OF PALM DESERT AUTHORIZING EXAMINATION OF SALES AND
TRANSACTIONS AND USE TAXES RECORDS.”
Motion Carried (4 to 0)
20
Palm Desert City Council Meeting Minutes
December 12, 2024
9
13.q ACCEPT THE PALMA VILLAGE PARK IMPROVEMENTS AS COMPLETE,
AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION
(PROJECT NO. MPK00007)
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
1. Accept Contract No. C47470 for the Palma Village Park Improvements,
Project No. MPK00007, as completed in accordance with the plans and
specifications.
2. Authorize the Mayor to execute and the City Clerk to file the Notice of
Completion.
Motion Carried (4 to 0)
13.r ACCEPT THE CIVIC CENTER DOG PARK IMPROVEMENTS PROJECT AS
COMPLETE, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF
COMPLETION (PROJECT NO. CFA00011)
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
1. Accept Contract No. C47580 with GameTime for the Civic Center Dog
Park Improvements, Project No. CFA00011, as completed in accordance
with the plans and specifications.
2. Authorize the Mayor to execute and the City Clerk to file the Notice of
Completion.
Motion Carried (4 to 0)
13.s AWARD CONTRACT NO. HA48680 TO GARLAND/DBS, INC FOR THE
SANTA ROSA ROOF REPLACEMENT PROJECT CHA00004
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
1. Award construction Contract No. HA48680 to Garland/DBS for the Santa
Rosa Apartments Roof Replacement Project No. CHA00009 in an amount
not to exceed $591,229.
2. Authorize the Director of Finance to set aside a 10% contingency in the
amount of $59,122.90 for unforeseen conditions.
3. Authorize the Executive Director or designee to review and approve
written requests for the use of the contingency amount.
4. Authorize the Chairperson and/or the Executive Director to execute the
Agreement and any documents necessary to effectuate the actions taken
herewith.
21
Palm Desert City Council Meeting Minutes
December 12, 2024
10
5. Authorize the Chairperson and/or Executive Director to execute the Notice
of Completion (NOC) and the City Clerk to file the NOC upon satisfactory
completion of the Project.
Motion Carried (4 to 0)
13.t AWARD CONTRACT NO. C48690 TO HF&H CONSULTANTS, LLC, FOR
SOLID WASTE, RECYCLING, AND ORGANICS CONSULTING SERVICES
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
1. Award Contract No. C48690 to HF&H Consultants, LLC, of Irvine,
California, for Solid Waste, Recycling, and Organics Consulting Services
for a three-year term, in an annual amount not to exceed $145,000 plus
4% annual cost adjustment in each subsequent year.
2. Authorize contingency in the amount of $10,000 annually for unforeseen
circumstances.
3. Authorize the City Attorney to make any necessary nonmonetary changes
to the agreement.
4. Authorize the City Manager to execute the agreement, any documents
necessary to effectuate the actions taken herewith, and approve written
contract amendment and change order requests for unanticipated
conditions per Section 3.30.170 of the Palm Desert Municipal Code.
Motion Carried (4 to 0)
13.u AWARD AGREEMENT NO. C48700 WITH CASC ENGINEERING AND
CONSULTING, INC., FOR MS4 PERMIT INSPECTIONS AND NPDES
SUPPORT SERVICES
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
1. Award a professional services agreement Contract No. C48700 with
CASC Engineering and Consulting, Inc., for MS4 Permit Inspections and
NPDES support services in an amount not to exceed $200,000 per fiscal
year for a 30-month term commencing now, with two one-year contract
extensions.
2. Authorize the City Manager to execute the agreement and any written
requests for amendments, and any other documents necessary to
effectuate this action, in accordance with Section 3.30.170 of the Palm
Desert Municipal Code.
3. Authorize the City Attorney to make necessary non-monetary changes to
the contract.
Motion Carried (4 to 0)
22
Palm Desert City Council Meeting Minutes
December 12, 2024
11
13.v AWARD CONTRACT NO. C48710 TO SUPERIOR PAVEMENT MARKINGS,
INC., OF CYPRESS, CALIFORNIA, FOR THE HIGH VISABILITY
CROSSWALKS IMPROVEMENT PROJECT (PROJECT NO. CTS00004)
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
1. Award Contract No. C48710 to Superior Pavement Markings, Inc., of
Cypress, California, for the High Visibility Crosswalks Improvement
Project in the amount of $158,732.50, plus a contingency of $20,000 for
unforeseen conditions.
2. Authorize the City Attorney to make necessary nonmonetary changes to
the contract.
3. Authorize the City Manager to execute the agreement and any other
documents necessary to effectuate this action, in accordance with Section
3.30.170 of the Palm Desert Municipal Code.
4. Authorize the City Manager to execute the Notice of Completion (NOC)
and the City Clerk to file the NOC upon satisfactory completion of the
project.
Motion Carried (4 to 0)
13.w ADOPT RESOLUTION 2024-088 MAKING CERTAIN FINDINGS PURSUANT
TO CALIFORNIA GOVERNMENT CODE SECTIONS 66000-66008 RELATING
TO THE DEVELOPMENT IMPACT FEES ANNUAL REPORT FOR THE FISCAL
YEAR ENDED JUNE 30, 2024.
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
Adopt Resolution No. 2024-088 entitled “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, REVIEWING AND
ACCEPTING THE ANNUAL DEVELOPMENT IMPACT FEE DISCLOSURE
REPORT FOR THE CITY’S VARIOUS DEVELOPMENT IMPACT FEES AND
MAKING FIVE-YEAR FINDINGS REGARDING THE CONTINUING NEED FOR
UNEXPENDED BALANCES OF IMPACT FEES AS OF JUNE 30, 2024,
PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 66001.”
Motion Carried (4 to 0)
13.j RATIFY ISSUANCE OF A COMMENT LETTER ON DRAFT 2024 CLIMATE
ACTION PLAN FOR TRANSPORTATION INFRASTRUCTURE (CAPTI)
ACTIONS
Councilmember Pradetto expressed concerns related to statements on equity
contained in the comment letter on draft 2024 Climate Action Plan for
Transportation Infrastructure (CAPTI) Actions.
Motion by: Councilmember Nestande
Seconded by: Mayor Pro Tem Trubee
23
Palm Desert City Council Meeting Minutes
December 12, 2024
12
Ratify the issuance of the comment letter addressed to the California State
Transportation Agency (CalSTA) regarding the Draft 2024 Climate Action Plan for
Transportation Infrastructure (CAPTI) Actions.
Motion Carried (4 to 0)
13.x AUTHORIZE AN AMENDMENT TO CONTRACT NO. C46680 WITH
INTERWEST CONSULTING GROUP, INC., INCREASING THE CONTRACT BY
$45,090 AND EXTENDING THE CONTRACT TERM THROUGH DECEMBER
31, 2025
This item was moved to a date uncertain.
1. Authorize an amendment to Contract No. C46680 with Interwest
Consulting Group, Inc., increasing the contract amount by $45,090 for
additional community outreach meetings and analysis, bringing the total
not-to-exceed amount to $309,970, and extending the contract term
through December 31, 2025.
2. Authorize the City Attorney to make any necessary non-monetary changes
to the agreement.
3. Authorize the City Manager or designee to execute the amendment and to
review and approve written contract amendment requests pursuant to
Section 3.30.170 of the Palm Desert Municipal Code.
14. ACTION CALENDAR
14.a REBRANDING OF THE PALM DESERT IHUB TO AN ENTREPRENEURIAL
RESOURCE CENTER
Director of Economic Development Ceja narrated a PowerPoint presentation and
responded to City Council inquiries.
Dr. Ezekiel Bonilla, spoke in support of the rebranding and offered to answer any
questions.
Motion by: Mayor Pro Tem Trubee
Seconded by: Councilmember Pradetto
1. Approve the rebranding of the Palm Desert iHUB to the Entrepreneurial
Resource Center.
2. Authorize the City Manager to execute any necessary documents to
effectuate the rebranding.
Motion Carried (4 to 0)
24
Palm Desert City Council Meeting Minutes
December 12, 2024
13
14.b ADOPT A POLICY (DS-001) FOR NOTIFYING HOMEOWNER ASSOCIATIONS
AS PART OF THE BUILDING PERMIT PROCESS
Director of Development Services Cannone narrated a PowerPoint presentation
and responded to City Council inquiries.
Motion by: Councilmember Pradetto
Seconded by: Mayor Pro Tem Trubee
Adopt Resolution No. 2024-089 entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A
POLICY (DS-001) FOR NOTIFYING HOMEOWNER ASSOCIATIONS AS PART
OF THE BUILDING PERMIT PROCESS."
Motion Carried (4 to 0)
14.c AWARD CONTRACT NO. C48720 TO CROSSTOWN ELECTRICAL AND
DATA, INC., OF IRWINDALE, CALIFORNIA, FOR THE DINAH SHORE DRIVE
CORRIDOR PROJECT (PROJECT NO. MST00001)
Deputy Director of Public Works Chaves provided a staff report and responded to
City Council inquiries.
Motion by: Mayor Pro Tem Trubee
Seconded by: Councilmember Pradetto
1. Award Contract No. C48720 to Crosstown Electric and Data, Inc., of
Irwindale, California, for the Dinah Shore Drive Corridor Project in the
amount of $295,783, plus a contingency of $30,000 for unforeseen
conditions.
2. Authorize the City Attorney to make necessary nonmonetary changes to
the Contract.
3. Authorize the City Manager to execute the agreement and any written
requests for change orders, amendments, and any other documents
necessary to effectuate this action, in accordance with Section 3.30.170 of
the Palm Desert Municipal Code.
4. Authorize the City Manager to execute the Notice of Completion (NOC)
and the City Clerk to file the NOC upon satisfactory completion of the
project.
Motion Carried (4 to 0)
25
Palm Desert City Council Meeting Minutes
December 12, 2024
14
15. PUBLIC HEARINGS
15.a PUBLIC HEARING TO CONSIDER THE ISSUANCE OF TAX-EXEMPT BONDS
BY THE CALIFORNIA PUBLIC FINANCE AUTHORITY IN SUPPORT OF
FINANCING IMPROVEMENTS TO HAZELDEN BETTY FORD FOUNDATION'S
HEALTH CARE FACILITIES
Director of Development Services Cannone provided a staff report and
responded to City Council inquiries.
Motion by: Councilmember Pradetto
Seconded by: Councilmember Nestande
1. Conduct a public hearing under the Tax Equity and Fiscal Responsibility
Act of 1982 and the Internal Revenue Code of 1986, as amended, and the
related Treasury Regulations, on the proposed issuance of tax-exempt
bonds by the California Public Finance Authority.
2. Adopt Resolution No. 2024-090 entitled “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING
THE ISSUANCE OF REVENUE BONDS BY THE CALIFORNIA PUBLIC
FINANCE AUTHORITY ON BEHALF OF HAZELDEN BETTY FORD
FOUNDATION AND REQUESTING TO JOIN THE CALIFORNIA PUBLIC
FINANCE AUTHORITY AS AN ADDITIONAL MEMBER.”
Motion Carried (4 to 0)
16. INFORMATION ITEMS
None.
17. ADJOURNMENT
The City Council adjourned at 5:51 p.m.
Respectfully submitted,
_________________________
Michelle Nance
Acting Assistant City Clerk/Acting Assistant Secretary
_________________________
Anthony J. Mejia, MMC
City Clerk/Secretary
26
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
11/8/2024 - 11/8/2024
City of Palm Desert
Account Number
11/08/202436005198 I C M A RETIREMENT TRUSTWR Retire Hlth Sv-PayDay 11/08/2421626001100000 6284742 233.76
11/08/202436005198 I C M A RETIREMENT TRUSTWR Retire Hlth Sv-PayDay 11/08/2410292006100000 6284742 233.76
11/08/202436005198 I C M A RETIREMENT TRUSTWR Retire Hlth Sv-PayDay 11/08/2421622006100000 6284742 -233.76
11/08/202437439506 P E R SWR PERS - 1105 11/30/202421611001100000 100000017701355 615.32
11/08/202437439506 P E R SWR Rounding - 1105 11/30/202441115001104150 100000017701355 0.01
11/08/202437598654 STATE OF CALIFORNIAWR PIT W/H PD: 11/08/202421602001100000 8089959 106.58
11/08/202437859703 P E R SWR Rounding - 26565 11/30/202441115001104150 100000017701449 0.04
11/08/202437859703 P E R SWR PERS - 26565 11/30/202421611001100000 100000017701449 2,432.08
11/08/202438772293 DEPARTMENT OF THE TREASURYWR Federal W/H P/D 11/08/202421601001100000 75396321 879.96
11/08/202438772293 DEPARTMENT OF THE TREASURYWR Medicare W/H P/D 11/08/202421603001100000 75396321 461.64
Examined and Approved Total For Bank ID - WR
4,729.39City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
11/08/2024Report Date 1Page City and Housing
Docusign Envelope ID: 5A25AB41-3158-4ABA-825F-643F2FA04F4B
27
28
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
11/25/2024 - 11/29/2024
City of Palm Desert
Account Number
11/29/202418752059 US BANK P-CARD 9350WR LDG Pradetto Jan2543120001104110 9530 11/22/2024 396.12
11/29/202418752059 US BANK P-CARD 9350WR Riv Co Exemp Notice pjt#43090001104134 9530 11/22/2024 51.14
11/29/202418752059 US BANK P-CARD 9350WR Employee Appreciation 11.14.2443095011104154 9530 11/22/2024 409.58
11/29/202418752059 US BANK P-CARD 9350WR Liberty Cassidy Whitmore43120001104154 9530 11/22/2024 100.00
11/29/202418752059 US BANK P-CARD 9350WR Givesmart Jharnik 11.25.2443886001104800 9530 11/22/2024 155.44
11/29/202418752059 US BANK P-CARD 9350WR American Red Cross Adult CPR43311012424549 9530 11/22/2024 2,062.89
11/29/202432618933 TRANSAMERICA EMPLOYEE BENEFITSWR Supplmental Ins 11-30-2421616001100000 2505549518 707.54
11/29/202432618933 TRANSAMERICA EMPLOYEE BENEFITSWR Supplmental Ins 11-30-2421616001100000 2505549518 300.14
11/29/202433799860 DEPARTMENT OF THE TREASURYWR Federal W/H P/D 11/20/202421601001100000 75794407 60,954.60
11/29/202433799860 DEPARTMENT OF THE TREASURYWR SocialSec W/H P/D 11/20/202421601011100000 75794407 1,155.48
11/29/202433799860 DEPARTMENT OF THE TREASURYWR Medicare W/H P/D 11/20/202421603001100000 75794407 18,559.30
11/29/202437468158 Empower Retirement LLCWR DEFERRED COMP PAYDAY 11/20/2421621001100000 1242325849 4,544.47
11/29/202437468158 Empower Retirement LLCWR Deferred Comp PayDay 11/20/2421623001100000 1242325849 28,163.55
11/29/202437468158 Empower Retirement LLCWR DEFERRED COMP PAYDAY 11/20/2410291006100000 1242325849 4,544.47
11/29/202437468158 Empower Retirement LLCWR Deferred Comp PayDay 11/20/2410293006100000 1242325849 28,163.55
11/29/202437468158 Empower Retirement LLCWR DEFERRED COMP PAYDAY 11/20/2421621006100000 1242325849 -4,544.47
11/29/202437468158 Empower Retirement LLCWR Deferred Comp PayDay 11/20/2421623006100000 1242325849 -28,163.55
11/29/202437521149 Empower Retirement LLCWR 401-A Retire PayDay: 11/20/2421622016100000 1242327203 -16,865.71
11/29/202437521149 Empower Retirement LLCWR 401-A Retire PayDay: 11/20/2410292016100000 1242327203 16,865.71
11/29/202437521149 Empower Retirement LLCWR 401-A Retire PayDay: 11/20/2421622011100000 1242327203 16,865.71
11/29/202437808334 P E R SWR Rounding 26565 11/15/202441115001104150 100000017701407 0.48
11/29/202437808334 P E R SWR PERS 26565 11/15/202421611001100000 100000017701407 64,178.56
11/29/202437859899 P E R SWR Rounding 1105 11/15/202441115001104150 100000017701323 0.24
11/29/202437859899 P E R SWR Adjustment 1105 11/15/202441115001104150 100000017701323 -0.93
11/29/202437859899 P E R SWR PERS 1105 11/15/202421611001100000 100000017701323 56,324.16
11/29/202438121458 STATE OF CALIFORNIAWR PIT W/H PD: 11/20/202421602001100000 8105015 25,784.83
11/29/202439029211 I C M A RETIREMENT TRUSTWR Retire Hlth Sv-PayDay 11/20/2421626001100000 6036803 7,655.42
11/29/2024Report Date 1Page City and Housing
Docusign Envelope ID: E5E83CFC-53E6-42E0-8B39-F3D8FEA05BF1
29
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
11/25/2024 - 11/29/2024
City of Palm Desert
Account Number
11/29/202439029211 I C M A RETIREMENT TRUSTWR Retire Hlth Sv-PayDay 11/20/2410292006100000 6036803 7,655.42
11/29/202439029211 I C M A RETIREMENT TRUSTWR Retire Hlth Sv-PayDay 11/20/2421622006100000 6036803 -7,655.42
11/29/202464580692 PUBLIC EMPLOYEES' RETIREMENTWR Health Premium Emp 11/202421608001100000 10000017711096 225,288.43
11/29/202464580692 PUBLIC EMPLOYEES' RETIREMENTWR Health Premium CC 11/202421608001100000 10000017711096 7,454.83
11/29/202464580692 PUBLIC EMPLOYEES' RETIREMENTWR EMP ADJ 11/202421608001100000 10000017711096 6,255.98
11/29/202464580692 PUBLIC EMPLOYEES' RETIREMENTWR Health Premium Retiree 11/202441190005764192 10000017711096 15,795.53
11/29/202465172036 STERLING ADMINISTRATIONWR FSA HEALTH CARE 11/20/202421616001100000 821905 3,189.16
11/29/202465172036 STERLING ADMINISTRATIONWR FSA DEPENDANT CARE 11/20/202421616001100000 821905 1,229.99
11/29/202495301121 US BANK P-CARD 9350WR 7587-USAToday subscpt NOV2443620001104150 9530 11/21/2024 9.99
11/29/202495301121 US BANK P-CARD 9350WR 7059-ARC meeting 11/12/24 OG43063001104470 9530 11/21/2024 193.90
Examined and Approved Total For Bank ID - WR
547,786.53City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
11/29/2024Report Date 2Page City and Housing
Docusign Envelope ID: E5E83CFC-53E6-42E0-8B39-F3D8FEA05BF1
30
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202400003152 A+ WINDOW & GUTTER CLEANINGW1 R/M ROOF - FS #3343310002304220 9377 750.00
12/05/202400003153 ALZHEIMERS COACHELLA VALLEYW1 Alzheimers CV Gld Sponsorship43062011104800 ACV 1 2,000.00
12/05/202400003154 Amazon Capital Services Inc.W1 Presentation Clicker43125001104417 1TNQ-3NQ4-FK1T 43.09
12/05/202400003154 Amazon Capital Services Inc.W1 Binders, Planner, Labels, Stap42110001104111 1NJH-G4KX-3W9W 107.66
12/05/202400003155 AQUATIC TECHNOLOGYW1 16 STARTING BLOCKS - PDAC44001002424549 SO716969 35,542.93
12/05/202400003156 AVENU MUNISERVICES LLCW1 SUTA Q2 Services 06/30/2443090001104159 INV06-019935 6,805.88
12/05/202400003157 BEST BEST & KRIEGER LLPW1 MONTHLY RETAINER THRU 10/2443015001104120 1011665 26,743.00
12/05/202400003157 BEST BEST & KRIEGER LLPW1 REIMB LGL THRU 10/2443015001104121 1011665 331.20
12/05/202400003157 BEST BEST & KRIEGER LLPW1 CITY LGL 10/2443015001104121 1011313 2,549.00
12/05/202400003157 BEST BEST & KRIEGER LLPW1 PERSONNEL LGL 10/2443016001104121 1011666 1,861.10
12/05/202400003157 BEST BEST & KRIEGER LLPW1 LIBARY LGL SVC 10/2443090002524662 1011711 1,343.00
12/05/202400003157 BEST BEST & KRIEGER LLPW1 FGA LGL SVS 10/2443015008714195 1011313 880.60
12/05/202400003158 CDW LLCW1 Logitech Mouse and Keyboard42120001104190 AB58T1R 232.59
12/05/202400003158 CDW LLCW1 AWS Consumption - OCT2443620011104190 ZR00587625 956.93
12/05/202400003158 CDW LLCW1 Epson Powerlite Projector42120001104190 AB4YI9E 618.27
12/05/202400003158 CDW LLCW1 Zebracard ID Card Printer42120001104190 AB5EP5V 166.80
12/05/202400003158 CDW LLCW1 Startech displayport42120001104190 AB41P2U 82.32
12/05/202400003158 CDW LLCW1 R-LVO Workstations44040005304190 AB5IR2S 10,405.39
12/05/202400003158 CDW LLCW1 Laminator pouches42110001104190 AB7KF7H 33.79
12/05/202400003158 CDW LLCW1 HPE Aruba X37242120001104190 AB6HC3Y 1,212.90
12/05/202400003158 CDW LLCW1 Wireless Mice42120001104190 AB7V57F 61.60
12/05/202400003159 CENTRAL SQUARE TECHNOLOGIES LLCW1 PA Project Mgmt Services43090001104190 425019 540.00
12/05/202400003160 Circuit Transit IncW1 Courtesy Carts El Paseo Oct'2443681001104416 3442 19,446.96
12/05/202400003161 CLARITI CLOUD INCW1 Clariti Software Renewl FY252614301001100000 100-000740 101,176.33
12/05/202400003161 CLARITI CLOUD INCW1 Clariti Software Renewl FY242543620011104190 100-000740 202,352.42
12/05/202400003162 Coachella PartyW1 EOYP Photobooth Final Pymnt43095011104154 265300171-2 900.00
12/05/202400003163 DESERT BUSINESS INTERIORS LLCW1 Library office chairs44040002524662 26356 1,104.44
12/05/2024Report Date 1Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
31
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202400003164 FEHR & PEERSW1 Circulation Elemnt GP UpdtSP2443005001104470 179691 16,635.00
12/05/202400003165 FG CREATIVE INCW1 Website Mangmnt Oct24 10261543215002714491 10286 250.00
12/05/202400003165 FG CREATIVE INCW1 Print Advertising Nov24 10288143215002714491 10286 4,395.00
12/05/202400003165 FG CREATIVE INCW1 Monthly Agency Fee: OC2443215002714491 10285 3,350.00
12/05/202400003165 FG CREATIVE INCW1 Print Ads/Graphic Design OC2443215002714491 10285 1,100.00
12/05/202400003165 FG CREATIVE INCW1 Social Media Monthly Ser OC2443215002714491 10285 2,500.00
12/05/202400003165 FG CREATIVE INCW1 Facebook Campaign OC2443215002714491 10285 49.17
12/05/202400003165 FG CREATIVE INCW1 PR:coordinate local media OC2443215002714491 10285 500.00
12/05/202400003165 FG CREATIVE INCW1 Merchant Relations: OC2443215002714491 10285 2,500.00
12/05/202400003165 FG CREATIVE INCW1 CC: Brand camp Oct/Nov2443215002714491 10287 1,500.00
12/05/202400003165 FG CREATIVE INCW1 CC Merchant Relation OC24/NV2443215002714491 10287 1,500.00
12/05/202400003165 FG CREATIVE INCW1 FB/IG ADV SVCS EPPBID OCT2443215002714491 10287 478.12
12/05/202400003166 HIGH TECH IRRIGATION INC.W1 R/M IRRIGATION SUPPLIES - CC43320011104610 811456 38.28
12/05/202400003167 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 EXTRA WORK - DSRT MIRAGE43321002734680 6772 680.00
12/05/202400003167 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 EXTRA WORK - THE GROVE43321002814374 6773 2,500.00
12/05/202400003168 HR GREEN PACIFIC INCW1 STRMWTR DRAIN INFR ENG SVCOC2444001002134370 181362 8,899.00
12/05/202400003168 HR GREEN PACIFIC INCW1 STRMWTR DRAIN INFR ENG SVCSP2444001002134370 179928 5,647.75
12/05/202400003168 HR GREEN PACIFIC INCW1 STORM WTR DRAIN 7/19-8/30/2444001002134370 178790 6,078.50
12/05/202400003169 IDEA PEDDLER LLCW1 Media Management Nov2443090001104417 2714 4,416.66
12/05/202400003169 IDEA PEDDLER LLCW1 Strategy & Acct Managmnt Nov2443090001104417 2713 4,416.66
12/05/202400003169 IDEA PEDDLER LLCW1 Social Media Mgmnt Nov2443090001104417 2712 2,416.66
12/05/202400003169 IDEA PEDDLER LLCW1 Public Relations Nov2443090001104417 2711 2,916.66
12/05/202400003170 JW MARRIOTT DESERT SPRINGS RESORT &W1 City of PD Emply Event 12/7/2443095011104154 M-TRPDOO0-3 3,694.75
12/05/202400003171 OTIS ELEVATOR COW1 ELEVATOR SVC SHERIFF CTR DC2443695005104195 100401750909 215.99
12/05/202400003172 PALM DESERT CHAMBER OF COMMERCEW1 2024 PD GC Parade Sponship43062011104800 75568 67,500.00
12/05/202400003173 PYE BAKERW1 R/M ALARM - STATE BLDG43696025104195 4726879 154.00
12/05/202400003174 RICHARD KENNEDY ARCHITECTS INCW1 LIBRARY DESIGN SVCS OCT2444001004524136 1007R 7,998.00
12/05/2024Report Date 2Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
32
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202400003175 SINATRA & COOK PROJECT LLCW1 iHUB Rent Mo 59 of 6043450004254430 MO59OF60JAN25 17,632.81
12/05/202400003176 STAPLES BUSINESS ADVANTAGEW1 OFF SUPL: WHITEBOARD42110001104470 6013952826 39.31
12/05/202400003176 STAPLES BUSINESS ADVANTAGEW1 REFUND WHITEBOARD42110001104470 6017224391 -39.31
12/05/202400003176 STAPLES BUSINESS ADVANTAGEW1 OFF SUPL: EXPO ERASER43120001104470 6013952827 3.19
12/05/202400003176 STAPLES BUSINESS ADVANTAGEW1 OFF SUPL: PENS43120001104470 6016777960 6.16
12/05/202400003176 STAPLES BUSINESS ADVANTAGEW1 BATTERIES/PENS/PAPER/ORGANIZER43120001104470 6016777961 57.27
12/05/202400003176 STAPLES BUSINESS ADVANTAGEW1 OFFICE SUPPLIES - INK STAMP42110001104422 6017224390 27.25
12/05/202400003176 STAPLES BUSINESS ADVANTAGEW1 NV'24 - Off.Supp & Chair forMS42110001104430 6017659058 495.36
12/05/202400003177 VERIZON WIRELESS SERVICES LLCW1 Verizon OCT24-NOV2322899501100000 9979456422 5,545.12
12/05/202400003177 VERIZON WIRELESS SERVICES LLCW1 Verizon MIFI OCT29-NOV2822899501100000 9979841088 1,153.86
12/05/202400003177 VERIZON WIRELESS SERVICES LLCW1 EOC OCT08-NOV0722899501100000 9978125825 66.00
12/05/202400003178 VISUAL EDGE IT INCW1 Usage&Supply 3TX403772 NOV2443420001104190 24AR2256376 88.62
12/05/202400003178 VISUAL EDGE IT INCW1 Usage&Supplies 10/29-11/2843420001104190 24AR2256374 1,121.30
12/05/202400003179 ADKINS, MICHAELW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,413.55
12/05/202400003180 ALLEN, FRANKW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 218.36
12/05/202400003181 AVERY, ANNW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 480.54
12/05/202400003182 BASSLER, THOMASW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/202400003183 BISHOP, ROBERTW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 517.51
12/05/202400003184 BLYTHE, BARBARAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 187.20
12/05/202400003185 BO CHENW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 523.56
12/05/202400003186 BRADLEY, DEBRAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 218.36
12/05/202400003187 BROWN, MICHAELW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 730.85
12/05/202400003188 CANALES, CHRISTINAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 471.21
12/05/202400003189 CECHIN, TERRYW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 711.31
12/05/202400003190 CEHR, DAVIDW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/202400003191 CICCHINI, SUZANNEW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,066.96
12/05/202400003192 CONLON, PATRICK C.W1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/2024Report Date 3Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
33
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202400003193 CRAWFORD, DANNYW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,810.13
12/05/202400003194 CROY, HOMERW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 369.65
12/05/202400003195 DARLING, GLORIAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 218.36
12/05/202400003196 HOLLINGER, DIANEW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/202400003197 DIERCKS, MARKW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 125.84
12/05/202400003198 DOYLE, KARENW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 696.15
12/05/202400003199 DRELL, PHILIP D.W1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/202400003200 ESPINOZA, JOSE LUISW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 2,088.61
12/05/202400003201 FANNING, JODIW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,022.98
12/05/202400003202 FERGUSON, JAMES C.W1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 924.70
12/05/202400003203 FLINT, DAVIDW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 189.25
12/05/202400003204 FOLKERS, RICHARD J.W1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 218.36
12/05/202400003205 GARCIA, MIGUELW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 730.85
12/05/202400003206 GARNER, PAGEW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,078.51
12/05/202400003207 GAUGUSH, CORAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/202400003208 GLICKMAN, DEBORAH SCHWARTZW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,579.45
12/05/202400003209 GODFREY, BEN ORRINW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/202400003210 GOMEZ, DONNAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,066.96
12/05/202400003211 GRANCE, RUSSELLW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 934.71
12/05/202400003212 GREENWOOD, MARKW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,579.45
12/05/202400003213 GRIFFIN, ROSALVAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 295.55
12/05/202400003214 HENDERSON, RHONDAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 878.22
12/05/202400003215 HERMANN, DAVIDW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,474.16
12/05/202400003216 HERNANDEZ, ANTHONYW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 730.85
12/05/202400003217 HERNANDEZ, CARLOSW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,579.45
12/05/202400003218 HOLTZ, GREGGW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/202400003219 JOHNSON, SONDRAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/2024Report Date 4Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
34
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202400003220 JOY, PHILLIP E.W1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 531.31
12/05/202400003221 JUDY, JANINE MARIEW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 203.80
12/05/202400003222 KARIMI, BASHIER AHMADW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 218.36
12/05/202400003223 KILPATRICK, SHAWNW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,602.54
12/05/202400003224 KLASSEN, RACHELLE D.W1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,066.96
12/05/202400003225 KNIGHT, SPENCERW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/202400003226 KNUTSON, LAURELW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 129.30
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12/05/202400003228 LEON, PATRICIAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 730.85
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12/05/202400003230 MCBRIDE, CRAIGW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 218.36
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12/05/202400003232 METZ, THOMASW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,576.12
12/05/202400003233 MONROE, TONYAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 730.85
12/05/202400003234 MOORE, JANETW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,579.45
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12/05/202400003238 O'REILLY, MONICAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,060.17
12/05/202400003239 OSBORN, LINDAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 218.36
12/05/202400003240 PONDER, HARTW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 141.41
12/05/202400003241 PRUSINOWSKI, KARENW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 480.54
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12/05/202400003244 ROCHA, GRACE L.W1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 817.47
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12/05/202400003246 RUSSELL, LINDAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 641.75
12/05/2024Report Date 5Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
35
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202400003247 SCULLY, PATRICIA H.W1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 218.36
12/05/202400003248 CHRISTIANSEN, SHARONW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 730.85
12/05/202400003249 SMITH, STEPHEN R.W1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/202400003250 STANLEY, JANEW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 342.19
12/05/202400003251 SZYMANSKI, BETTYW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 1,209.23
12/05/202400003252 TOWNSEND, ALANAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 247.48
12/05/202400003253 TUCKER, RONW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 471.21
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12/05/202400003255 WEIL, CHIN-YUW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 471.21
12/05/202400003256 WELLER, DENIW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
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12/05/202400003262 ZAMORA, FLORENTINO G.W1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 369.43
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12/05/202402005072 4IMPRINT INC.W1 Library outreach materials43610002524662 28514038 1,251.71
12/05/202402005073 ALPHA MEDIA LLCW1 Adv Concerts in Park Oct 2443222001104417 785353-1 560.00
12/05/202402005074 AMERICAN ASPHALT SOUTH INCW1 RETENTION P117105/C4716020600002130000 2024-2032-RTNT -1,907.95
12/05/202402005074 AMERICAN ASPHALT SOUTH INCW1 CST00021-CV Link Enhmnt/Slurry43320002134311 2024-2032 38,159.04
12/05/202402005074 AMERICAN ASPHALT SOUTH INCW1 RETENTION P117105/C4716020600002310000 2024-2032-RTNT -7,078.35
12/05/202402005074 AMERICAN ASPHALT SOUTH INCW1 CST00021-CV Link Enhmnt/Slurry50002022314670 2024-2032 141,567.00
12/05/202402005074 AMERICAN ASPHALT SOUTH INCW1 RETENTION P117105 / C4716020600002130000 2024-2063-RTNT -32,311.12
12/05/202402005074 AMERICAN ASPHALT SOUTH INCW1 CST00021-CV Lk Enha/Slrry OC2443320002134311 2024-2063 646,222.36
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12/05/2024Report Date 6Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
36
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202402005074 AMERICAN ASPHALT SOUTH INCW1 CST00021-CV Lk Enha/Slrry OC2450002022314670 2024-2063 2,750.00
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12/05/202402005075 AMERICAN HERITAGE POOL CORP.W1 Las Serenas Pool/Deck Imprvmnt43311008714195 1965 30,879.24
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12/05/202402005077 BEDROSIAN, PATRICKW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 203.80
12/05/202402005078 C A C E OW1 CANNABIS WBNR L. RITCHEY 12/1043120001104421 200031913 34.00
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12/05/202402005081 CEJA, ERICW1 CLR CALED PR DM E CEJA 10/3143120001104430 REIM PDM 10/31 129.00
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12/05/202402005082 CHARTER COMMUNICATIONSW1 11/16-12/15 Internet Services43650001104190 189329601111424 563.60
12/05/202402005082 CHARTER COMMUNICATIONSW1 11/16-12/15 Internet Svcs LIBR43650002524662 189329601111424 900.00
12/05/202402005082 CHARTER COMMUNICATIONSW1 12/01-12/31 City Hall Internet43650001104190 189329401120124 115.21
12/05/202402005083 CLIENTFIRST TECHNOLOGYW1 Telecom Consulting - OCT2443090001104190 17479 2,050.00
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 iHUB Nov 2024 720041-30910443950004254430 720041309104NV24 64.72
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 21 CONSTRUCTION METER43510001104310 820221768036NV24 554.00
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 26 CONSTRUCTION METER43510001104310 306823768022NV24 174.40
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 68 CONSTRUCTION METER43510001104310 306749767878NV24 143.20
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 Bertain A1 - Fountain Univ43510001104611 830047443842NV24 26.08
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 Nichols Dr - Univ PK43510001104611 822075444102NV24 949.48
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 74350 College Dr - Univ PK43510001104611 762703889274NV24 16.09
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 74735 Hovley Lane E - Soccer P43510001104611 127363385426NV24 154.00
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (A) 1057 City Hall43510001104340 315187847714OC24 263.85
12/05/2024Report Date 7Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
37
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (B) 1057 Portola CC43510001104344 315187847714OC24 509.25
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 1093 CIVIC CENTER PARK43510001104610 315245847772OC24 4,945.32
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 1054 CITY PARKS43510001104611 315181847708OC24 2,322.68
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 1055 ST MEDIANS "5"43510001104614 315183847710OC24 6,782.03
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 10528 Entrada /Eric Johnson43510001104614 317287849814OC24 623.21
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 1141 AQUATIC CENTER43510002424549 512541849896OC24 714.97
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 10560 HAYSTACK43510002764374 330551849952OC24 1,274.29
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 10561 HAYSTACK43510002764374 330559849954OC24 478.63
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (3) 1056 Presidents Plaza43510002774373 315185847712OC24 1,030.28
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (5) 1056 Presidents Plaza43510002774373 315185847712OC24 759.45
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (1) 1056 Vineyards43510002784374 315185847712OC24 44.34
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (7) 1056 Vineyards43510002784374 315185847712OC24 139.24
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (4) 1056 The Grove43510002814374 315185847712OC24 181.37
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (2) 1056 Presidents Plaza 343510002824373 315185847712OC24 468.81
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (8) 1056 Presidents Plaza 343510002824373 315185847712OC24 79.44
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (6) 1056 Portola Place43510002834374 315185847712OC24 53.44
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (1) 1161 - 73710 FW43696015104195 65249988693OC24 93.94
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (3) 1161 - 73710 FW FP43696015104195 65249988693OC24 86.99
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (2) 1161 - 73720 FW43696025104195 65249988693OC24 76.96
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (4) 1161 - 72559 Hwy 11143698005104195 65249988693OC24 80.37
12/05/202402005084 COACHELLA VALLEY WATER DIST.W1 (5) 1161 - 72559 Hwy 111 FP43698005104195 65249988693OC24 40.65
12/05/202402005085 CROWD CONTROL ENTERTAINMENT LLCW1 Final Payment DJ Services 12/743095011104154 3422-1 1,725.00
12/05/202402005086 DATA TICKET INCW1 Citation Processing-OCT 2443090001104422 172102 177.43
12/05/202402005087 DESERT AIR CONDITIONING INC.W1 R/M HVAC SRVS - CITY HALL43310001104340 255357 657.00
12/05/202402005087 DESERT AIR CONDITIONING INC.W1 R/M HVAC SRVS - CITY HALL43310001104340 255384 257.75
12/05/202402005087 DESERT AIR CONDITIONING INC.W1 R/M HVAC SRVS-SHERIFF CT 10/2143695005104195 255369 765.50
12/05/202402005088 DESERT ELECTRIC SUPPLYW1 R/M ELECT SUPPLIES - CC DOG PK43321001104610 S3250170.001 3.91
12/05/2024Report Date 8Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
38
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202402005089 DESERT PIPE & SUPPLYW1 R/M IRRIG SUPPLIES - CC DOG PK43310001104610 0016929870 17.89
12/05/202402005089 DESERT PIPE & SUPPLYW1 R/M PLUMBING SUPPLIES - DOG PK43310001104610 0016929940 93.77
12/05/202402005090 DESERT TREE SPRAYINGW1 NV24 RODENT/GOPHER CTRL - CC43320011104610 3648 310.00
12/05/202402005090 DESERT TREE SPRAYINGW1 NV24 GOPHER/RODENT CTRL -PARKS43320011104611 3648 305.00
12/05/202402005090 DESERT TREE SPRAYINGW1 NV24 RODENT/GOPHER CTRL-GARDEN43910001104611 3648 90.00
12/05/202402005090 DESERT TREE SPRAYINGW1 NV24 RODENT/GOPHER CTRL-ENTRAD43921011104614 3648 140.00
12/05/202402005090 DESERT TREE SPRAYINGW1 NV24 RODENT/GOPHER CTRL -K/B43321002854374 3648 90.00
12/05/202402005091 DOKKEN ENGINEERINGW1 BRIDGE MAINT PROG JUL24-SEP2444001002134359 47360 37,391.50
12/05/202402005091 DOKKEN ENGINEERINGW1 BRIDGE MAINT PROG JUL24-SEP2444001002134359 47360 3,146.00
12/05/202402005092 ENGINEERING RESOURCESW1 ENG SRVS-NS FIRE STATION OC2444001002354270 60893 10,046.50
12/05/202402005093 FENSKE, CHARLESW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
12/05/202402005094 FOSTER GARDNER INC.W1 FERTILIZER - PARKS43320011104611 284628 1,971.65
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 D/U CIRCUIT FRED WARING NV2443650001104159 7605686932-1124 76.62
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 COM SAFETY PHONE SVC NV2443060011104211 7608629848-1124 173.96
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 TRAFFIC SIGNAL LINE SVC NV2443650001104250 7603459146-1124 76.62
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 PCC PHONE SRV NV2443650001104344 7605682560-1124 180.85
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 VALLEY CRIMESTOPPERS HOTLINE43914002294210 7603417867-1124 199.78
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 EP PHONE SVC NV2443695002714491 7606749012-1124 145.09
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 PARKVIEW BLDG ALARM SRV NV2443696015104195 7603468393-1124 193.84
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 PARKVIEW BLDG PHONE SRV NV2443696015104195 7606741960-1124 125.45
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 PARKVIEW BLDG FIRE ALARM NV2443696015104195 7607791904-1124 115.98
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 PARKVIEW BLDG ALARM SRV NV2443696015104195 7608361142-1124 122.77
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 STATE BLDG INTERNET SRV NV2443696025104195 3101746165-1124 67.98
12/05/202402005095 FRONTIER COMMUNICATIONS INCW1 HENDERSON BLDG PHONE SRV NV2443698005104195 7607766715-1124 311.47
12/05/202402005096 FULTON DISTRIBUTINGW1 TRASHCAN LINERS - PARKS42190001104611 650559 1,974.92
12/05/202402005097 HORIZON LIGHTING INC.W1 R/M ELEC/LIGHT - STATE BLDG43696025104195 363595 917.95
12/05/202402005097 HORIZON LIGHTING INC.W1 R/M ELECT/LIGHT - FS #7143310002304220 368408 255.85
12/05/2024Report Date 9Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
39
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202402005097 HORIZON LIGHTING INC.W1 R/M ELECT/LIGHT - FS #7143310002304220 370957 305.80
12/05/202402005098 HV MUSICW1 PCC GRND OPEN MUSIC PERF 12/743090001104344 1516 350.00
12/05/202402005099 IMPERIAL SPRINKLERW1 R/M CALSENSE DATA - IRONWOOD43620001104300 0018333750-001 787.70
12/05/202402005099 IMPERIAL SPRINKLERW1 R/M IRRIG SUPPLIES - LMA 943370011104614 0018415428-001 21.55
12/05/202402005100 INTERNATIONAL PAVING SERVICES INCW1 RETENTION 24251399/C4825020600004000000 36278-RTNT -7,747.05
12/05/202402005100 INTERNATIONAL PAVING SERVICES INCW1 CC CO#2 Add'l Crack Seal Costs50009144004161 36278 154,941.00
12/05/202402005101 JACOBSSON ENGINEERINGW1 RET REL ONE QULP116369/HA4514020600008710000 330-8 RET 170,534.11
12/05/202402005102 JOE GONSALVES & SON CORPW1 Dec24 Retainer for legal43090001104112 162086 3,000.00
12/05/202402005103 LEAGUE OF CALIFORNIA CITIESW1 LOCC PRADETTO M/CM Academy Reg43120001104110 LOCC - MCM PRADE 675.00
12/05/202402005104 LOCK SHOP INC.W1 KEYS - PORTOLA42190001104344 BB10561266 7.20
12/05/202402005104 LOCK SHOP INC.W1 LOCKS - CC DOG PARK42190001104610 AA10066882 124.65
12/05/202402005105 LOWE'S HOME CENTERS INC.W1 R/M BUILDINGS SUPPLIES43310001104330 970290-110624 84.81
12/05/202402005105 LOWE'S HOME CENTERS INC.W1 JANITORIAL SUPPLIES42190001104340 994123-110424 26.86
12/05/202402005105 LOWE'S HOME CENTERS INC.W1 TRASH CANS - CC DOG PARK42190001104610 981918-103124 285.17
12/05/202402005105 LOWE'S HOME CENTERS INC.W1 R/M PLUMBING - CC DOG PARK43310001104610 976103-102924 119.95
12/05/202402005106 MAGIC OF TONY DANIELSW1 Magician Lib Opening 11/20/2443900002524662 INV-000004 400.00
12/05/202402005107 MARINA LANDSCAPE INCW1 RET REL DRT WL P117085/C46310A20600004410000 152402-RE 11,148.35
12/05/202402005108 MAXWELL SECURITY SERVICESW1 NV24 ALARM RESPONSE43090001104340 2411181 400.00
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 JANITORIAL SVCS CORPYARD43310001104330 836499 4,008.23
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 JANITORIAL SVCS CITY HALL43326001104340 836499 8,882.56
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 JANITORIAL SVCS PORTOLA43310001104344 836499 1,399.93
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 JANITORIAL SRVS PDAC43311012424549 836499 5,250.56
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 JANITORIAL SRVS LIBRARY43326002524662 836499 7,712.83
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 JANITORIAL SVCS iHUB43950004254430 836499 2,118.49
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 JANITORIAL SVCS SHERIFF43695005104195 836499 6,861.68
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 JANITORIAL SVCS PARKVIEW43696015104195 836499 8,205.76
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 ADD JAN SVCS PARKVIEW43696015104195 836500 2,596.63
12/05/2024Report Date 10Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
40
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 JANITORIAL PRKVW STE 12043696015104195 836501 381.22
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 JANITORIAL SVCS STATE43696025104195 836499 6,258.53
12/05/202402005109 MERCHANTS BUILDINGW1 NV24 JANITORIAL SVCS HENDERSON43698005104195 836499 1,040.42
12/05/202402005110 PALM DESERT ACE HARDWAREW1 BLDG MAINT SUPPLIES42190001104340 248090 233.31
12/05/202402005110 PALM DESERT ACE HARDWAREW1 BLDG MAINT SUPPLIES42190001104340 248357 105.52
12/05/202402005111 PARK CONSULTING GROUP INC.W1 NOV24 Advisory & Impl Services43900001104190 783 33,320.00
12/05/202402005112 PATIO GUYSW1 CHAIR REFURBISHMENT - PDAC44001002424549 41103 26,352.14
12/05/202402005113 PBK ARCHITECTS INCW1 OCT24 SVCS - FS 3344002002304220 PP#2 51,200.00
12/05/202402005113 PBK ARCHITECTS INCW1 OCT24 SVCS - FS 7144002002304220 PP#2 51,200.00
12/05/202402005113 PBK ARCHITECTS INCW1 FS 102 NS DESIGN SVCS OCT2444001002354270 PP#15 3,980.00
12/05/202402005114 PENTA, RYLANDW1 Civic Acad Refresh reimb 11/0443125001104417 RPENT REIM 11.4 46.74
12/05/202402005115 QUADIENT LEASING USA INCW1 12/20/24-3/19/25 Lease43420001104159 Q1603550 1,173.36
12/05/202402005116 QUINN COMPANYW1 TEMP PORT GENR-FS#33 7/16-8/1343310002304220 E3179901 6,357.37
12/05/202402005116 QUINN COMPANYW1 TEMP PORT GENR-FS#33 8/13-9/1043310002304220 E3179902 4,218.97
12/05/202402005116 QUINN COMPANYW1 TEMP PORT GENR-FS#33 9/10-9/1943310002304220 E3179903 3,595.53
12/05/202402005117 REGIONAL ACCESS PROJECTW1 SR INSP AWARDS SPNSHP 3/27/2543062011104800 SIA2025-007 4,000.00
12/05/202402005118 RETAIL MARKETING SERVICESW1 Shopping Cart Retrieval-OCT 2443090001104422 193891 710.00
12/05/202402005119 RUTINA LLCW1 Library Special Programs43900002524662 110524 650.00
12/05/202402005120 SLADDEN ENGINEERINGW1 DEPUTY INSPECTION44001002204649 55845 350.00
12/05/202402005121 SO CAL GASW1 45480 Portola Avenue43512001104344 16752512422-NV24 32.41
12/05/202402005121 SO CAL GASW1 44400 Town Ctr Wy - FS#3343512002304220 06242756002-NV24 174.07
12/05/202402005121 SO CAL GASW1 73995 Country Club Dr - FS#7143512002304220 13562662000-NV24 76.18
12/05/202402005121 SO CAL GASW1 73200 Mesa View Dr. - FS#6743512002304220 05412483009-NV24 78.95
12/05/202402005121 SO CAL GASW1 72559 Hwy 111-Henderson43698005104195 08946430827-NV24 14.79
12/05/202402005122 SOULE, THOMASW1 Vivarium Exp Shipping Reimb TS43660001104419 T.SOULE - REIM 53.88
12/05/202402005123 SOUTHWEST AQUATICSW1 NV24 LAGOON - CC PARK43320011104610 11-22524 4,114.00
12/05/202402005123 SOUTHWEST AQUATICSW1 NV24 WATER FEATURE ENTRADA43921011104614 11-22524 1,030.00
12/05/2024Report Date 11Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
41
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/5/2024 - 12/5/2024
City of Palm Desert
Account Number
12/05/202402005124 SUNLINE TRANSIT AGENCYW1 24 STUDENT ART SPONSORSHIP43223002384515 24BUSWRAPSPONSOR 7,000.00
12/05/202402005125 SUPERIOR READY MIX CONCRETEW1 R/M CONCRETE - THRUSH RD43320001104310 460453 558.18
12/05/202402005125 SUPERIOR READY MIX CONCRETEW1 R/M CONCRETE - PORTOLA / GF43320001104310 454754 469.80
12/05/202402005125 SUPERIOR READY MIX CONCRETEW1 R/M CONCRETE - COUNTRY CLUB43320001104310 454724 430.49
12/05/202402005125 SUPERIOR READY MIX CONCRETEW1 R/M CONCRETE - 73722 EL PASEO43320001104310 449242 482.19
12/05/202402005126 T-MOBILE USA INCW1 NOV24 VEHICLE GPS MONITORING43340001104331 978220384-36 1,493.52
12/05/202402005127 TKE ENGINEERING INCW1 TO009850- HA Parking Lot SP2443311008714195 2024-1324 8,957.50
12/05/202402005128 TPX COMMUNICATIONSW1 Internet/Phone Svcs NOV2443650001104190 183102890-0 1,909.45
12/05/202402005128 TPX COMMUNICATIONSW1 Internet/Phone Svcs NOV2443650001104190 183102890-0 5,443.76
12/05/202402005129 UNITED RENTALSW1 SKID STEER LOADER RENTAL44001004004618 239156916-001 2,579.76
12/05/202402005130 WATERLINE TECHNOLOGIES INCW1 CHEMICALS - AQUATIC CENTER42111002424549 5708691 1,541.90
12/05/202402005130 WATERLINE TECHNOLOGIES INCW1 CHEMICALS - AQUATIC CENTER42111002424549 5716672 1,027.94
12/05/202402005131 WRIGHT, BARBARAW1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 218.36
12/05/202402005132 XEROX FINANCIAL SERVICESW1 2TX101725 10/20-11/19 Lease43420001104190 6417253 204.97
12/05/202402005133 XPRESS GRAPHICSW1 WALK N ROLL PROJECT CST0000250001032134633 24-66392 42.37
12/05/202402005133 XPRESS GRAPHICSW1 Grand Opening Sign 36x2443610001104417 24-66489 78.30
12/05/202402005133 XPRESS GRAPHICSW1 DOG PARK Grand Opening Sign43610001104417 24-66382 98.31
12/05/202402005134 YRIGOYEN, DAVID L.W1 RETIREE HEALTH STIPEND Dec-2441190005764192 12/1/2024 554.47
Examined and Approved Total For Bank ID - W1
2,186,333.35City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
12/05/2024Report Date 12Page City and Housing
Docusign Envelope ID: 4DC79AB1-8548-4F52-93FD-C92032E73E3A
42
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/10/2024 - 12/10/2024
City of Palm Desert
Account Number
12/10/202402005135 HEATWAVE MUSIC EDUCATIONW1 VETERANS DAY MUSIC 11/11/2443061011104416 VETERDAY2024 700.00
12/10/202402005136 PIZZAVINO LLCW1 COPS Holiday Party 202443060011104211 COPS PARTY 2024 2,000.00
Examined and Approved Total For Bank ID - W1
2,700.00City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
12/10/2024Report Date 1Page City and Housing
Docusign Envelope ID: 54C7791B-C538-4E38-AF2A-07706ACDD153
43
44
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/12/2024 - 12/12/2024
City of Palm Desert
Account Number
12/12/202400003265 AIR EXCHANGE INCW1 R/M PLYMOVENT EXHAUST SYSTEM43310002304220 91613338 1,636.80
12/12/202400003265 AIR EXCHANGE INCW1 R/M PLYMOVENT EXHAUST SYSTEM43310002304220 91613339 182.50
12/12/202400003266 ALL AMERICAN ASPHALTW1 RTNT 24251535 / C4786020600002130000 001-OCT 2024-RTN -16,290.28
12/12/202400003266 ALL AMERICAN ASPHALTW1 OC24 HAYSTACK TRAFF/SAFETY SVC50009092134565 001-OCT 2024 325,805.70
12/12/202400003267 Amazon Capital Services Inc.W1 OFFICE SUPPLIES - CC ONBOARDNG42110001104111 1GMG-DWJD-TMDM 27.36
12/12/202400003267 Amazon Capital Services Inc.W1 RETURN MATTRESS FS #6744040002304220 1KFJ-NGM4-QYY3 -481.36
12/12/202400003267 Amazon Capital Services Inc.W1 RETURN MATTRESS FS #6744040002304220 1YY6-37WK-R4RC -481.36
12/12/202400003267 Amazon Capital Services Inc.W1 MATTRESS (6) - FS #6744040002304220 1F9P-GT7M-4PKC 3,289.02
12/12/202400003268 AMERICAN LANDSCAPE INCW1 RTN-DW GREENS/TEE BOX RENO20600004410000 5403-RTNT -26,046.78
12/12/202400003268 AMERICAN LANDSCAPE INCW1 DW GREENS/TEE BOX RENO / TURF48092004414195 5403 520,935.50
12/12/202400003269 BURKE WILLIAMS & SORENSEN LLPW1 DISPOSITION OF PARCEL LGL11/2443015001104121 332972 1,575.00
12/12/202400003269 BURKE WILLIAMS & SORENSEN LLPW1 WESTFIELD LGL SVC 11/2443090001104159 332970 472.50
12/12/202400003269 BURKE WILLIAMS & SORENSEN LLPW1 DESERT SURF LGL 11/2422836006100000 332971 945.00
12/12/202400003270 C V A GW1 NV4 TUMF FEES22825006100000 PDTUMF112024 41,100.00
12/12/202400003271 Circuit Transit IncW1 NV24 Courtesy Carts El Paseo43681001104416 3513 24,574.03
12/12/202400003272 COACHELLA VALLEY CONSERVATIONW1 NV24 MSHCP FEE22808006100000 PDMSHCP112024 25,275.00
12/12/202400003272 COACHELLA VALLEY CONSERVATIONW1 LESS1% ADMIN FEE22808006100000 PDMSHCP112024 -252.75
12/12/202400003273 CORNERSTONE RESTAURANT SUPPLY &W1 FOOD WARMERS - CITY EVENTS44040001104330 INV005149 1,123.03
12/12/202400003274 County of Riverside SheriffW1 9/19-10/16 Law Enforcement Svs43040001104210 SH0000046990 882,484.38
12/12/202400003274 County of Riverside SheriffW1 24/25 RSO Law Enforcement43092031104210 SH0000046990 565,687.31
12/12/202400003274 County of Riverside SheriffW1 FY 24/25 RSO Law Enforcement43092041104210 SH0000046990 57,902.56
12/12/202400003275 DECKARD TECHNOLOGIES INCW1 STR Monitoring-NOV 2443090001104422 1837 5,783.33
12/12/202400003276 ELITE CUSTOM CONSTRUCTIONW1 2024 PARADE FLOAT43061011104416 EC-102124 5,750.00
12/12/202400003276 ELITE CUSTOM CONSTRUCTIONW1 LIBRARY WINDOW TINT TO001286743090002524662 EC-111524 4,750.00
12/12/202400003277 ENTERPRISE HOLDINGS INCW1 24/25 VEHICLE RENTALS RSO43042001104210 37212441 1,333.86
12/12/202400003277 ENTERPRISE HOLDINGS INCW1 24/25 VEHICLE RENTALS RSO43042001104210 37159099 1,271.20
12/12/202400003278 FEDERAL EXPRESS CORP.W1 NOTARY STAMP CASTELLANO43660001104111 8-679-11864 8.78
12/12/2024Report Date 1Page City and Housing
Docusign Envelope ID: 2BA4DEBD-9939-48AF-9A0A-0DFA3E651ECA
45
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/12/2024 - 12/12/2024
City of Palm Desert
Account Number
12/12/202400003279 FEHR & PEERSW1 OC24 PD CIRCULATION ELEMENT43005001104470 180526 8,100.00
12/12/202400003280 FG CREATIVE INCW1 DC 24 BUSINESS OUTREACH SVCS43090001104430 10288 1,500.00
12/12/202400003281 FIRSTCHOICE COFFEE SERVICEW1 KITCHEN/COFFEE SUPPLIES42190001104330 747955 437.93
12/12/202400003281 FIRSTCHOICE COFFEE SERVICEW1 KITCHEN/COFFEE SUPPLIES42190001104340 747955 84.72
12/12/202400003282 FRIEDMAN IMAGINGW1 SCANNING SERVICES43610001104422 2024026 709.35
12/12/202400003283 IDEA PEDDLER LLCW1 FY25 POCKET GUIDE43090001104417 2722 15,000.00
12/12/202400003284 IMPRESSION DESIGNW1 CODE JACKETS & HATS42140001104422 16282 367.33
12/12/202400003285 INLAND LIBRARY SYSTEMW1 ILS MEMBERSHIP DUES FY 242543630002524662 199 557.00
12/12/202400003286 INTERWEST CONSULTING GROUP INC.W1 OC24 PLAN REVIEW & INSPECTION43010001104420 947984 108.75
12/12/202400003286 INTERWEST CONSULTING GROUP INC.W1 OC24 PLAN REVIEW & INSPECTION43010001104420 941596 883.22
12/12/202400003286 INTERWEST CONSULTING GROUP INC.W1 OC24 UNIV NBHD SP PLAN UPDATE43005001104470 864213 13,020.00
12/12/202400003287 KEYSER MARSTON ASSOCIATES INCW1 NV24 ECON TOOLBOX/ FIN SVCS43090001104159 0039278 885.00
12/12/202400003288 MARIPOSA LANDSCAPES INCW1 WEED ABATE-SAN ANTON OC2443320001104310 110739 799.00
12/12/202400003288 MARIPOSA LANDSCAPES INCW1 WEED ABATE-SAN CLEMENTE OC2443320001104310 110740 1,682.57
12/12/202400003288 MARIPOSA LANDSCAPES INCW1 WEED ABATE-VARIOUS AREAS OC2443320001104310 110741 423.00
12/12/202400003288 MARIPOSA LANDSCAPES INCW1 LMA 1 EXTRA WORK - HWY 111 N43370011104614 110886 5,093.54
12/12/202400003288 MARIPOSA LANDSCAPES INCW1 LMA 1 EXTRA WORK - HWY 111/7443370011104614 110887 858.71
12/12/202400003288 MARIPOSA LANDSCAPES INCW1 EXTRA WORK - ENTRADA43921011104614 110884 3,640.90
12/12/202400003288 MARIPOSA LANDSCAPES INCW1 EXTRA WORK - ENTRADA43921011104614 110885 4,152.52
12/12/202400003289 PALM DESERT PACIFIC OWNER LLCW1 DC24 MALL COMM AREA MAINT SVC43310004254430 CAM122024 7,230.18
12/12/202400003290 PETE'S ROAD SERVICE INCW1 DOT INSP VEHICLE #384 OWNED43340001104331 24-0797108-00 95.00
12/12/202400003290 PETE'S ROAD SERVICE INCW1 DOT INSP FLEET #104 CITY OWNED43340001104331 24-0798858-00 95.00
12/12/202400003291 PFM ASSET MANAGEMENT LLCW1 AG24 INVESTMENT MGMT SVCS43090001104159 14495212 4,280.49
12/12/202400003291 PFM ASSET MANAGEMENT LLCW1 SP24 INVESTMENT MGMT SVCS43090001104159 14497489 4,147.98
12/12/202400003292 PUB Construction IncW1 TO008859 CC DOG PRK FENCE UPG44001004004674 305458 153,388.00
12/12/202400003292 PUB Construction IncW1 TO008859 CC DOG PRK FENCE UPG44001004004674 305484 38,347.00
12/12/202400003293 PYE BAKERW1 ALARM INSTALLATION - PDAC43311012424549 5477643 4,149.28
12/12/2024Report Date 2Page City and Housing
Docusign Envelope ID: 2BA4DEBD-9939-48AF-9A0A-0DFA3E651ECA
46
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/12/2024 - 12/12/2024
City of Palm Desert
Account Number
12/12/202400003293 PYE BAKERW1 ALARM-STATE BLD 12/1/24-2/28/243696025104195 5516954 240.00
12/12/202400003294 SAME DAY EXPRESSW1 FY24/25 PUBLIC ART MAINTENANCE43372004364650 120124 4,600.00
12/12/202400003295 Sarah SullivanW1 GFOA 1/7-9/25 LDG S. SULLIVAN11501001100000 ADV LGD 1/9/25 388.51
12/12/202400003296 SHAFFER, GARYW1 PUBLICATIONS REIMB GS 11/18/2442112002524662 AMZN 11.18.24 67.83
12/12/202400003296 SHAFFER, GARYW1 PUBLICATIONS REIMB GS 11/18/2442112002524662 AMZN 11.18.24 128.38
12/12/202400003297 STAPLES BUSINESS ADVANTAGEW1 OFFICE SUPPLIES - CITY HALL42110001104300 6017237539 76.94
12/12/202400003298 VIDI GLOBAL LLCW1 PROMAP DEGISN RACK CRD INSTALL43092004364650 CPD-002 375.00
12/12/202400003299 VINTAGE ASSOCIATESW1 LMA 17 EXTRA WORK - CC PARK43320011104610 234889 1,542.53
12/12/202400003299 VINTAGE ASSOCIATESW1 NV24 LMA 17 - CC PARK43320011104610 234722 16,200.00
12/12/202400003299 VINTAGE ASSOCIATESW1 NV24 LMA 17 - SPORTS FIELDS43371001104610 234722 4,500.00
12/12/202400003299 VINTAGE ASSOCIATESW1 NV24 LMA 16 LANDS MAINT -PARKS43320011104611 234721 29,118.00
12/12/202400003299 VINTAGE ASSOCIATESW1 LMA 16 EXTRA WORK - HOVLEY43320011104611 234888 357.89
12/12/202400003299 VINTAGE ASSOCIATESW1 NV24 LMA 17 - MAGNESIA FALLS43320011104611 234722 4,000.00
12/12/202400003299 VINTAGE ASSOCIATESW1 NV24 LMA 16 COURT MAINT- PARKS43325011104611 234721 1,167.00
12/12/202400003299 VINTAGE ASSOCIATESW1 NV24 LMA 16 LANDS MAINT -COMM43910001104611 234721 860.00
12/12/202400003299 VINTAGE ASSOCIATESW1 NV24 LMA 17 - PDAC43311012424549 234722 1,400.00
12/12/202400003299 VINTAGE ASSOCIATESW1 NV24 LMA 16 LANDS MAINT -HAYST43320002764374 234721 3,755.00
12/12/202400003299 VINTAGE ASSOCIATESW1 NV24 LMA 17 - PARKVIEW OFFICE43696015104195 234722 2,000.00
12/12/202400003299 VINTAGE ASSOCIATESW1 NV24 LMA 17 - STATE BLDG43696025104195 234722 300.00
12/12/202400003300 WILLCORPW1 HAYTRACK STRM REPARS TO001159842191001104159 2257 3,920.18
12/12/202400003300 WILLCORPW1 HAYTRACK STRM REPARS TO001159842191004004159 2257 12,300.36
12/12/202400003300 WILLCORPW1 HAYTRACK STRM REPARS TO001159842191004004159 2260 39,383.64
12/12/202400003301 WILLDAN FINANCIAL SERVICESW1 FY24/25 EIP ADMIN43090002374511 010-60602 3,329.76
12/12/202400003301 WILLDAN FINANCIAL SERVICESW1 23/24 2001-01 Silver Spur43090003124350 010-60456 71.46
12/12/202400003301 WILLDAN FINANCIAL SERVICESW1 23/24 2004-01 Highland43090003144350 010-60456 107.19
12/12/202400003301 WILLDAN FINANCIAL SERVICESW1 23/24 2004-02R Sec 2943090003154350 010-60456 178.65
12/12/202400003301 WILLDAN FINANCIAL SERVICESW1 23/24 CFA 2005-1 Univ Park43090003534394 010-60456 35.73
12/12/2024Report Date 3Page City and Housing
Docusign Envelope ID: 2BA4DEBD-9939-48AF-9A0A-0DFA3E651ECA
47
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/12/2024 - 12/12/2024
City of Palm Desert
Account Number
12/12/202400003301 WILLDAN FINANCIAL SERVICESW1 23/24 CFA 2005-1 Univ Park43090003534394 010-60456 74.00
12/12/202402005137 ACCURATE FIRST AID SERVICESW1 FIRST AID SUPPLIES - CORPYARD42190001104330 C-2653 187.31
12/12/202402005138 ALLISON YORBAW1 REFUND FOR CANCELED PERMIT31665001100000 RRAD24-0028 37.50
12/12/202402005138 ALLISON YORBAW1 REFUND FOR CANCELED PERMIT32211001100000 RRAD24-0028 1,004.56
12/12/202402005138 ALLISON YORBAW1 REFUND FOR CANCELED PERMIT32211001100000 RRAD24-0028 105.00
12/12/202402005138 ALLISON YORBAW1 REFUND FOR CANCELED PERMIT34114001100000 RRAD24-0028 671.48
12/12/202402005138 ALLISON YORBAW1 REFUND FOR CANCELED PERMIT31222002310000 RRAD24-0028 425.60
12/12/202402005139 AMERIGASW1 PROPANE TANK RENTAL42170001104331 3167940550 493.34
12/12/202402005140 ANDERSON COMMUNICATION INCW1 NV24 MONTHLY RADIO REPEATER SV43650001104310 20786B 250.00
12/12/202402005141 ANSER ADVISORY MANAGEMENT LLCW1 ADA ASSESSMENT SVCS TO001144444001004504439 27772 10,945.00
12/12/202402005141 ANSER ADVISORY MANAGEMENT LLCW1 ADA ASSESSMENT SVCS TO001144444001004504439 26824 4,965.00
12/12/202402005142 ART COLLECTIVE LLCW1 EL PASEO SCULPTURE REMOVAL44002004364650 24-300 5,091.48
12/12/202402005143 B-OK LOCKSMITHW1 R/M KEYS VEH #045 CITY OWNED43340001104331 0256 145.00
12/12/202402005143 B-OK LOCKSMITHW1 R/M VEH #64, 89, 91 CITY OWNED43340001104331 40708 1,080.00
12/12/202402005144 BARBARA SINATRA CHILDREN'SW1 Child Abuse Exam-T24278007943042001104210 T242780079 231.00
12/12/202402005145 BECK OIL INCW1 GAS AND DIESEL FUEL 11/01/2442170001104331 139789 4,522.56
12/12/202402005145 BECK OIL INCW1 GAS AND DIESEL FUEL 11/15/2442170001104331 141334 4,553.46
12/12/202402005146 BELFOR PROPERTY RESTORATIONW1 FS#71 WATER LEAK REP TO001143843310002304220 2067012 5,420.16
12/12/202402005147 BG DESERT INVESTMENTS LLCW1 DEMO DEPOSIT RELEASE22801006100000 DEMO24-0031 25,000.00
12/12/202402005148 BLUE CROSS OF CALIFORNIAW1 EMS (4/9/24) RUN (24-262478)34124002300000 2024053014 385.29
12/12/202402005149 BLUE SHIELD OF CALIFORNIAW1 EMS (3/31/23) RUN (23-203177)34124002300000 2023047004 1,771.31
12/12/202402005150 BLUE SHIELD OF CALIFORNIAW1 EMS (7/16/23) RUN (23-437782)34124002300000 2023103494 96.70
12/12/202402005151 BUREAU VERITAS NORTH AMERICAW1 OC24 PLAN REVIEW & INSPECTION43010001104420 RI 24049746 2,968.49
12/12/202402005151 BUREAU VERITAS NORTH AMERICAW1 OC24 PLAN REVIEW & INSPECTION43010001104420 RI 24054120 346.79
12/12/202402005152 BURRTECW1 LIBRARY TRASH PICKUP SRV43518002524662 555878-12/24 312.48
12/12/202402005152 BURRTECW1 TRASH PICKUP SRV PP East43518002774373 433101-12/24 8,989.36
12/12/202402005152 BURRTECW1 TRASH PICKUP SRV PP West43518002774373 433104-12/24 7,392.96
12/12/2024Report Date 4Page City and Housing
Docusign Envelope ID: 2BA4DEBD-9939-48AF-9A0A-0DFA3E651ECA
48
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/12/2024 - 12/12/2024
City of Palm Desert
Account Number
12/12/202402005152 BURRTECW1 73710 FW TRASH PICKUP SRV43696015104195 208162-12/24 519.27
12/12/202402005152 BURRTECW1 73720 FW TRASH PICKUP SRV43696025104195 208189-12/24 372.91
12/12/202402005153 C A C E OW1 WEBINAR A. ASENCIO 07092514301001100000 200032076 60.00
12/12/202402005153 C A C E OW1 WEBINAR A. ASENCIO 03042543120001104422 200032078 36.00
12/12/202402005153 C A C E OW1 CCEO RENEWAL43630001104422 200032193 210.00
12/12/202402005153 C A C E OW1 CCEO REDEMPTION FEE43630001104422 200032192 100.00
12/12/202402005153 C A C E OW1 WEBINAR P. RODRIGUEZ 8/13/2514301001100000 200032100 60.00
12/12/202402005153 C A C E OW1 WEBINAR P. RODRIGUEZ 9/17/2514301001100000 200032101 60.00
12/12/202402005153 C A C E OW1 WEBINAR P. RODRIGUEZ 7/9/2514301001100000 200032099 60.00
12/12/202402005153 C A C E OW1 WEBINAR J. CENTENO 7/9/2514301001100000 200032069 60.00
12/12/202402005153 C A C E OW1 WEBINAR J. CENTENO 08132514301001100000 200032072 60.00
12/12/202402005153 C A C E OW1 WEBINAR P. VILLANUEVA 08132514301001100000 200032070 60.00
12/12/202402005153 C A C E OW1 WEBINAR P. VILLANUEVA 07092514301001100000 200032071 60.00
12/12/202402005153 C A C E OW1 WEBINAR A. ASENCIO 08132514301001100000 200032077 60.00
12/12/202402005153 C A C E OW1 WEBINAR P. RODRIGUEZ 2/12/2543120001104422 200032094 54.00
12/12/202402005153 C A C E OW1 WEBINAR P. RODRIGUEZ 6/18/2543120001104422 200032097 54.00
12/12/202402005153 C A C E OW1 WEBINAR P. RODRIGUEZ 4/16/2543120001104422 200032095 60.00
12/12/202402005153 C A C E OW1 WEBINAR P. RODRIGUEZ 3/4/2543120001104422 200032096 36.00
12/12/202402005153 C A C E OW1 WEBINAR J. CENTENO 12/10/2443120001104422 200032066 40.00
12/12/202402005153 C A C E OW1 WEBINAR J. CENTENO 3/4/2543120001104422 200032068 36.00
12/12/202402005153 C A C E OW1 WEBINAR P. VILLANUEVA 12102443120001104422 200032065 40.00
12/12/202402005153 C A C E OW1 WEBINAR P. VILLANUEVA 03042543120001104422 200032067 36.00
12/12/202402005153 C A C E OW1 WEBINAR A. ASENCIO 12102443120001104422 200032075 40.00
12/12/202402005153 C A C E OW1 WEBINAR P. RODRIGUEZ 12102443120001104422 200032092 40.00
12/12/202402005153 C A C E OW1 WEBINAR P. RODRIGUEZ 01152543120001104422 200032093 36.00
12/12/202402005153 C A C E OW1 CACEO DUES A. VASQUEZ43630001104420 300021029 100.00
12/12/202402005154 CALIFORNIA MUNICIPAL TREASURERSW1 CCMT PRG ENROLLEMENT J. BOUNDS43120001104150 200005233 1,250.00
12/12/2024Report Date 5Page City and Housing
Docusign Envelope ID: 2BA4DEBD-9939-48AF-9A0A-0DFA3E651ECA
49
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/12/2024 - 12/12/2024
City of Palm Desert
Account Number
12/12/202402005155 CHARTER COMMUNICATIONSW1 NV24 73571 MAGNESIA FALLS-PDAC43650002424549 189329001111424 259.75
12/12/202402005156 CHUCK, BRADW1 SAFETY FOOTWEAR REIMB BC 11/2043915001104300 BOOTREIMB-BC1124 250.00
12/12/202402005157 CLARION ASSOCIATES LLCW1 OC24 UNIFIED DEVELOP CODE SVCS43005001104470 9941 5,112.45
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 TOWN CENTER WAY43510001104310 307113813150NV24 26.08
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 44911 Cabrillo Avenue43510001104340 712257390932NV24 72.52
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 1131 HOVLEY SOCCER PARK43510001104611 315303847830NV24 3,177.37
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 10049 FREEDOM PARK43510001104611 315491848018NV24 17,146.34
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 Bertain A - Landscape Univ Pk43510001104611 830049443846NV24 4,388.53
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 1089 MEDIANS43510001104614 315239847766NV24 3,121.14
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 1149 ST MEDIANS NORTH43510001104614 586651849912NV24 242.07
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 44400 Town Ctr - FS 3343510002304220 163253444356NV24 91.91
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 73200 Mesa View Dr FS 6743510002304220 176281476314NV24 347.56
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 73995 Country Club FS7143510002304220 122335377974NV24 320.57
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 D. 1088 Desert Mirage (Cook)43510002734680 315237847764NV24 461.59
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 Larkspur Ln - Fire Mtr PP E/W43510002774373 797761405428NV24 98.99
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 Portola Ave - Fire Mtr PP E/W43510002774373 797755405410NV24 98.99
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 San Luis Rey - Fire Mtr PP E/W43510002774373 797759405418NV24 98.99
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 C. 1088 K/B (Heatherwood)43510002854374 315237847764NV24 57.19
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 H. 1088 College View Estates I43510002874374 315237847764NV24 484.43
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 F. 1088 The Boulders (Shepherd43510002874680 315237847764NV24 42.89
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 B. 1088 Sundance W (Kokopelli)43510002874681 315237847764NV24 61.09
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 E. 1088 Petunia Place 1 (Petun43510002874682 315237847764NV24 72.78
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12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 G. 1088 College View Estates I43510002874684 315237847764NV24 169.45
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 72780 HWY 111 (Sears)43510004254430 815043444678NV24 187.73
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 72880 Hwy 111 - Fire Mtr Sears43510004254430 800643444692NV24 117.90
12/12/202402005158 COACHELLA VALLEY WATER DIST.W1 72880 Hwy 111 - Fire Mtr Sears43510004254430 800645741286NV24 86.99
12/12/2024Report Date 6Page City and Housing
Docusign Envelope ID: 2BA4DEBD-9939-48AF-9A0A-0DFA3E651ECA
50
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/12/2024 - 12/12/2024
City of Palm Desert
Account Number
12/12/202402005159 COUNTY OF RIVERSIDE-EMERGENCYW1 CERT TRAINING SVCS 10/4-10/642191001104211 PD061024 4,123.64
12/12/202402005160 CULPEPER, JESSW1 NV24 PEST LIC WEBINAR J. CULPR43120001104134 1124WEBREIMB-CJ 55.00
12/12/202402005160 CULPEPER, JESSW1 DC24 PEST LIC WEBINAR J. CULPR43120001104134 1224WEBREIMB-CJ 55.00
12/12/202402005161 D & B VISIONSW1 NV24 RECYCLE & ORGANICS SVCS43090002364195 24-11 6,300.00
12/12/202402005162 DESERT ANTS ENGINEERING INC.W1 RETN RELEASE 24251397/A4826020600004000000 608 6,511.55
12/12/202402005163 DESERT ARCW1 NV24 SHREDDING SERVICES43090001104111 13884 295.00
12/12/202402005164 DESERT DISCOUNT CLEANERS LLCW1 COPS Dry Cleaning 8/7-11/18/2443060011104211 11.19.24 128.23
12/12/202402005165 DESERT ELECTRIC SUPPLYW1 R/M ELECT/LIGHT - CORPYARD43310001104330 S3254902.001 21.66
12/12/202402005166 DESERT RECYCLING INCW1 OC24 DUMP FEES43320001104310 18647 316.00
12/12/202402005167 EDTECHNOLOGYFUNDS INCW1 SP24 ERATE CAT2 CONSULTNG SVCS43090002524662 2562 975.00
12/12/202402005168 FULTON DISTRIBUTINGW1 JANITORIAL SUPPLIES - PDAC42190002424549 641290 915.66
12/12/202402005168 FULTON DISTRIBUTINGW1 JANITORIAL SUPPLIES - PDAC42190002424549 643147 928.57
12/12/202402005169 GHA MONTAGE PD LLCW1 LANDSCAPE DEPOSIT RELEASE22801006100000 PP21-0001 109,650.00
12/12/202402005170 GOODWIN, SHELBYW1 VETS DAY REFRESHMENTS 11/11/2443061011104416 GOODWINVETDAY 130.69
12/12/202402005170 GOODWIN, SHELBYW1 VETS DAY REFRESHMENTS 11/11/2443061011104416 GOODWINVETDAY 110.00
12/12/202402005171 GOVERNMENT FINANCE OFFICERSW1 INTER GOV ACCT REG A. ARELLANO43120001104150 3169248 705.00
12/12/202402005171 GOVERNMENT FINANCE OFFICERSW1 INTER GOV ACCT REG S. SULLIVAN43120001104150 3169256 705.00
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12/12/202402005172 GRANITE CONSTRUCTION CO INC.W1 OC24 PD LINK PHASE #2 SVCS50002022134670 315199.55 331,789.00
12/12/202402005173 GREATER COACHELLA VALLEYW1 STATE OF THE CITY DHS - VMAGER43125001104430 27296 69.00
12/12/202402005174 HARNIK, JAN C.W1 NV 24 MILEAGE REMB HARNIK43115001104110 HARNIK MIL 11.24 86.16
12/12/202402005175 HORIZON LIGHTING INC.W1 R/M ELEC/LIGHT - STATE BLDG43696025104195 365583 1,698.85
12/12/202402005175 HORIZON LIGHTING INC.W1 R/M ELEC/LIGHT - ARTIST CENTER43885001104800 369319 365.80
12/12/202402005175 HORIZON LIGHTING INC.W1 R/M ELECT - PARKVIEW BLDG43696015104195 370769 595.75
12/12/202402005176 JOHN KALISKI ARCHITECTS INCW1 OC24 DOWNTOWN/HILLSID DSGN SVC43005001104470 6939 12,069.70
12/12/202402005177 KARTAL CORPORATIONW1 AP24-JU24 CARWASH43340001104331 1398 47.00
12/12/202402005177 KARTAL CORPORATIONW1 JL24-SP24 CARWASH43340001104331 1420 42.50
12/12/2024Report Date 7Page City and Housing
Docusign Envelope ID: 2BA4DEBD-9939-48AF-9A0A-0DFA3E651ECA
51
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/12/2024 - 12/12/2024
City of Palm Desert
Account Number
12/12/202402005178 LSL CPAsW1 2024 Audit - Prof Svcs14301001100000 66146 9,500.00
12/12/202402005179 MOCTEZUMA, LUISW1 RIDESHARE GIFT CARDS #56 202411501002380000 56-2024 1,110.00
12/12/202402005180 MOWERS PLUS INCW1 R/M ECHO BACKPACK BLOWER43310001104330 313200 36.61
12/12/202402005181 NORIDIAN MEDICARE JE PART BW1 EMS (7/16/23) RUN (23-437782)34124002300000 2023103494 379.02
12/12/202402005182 OZZIE'S INTERNATIONALW1 R/M VEHICLE #093 LEASE43340001104331 37283 445.21
12/12/202402005182 OZZIE'S INTERNATIONALW1 R/M VEHICLE #066 CITY OWNED43340001104331 37293 199.60
12/12/202402005183 PALMER ELECTRICW1 R/M ELECT - MAG FALLS / SP43325011104614 6055 781.40
12/12/202402005183 PALMER ELECTRICW1 R/M ELECT - SAN PABLO43325011104614 6075 5,788.42
12/12/202402005183 PALMER ELECTRICW1 R/M ELECT - ENTRADA DEL PASEO43921011104614 6077 1,133.19
12/12/202402005183 PALMER ELECTRICW1 R/M ELECT/LIGHT - HOVLEY43325011104611 6076 1,575.77
12/12/202402005184 PASCO DOORSW1 R/M DOORS - CITY HALL43310001104340 101378 880.00
12/12/202402005185 PORTOLA PALMS HOMEOWNERSW1 JN25 HOA FEES PPMHP #7343370008734195 JAN25 1922815 330.00
12/12/202402005186 PORTOLA PALMS HOMEOWNERSW1 JN25 HOA FEES PPMHP #12943370008734195 JAN25 1922585 330.00
12/12/202402005187 POWELL, ERICAW1 WESTAF SUBSCRIPTION RENEWAL43630004364650 INV2-F4NU-3B3T-Q 60.00
12/12/202402005187 POWELL, ERICAW1 ART & ESSAY CONTEST SUPPLIES42190004364650 221050736 838.54
12/12/202402005188 POWERFUL PEST MANAGEMENTW1 BEE TRETMNT- ENTRADA AUG2443921011104614 316740 625.00
12/12/202402005189 PROPER SOLUTIONS INC.W1 11/08 Christine J. Admin Temp43003001104150 16565 102.88
12/12/202402005189 PROPER SOLUTIONS INC.W1 11/08 Christine J. Admin Temp43003001104150 16565 1,262.24
12/12/202402005189 PROPER SOLUTIONS INC.W1 11/15 Christine J. Admin Temp43003001104150 16587 1,429.11
12/12/202402005189 PROPER SOLUTIONS INC.W1 TEMP EMP J BELTRAN 11/22/2443003001104111 16607 868.08
12/12/202402005190 RON'S TOWING & STORAGE INCW1 TOWING - CONST SITE TO CH43340001104331 24-06605 80.00
12/12/202402005190 RON'S TOWING & STORAGE INCW1 TOWING - CONST SITE TO CH43340001104331 24-06606 80.00
12/12/202402005191 SA Recycling LlcW1 MULCH MATERIAL - FREEDOM43320001104310 102524 4,250.00
12/12/202402005192 SAFEWAY SIGN CO.W1 PARKING SIGNS - PDAC43311012424549 57990 609.69
12/12/202402005193 SAM'S FENCE COMPANYW1 R/M WIND FENCE - STREETS43320001104310 21037 1,317.61
12/12/202402005194 SIMPLOT PARTNERSW1 R/M IRRIGATION SUPPLIES43310001104330 208160125 84.04
12/12/202402005195 SONSRAY MACHINERY LLCW1 R/M VEHICLE #270 CITY OWNED43340001104331 SWO060514-1 1,517.35
12/12/2024Report Date 8Page City and Housing
Docusign Envelope ID: 2BA4DEBD-9939-48AF-9A0A-0DFA3E651ECA
52
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/12/2024 - 12/12/2024
City of Palm Desert
Account Number
12/12/202402005195 SONSRAY MACHINERY LLCW1 R/M FLEET #270 CITY OWNED43340001104331 PSO152160-1 477.90
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 DC24 iHUB SCE43950004254430 700423102627DC24 1,044.83
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 73510 FW PARKS43514001104611 700530811124NV24 1,916.43
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 72567 Highway 111 Artist Ctr43885001104800 700773993861NV24 2,061.60
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 FIRESTATION 33, 67, 7143514002304220 700028290904NV24 4,910.83
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (3) Desert Mirage (38601 Cook)43510002734680 700017585033NV24 18.77
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (4) Primrose (75530 Hovley)43510002734682 700017585033NV24 14.26
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (21) Monterey Meadows (73100 H43510002754680 700017585033NV24 14.29
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (20) The Glen (40730 M)43510002754681 700017585033NV24 14.46
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (18) Hovley Estates (40962 C /43510002754682 700017585033NV24 32.66
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (19) Sonata I (40794)43510002754683 700017585033NV24 15.09
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (5) Sonata II (73500 Hovley)43510002754684 700017585033NV24 15.35
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (7) Hovley Collection (73145 H43510002754685 700017585033NV24 29.30
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (8) La Paloma I (40970 A/7362543510002754686 700017585033NV24 28.75
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (10) La Paloma II (40970 Rosar43510002754687 700017585033NV24 14.46
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (14) La Paloma III (40741 Sola43510002754693 700017585033NV24 14.84
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (11) Sandpiper (40751 / 40972)43510002754694 700017585033NV24 28.92
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (12) Sandpiper West (40753 / 443510002754695 700017585033NV24 29.30
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (13) Hovley West (40762 Hov)43510002754696 700017585033NV24 14.62
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (1) Canyon Cove (Calliandra)43510002764374 700017585033NV24 34.20
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (22) Presidents Plaza E/W43514002774373 700017585033NV24 1,331.17
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (2) Vineyards (43430 Stony)43510002784374 700017585033NV24 14.29
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (6) The Grove (44225 Deep Cyn)43510002814374 700017585033NV24 29.05
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (15) Presidents Plaza III (73143514002824373 700017585033NV24 918.30
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (23) Presidents Plaza III (73143514002824373 700017585033NV24 84.01
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (17) Portola Place (44221)43510002834374 700017585033NV24 14.46
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (9) Kaufman/Broad (73502 FS)43510002854374 700017585033NV24 15.59
12/12/2024Report Date 9Page City and Housing
Docusign Envelope ID: 2BA4DEBD-9939-48AF-9A0A-0DFA3E651ECA
53
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/12/2024 - 12/12/2024
City of Palm Desert
Account Number
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 (16) Palm Desert CC (77925 Sta43510002994374 700017585033NV24 23.82
12/12/202402005196 SOUTHERN CALIFORNIA EDISONW1 72559 Hwy 111 Unit A43698005104195 700044643888NV24 854.85
12/12/202402005197 ST. FRANCIS ELECTRIC LLCW1 NV24 TRAFFIC SIGNAL PM43325001104250 20016895 2,475.00
12/12/202402005197 ST. FRANCIS ELECTRIC LLCW1 R/M TRAFFIC SIGNAL43325001104250 20016896 4,705.88
12/12/202402005197 ST. FRANCIS ELECTRIC LLCW1 R/M TRAFFIC SIGNALS43325001104250 20016897 112.50
12/12/202402005198 SUSTAINOVATION LLCW1 MGMNT TRAIN & DEV SVC 10/29/2443090001104154 20241030 8,100.00
12/12/202402005199 SWANA-SOLID WASTE ASSOCIATION NAW1 SWANA MEMBERSHIP 25/26 L MOCTE14301002360000 2026 1971441 256.67
12/12/202402005199 SWANA-SOLID WASTE ASSOCIATION NAW1 SWANA MEMBERSHIP 24/25 L MOCTE43120002364195 2026 1971441 128.33
12/12/202402005200 TOPS N BARRICADES INC.W1 R/M STREET MAINT SUPPLIES42190001104310 1110396 240.45
12/12/202402005200 TOPS N BARRICADES INC.W1 BLDG SIGNAGE - FS #3343310002304220 1110296 305.04
12/12/202402005201 TRI STAR CONTRACTING II INCW1 TO0010942 GERALD FORD SK REPR43320001104310 020924G-1 25,000.00
12/12/202402005201 TRI STAR CONTRACTING II INCW1 TO0010942-GERALD FORD SINKHOLE43320002114311 020924G-1 126,673.70
12/12/202402005202 UNIFIRST CORPORATIONW1 UNIFORM RENTAL 12/19/2442140001104310 2200200518 156.35
12/12/202402005202 UNIFIRST CORPORATIONW1 UNIFORM RENTAL 11/05/2442140001104310 2200195685 164.69
12/12/202402005202 UNIFIRST CORPORATIONW1 INDUSTRIAL UNIFORM RENTAL42140001104310 2200178890 247.73
12/12/202402005202 UNIFIRST CORPORATIONW1 INDUSTRIAL UNIFORM RENTAL42140001104310 2200197691 156.35
12/12/202402005203 VALLEY TRACTOR AND FORKLIFTW1 R/M AIR COMPRESSOR SULLAIR 18543340001104331 5134 534.43
12/12/202402005204 WATERLINE TECHNOLOGIES INCW1 CHEMICALS - AQUATIC CENTER42111002424549 5717857 1,199.26
12/12/202402005205 WEBSTAURANT STORE INCW1 RECYCLING CONTAINERS42190002364195 104835830 4,816.49
12/12/202402005206 WESTERN STATE BUILDERS INCW1 CDBG PALMA VILLAGE PARK20600002200000 3-RTNT -8,800.00
12/12/202402005206 WESTERN STATE BUILDERS INCW1 CDBG PALMA VILLAGE PARK44001002204649 3 176,000.00
12/12/202402005206 WESTERN STATE BUILDERS INCW1 PALMA VILLAGE PRK IMPROVEMENTS20600004000000 2R-RTNT -6,445.23
12/12/202402005206 WESTERN STATE BUILDERS INCW1 PALMA VILLAGE PRK IMPROVEMENTS20600004000000 3-RTNT -2,300.03
12/12/202402005206 WESTERN STATE BUILDERS INCW1 PALMA VILLAGE PRK IMPROVEMENTS44001004004618 2R 128,904.50
12/12/202402005206 WESTERN STATE BUILDERS INCW1 PALMA VILLAGE PRK IMPROVEMENTS44001004004618 3 46,000.58
12/12/202402005207 ZUMAR INDUSTRIES INC.W1 TRAFFIC STREET SIGNS42190001104310 9854 650.15
12/12/202402005207 ZUMAR INDUSTRIES INC.W1 SIGNAGE - CODE COMPLIANCE42190001104310 9893 359.65
12/12/2024Report Date 10Page City and Housing
Docusign Envelope ID: 2BA4DEBD-9939-48AF-9A0A-0DFA3E651ECA
54
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/12/2024 - 12/12/2024
City of Palm Desert
Account Number
Examined and Approved Total For Bank ID - W1
3,978,413.99City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
12/12/2024Report Date 11Page City and Housing
Docusign Envelope ID: 2BA4DEBD-9939-48AF-9A0A-0DFA3E651ECA
55
56
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/13/2024 - 12/13/2024
City of Palm Desert
Account Number
12/13/202493501205 US BANK P-CARD 9350WR NV24 REMARKABLE SUBS KQ43620001104110 9530 12/05/2024 2.99
12/13/202493501205 US BANK P-CARD 9350WR NV24BLUECOSMO SAT PHN43620001104150 9530 12/05/2024 66.95
12/13/202493501205 US BANK P-CARD 9350WR OCT24 WELLNESS GSD43121011104154 9530 12/05/2024 132.28
12/13/202493501205 US BANK P-CARD 9350WR OCT24 WELLNESS RUN PRO43121011104154 9530 12/05/2024 68.47
12/13/202493501205 US BANK P-CARD 9350WR NV24 MAILCHIMP MARKETING SUB43620011104190 9530 12/05/2024 276.00
12/13/202493501205 US BANK P-CARD 9350WR IAAP MEMEBRSHIP E FAVELA43120001104300 9530 12/04/2024 200.00
12/13/202493501205 US BANK P-CARD 9350WR CEC COURSE J JIMENEZ 11/1/2443120001104420 9530 12/04/2024 1,050.00
12/13/202493501205 US BANK P-CARD 9350WR ICC CECOC L RITCHEY COURSE43120001104421 9530 12/04/2024 45.00
12/13/202493501205 US BANK P-CARD 9350WR ARC MEETING 06/25/2443125001104470 9530 12/04/2024 221.02
Examined and Approved Total For Bank ID - WR
2,062.71City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
12/13/2024Report Date 1Page City and Housing
Docusign Envelope ID: 94176FE9-6CBB-4966-9D07-7473C4F2B479
57
58
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202400003303 Amazon Capital Services Inc.W1 OFFICE SUPPLIES PRIVACY SIGN42110001104150 1TPG-7DKT-YRXH 96.90
12/19/202400003304 BMW MOTORCYCLE OF RIVERSIDEW1 NV24 POLICE MTRCYCLE REP/MAIN43340001104210 6037360 1,353.26
12/19/202400003304 BMW MOTORCYCLE OF RIVERSIDEW1 NV24 POLICE MTRCYCLE REP/MAIN43340001104210 6037359 2,013.94
12/19/202400003304 BMW MOTORCYCLE OF RIVERSIDEW1 OC24 POLICE MTRCYCLE REP/MAIN43340001104210 5046344 417.60
12/19/202400003305 CDW LLCW1 SUPPLIES BARCODE SCANNERS42190002524662 AB6YU3P 151.25
12/19/202400003305 CDW LLCW1 OFFICE EQUIP LOGITECH MICE42120001104190 AB7XB6Y 99.66
12/19/202400003305 CDW LLCW1 OFFICE EQUIP HEADSET42120001104190 AB78T4L 44.86
12/19/202400003305 CDW LLCW1 OFFICE EQUIP SCANNER N RICOH44040001104190 AB7W27X 992.91
12/19/202400003305 CDW LLCW1 OFFICE EQUIPMT R-MONITORS/PAD44040005304190 AB8Q78Y 1,726.46
12/19/202400003306 CITY EMPLOYEES ASSOCIATES LLCW1 PDEO DUES through 12/202421613001100000 PDEO DECEMBER 24 1,500.00
12/19/202400003307 CLIFTONLARSONALLEN LLPW1 SP24 AUDITING SERVICES43090001104150 L241666472 21,143.85
12/19/202400003307 CLIFTONLARSONALLEN LLPW1 OC24 AUDITING SERVICES43090001104150 L241752104 1,640.10
12/19/202400003308 CORNERSTONE RESTAURANT SUPPLY &W1 KITCHEN SUPPLIES - CORPYARD42190001104330 INV005562 223.44
12/19/202400003309 DELTA DENTAL OF CALIFORNIAW1 DENTAL 134911503001100000 BE006290830 -81.96
12/19/202400003309 DELTA DENTAL OF CALIFORNIAW1 DENTAL 134811503001100000 BE006290830 -43.47
12/19/202400003309 DELTA DENTAL OF CALIFORNIAW1 NV24 DELTA DENTAL PREMIUM21609001100000 BE006290830 14,890.14
12/19/202400003310 DEVEAU BURR GROUP LLCW1 Q4 FPPC FILING FEE43090001104159 588 250.00
12/19/202400003311 FG CREATIVE INCW1 DC24 RETAINER43090002424549 10295 1,800.00
12/19/202400003311 FG CREATIVE INCW1 DC24 PUBLIC RELATIONS SERVICES43090002424549 10295 300.00
12/19/202400003311 FG CREATIVE INCW1 DC24 SOCIAL MEDIA43090002424549 10295 1,000.00
12/19/202400003311 FG CREATIVE INCW1 DC24 FACEBOOK CAMPAIGN43090002424549 10295 138.20
12/19/202400003311 FG CREATIVE INCW1 NV24 MONTHLY AGENCY FEE43215002714491 10293 3,350.00
12/19/202400003311 FG CREATIVE INCW1 NV24 PRINT ADS/GRAPHIC DESIGN43215002714491 10293 1,100.00
12/19/202400003311 FG CREATIVE INCW1 NV24 SOCIAL MEDIA MONTHLY SVC43215002714491 10293 3,200.00
12/19/202400003311 FG CREATIVE INCW1 NV24 FACEBOOK CAMPAIGNS43215002714491 10293 1,205.47
12/19/202400003311 FG CREATIVE INCW1 NV24 PR/INFLUENCERS COORDINATN43215002714491 10293 500.00
12/19/202400003311 FG CREATIVE INCW1 NV24 MERCHANT RELATIONS DIRECT43215002714491 10293 2,500.00
12/19/2024Report Date 1Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
59
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202400003311 FG CREATIVE INCW1 OC24 SOCIAL MEDIA MONTHLY SVC43215002714491 10293 700.00
12/19/202400003311 FG CREATIVE INCW1 NV24 CONTENT CAPTURE43215002714491 10293 1,500.00
12/19/202400003311 FG CREATIVE INCW1 MERCHANT RELATIONS ANNUAL43215002714491 10293 1,500.00
12/19/202400003311 FG CREATIVE INCW1 NV24 CONTENT CAPTURE MERCHANT43215002714491 10293 1,500.00
12/19/202400003312 FIRSTCHOICE COFFEE SERVICEW1 BREAKROOM SUPPLIES - CITY HALL42190001104340 747603 3,241.11
12/19/202400003313 HARTFORD LIFE AND ACCIDENTW1 NV24 LTD Premium21607001100000 463789487177 4,724.52
12/19/202400003313 HARTFORD LIFE AND ACCIDENTW1 NV24 LIFE AND AD&D PREMIUM21610001100000 463789487177 2,583.70
12/19/202400003313 HARTFORD LIFE AND ACCIDENTW1 NV24 STD Premium21618001100000 463789487177 2,357.71
12/19/202400003313 HARTFORD LIFE AND ACCIDENTW1 NV24 LTD,LF,AD,STD ROUNDING41122001104150 463789487177 65.00
12/19/202400003314 HIGH TECH IRRIGATION INC.W1 FERTILIZER - VARIOUS PARKS43320011104611 814600 1,201.97
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 PRIMEROSE II43320002734682 6766 330.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 DIAMONDBACK43320002754643 6766 112.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 MONTEREY MEADOWS43320002754680 6766 140.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 THE GLEN43320002754681 6766 288.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 HOVLEY ESTATES43320002754682 6766 149.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 SONATA I43320002754683 6766 358.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 SONATA II43320002754684 6766 496.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 HOVLEY COLLECTION43320002754685 6766 390.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 LA PALOMA I43320002754686 6766 160.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 LA PALOMA II43320002754687 6766 160.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 LA PALOMA III43320002754693 6766 139.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 SANPIPER COURT43320002754694 6766 164.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 SANPIPER COURT WEST43320002754695 6766 171.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 HOVLEY COURT WEST43320002754696 6766 250.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 PALM COURT43320002754697 6766 112.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 PRESIDENTS PLAZA I / II43320002774373 6766 5,610.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 VINEYARDS43320002784374 6766 224.00
12/19/2024Report Date 2Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
60
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 WARING COURT43320002794374 6766 213.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 PALM GATE43320002804374 6766 133.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 THE GROVE43320002814374 6766 507.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 PRESIDENTS PLAZA III43320002824373 6766 3,597.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 PORTOLA PLACE43320002834374 6766 213.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 KAUFMAN N BROAD43320002854374 6766 993.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 CANYON CREST43320002864374 6766 288.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 COLLEGE VIEW ESTATES II43320002874374 6766 320.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 THE BOULDERS43320002874680 6766 507.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 SUNDANCE WEST43320002874681 6766 283.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 PETUNIA I43320002874682 6766 331.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 SUNDANCE EAST43320002874683 6766 155.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 COLLEGE VIEW ESTATES I43320002874684 6766 288.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 EXTRA WORK - THE GROVE43321002814374 6774 272.55
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 NV24 LMA 6 - DW PARKING LOT43370011104614 6765 1,595.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 NV24 LMA 7 DESERT MIRAGE43320002734680 6766 550.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 LMA 7 PALM DESERT CC43320002994374 6766 534.00
12/19/202400003315 HORIZON PROFESSIONAL LANDSCAPEW1 NV24 LMA 6 - DW PER/PRKG LOT43320004414195 6765 12,013.00
12/19/202400003316 IMPRESSION DESIGNW1 2024 SERVICE JACKETS & BAGS43095011104154 16411 1,065.46
12/19/202400003317 MARIPOSA LANDSCAPES INCW1 NV24 LMA 9 MAINT - MEDIANS43370011104614 110897 24,745.40
12/19/202400003317 MARIPOSA LANDSCAPES INCW1 LMA 1 EXTRA WORK - MONTEREY43370011104614 111144 431.70
12/19/202400003317 MARIPOSA LANDSCAPES INCW1 NV24 LMA 1 MAINT - MEDIANS43370011104614 110921 41,125.38
12/19/202400003317 MARIPOSA LANDSCAPES INCW1 NV24 LMA 9 MAINT - ENTRADA43921011104614 110897 5,040.80
12/19/202400003317 MARIPOSA LANDSCAPES INCW1 LMA 9 EXTRA WORK - ENTRADA43921011104614 111236 2,034.05
12/19/202400003318 OPENGOV INCW1 CARTEGRAPH SOFTWRE RNWLFY252614301001100000 INV17078 20,852.00
12/19/202400003318 OPENGOV INCW1 CARTEGRAPH SOFTWRE RNWL FY242543620011104190 INV17078 29,192.75
12/19/202400003318 OPENGOV INCW1 OPENGOV ASSET MGMT RNWL FY252614301001100000 INV17073 3,971.62
12/19/2024Report Date 3Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
61
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202400003318 OPENGOV INCW1 OPENGOV ASSET MGMT RNWL FY242543620011104190 INV17073 5,560.28
12/19/202400003319 PETE'S ROAD SERVICE INCW1 DOT INSP FLEET #063 OWNED43340001104331 24-0798857-00 102.72
12/19/202400003319 PETE'S ROAD SERVICE INCW1 R/M DOT FLEET #63 OWNED43340001104331 24-0801029-00 132.27
12/19/202400003319 PETE'S ROAD SERVICE INCW1 DOT INSP FLEET #105 OWNED43340001104331 24-0800667-00 95.00
12/19/202400003319 PETE'S ROAD SERVICE INCW1 DOT INSP FLEET #141 OWNED43340001104331 24-0802665-00 95.00
12/19/202400003320 SIGNARAMAW1 SIGNAGE - BUMP N GRIND44001004004618 INV-125262 1,467.12
12/19/202400003321 SRSD CONSULTING LLCW1 LEADERSHP TRAINING IE 12/10/2443090001104154 E41918E0-0005 7,000.00
12/19/202400003322 STAPLES BUSINESS ADVANTAGEW1 OFFICE SUPP CARDHLDR/COPYPAPER42110001104150 6019074709 230.88
12/19/202400003322 STAPLES BUSINESS ADVANTAGEW1 OFFICE SUPPLIES TAPE42110001104150 6019077212 8.15
12/19/202400003322 STAPLES BUSINESS ADVANTAGEW1 COPYPAPER/DISINFCTWIPES/MARKER42110001104150 6019077213 242.06
12/19/202400003323 The [RE]DESIGN GroupW1 DATA CENTER SERVERS RNWL 25/2614301001100000 9345 14,938.75
12/19/202400003323 The [RE]DESIGN GroupW1 DATA CENTER SERVERS RNWL 24/2543620011104190 9345 20,914.25
12/19/202400003324 UNITY COURIER SERVICEW1 COURIER SERVICE LINK PLUS 12/743090002524662 12848 352.04
12/19/202400003324 UNITY COURIER SERVICEW1 COURIER SERVICE LINK PLS 11/3043090002524662 12297 1,561.42
12/19/202400003325 US BANKW1 ADMIN FEE CITY 8/1/24-10/31/2443090001104159 14532038 1,566.05
12/19/202400003325 US BANKW1 ADMIN FEE PA#1 8/1/24-10/31/2443630004514195 14532038 131.71
12/19/202400003325 US BANKW1 ADMIN FEE PA#2 8/1/24-10/31/2443630004514195 14532038 508.18
12/19/202400003325 US BANKW1 ADMIN FEE PA#3 8/1/24-10/31/2443630004514195 14532038 300.81
12/19/202400003325 US BANKW1 ADMIN FEE PA#4 8/1/24-10/31/2443630004514195 14532038 493.25
12/19/202400003326 VECTORUSAW1 MFA00015 RET REL CAM INSTALL20600004500000 REL RET-MFA00015 6,850.00
12/19/202400003326 VECTORUSAW1 MFA00015 RET REL CAM INSTALL20600005100000 REL RET-MFA00015 3,788.01
12/19/202400003326 VECTORUSAW1 MFA00015 RET REL CAM INSTALL20600005100000 REL RET-MFA00015 660.78
12/19/202400003327 VERIZON WIRELESS SERVICES LLCW1 EOC NOV08-DEC0722899501100000 6100535332 66.00
12/19/202400003328 VINTAGE ASSOCIATESW1 LMA 16 EXTRA WORK - UNIV GRDNS43910001104611 234383 6,345.00
12/19/202400003328 VINTAGE ASSOCIATESW1 LMA 16 EXTRA WORK - IRONWOOD43320011104611 235130 564.94
12/19/202400003328 VINTAGE ASSOCIATESW1 LMA 16 EXTRA WORK - FREEDOM PK43320011104611 235132 995.12
12/19/202400003328 VINTAGE ASSOCIATESW1 LMA 16 EXTRA WORK - UNIV/FREED43320011104611 235197 2,055.25
12/19/2024Report Date 4Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
62
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202400003329 VISION SERVICE PLAN INC.W1 VSP 134911503001100000 821505428 -31.81
12/19/202400003329 VISION SERVICE PLAN INC.W1 VSP 134811503001100000 821505428 -31.81
12/19/202400003329 VISION SERVICE PLAN INC.W1 VSP 134611503001100000 821505428 31.81
12/19/202400003329 VISION SERVICE PLAN INC.W1 NV24 VSP PREMIUM21614001100000 821505428 4,517.02
12/19/202400003329 VISION SERVICE PLAN INC.W1 VSP 134741122001104150 821505428 31.81
12/19/202400003329 VISION SERVICE PLAN INC.W1 VSP 134741122001104150 821505428 -31.81
12/19/202400003330 VISUAL EDGE IT INCW1 LIBR XEROX USAGE & SUPPLIES43420002524662 24AR2295960 874.54
12/19/202400003330 VISUAL EDGE IT INCW1 INK & TONER EHQ402232 9/7-12/643420001104190 24AR2279323 759.11
12/19/202400003331 WILLDAN FINANCIAL SERVICESW1 OC24 CFD CONSULTING SVCS43090001104159 010-60372 6,521.00
12/19/202402005208 ABS SANDBLASTING & PAINTINGW1 SANDBLAST TILES22850106100000 9365 150.00
12/19/202402005209 ACCURATE FIRST AID SERVICESW1 FIRST AID SUPPLIES - CITY HALL42190001104340 C-2726 166.59
12/19/202402005209 ACCURATE FIRST AID SERVICESW1 FIRST AID SUPPLIES - CITY HALL42190001104340 C-2762 221.72
12/19/202402005210 ALL AMERICAN ASPHALTW1 OC24 HAYSTACK TRAFF/SAFETY SVC20600002130000 001-OCT 2024-RTN -16,290.28
12/19/202402005210 ALL AMERICAN ASPHALTW1 OC24 HAYSTACK TRAFF/SAFETY SVC50009092134565 001-OCT 2024 325,805.70
12/19/202402005211 ALZHEIMERS COACHELLA VALLEYW1 ALZHEIMERS CV GLD SPONSORSHIP43062011104800 ACV 1 2,000.00
12/19/202402005212 AMERICAN FORENSIC NURSESW1 NV24 BLOOD DRAW/DUI CASES RSO43904001104210 79116 534.00
12/19/202402005213 ANSER ADVISORY MANAGEMENT LLCW1 OC24 COST ESTIMATE SVC FS10244001002354270 28426 1,640.00
12/19/202402005213 ANSER ADVISORY MANAGEMENT LLCW1 MY24 COST ESTIMATE SVC LIBRARY44001004524136 24815 3,360.00
12/19/202402005213 ANSER ADVISORY MANAGEMENT LLCW1 SP24 COST ESTIMATE SVC LIBRARY44001004524136 27820 2,640.00
12/19/202402005213 ANSER ADVISORY MANAGEMENT LLCW1 OC24 COST ESTIMATE SVC LIBRARY44001004524136 28432 2,690.00
12/19/202402005214 BEST SIGNS INC.W1 R/M RACEWAY SIGNAGE43950004254430 98831 1,148.85
12/19/202402005215 BIO TOX LABORATORIESW1 NV24 BLOOD & URINE ANALYSIS SV43904001104210 46700 338.83
12/19/202402005215 BIO TOX LABORATORIESW1 NV24 BLOOD & URINE ANALYSIS SV43904001104210 46701 505.00
12/19/202402005216 BURRTECW1 SP24 FRANCHISE AGREEMENT43090002364195 93024 10,097.97
12/19/202402005217 C A P I OW1 CAPIO WEBINAR REG 12/12 TS43125001104417 22695 30.00
12/19/202402005218 CHAD VAN HORNW1 EL PASEO SCULPTR EXH PHOTOS44002004364650 PD12162024 1,800.00
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 1052 CORPORATION YARD43510001104330 315177847704NV24 533.36
12/19/2024Report Date 5Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
63
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (A) 1057 City Hall43510001104340 315187847714NV24 278.05
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (B) 1057 Portola CC43510001104344 315187847714NV24 493.03
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 248 RAC WELL RMT BY LAKE43510001104610 332429853174NV24 2,414.40
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 1093 CIVIC CENTER PARK43510001104610 315245847772NV4 4,013.24
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 1054 CITY PARKS43510001104611 315181847708NV24 3,280.46
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 10364 HOVLEY SOCCER PARK43510001104611 316695849222NV24 4,626.80
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 1051 ST MEDIANS "4"43510001104614 315175847702NV24 4,103.03
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 1055 ST MEDIANS "5"43510001104614 315183847710NV24 7,100.17
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 10528 Entrada /Eric Johnson43510001104614 317287849814NV24 724.40
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 1141 AQUATIC CENTER43510002424549 512541849896NV24 749.09
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 13 1050 Primrose II43510002734682 315173847700NV24 46.79
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 1 1050 Diamondback43510002754643 315173847700NV24 190.50
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 18 1050 Monterey Meadows43510002754680 315173847700NV24 194.82
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 17 1050 The Glen43510002754681 315173847700NV24 162.55
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 2 1050 Hovley Estates43510002754682 315173847700NV24 29.89
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 15 1050 Hovley Estates43510002754682 315173847700NV24 58.81
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 22 1050 Sonata I43510002754683 315173847700NV24 287.51
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 20 1050 Sonata II43510002754684 315173847700NV24 368.43
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 16 1050 Hovley Collection43510002754685 315173847700NV24 40.29
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 21 1050 Hovley Collection43510002754685 315173847700NV24 29.89
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 5 1050 La Paloma I43510002754686 315173847700NV24 29.89
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 19 1050 La Paloma I43510002754686 315173847700NV24 40.29
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 6 1050 La Paloma II43510002754687 315173847700NV24 139.16
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 3 1050 La Paloma III43510002754693 315173847700NV24 144.91
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 7 1050 Sandpiper43510002754694 315173847700NV24 84.48
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 8 1050 Sandpiper43510002754695 315173847700NV24 130.52
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 4 1050 Hovley Court West43510002754696 315173847700NV24 150.93
12/19/2024Report Date 6Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
64
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 14 1050 Palm Court43510002754697 315173847700NV24 126.61
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 10560 HAYSTACK43510002764374 330551849952NV24 7,454.62
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 10561 HAYSTACK43510002764374 330559849954NV24 6,052.12
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (3) 1056 Presidents Plaza43510002774373 315185847712NV24 838.13
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (5) 1056 Presidents Plaza43510002774373 315185847712NV24 436.98
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 San Luis Rey - Fire Mtr PP E/W43510002774373 797757405414NV24 98.99
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (1) 1056 Vineyards43510002784374 315185847712NV24 85.69
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (7) 1056 Vineyards43510002784374 315185847712NV24 175.64
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 12 1050 Waring Court43510002794374 315173847700NV24 38.99
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 11 1050 Palm Gate43510002804374 315173847700NV24 35.09
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (4) 1056 The Grove43510002814374 315185847712NV24 703.01
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (2) 1056 Presidents Plaza 343510002824373 315185847712NV24 1,355.19
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (8) 1056 Presidents Plaza 343510002824373 315185847712NV24 72.94
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (6) 1056 Portola Place43510002834374 315185847712NV24 48.24
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 10 1050 Canyon Crest43510002864374 315173847700NV24 100.49
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 9 1050 PDCC43510002994374 315173847700NV24 416.39
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (1) 1161 - 73710 FW43696015104195 652499886934NV24 92.64
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (3) 1161 - 73710 FW FP43696015104195 652499886934NV24 86.99
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (2) 1161 - 73720 FW43696025104195 652499886934NV24 75.66
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (4) 1161 - 72559 Hwy 11143698005104195 652499886934NV24 79.07
12/19/202402005219 COACHELLA VALLEY WATER DIST.W1 (5) 1161 - 72559 Hwy 111 FP43698005104195 652499886934NV24 46.33
12/19/202402005220 COLOR CONNECTIONW1 PLANT MATERIAL - CC PARK43320011104610 33552 343.45
12/19/202402005221 COMMUNITY WORKS DESIGN GROUPW1 OC24 DESIGN SVC HAYSTACK CHANN50004544204370 16075 22,750.00
12/19/202402005222 CYNTHIA HERNANDEZW1 ALA CONF LDG 1/23-27/2025 CH11501002520000 ADV LDG 1/23/25 976.00
12/19/202402005222 CYNTHIA HERNANDEZW1 ALA CONF MILE 1/23-27/2025 CH11501002520000 ADV MILE 1/23/25 14.74
12/19/202402005222 CYNTHIA HERNANDEZW1 ALA CONF PDM 1/23-27/2025 CH11501002520000 ADV PDM 01/23/25 387.00
12/19/202402005223 DEMCO INCW1 OFFICE SUPPLIES LABELS/TAPE42110002524662 7576717 290.80
12/19/2024Report Date 7Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
65
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202402005224 DEPENDABLE BREAK ROOM SOLUTIONS, INCW1 DC24 COFFEE RENTAL - CORPYARD42190001104330 I64364 107.74
12/19/202402005224 DEPENDABLE BREAK ROOM SOLUTIONS, INCW1 NV24 COFFEE RENTAL - CORPYARD42190001104330 I63915 133.09
12/19/202402005224 DEPENDABLE BREAK ROOM SOLUTIONS, INCW1 NV24 COFFEE RENTAL - CITY HALL42190001104340 MI26094 133.09
12/19/202402005224 DEPENDABLE BREAK ROOM SOLUTIONS, INCW1 BREAKROOM SUPPLIES - CITY HALL42190001104340 MI26198 521.82
12/19/202402005225 DESERT AIR CONDITIONING INC.W1 R/M HVAC SRVS - SHERIFF CTR43695005104195 255777 540.64
12/19/202402005225 DESERT AIR CONDITIONING INC.W1 R/M HVAC SRVS - STATE BLDG43696025104195 255498 4,109.05
12/19/202402005225 DESERT AIR CONDITIONING INC.W1 R/M HVAC SRVS - STATE BLDG43696025104195 255699 198.00
12/19/202402005225 DESERT AIR CONDITIONING INC.W1 R/M HVAC SRVS - STATE BLDG43696025104195 255703 938.94
12/19/202402005226 DESERT ELECTRIC SUPPLYW1 R/M ELECT/LIGHTS - CITY HALL43310001104340 S3248912.001 54.95
12/19/202402005227 DESERT FIRE EXTINGUISHERW1 R/M FIRE SYSTEM - PARKVIEW43696015104195 12487879 974.81
12/19/202402005228 DESERT NAPA AUTO PARTSW1 R/M STREET SUPPLIES43320001104310 104180 9.67
12/19/202402005228 DESERT NAPA AUTO PARTSW1 R/M FLEET #047 OWNED43340001104331 109127 31.79
12/19/202402005229 EMERICH, JOHNW1 Magician Lib Opening 11/20/2443900002524662 INV-000004 400.00
12/19/202402005230 ENGINEERING RESOURCESW1 NV24 ENGINEERING SVC HAYSTACK50004544204370 60984 3,140.00
12/19/202402005231 FIND FOOD BANKW1 DC24 FIND T1 SB138343090002364195 392395 2,887.50
12/19/202402005231 FIND FOOD BANKW1 DC24 FIND T2 SB138343090002364195 392396 4,166.66
12/19/202402005232 GALLEGOS, DEANNAW1 LIVE SCAN SVS REIMB DG 11/0943056001104154 DGALLEGOS NHLS 76.00
12/19/202402005233 GARDENS ON EL PASEOW1 CELEBRATE THE SEASON SPONSORSH43062011104800 12062024 10,000.00
12/19/202402005234 GENERAL CODE LLCW1 MUNICIPAL CODE PRINTING 11/2743090001104111 PG000038996 3,404.00
12/19/202402005235 GOODWIN, SHELBYW1 GOLF CART PARADE SUPPLIES43061011104416 GOLFCARTP2425 20.13
12/19/202402005235 GOODWIN, SHELBYW1 GOLF CART PARADE SUPPLIES43061011104416 GOLFCARTP2425 34.90
12/19/202402005235 GOODWIN, SHELBYW1 GOLF CART PARADE SUPPLIES43061011104416 GOLFCARTP2425 151.85
12/19/202402005235 GOODWIN, SHELBYW1 GOLF CART PARADE SUPPLIES43061011104416 GOLFCARTP2425 32.31
12/19/202402005235 GOODWIN, SHELBYW1 GOLF CART PARADE SUPPLIES43061011104416 GOLFCARTP2425 130.38
12/19/202402005235 GOODWIN, SHELBYW1 GOLF CART PARADE SUPPLIES43061011104416 GOLFCARTP2425 524.15
12/19/202402005236 HF&H CONSULTANTS LLCW1 NV24 WASTE & RECYLCLING SVCS43090002364195 9721744 7,451.25
12/19/202402005237 I I M CW1 2025 IIMC DUES ORTEGA #4461743630001104111 44617-ORTEGA 135.00
12/19/2024Report Date 8Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
66
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202402005238 I I M CW1 2025 IIMC DUES NANCE #4675043630001104111 46750-NANCE 135.00
12/19/202402005239 I I M CW1 2025 IIMC DUES MEJIA #2226243630001104111 22262-MEJIA 235.00
12/19/202402005240 I I M CW1 2025 IIMC DUES LOMELI #3941443630001104111 39414-LOMELI 135.00
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 S/W COR CC WSH43514001104250 50155642-NV24 113.22
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 S/W COR CC WSH43514001104250 50155645-NV24 20.71
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 40996 WASH ST TRF SIGNAL43514001104250 50524526-NV24 108.93
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 Dinah Shore Dr/Shopper43514001104250 50087402-NV24 48.93
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 Dinah Shore Dr/Miriam43514001104250 50087411-NV24 48.42
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 72800 Dinah Shore Drive43514001104250 50087423-NV24 69.63
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 Dinah Shore Dr/Monterrey43514001104250 50087432-NV24 84.16
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 Dinah Shore Dr/Monterey43514001104250 50087443-NV24 53.09
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 Dinah Shore Dr/Miriam43514001104250 50087452-NV24 72.64
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 37998 Gerald Ford Dr43514001104250 50514026-NV24 48.75
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 37996 Gerald Ford Dr Signal LT43514001104250 50514028-NV24 66.95
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 75396 Frank Sinatra Dr43514001104250 50540835-NV24 51.59
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 75394 Frank Sinatra Dr St Ligh43514001104250 50540839-NV24 35.22
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 75398 Frank Sinatra Dr43514001104250 50540840-NV24 55.60
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 33108 Mont Safety Lt (Prv5065043514001104250 50887764-NV24 152.83
12/19/202402005241 IMPERIAL IRRIGATION DISTRICTW1 34249 Monterey Ave43514001104614 50488446-NV24 21.36
12/19/202402005242 IMSAW1 2025 IMCA MEMBRSHP RB/AC/MG/NG43630001104300 51617-2025 340.00
12/19/202402005243 KINCAID INDUSTRIES INCW1 R/M PLUMBING - MAGNESIA FALLS43310001104611 5602 2,252.05
12/19/202402005244 KNORR SYSTEMS INCW1 NV24 PM SERVICE - PDAC43311012424549 255152 2,970.00
12/19/202402005245 LOCK SHOP INC.W1 R/M DOOR LOCKS - HOVLEY PK43310001104611 A136444 224.79
12/19/202402005245 LOCK SHOP INC.W1 R/M DOOR LOCKS - FS #3343310002304220 A136485 428.70
12/19/202402005245 LOCK SHOP INC.W1 R/M DOOR LOCKS - STATE BLDG43696025104195 A136486 140.00
12/19/202402005245 LOCK SHOP INC.W1 PADLOCKS - CC DOG PARK42190001104610 AA10067009 109.78
12/19/202402005245 LOCK SHOP INC.W1 R/M DOOR LOCKS - SHERIFF CTR43695005104195 K319013 160.00
12/19/2024Report Date 9Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
67
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202402005246 LOWE'S HOME CENTERS INC.W1 SMALL TOOLS - WORK LIGTHS42190001104340 975706-110724 254.55
12/19/202402005246 LOWE'S HOME CENTERS INC.W1 R/M PLAYGROUND - HOVLEY43325011104611 974753-110724 79.45
12/19/202402005246 LOWE'S HOME CENTERS INC.W1 R/M FENCE - SAN PASCUAL43320001104310 993452-111324 426.26
12/19/202402005246 LOWE'S HOME CENTERS INC.W1 HOLIDAY OFFICE DECOR42190001104330 974432-112524 241.27
12/19/202402005247 MARTHA'S VILLAGE & KITCHENW1 2024 5K SPONSORSHIP MV 11/2443062011104800 1124-5KCPD 2,500.00
12/19/202402005248 MAXWELL SECURITY SERVICESW1 DC24 ALARM RESPONSE43090001104340 2412181 400.00
12/19/202402005249 MERCHANTS BUILDINGW1 EXTRA JANITORIAL SRVS - PDAC43311012424549 838925 350.00
12/19/202402005250 MOLINA, AMBERW1 EMPLOYEE WELLNESS REFRESH 12/442190001104154 AMOLINA 12.4.24 421.21
12/19/202402005250 MOLINA, AMBERW1 EMPLOYEE WELLNESS REFRESH 12/342190001104154 AMOLINA 12.4.24 20.66
12/19/202402005251 MOWERS PLUS INCW1 FUEL CANS43340001104331 308809 495.61
12/19/202402005251 MOWERS PLUS INCW1 R/M CHAINSAW43340001104331 309096 158.35
12/19/202402005251 MOWERS PLUS INCW1 R/M CHAINSAW43340001104331 309097 180.29
12/19/202402005252 NAI CONSULTING INCW1 NV24 COORD SVC ELDORDO REHAB43320002134311 2024-04.04 14,960.00
12/19/202402005252 NAI CONSULTING INCW1 OC24 COORD SVC ELDORDO REHAB43320002134311 2024-04.03 4,560.00
12/19/202402005253 PALM DESERT ACE HARDWAREW1 SMALL TOOLS - STREETS42190001104310 248390 112.86
12/19/202402005253 PALM DESERT ACE HARDWAREW1 GRAFFITI REMOVAL SUPPLIES43915021104310 248542 89.60
12/19/202402005253 PALM DESERT ACE HARDWAREW1 CELLPHONE CHARGERS42190001104330 248330 284.28
12/19/202402005253 PALM DESERT ACE HARDWAREW1 R/M BLDG SUPPLIES - CITY HALL43310001104340 248560 4.89
12/19/202402005253 PALM DESERT ACE HARDWAREW1 R/M PLUMBING SUPPLIES - CC PK43320011104610 248402 27.11
12/19/202402005253 PALM DESERT ACE HARDWAREW1 R/M PLUMBING SUPPLIES - CC DOG43320011104610 248388 24.18
12/19/202402005253 PALM DESERT ACE HARDWAREW1 R/M PLUMBING SUPPLIES - PALMA43320011104611 248379 31.97
12/19/202402005254 PALM SPRINGS AIR MUSEUMW1 ED PROGRAM EXPANSION Y1 24/2543880001104800 2181 75,000.00
12/19/202402005255 PALMER ELECTRICW1 R/M ELECT/LIGHT - CC PARK43321001104610 6111 251.82
12/19/202402005255 PALMER ELECTRICW1 R/M ELECT/LIGHT - EL PASEO43325011104614 6113 648.46
12/19/202402005255 PALMER ELECTRICW1 SHADE STRUCTURE LIGHTS - PDAC44001002424549 6118 24,597.07
12/19/202402005256 PARKHOUSE TIRE INC.W1 R/M TIRES FLEET #064 OWNED43340001104331 2030242498 725.75
12/19/202402005256 PARKHOUSE TIRE INC.W1 R/M TIRES FLEET #269 OWNED43340001104331 2030242528 1,075.18
12/19/2024Report Date 10Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
68
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202402005257 PODIUMS DIRECT CORPORATIONW1 PODIUM - SALES TAX20702001100000 24733 -108.18
12/19/202402005257 PODIUMS DIRECT CORPORATIONW1 OFFICE EQUIPMENT PODIUM42190001104430 24733 1,395.85
12/19/202402005257 PODIUMS DIRECT CORPORATIONW1 PODIUM - SALES TAX42190001104430 24733 108.18
12/19/202402005258 POWERS AWARDSW1 SERVICE YEARS GIFT PRADETTO43063001104111 159724 204.73
12/19/202402005258 POWERS AWARDSW1 COPS BADGES CURIA/DOLHA43060011104211 159698 28.02
12/19/202402005259 PPG ARCHITECTURAL FINISHESW1 GRAFFITI REMOVAL SUPPLIES43915021104310 972220004839 139.45
12/19/202402005260 PROFORMA SOCALW1 YEAREND EVENT SUPPLIES-GLSWARE42190001104154 BH49004875A 1,129.82
12/19/202402005260 PROFORMA SOCALW1 BUSINESS CARDS GEN/MAG/SEA/SAL42190001104154 BH49004892A 123.15
12/19/202402005260 PROFORMA SOCALW1 BUSINESS CARDS SUL/LOM/YAP/OLI42190001104154 BH49004785A 123.15
12/19/202402005260 PROFORMA SOCALW1 BUSINESS CARDS GENERAL42190001104154 BH4904798A 684.01
12/19/202402005261 PROPER SOLUTIONS INC.W1 TEMP EMP J BELTRAN 11/29/2443003001104111 16628 777.66
12/19/202402005262 QUINTANILLA, KARINAW1 OC24 QUINTANILLA MILEAGE REIMB43115001104110 QUINT MILE 11.24 74.50
12/19/202402005263 RIOS, FREDDYW1 SAFETY FOOTWEAR REIMB FR 12/643915001104300 1224BOOTREIMB-FR 222.93
12/19/202402005264 RIVERSIDE COUNTY OFFICE OF EDUCATIONW1 OC24 STUDENT OF MONTH GCV JH43125001104110 2025/573 30.00
12/19/202402005265 RODRIGUEZ , RICARDOW1 Live Scan Service43056001104154 RRODRIGUEZ 8.24 77.00
12/19/202402005266 RON'S TOWING & STORAGE INCW1 TOW SVCS FORD F250 12/09/2443320002134311 24-06799 80.00
12/19/202402005267 RON'S TOWING & STORAGE INCW1 TOWING - SLURRY PROJECT 10/3044002002134134 24-06484 80.00
12/19/202402005267 RON'S TOWING & STORAGE INCW1 TOWING - SLURRY PROJECT 10/3044002002134134 24-06482 80.00
12/19/202402005267 RON'S TOWING & STORAGE INCW1 TOWING - SLURRY PROJECT 10/3044002002134134 24-06483 80.00
12/19/202402005267 RON'S TOWING & STORAGE INCW1 TOWING - SLURRY PROJECT 10/2144002002134134 24-06397 80.00
12/19/202402005268 SEARS, JAIMEEW1 ALA CONF MILE 1/23-27/25 JS11501002520000 ADV MILE 1/23/25 14.74
12/19/202402005268 SEARS, JAIMEEW1 ALA CONF LDG 1/23-27/25 JS11501002520000 ADV LDG 1/23/25 976.00
12/19/202402005269 SEARS, JAIMEEW1 ALA CONF PDM 1/23-27/25 JS11501002520000 ADV PDM 01/23/25 387.00
12/19/202402005270 SEAWRIGHT CUSTOM PRECAST INCW1 SN COMM GARDEN PLANTER BOXES44001004004618 4228 61,997.20
12/19/202402005271 SIGNATURE TINTW1 7.75% SALES TAX20702001100000 2249 -54.87
12/19/202402005271 SIGNATURE TINTW1 7.75% SALES TAX20702001100000 2250 -55.80
12/19/202402005271 SIGNATURE TINTW1 SIGNAGE - CC PARK42190001104610 2250 720.00
12/19/2024Report Date 11Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
69
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202402005271 SIGNATURE TINTW1 SIGNAGE - SALES TAX42190001104610 2250 55.80
12/19/202402005271 SIGNATURE TINTW1 SIGNAGE - CC PARK42190001104610 1986 258.60
12/19/202402005271 SIGNATURE TINTW1 SIGNAGE - VARIOUS PARKS42190001104611 2249 708.00
12/19/202402005271 SIGNATURE TINTW1 SIGNAGE - SALES TAX42190001104611 2249 54.87
12/19/202402005272 SIMPLOT PARTNERSW1 R/M WATERLINE - PORTOLA43320001104310 208160599 41.02
12/19/202402005273 SO CAL GASW1 DC24 UTILITIES - CORP YARD43512001104330 05382896149-DC24 70.17
12/19/202402005273 SO CAL GASW1 NV24 73510 FW CITY HALL43512001104340 20092710001-NV24 242.76
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 PD Srv Area 19 LS-1-E43514001104250 700400365524NV24 2,926.67
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (14) SHEPHERD N/O CHINOOK43514001104250 700413950271NV24 14.48
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (16) A STREET S/O 42ND43514001104250 700413950271NV24 27.87
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (21) DAISY/SHEPARD43514001104250 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (28) ALPINE / SHEPHERD43514001104250 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (29) (Shepard Lane / Scholar L43514001104250 700413950271NV24 27.87
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (32) (JERI LANE)43514001104250 700413950271NV24 14.48
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (33) SHEPARD /PORTOLA43514001104250 700413950271NV24 14.48
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (34) PETUNIA ll (Windflower/Sh43514001104250 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (35) COLLEGE VIEW lll (Acad/Sh43514001104250 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 Traffic lamps LS-243514001104250 700524045271NV24 339.27
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 Street lites LS-343514001104250 600001510277NV24 247.69
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 42991 1/2 San Pablo43514001104250 700653799848NV24 174.89
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 74705 42nd PED43514001104330 700117253442NV24 1,680.74
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 73510 FW City Hall43514001104340 700116008610NV24 10,300.18
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 45480 Portola CC43514001104344 700418878578NV24 1,093.07
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 73710 FW Pumpstation43514001104610 700169234934NV24 6,684.49
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 CC Park - San Pablo43514001104610 700167703344DC24 5,286.87
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 35981 1/2 - 7600 1/2 COLLEGE43514001104611 700871754303NV24 163.64
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 43980 1/2 San Pablo Rd43514001104614 700339281893NV24 10,554.80
12/19/2024Report Date 12Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
70
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 Street Power PEDESTALS43514001104614 700019019320NV24 2,080.92
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 43556 1/2 San Pablo43514001104614 700654070741NV24 263.70
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 73751 Magnesia Falls Dr POOL43514002424549 700019219986NV24 10,066.64
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (6) PARKVIEW ESTATES43514002724374 700413950271NV24 440.63
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (7) DESERT MIRAGE/COOK43514002734680 700413950271NV24 70.43
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (8) SANDCASTLES43514002734681 700413950271NV24 160.23
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (12) HOVLEY/HEMMINGWAY43514002734682 700413950271NV24 19.04
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (25) DIAMONDBACK43514002754643 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (1) MONTEREY / MEAD. ASSMT43514002754680 700413950271NV24 69.87
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (3) SONATA-HOVLEY43514002754683 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (4) HOVLEY-POSADA-FONDA43514002754684 700413950271NV24 28.97
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (10) HOVLEY COLLECTION43514002754685 700413950271NV24 28.97
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (13) AVE ARCADIA/HOVLEY43514002754686 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (17) AVE. ROSARIO/HOVLEY43514002754687 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (22) HOVLEY LN/SANDPIPER43514002754694 700413950271NV24 13.93
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (23) HOVLEY LN/SANDPIPER W43514002754695 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (24) 40764 HOVLEY CT43514002754696 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (18) PALM CT/HOVLEY LN43514002754697 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (2) HAYSTACK LIGHTING DIST.43514002764374 700413950271NV24 32.05
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (5) VINEYARDS43514002784374 700413950271NV24 115.33
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (9) GROVE (Silver / Royal)43514002814374 700413950271NV24 340.56
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (19) FRANK SINATRA W/O PORTOLA43514002854374 700413950271NV24 28.97
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (20) COLLEGE VIEW/SHEPPARD43514002874374 700413950271NV24 27.87
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (30) SUNDANCE W (Kokopelli / S43514002874681 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (26) PETUNIA I (Petunia / Shep43514002874682 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (27) PETUNIA I (W Petunia/Shep43514002874682 700413950271NV24 13.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (31) SUNDANCE E (Chinook / She43514002874683 700413950271NV24 14.48
12/19/2024Report Date 13Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
71
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (11) PDCC (76520 California)43514002994374 700413950271NV24 3,099.94
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (15) MICHIGAN / CA43514002994374 700413950271NV24 101.60
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 73710 FW Dr Ste 11643514005104195 700339417188NV24 78.22
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 73720 FW STE 100A43514005104195 700066496069NV24 850.86
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (1) 73710 / 73720 FW STE43514005104195 700485107855NV24 4,279.93
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 73710 FW STE20043514005104195 700835292306NV24 1,367.91
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (2) 73710 FW Dr DR2 / HM143696015104195 700485107855NV24 329.82
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 73710 FW STE20443696015104195 700905148268NV24 172.88
12/19/202402005274 SOUTHERN CALIFORNIA EDISONW1 (3) 73720 FW Dr HM43696025104195 700485107855NV24 434.39
12/19/202402005275 SUSTAINOVATION LLCW1 LEADERSHIP TRAIN&DEVLP 12/4/2443090001104154 20241204 1,840.00
12/19/202402005276 SWANA-SOLID WASTE ASSOCIATION NAW1 SWANA MEMBERSHIP 25/26 A LAWRA14301002360000 2026-1948300 166.25
12/19/202402005276 SWANA-SOLID WASTE ASSOCIATION NAW1 SWANA MEMBERSHIP 24/25 A LAWRA43120002364195 2026-1948300 118.75
12/19/202402005277 T-MOBILE USA INCW1 SHERIFF TIMING ADV. T24180004643042001104210 3004222018 50.00
12/19/202402005278 TOPS N BARRICADES INC.W1 SAFETY JACKETS / T-SHIRTS - ST42190001104310 1110552 1,188.37
12/19/202402005279 U S POSTMASTERW1 JN/FB25 BRIGHTSIDE NWS POSTAGE43026001104417 BRIGHTSIDEJAN25 7,622.54
12/19/202402005280 ULINE INCW1 6 DELUXE MOBILE TABLES - PWCR44001004504161 185261905 2,867.34
12/19/202402005281 VAN DERMYDEN MAKUS LAWW1 SP24 INVESTIGATIVE SERVICES43090001104154 31834 4,930.00
12/19/202402005282 VASQUEZ, AILEENW1 BADGE HOLDERS & REELS42110001104154 AVASQUEZ10.24.24 46.31
12/19/202402005283 VEGA, ERIKW1 CLASSA LIC ENDRSMNT RMB EV 8/843630001104300 E1811285-2024 58.00
12/19/202402005283 VEGA, ERIKW1 SAFETY FOOTWEAR REIMB EV 10/543915001104300 BOOTREIMB-1024EV 220.87
12/19/202402005284 WATERLINE TECHNOLOGIES INCW1 CHEMICALS - PDAC42111002424549 5719071 753.82
12/19/202402005285 WHITE CAP LPW1 R/M LNDSP SUPPLIES - PALMA42190001104611 50029214017 132.65
12/19/202402005286 WITTMAN ENTERPRISES LLCW1 NV24 EMS BILLING SERVICES43090002304220 24110547 14,952.00
12/19/202402005287 XEROX FINANCIAL SERVICESW1 COPIER LEASE 11/29-12/2843420001104190 6547582 2,851.42
12/19/202402005287 XEROX FINANCIAL SERVICESW1 LIB XEROX LEASE 11/14-12/1343420002524662 6523850 424.07
12/19/202402005287 XEROX FINANCIAL SERVICESW1 2TX101725 11/20-12/19 LEASE43420001104190 6531830 204.97
12/19/202402005287 XEROX FINANCIAL SERVICESW1 3TX403772 11/30-12/29 LEASE43420001104190 6553243 191.98
12/19/2024Report Date 14Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
72
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/19/2024 - 12/19/2024
City of Palm Desert
Account Number
12/19/202402005288 XPRESS GRAPHICSW1 PRINT MATERIAL MAP PADS43610001104417 24-66909 220.61
12/19/202402005288 XPRESS GRAPHICSW1 DRD GRAND OPENING BANNER43223011104417 24-66639 609.63
12/19/202402005288 XPRESS GRAPHICSW1 INFO PAMPHLET - DOG PARKS42190001104611 24-65518 235.13
12/19/202402005289 ZAMUDIO, MARCOW1 SAFETY FOOTWEAR REIMB MZ 11/2443915001104300 BOOTREIMB-MZ1124 184.86
Examined and Approved Total For Bank ID - W1
1,092,893.11City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
12/19/2024Report Date 15Page City and Housing
Docusign Envelope ID: BAC7AB74-F82D-4F80-8C77-C1D560FAEE3F
73
74
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/26/2024 - 12/26/2024
City of Palm Desert
Account Number
12/26/202400003332 Amazon Capital Services Inc.W1 COPS BATTERIES & CLIPBOARDS43060011104211 1L71-T16K-CRDX 136.64
12/26/202400003332 Amazon Capital Services Inc.W1 TV STAND ROLLING EASEL42110001104430 1KPP-LXNK-71PX 102.35
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/3042112002524662 B6899576 56.51
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/3042112002524662 B6899588 901.27
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/3042112002524662 B6899570 11.74
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/3042112002524662 B6899577 17.90
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/942112002524662 B6889961 124.63
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/942112002524662 B6889960 17.90
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/942112002524662 B6889964 193.37
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/942112002524662 B6890121 585.34
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/942112002524662 B6889944 3,817.35
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/942112002524662 B6889943 1,447.88
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/1642112002524662 B6893581 109.85
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/1642112002524662 B6893296 22.43
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/1642112002524662 B6893303 110.79
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/1642112002524662 B6893582 41.40
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/1642112002524662 B6893371 422.47
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/1642112002524662 B6893306 398.03
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/1642112002524662 B6893295 89.95
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/1642112002524662 B6893593 2,788.55
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/2342112002524662 B6896996 11.74
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/2342112002524662 B6896923 17.91
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/2342112002524662 B6896997 142.14
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/2342112002524662 B6896934 1,836.11
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/2342112002524662 B6896924 3,039.33
12/26/202400003333 BRODART COW1 HARD COPY PUBLICATIONS 11/2342112002524662 B6896834 3,520.64
12/26/202400003334 DEPARTMENT OF HEALTH CARE SVSW1 JN25 PPGEMT Prog NPI108311774143045002304220 2025-1 84,573.39
12/26/2024Report Date 1Page City and Housing
Docusign Envelope ID: C16C81BD-228E-4525-BA4C-C9B85D75A78E
75
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/26/2024 - 12/26/2024
City of Palm Desert
Account Number
12/26/202400003335 ENTERPRISE HOLDINGS INCW1 24/25 VEHICLE RENTALS RSO43042001104210 37630031 1,297.01
12/26/202400003335 ENTERPRISE HOLDINGS INCW1 24/25 VEHICLE RENTALS RSO43042001104210 37570806 3,749.90
12/26/202400003336 HR GREEN PACIFIC INCW1 JL24 ENGINEERING LAND DEV SVCS43011501104130 181791A 37,621.00
12/26/202400003336 HR GREEN PACIFIC INCW1 AG24 ENGINEERING LAND DEV SVC43011501104130 181799A 25,754.00
12/26/202400003336 HR GREEN PACIFIC INCW1 SP24 ENGINEERING LAND DEV SVC43011501104130 181804A 22,289.04
12/26/202400003336 HR GREEN PACIFIC INCW1 NV24 BROADBAND STUDY SVCS43090001104430 182450 680.00
12/26/202400003337 JOSLYN CENTERW1 WINE & JAZZ REGISTR JH 1/14/2543886001104800 121224PD 275.00
12/26/202400003337 JOSLYN CENTERW1 WINE & JAZZ REGISTR ET 1/14/2543886001104800 121224PD 275.00
12/26/202400003338 MIDWEST TAPE LLCW1 NV24 DIGITAL MEDIA SVCS43620012524662 506414742 842.49
12/26/202400003338 MIDWEST TAPE LLCW1 CATALOGING & DVD SVCS 11/1842112002524662 506337836 20.10
12/26/202400003338 MIDWEST TAPE LLCW1 CATALOGING & DVD SVCS 11/2542112002524662 506389367 88.57
12/26/202400003339 NV5 INCW1 NS CONSULTNG SVC 9/29-10/26/2443090001104159 416729 6,798.00
12/26/202400003339 NV5 INCW1 NS CONSULTN SVC 10/27-11/23/2443090001104159 420028 824.00
12/26/202400003340 Q3 CONSULTINGW1 OC24 N. PD CITY IMPROVEMNT SVC42191001104159 33877 8,585.00
12/26/202400003341 SANT MADEW1 OC24 WEBSITE HOSTING & SUPPORT43620011104190 3028 700.00
12/26/202400003341 SANT MADEW1 SP24 WEBSITE HOSTING & SUPPORT43620011104190 3010 700.00
12/26/202400003341 SANT MADEW1 NV24 WEBSITE HOSTING & SUPPORT43620011104190 3049 700.00
12/26/202400003342 TGTW1 VC MERCHANDISE MINI STICKERS16601001100000 1933539 2,019.33
12/26/202400003342 TGTW1 MINI-STICKER - SALES TAX16601001100000 1933539 156.50
12/26/202400003342 TGTW1 MINI-STICKER - SALES TAX20702001100000 1933539 -156.50
12/26/202402005290 ALLEY, JEFFREY LYNNW1 COPS F&B 12/10/2443060011104211 ALLEY 12.10.24 49.42
12/26/202402005290 ALLEY, JEFFREY LYNNW1 COPS YEAR END EVENT DECORATION43060011104211 ALLEY 12.12.24 68.93
12/26/202402005291 AT&TW1 SHERIFF TRACKING-T24213012443042001104210 529761 195.00
12/26/202402005292 BEST SIGNS INC.W1 NAME PLATE PLAQUE B. BLYTHE43095011104154 98098 217.15
12/26/202402005293 CITY OF INDIAN WELLSW1 FIRE STATION 55 SHRD MAINT RMB43042012304220 20-18 120.48
12/26/202402005294 CVRMW1 NV24 5 SHELTER BEDS43090002254212 7296 3,750.00
12/26/202402005295 GALL'S LLCW1 WORK BOOTS J. CENTENO 12/543915001104422 029841823 151.73
12/26/2024Report Date 2Page City and Housing
Docusign Envelope ID: C16C81BD-228E-4525-BA4C-C9B85D75A78E
76
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/26/2024 - 12/26/2024
City of Palm Desert
Account Number
12/26/202402005295 GALL'S LLCW1 WORK BOOTS P. VILLANUEVA 12/543915001104422 029841828 140.87
12/26/202402005295 GALL'S LLCW1 PUNCTURE RESISTNT INSOLES 12/343915001104422 029841828 10.86
12/26/202402005296 GLADWELL GOVERNMENTAL SERVICES INC.W1 RECORDS RTNT LEGAL REV 24/2543090001104111 5610 450.00
12/26/202402005297 GLS USW1 SUPERIOR PRESS CONTRACT43660001104111 5411448 3.80
12/26/202402005298 JOE A. GONSALVES & SONW1 JN25 LEGAL RETAINER43090001104112 162158 3,000.00
12/26/202402005299 LAW OFFICE OF KAREN J SLOAT APCW1 SCS CAMERA REIMB KAREN J SLOAT43930004254430 SCS-KARENJSLOAT 500.00
12/26/202402005300 MRON'S TOWINGW1 TOWING - CONST SITE TO CH43340001104331 24-06605 80.00
12/26/202402005300 MRON'S TOWINGW1 TOWING - CONST SITE TO CH43340001104331 24-06606 80.00
12/26/202402005300 MRON'S TOWINGW1 TOWING - SLURRY PROJECT 10/3044002002134134 24-06484 80.00
12/26/202402005300 MRON'S TOWINGW1 TOWING - SLURRY PROJECT 10/3044002002134134 24-06482 80.00
12/26/202402005300 MRON'S TOWINGW1 TOWING - SLURRY PROJECT 10/3044002002134134 24-06483 80.00
12/26/202402005300 MRON'S TOWINGW1 TOWING - SLURRY PROJECT 10/2144002002134134 24-06397 80.00
12/26/202402005300 MRON'S TOWINGW1 TOW SVCS FORD F250 12/09/2443320002134311 24-06799 80.00
12/26/202402005301 POWERS AWARDSW1 COPS BADGE P. MORRISEY43060011104211 159852 14.01
12/26/202402005302 PROFORMA SOCALW1 GOLF CART PARADE DECALS 11/3043610001104422 BH49004876A 569.75
12/26/202402005303 PROPER SOLUTIONS INC.W1 TEMP EMP J BELTRAN 12/6/2443003001104111 16647 1,446.80
12/26/202402005304 RETAIL MARKETING SERVICESW1 NV24 SHOPPING CART SERVICE43090001104422 194209 550.00
12/26/202402005305 SAN DIEGO BMW MOTORCYCLESW1 SHERIFF MOTORCYCLE REPAIRS43340001104210 92572133 206.34
12/26/202402005306 TGTW1 MINI-STICKER - SALES TAX16601001100000 1933579 3.29
12/26/202402005306 TGTW1 MINI-STICKER - SALES TAX20702001100000 1933579 -3.29
12/26/202402005306 TGTW1 VC MERCHANDISE MINI STICKERS16601001100000 1933579 42.50
12/26/202402005307 TKE ENGINEERING INCW1 AG24/SP24 EL PASEO REHAB SVC44002002134134 2024-1323 340.00
12/26/202402005307 TKE ENGINEERING INCW1 JL24 EL PASEO ST REHAB44002002134134 2024-947 680.00
12/26/202402005308 VASQUEZ, AILEENW1 YEAR END PARTY SUPPLIES 12/642190001104154 AIVASQUEZ 12.7 11.26
12/26/202402005308 VASQUEZ, AILEENW1 YEAR END PARTY SUPPLIES 12/742190001104154 AIVASQUEZ 12.7 13.02
12/26/202402005308 VASQUEZ, AILEENW1 YEAR END PARTY SUPPLIES 12/542190001104154 AIVASQUEZ 12.7 19.36
12/26/202402005308 VASQUEZ, AILEENW1 YEAR END PARTY SUPPLIES 12/642190001104154 AIVASQUEZ 12.7 45.18
12/26/2024Report Date 3Page City and Housing
Docusign Envelope ID: C16C81BD-228E-4525-BA4C-C9B85D75A78E
77
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/26/2024 - 12/26/2024
City of Palm Desert
Account Number
12/26/202402005308 VASQUEZ, AILEENW1 YEAR END PARTY SUPPLIES 12/542190001104154 AIVASQUEZ 12.7 29.26
Examined and Approved Total For Bank ID - W1
230,941.77City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
12/26/2024Report Date 4Page City and Housing
Docusign Envelope ID: C16C81BD-228E-4525-BA4C-C9B85D75A78E
78
Check DateCheck Number Vendor NameBank ID
Check Register
Amount PaidInvoiceTransaction Desc
12/27/2024 - 12/27/2024
City of Palm Desert
Account Number
12/27/202402005309 AMERICAN HERITAGE POOL CORP.W1 RETENTION 24251355/A4788020600008710000 1980-RTNT -1,930.45
12/27/202402005309 AMERICAN HERITAGE POOL CORP.W1 LAS SERENAS POOL/DECK IMPRV #543311008714195 1980 38,608.94
Examined and Approved Total For Bank ID - W1
36,678.49City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
12/27/2024Report Date 1Page City and Housing
Docusign Envelope ID: 9EC68894-305B-4262-8410-E92216E4F7B0
79
80
CITY OF PALM DESERT
CITY CLERK DEPARTMENT
INTEROFFICE MEMORANDUM
To:
From:
Date:
BUILDING AND SAFETY DIVISION AND PLANNING DIVISION
MICHELLE NANCE, DEPUTY CITY CLERK
Subject: APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S) BY:
____________________________________________________
A copy of the subject ABC License Application is attached for your review and
recommendation to the City Council or to another department(s) for further action. A
response is required. Please mark the appropriate response below and return to
my office by __________________________
Responding Department: __________________________ Date: ________________
Response:
No comment – okay to present to City Council.
Refer to ______________________________________ - related comments
(attach additional sheets, if necessary): _________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Other – Additional comments (attach additional sheets, if necessary):
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
JFC Restaurants, Inc. Chez Pierre 74040 Highway 111 Ste E Palm Desert, CA 92260
Thursday, December 26, 2024.
December 18, 2024Development Services: Planning
4
December 17, 2024
81
CITY OF PALM DESERT
CITY CLERK DEPARTMENT
INTEROFFICE MEMORANDUM
To:
From:
Date:
BUILDING AND SAFETY DIVISION AND PLANNING DIVISION
0,&+(//(1$1&(, '(387<CITY CLERK
Subject: APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S) BY:
____________________________________________________
A copy of the subject ABC License Application is attached for your review and
recommendation to the City Council or to another department(s) for further action. A
response is required. Please mark the appropriate response below and return to
my office by __________________________
Responding Department:__________________________Date:B _______________
Response:
No comment – okay to present to City Council.
Refer to______________________________________ related comments
(attach additional sheets, if necessary): _________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Other – Additional comments (attach additional sheets, if necessary):
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
JFC Restaurants, Inc. Chez Pierre 74040 Highway 111 Ste E Palm Desert, CA 92260
Thursday, December 26, 2024.
December 18, 2024Building and Safety
✔
December 17, 2024
82
83
84
CITY OF PALM DESERT
CITY CLERK DEPARTMENT
INTEROFFICE MEMORANDUM
To:
From:
Date:
BUILDING AND SAFETY DIVISION AND PLANNING DIVISION
MICHELLE NANCE, DEPUTY CITY CLERK
Subject: APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S) BY:
____________________________________________________
A copy of the subject ABC License Application is attached for your review and
recommendation to the City Council or to another department(s) for further action. A
response is required. Please mark the appropriate response below and return to
my office by __________________________
Responding Department: __________________________ Date: ________________
Response:
No comment – okay to present to City Council.
Refer to ______________________________________ - related comments
(attach additional sheets, if necessary): _________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Other – Additional comments (attach additional sheets, if necessary):
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Jacksons Food Stores Jackson 6843 72300 Highway 111 Palm Desert, CA 92260
Thursday, December 26, 2024.
December 18, 2024Development Services: Planning
4
December 17, 2024
85
CITY OF PALM DESERT
CITY CLERK DEPARTMENT
INTEROFFICE MEMORANDUM
To:
From:
Date:
BUILDING AND SAFETY DIVISION AND PLANNING DIVISION
0,&+(//(1$1&(, '(387<CITY CLERK
Subject: APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S) BY:
____________________________________________________
A copy of the subject ABC License Application is attached for your review and
recommendation to the City Council or to another department(s) for further action. A
response is required. Please mark the appropriate response below and return to
my office by __________________________
Responding Department:__________________________Date:B _______________
Response:
No comment – okay to present to City Council.
Refer to______________________________________ related comments
(attach additional sheets, if necessary): _________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Other – Additional comments (attach additional sheets, if necessary):
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Jacksons Food Stores Jackson 6843 72300 Highway 111 Palm Desert, CA 92260
Thursday, December 26, 2024.
December 18, 2024Building and Safety
✔
December 17, 2024
86
87
88
CITY OF PALM DESERT
CITY CLERK DEPARTMENT
INTEROFFICE MEMORANDUM
To:
From:
Date:
BUILDING AND SAFETY DIVISION AND PLANNING DIVISION
MICHELLE NANCE, DEPUTY CITY CLERK
Subject: APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S) BY:
____________________________________________________
A copy of the subject ABC License Application is attached for your review and
recommendation to the City Council or to another department(s) for further action. A
response is required. Please mark the appropriate response below and return to
my office by __________________________
Responding Department: __________________________ Date: ________________
Response:
No comment – okay to present to City Council.
Refer to ______________________________________ - related comments
(attach additional sheets, if necessary): _________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Other – Additional comments (attach additional sheets, if necessary):
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
MAA Palm Desert Hospitality Inc. Springhill Suites 72322 Highway 111 Palm Desert, CA
Thursday, December 26, 2024.
December 18, 2024Development Services: Planning
4
December 17, 2024
89
CITY OF PALM DESERT
CITY CLERK DEPARTMENT
INTEROFFICE MEMORANDUM
To:
From:
Date:
BUILDING AND SAFETY DIVISION AND PLANNING DIVISION
0,&+(//(1$1&(, '(387<CITY CLERK
Subject: APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S) BY:
____________________________________________________
A copy of the subject ABC License Application is attached for your review and
recommendation to the City Council or to another department(s) for further action. A
response is required. Please mark the appropriate response below and return to
my office by __________________________
Responding Department:__________________________Date:B _______________
Response:
No comment – okay to present to City Council.
Refer to______________________________________ related comments
(attach additional sheets, if necessary): _________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Other – Additional comments (attach additional sheets, if necessary):
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
MAA Palm Desert Hospitality Inc. Springhill Suites 72322 Highway 111 Palm Desert, CA
Thursday, December 26, 2024.
December 18, 2024Building and Safety
✔
December 17, 2024
90
91
92
Page 1 of 1
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Thomas Soule, Public Affairs Manager
SUBJECT: APPROVE THE 2025 LIST OF SOCIAL MEDIA COMMEMORATIONS
RECOMMENDATION:
Approve the list of social media commemorations planned for 2025.
BACKGROUND/ANALYSIS:
The City of Palm Desert utilizes its social media channels to convey a variety of information,
including City news, meeting reminders, and event up dates. City staff also actively seeks ways
to bring the community together by creating social media posts affirming the City's commitment
to diversity and inclusion. These posts may commemorate Federal and State holidays, religious
holidays, special national and international days or months, and related observances throughout
the year.
The attached list is based on the approved 2024 social media commemorations, with the one
addition of Kwanzaa. This list has been reviewed by the Mayor and Mayor Pro Tem and is now
being brought to the full City Council for final consideration.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
FINANCIAL IMPACT:
There is no financial impact associated with this action.
ATTACHMENTS:
1. City of Palm Desert Social Media Commemorations - 2025
93
94
City of Palm Desert 2025 Social Media Annual Holidays and Commemorations
New Year’s Day
Law Enforcement Appreciation Day
Martin Luther King Jr. Day
Black History Month
International Holocaust Remembrance Day
Groundhog Day
Lunar New Year
Valentine’s Day
Presidents’ Day
Zero Discrimination Day
International Women’s Day
St. Patrick’s Day
First Day of Spring
César Chávez Day
Passover
Easter
Ramadan
Eid al-Fitr
Holocaust Remembrance Day
Administrative Professionals Day
Earth Day
Bike Month
Cinco de Mayo
Mother’s Day
Memorial Day
Armed Forces Day
LGBTQ Pride Month
National Trails Day
Flag Day
Father’s Day
Juneteenth
First Day of Summer
National Indigenous Peoples Day
Columbus Day
Canada Day
Independence Day (Fourth of July)
Eid al-Adha
Emergency Preparedness Month
Hunger Action Month
Patriot Day 9/11
Rosh Hashanah
Yom Kippur
Hispanic Heritage Month
Mexican Independence Day
First Day of Fall
World Tourism Day
Earthquake Preparedness Month
Great California ShakeOut Day
Halloween
Nat’l Native American Heritage Month
Greater Palm Springs Pride
Veterans Day
Thanksgiving
World AIDS Day
Hanukkah
Human Rights Day
First Day of Winter
Kwanzaa
Christmas
New Year’s Eve
95
96
Page 1 of 1
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Erika Castellano, Senior Administrative Assistant
SUBJECT: ACCEPTANCE OF A RESIGNATION FROM THE PARKS AND
RECREATION COMMITTEE
RECOMMENDATION:
With regret, accept the resignation of Lori Flint from the Parks and Recreation Committee,
effective December 12, 2024.
BACKGROUND/ANALYSIS:
On June 24, 2021, Lori Flint was appointed to the Parks and Recreation Committee with a term
ending on June 30, 2025. On December 12, 2024, Ms. Flint informed the City that she will be
resigning from the Parks and Recreation committee effective immediately.
Legal Review:
This report has been reviewed by the City A ttorney’s office.
FINANCIAL IMPACT:
There is no fiscal impact associated with this report.
97
98
Page 1 of 1
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Anthony J. Mejia, City Clerk
SUBJECT: APPOINTMENTS TO THE FINANCE COMMITTEE AND PLANNING
COMMISSION
RECOMMENDATION:
1. Appoint a member to the Finance Committee for a term ending June 30, 2028.
2. Appoint a member to the Planning Commission for a term ending June 30, 2027.
BACKGROUND/ANALYSIS:
Unscheduled vacancies have occurred on the Finance Committee and Planning Commission,
requiring appointments to fill these roles.
Finance Committee: The term of this position will extend through June 30, 2028.
Planning Commission: The term of this position will extend through June 30, 2027.
In accordance with established City procedures, staff initiated a recruitment process to fill these
vacancies. Advertisements were posted on social media platforms, and a notice of recruitment
was displayed at City Hall on November 16, 2024.
The City Council will conduct a study session on January 7, 2025, to interview candidates for
these positions, with the selections presented for formal appointment at the regular meeting on
January 9, 2025. The names of the recommended candidates will be included in a supplemental
memo distributed to the City Council and posted online that morning.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
FINANCIAL IMPACT:
There is no financial impact associated with this action.
99
100
Page 1 of 2
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Anthony J. Mejia, City Clerk
SUBJECT: APPROVAL OF THE 2025 CITY COUNCIL LIAISON AND
SUBCOMMITTEE ASSIGNMENTS AND APPOINTMENT OF
REPRESENTATIVES TO EXTERNAL ORGANIZATIONS
RECOMMENDATION:
Approve the 2025 City Council Liaison and Subcommittee Assignments and the appointment of
representatives to external organizations.
BACKGROUND/ANALYSIS:
The City Council has established various Boards, Commissions, Committees, and Task Forces
(“appointed bodies”) to leverage the expertise of Palm Desert residents and community
volunteers. Members of the City Council are appointed by the Mayor to serve as liais ons to these
appointed bodies. The 2025 City Council Assignments and Appointments List was developed by
the incoming Mayor in consultation with the incoming Mayor Pro Tem.
Per Palm Desert Municipal Code Section 2.34.060(E), a City Council liaison facilita tes
communication between the City Council and the appointed body. Liaisons are not members or
advocates of the appointed body and do not provide direction or influence its decisions. Their
role is limited to assisting and providing information as needed. If a Primary Attendee/Liaison or
Alternate is unavailable, the Primary Attendee/Liaison may designate another Councilmember
to attend the meeting on their behalf on a case-by-case basis.
For reference, the December 2023 Fair Political Practices Commission (FPPC) Form 806 –
Agency Report of Public Official Appointments is included. This form, required by the FPPC
since 2012, discloses stipends paid to public officials for their service on local and regional
boards in addition to their role as City Councilmembers. Posting Form 806 on the City’s website
has been the City’s practice since the requirement was instituted, allowing Councilmembers to
vote on stipend-paying appointments without abstaining. Once the City Council Assignments
and Appointments Roster is approved, the City Clerk’s Office will update Form 806 and post it
to the City’s website.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
FINANCIAL IMPACT:
There is no financial impact associated with this action.
101
City of Palm Desert
2025 City Council Assignments and Appointments
Page 2 of 2
ATTACHMENTS:
1. 2025 Council Assignments and Appointments Roster
2. Form 806, dated December 19, 2023
102
2025 City Council Liaison Assignments
GROUP 2025 PROPOSED
ATTENDEE(S)2025 PROPOSED ALTERNATE(S)STAFF LIAISON MEETING DAY/TIME/LOCATION
Annexation/Two x Two North Sphere -Merged (Mayor & MPT)Harnik/Trubee Nestande/Councilmembers Richard/Rosie As needed
C V W D Water Issues 2x2 Committee (“H202")Pradetto Harnik/Councilmembers Martin As scheduled
Cal Cities Annual Conf. - Voting Delegate & Alternate Trubee Quintanilla/Councilmembers Anthony Conference Date TBD
California Joint Powers Ins. Authority Trubee Rsk Mgr/City Treas/Council Andrea & Amber July 23, 2025 CJPIA Ofc., LaPalma
Chamber of Commerce Bd. of Directors Harnik Nestande/Councilmembers Eric 4th Tuesday - 7:30 a.m., PDACC
Children’s Discovery Museum of the Desert Quintanilla Nestande/Councilmembers Veronica 3rd Wednesday - 4:00 p.m.
City Selection Committee Quintanilla Pradetto/Councilmembers Anthony As needed
Civic Engagement Committee (Palm Desert-2 Cncl)Quintanilla Trubee/Councilmembers Ryland 3rd Thursday, quarterly (Jan., April, July, Oct.), ACR
Coachella Valley Animal Campus Trubee Quintanilla/Councilmembers Richard/Pedro first Thursday, bi-monthly at 9:30 a.m.
Coachella Valley Economic Partnership Bd. of Dir. (CVEP)Amy Lawrence Eric Ceja Amy/Eric 3rd Wednesday - 8:00 a.m.
Coachella Valley Mountains Conservancy Trubee Nestande/Councilmembers Martin Bimonthly 2nd Monday - 3:00 p.m.
Cove Communities Public Safety Cmssn. (2-Cncl.)Quintanilla/Trubee Nestande/Councilmembers Chris As scheduled
Cultural Arts Committee (Palm Desert)Nestande Councilmembers Erica/Amy 2nd Wednesday - 9:00 a.m., ACR
Cultural Resources Preservation Committee (Palm Desert)Trubee Harnik/Councilmembers Richard/Rosie 4th Wednesady - 9:00 a.m., ACR
CVAG Energy & Sustainability Committee Nestande Trubee/Councilmembers Martin 2nd Thursday - 12:00 p.m.
CVAG Executive Committee Harnik Trubee/Councilmembers Last Monday - 4:30 p.m. (Gen. Assy 5/1-5/2/25)
CVAG Homelessness Committee Pradetto Nestande/Councilmembers Chris/Ivan 3rd Wednesday - 10:00 a.m.
CVAG Personnel Committee (if applicable)Trubee Harnik/Councilmembers Andrea As needed - Last Monday
CVAG Public Safety Committee Quintanilla Trubee/Councilmembers Chris 2nd Monday - 9:00 a.m.
CVAG Transportation Committee Harnik Pradetto/Councilmembers Maritn 1st Monday - 10:00 a.m.
CVAG-Coachella Valley Conservation Commission Trubee Quintanilla/Councilmembers Martin 2nd Thursday - 10:30 a.m.
CVAG Desert Community Energy Board Veronica Chavez Quintanilla/Councilmembers Chris 3rd Monday - CVAG Office - 12:00 p.m. (Dec-Dark)
Desert Willow President’s Committee Harnik Trubee/Councilmembers Veronica/John 3rd Tuesday - 10:00 a.m.
El Paseo Business Improvement District Board (Palm Desert)Harnik Nestande/Councilmembers Thomas 3rd Thursday - 8:00 a.m., ACR
Finance Committee (Palm Desert) (Mayor & MPT)Harnik/Trubee Councilmembers Veronica Bimonthly 4th Tuesday - 10:00 a.m., ACR
Historical Society (Palm Desert) Trubee Nestande/Councilmembers Richard/Rosie 3rd Tuesday - 5:30 p.m.
Homelessness Taskforce (Palm Desert)Pradetto/Quintanilla Nestande/Councilmembers Chirs/Ivan Bimonthly 1st Monday - 9:00 a.m. ACR
Housing Commission (Palm Desert) Pradetto Quintanilla/Councilmembers Jessica 2nd Wednesday - 3:30 p.m., NWCR
Joslyn Center Board of Directors Liaison Harnik Nestande/Councilmembers Ivan/Chris 4th Tuesday - 4:00 p.m.
Library Advisory Committee (PD)/Desert Library Zone Com.Trubee Harnik/Councilmembers Gary 4th Monday - 1:00 p.m. ACR
Living Desert Board of Trustees Advisory Council (Mayor)Harnik Pradetto/Councilmembers Martin 4th Friday - 12:00 p.m. - 3 meetings/year - Jan, Apr, Nov
Marketing Committee (Palm Desert) Harnik/Quintanilla Councilmembers Thomas Bimonthly-1st Tues. - 3:00 p.m., ACR
McCallum Theatre Education Policy Committee Quintanilla Nestande/Councilmembers Jan, March May, 3pm - 4:30pm
Outside Agency Fundg. Cmte.(PD) (Mayor & MPT)Harnik/Trubee Councilmembers Veronica As needed
Palm Desert Recreational Facils. Corp.Nestande Trubee/Councilmembers Veronica 2nd Monday in June, C/M Office
Palm Desert Sister Cities Foundation Nestande Trubee/Councilmembers Luis 2nd Tuesday - 3:00 p.m., NWCR
Parks & Recreation Committee (Palm Desert)Trubee Nestande/Councilmembers Kevin/Shawn 1st Tuesday - 8:30 a.m., ACR
Public Safety Committee (Palm Desert)Trubee Quintanilla/Councilmembers Chris 2nd Tuesday - 3:30 p.m., ACR
Regional Access Project (RAP) Foundation Board Nestande RAP prohibits alternates Veronica 4th Wednesday - 9:00 a.m.
Resource Preservation and Enhancement Committee (PD)Harnik Trubee/Councilmembers Amy/Luis Quarterly or Bi-Monthly, Monday (week varies)– 3:00 p.m., ACR
Riverside County Overlay Zone Quintanilla Harnik/Councilmembers As needed
Riverside County Transportation Commissn Harnik Pradetto/Councilmembers Martin 2nd Wednesday - 9:30 a.m.
SCAG (So. Cal. Assn. of Govts.) Gen. Assy. Deleg. Quintanilla Trubee/Councilmembers Martin/Randy/Chris Regional Conf. & Gen. Assy. May
SunLine Transit Agency Board Harnik Quintanilla/Councilmembers Martin 4th Wednesday - 12:00 p.m.
Two x Two Committee (City Council & DSUSD Board)Trubee/Nestande Harnik/Councilmembers Todd/Chris As needed
University Planning and Development Committee Quintanilla/Harnik Pradetto/Councilmembers Eric Quarterly
Visit Greater Palm Springs Harnik Trubee/Councilmembers Thomas 4th Friday - 8:00 a.m.
Y M C A Board Liaison (Ex-Officio)Trubee Nestande/Councilmembers Martin/Chris 3rd Thursday - Noon
Where "Councilmember" is noted as an Alternate option, Primary Attendee(s) may designate another Cncl. Alternate on a case-by-base basis throughout the year when the assigned alternate is not available.
103
2025 City Council Liaison Assignments
SUBCOMMITTEE 2025 PROPOSED
ATTENDEE(S)
2025 PROPOSED
ALTERNATE DEPT.
4th Fire Station Planning Subcommittee Harnik, Nestande AS
Active Transportation Program (ATP)Harnik, Trubee CD
Affordable Housing Policy Subcommittee Harnik, Quintanilla CD
Cannabis Regulation Subcommittee Quintanilla, Trubee Nestande CD
Boards/Committees Review Subcommittee Harnik, Pradetto Quintanilla CM
Downtown Zoning Subcommittee Pradetto, Quintanilla DS
Economic Development Subcommittee Harnik, Nestande Quintanilla ED
Jacqueline Cochran Regnl Airport Auth. [Thermal]Harnik Trubee FD
Governmental/Legislative Affairs Committee Mayor/MPT CM
Hilldside Development Harnik/Pradetto Richard Cannone DS
Litigation Subcommittee Mayor/MPT CM
Palm Desert Aquatic Center Subcommittee Harnik, Trubee Nestande PW
Palm Desert Entrepreneurial Resource Center Harnik, Quintanilla ED
Palm Desert-Rancho Mirage Corridor Cmte. (Mayor)Harnik CM
Park Naming Subcommittee Pradetto, Trubee PW
Santa Rosa & San Jacinto Mtns. Natl. Monmt. Cmte.Trubee Nestande CD
Seasonal Lighting and Décor Committee Harnik, Trubee Nestande PW
Short Tem Rentals Subcommittee Harnik, Trubee DS
Special Events Subcommittee (Mayor/MPT)Harnik, Trubee Amy Lawrence ED
Utility Underground Subcommittee Harnike Trubee PW
Unified Development Harnik, Pradetto DS
Shawn Muir, Kevin Swartz, Randy Chavez
Martin Alvarez
Martin Alvarez/Randy Chavez
Richard Cannone
Richard Cannone
Martin Alvarez
Todd Hileman/Anthony Mejia
STAFF LIAISON(S)
Martin Alvarez
Jessica Gonzalez
Richard Cannone
Anthony Mejia
Richard Cannone
Eric Ceja
Veronica Chavez
Todd Hileman/Anthony Mejia
City Manager, BBK, Eric Ceja
Shawn Muir
Eric Ceja
Chris Escobedo/Veronica Chavez
C:\Users\ecastellano\Desktop\Council Assignments 2025.xlsx 104
FPPC Form 806 (1/18)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
Comment:
A Public Document
Appt Date and
Length of Term
Agency Report of:
Public Official Appointments
2. Appointments
3. Verification
I have read and understand FPPC Regulation 18702.5. I have verified that the appointment and information identified above is true to the best of my information and belief.
Signature of Agency Head or Designee Print Name Title (Month, Day, Year)
Agency Boards and
Commissions Name of Appointed Person Per Meeting/Annual Salary/Stipend
Last, First)
Last, First)
Last, First)
Last, First)
Alternate, if any
Alternate, if any
Alternate, if any
Alternate, if any
Last, First)
Last, First)
Last, First)
Last, First)
Name
Name
Name
Name
0-$1,000
0-$1,000
0-$1,000
0-$1,000
1,001-$2,000
1,001-$2,000
1,001-$2,000
1,001-$2,000
2,001-$3,000
2,001-$3,000
2,001-$3,000
2,001-$3,000
Other
Other
Other
Other
California
Form
1.Agency Name
Designated Agency Contact (Name,Title)
E-mail
Division, Department, or Region (If Applicable)
806
For Official Use Only
Area Code/Phone Number
Month, Day, Year)
Appt Date
Appt Date
Appt Date
Appt Date
Length of Term
Length of Term
Length of Term
Length of Term
Estimated Annual:
Estimated Annual:
Estimated Annual:
Estimated Annual:
Per Meeting:
Per Meeting:
Per Meeting:
Per Meeting:
Page _____ of _____
Date Posted:
CITY OF PALM DESERT
CITY CLERK
ANTHONY MEJIA
760) 346-0611 amejia@cityofpalmdesert.org
1 4 12/19/2023
California Joint Powers
Insurance Authority
Trubee, Evan
Risk Manager
12 14 23
1 year
100
n
CVAG (Coachella Valley
Association of
Governments) - Coachella
Valley Conservation
Commission
Trubee, Evan
Kelly, Kathleen/Cncl.
12 14 23
1 year
75
n
CVAG - Energy &
Environmental Resources
Committee
Nestande, Gina
Trubee, Evan/Cncl.
12 14 23
1 Year
75
n
CVAG - Executive
Committee
Kelly, Kathleen
Harnik, Jan
12 14 23
1 year
100
n
ANTHONY MEJIA CITY CLERK 12/18/2023
CITY COUNCIL LIAISON APPOINTMENTS APPROVED/CONFIRMED AT MEETING OF 12/14/2023
Print Clear
DocuSign Envelope ID: 9D4E949E-273F-4C8D-B3A6-D1D48768580D
105
FPPC Form 806 (1/18)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
Background
This form is used to report additional compensation that officials
receive when appointing themselves to positions on committees,
boards, or commissions of another public agency or to a
committee or position of the agency of which the public official is
a member.
This form is required pursuant to FPPC Regulation 18702.5.
Each agency must post on its website a single Form 806 which
lists all the paid appointed positions to which an official will vote
to appoint themselves. When there is a change in compensation
or a new appointment, the Form 806 is updated to reflect the
change. The form must be updated promptly as changes occur.
Instructions
This form must be posted prior to a vote (or consent item) to
appoint a governing board member if the appointee will participate
in the decision and the appointment results in additional
compensation to the appointee.
FPPC Regulation 18702.5 provides that as long as the public
is informed prior to a vote, an official may vote to hold another
position even when the vote results in additional compensation.
Part 1. Agency Identification
Identify the agency name and information on who should be
contacted for information.
Part 2. Appointments
Identify the name of the other agency, board or commission. List
the name of the official, and an alternate, if any.
List the appointment date and the length of term the agency
official will serve. Disclose the stipend provided per meeting and
the estimated annual payment. The annual salary is an estimate
as it will likely vary depending upon the number of meetings. It
is not necessary to revise the estimate at the end of the calendar
year.
Part 3. Verification
The agency head or his/her designee must sign the verification.
Frequently Asked Questions (FAQs)
1.When does an agency need to complete the Form 806?
A Form 806 is required when an agency’s board members
vote to appoint a board member to serve on another
governmental agency or position of the agency of which the
official is a member and will receive additional compensation.
2.The city council votes to serve as the city’s housing authority,
a separate entity. Will the Form 806 be required?
If the council members receive additional compensation for
serving on the housing authority, the Form 806 is required.
3.Are appointments made by a governing board to appoint
one of its members to serve as an officer of that board for
additional pay (e.g., mayor) required to be disclosed on Form
806?
No. FPPC Regulation 18702.5(b)(6) exempts from this
requirement decisions to fill a position on the body of which
the official is a member (such as a councilmember being
appointed as mayor) despite an increase in compensation.
4.In determining the income, must the agency include mileage
reimbursements, travel payments, health benefits, and other
compensation?
No. FPPC Regulation 18702.5 requires only the amount of
the stipend or salary to be reported.
5.Which agency must post the Form 806?
The agency that is voting to appoint a public official must post
the Form 806 on its website. The agency that the official will
serve as a member is not required to post the Form 806. The
form is not sent to the FPPC.
6.When must the Form 806 be updated?
The Form 806 should be amended promptly upon any of
the following circumstances: (1) the number of scheduled
meetings is changed, (2) there is a change in the
compensation paid to the members, (3) there is a change in
membership on the board or commission, or (4) there is a
new appointment to a new agency.
7.If officials choose to recuse themselves from the decision
and leave the room when a vote is taken to make an
appointment, must the Form 806 be completed?
No. The Form 806 is only required to identify those officials
that will vote on an appointment in which the official will also
receive additional compensation.
Privacy Information Notice
Information requested by the FPPC is used to administer and
enforce the Political Reform Act. Failure to provide information
may be a violation subject to penalties. All reports are public
records available for inspection and reproduction. Direct
questions to FPPC’s General Counsel, Fair Political Practices
Commission, 1102 Q Street, Suite 3000, Sacramento, CA 95811.
California
Form 806
A Public Document
Agency Report of:
Public Official Appointments
DocuSign Envelope ID: 9D4E949E-273F-4C8D-B3A6-D1D48768580D
106
FPPC Form 806 (1/18)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
A Public Document
Appt Date and
Length of Term
Agency Report of:
Public Official Appointments
Continuation Sheet
2. Appointments
Agency Boards and
Commissions Name of Appointed Person Per Meeting/Annual Salary/Stipend
Last, First)
Last, First)
Last, First)
Last, First)
Alternate, if any
Alternate, if any
Alternate, if any
Alternate, if any
Last, First)
Last, First)
Last, First)
Last, First)
Name
Name
Name
Name
0-$1,000
0-$1,000
0-$1,000
0-$1,000
1,001-$2,000
1,001-$2,000
1,001-$2,000
1,001-$2,000
2,001-$3,000
2,001-$3,000
2,001-$3,000
2,001-$3,000
Other
Other
Other
Other
California
Form
1.Agency Name
806
Month, Day, Year)
Date Posted:
Appt Date
Appt Date
Appt Date
Appt Date
Length of Term
Length of Term
Length of Term
Length of Term
Estimated Annual:
Estimated Annual:
Estimated Annual:
Estimated Annual:
Per Meeting:
Per Meeting:
Per Meeting:
Per Meeting:
Last, First)
Last, First)
Alternate, if any
Alternate, if any
Last, First)
Last, First)
Name
Name
0-$1,000
0-$1,000
1,001-$2,000
1,001-$2,000
2,001-$3,000
2,001-$3,000
Other
Other
Appt Date
Appt Date
Length of Term
Length of Term
Estimated Annual:
Estimated Annual:
Per Meeting:
Per Meeting:
Page _____ of _____
CVAG (Coachella
Valley Association
of Governments) -
Homelessness
Committee
Greater Palm Springs
CVA/CVB
CVAG - Public
Safety Committee
CVAG - Transportation
Committee
CVAG - Personnel
Committee
Jacqueline Cochran
Regional Airport Authority
2 4
CITY OF PALM DESERT
12/19/2023
Kelly, Kathleen
Quintanilla, Karina/Cncl
12 14 23
1 year
50
n
Kelly, Kathleen
Harnik, Jan/Cnlc
12 14 23
1 Year
75.00
n
Quintanilla, Karina
Trubee, Evan/Cncl
12 14 23
1 Year
75.00
n
Harnik, Jan
Kelly, Kathleen/Cncl.
12 14 23
1 Year
75.00
n
Harnik, Jan
Quintanilla, Karina
12 14 23
1 Year
100.00
n
Harnik, Jan
Trubee, Evan/Cncl.
12 14 23
1 Year
50.00
n
Print Clear
DocuSign Envelope ID: 9D4E949E-273F-4C8D-B3A6-D1D48768580D
107
FPPC Form 806 (1/18)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
A Public Document
Appt Date and
Length of Term
Agency Report of:
Public Official Appointments
Continuation Sheet
2. Appointments
Agency Boards and
Commissions Name of Appointed Person Per Meeting/Annual Salary/Stipend
Last, First)
Last, First)
Last, First)
Last, First)
Alternate, if any
Alternate, if any
Alternate, if any
Alternate, if any
Last, First)
Last, First)
Last, First)
Last, First)
Name
Name
Name
Name
0-$1,000
0-$1,000
0-$1,000
0-$1,000
1,001-$2,000
1,001-$2,000
1,001-$2,000
1,001-$2,000
2,001-$3,000
2,001-$3,000
2,001-$3,000
2,001-$3,000
Other
Other
Other
Other
California
Form
1.Agency Name
806
Month, Day, Year)
Date Posted:
Appt Date
Appt Date
Appt Date
Appt Date
Length of Term
Length of Term
Length of Term
Length of Term
Estimated Annual:
Estimated Annual:
Estimated Annual:
Estimated Annual:
Per Meeting:
Per Meeting:
Per Meeting:
Per Meeting:
Last, First)
Last, First)
Alternate, if any
Alternate, if any
Last, First)
Last, First)
Name
Name
0-$1,000
0-$1,000
1,001-$2,000
1,001-$2,000
2,001-$3,000
2,001-$3,000
Other
Other
Appt Date
Appt Date
Length of Term
Length of Term
Estimated Annual:
Estimated Annual:
Per Meeting:
Per Meeting:
Page _____ of _____
Riverside County
Transportation
Commission
Palm Desert Housing
Authority
Palm Desert
Housing Authority
Palm Desert Housing
Authority
SunLine Transit
Agency Board
Palm Desert Housing
Authority
3 4
CITY OF PALM DESERT
12/19/23
Harnik, Jan
Kelly, Kathleen, Cnclmbrs.
12 14 23
1 year
100
n
Kelly, Kathleen
Harnik, Jan, Cnclmbrs.
12 14 23
1 year
50
n
Quintanilla, Karina 12 10 20
4 years
50
n
Harnik, Jan 12 15 22
4 years
50
n
Kelly, Kathleen 12 10 20
4 years
50
n
Nestande, Gina 12 10 20
4 years
50
n
Print Clear
DocuSign Envelope ID: 9D4E949E-273F-4C8D-B3A6-D1D48768580D
108
FPPC Form 806 (1/18)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
A Public Document
Appt Date and
Length of Term
Agency Report of:
Public Official Appointments
Continuation Sheet
2. Appointments
Agency Boards and
Commissions Name of Appointed Person Per Meeting/Annual Salary/Stipend
Last, First)
Last, First)
Last, First)
Last, First)
Alternate, if any
Alternate, if any
Alternate, if any
Alternate, if any
Last, First)
Last, First)
Last, First)
Last, First)
Name
Name
Name
Name
0-$1,000
0-$1,000
0-$1,000
0-$1,000
1,001-$2,000
1,001-$2,000
1,001-$2,000
1,001-$2,000
2,001-$3,000
2,001-$3,000
2,001-$3,000
2,001-$3,000
Other
Other
Other
Other
California
Form
1.Agency Name
806
Month, Day, Year)
Date Posted:
Appt Date
Appt Date
Appt Date
Appt Date
Length of Term
Length of Term
Length of Term
Length of Term
Estimated Annual:
Estimated Annual:
Estimated Annual:
Estimated Annual:
Per Meeting:
Per Meeting:
Per Meeting:
Per Meeting:
Last, First)
Last, First)
Alternate, if any
Alternate, if any
Last, First)
Last, First)
Name
Name
0-$1,000
0-$1,000
1,001-$2,000
1,001-$2,000
2,001-$3,000
2,001-$3,000
Other
Other
Appt Date
Appt Date
Length of Term
Length of Term
Estimated Annual:
Estimated Annual:
Per Meeting:
Per Meeting:
Page _____ of _____
Palm Desert
Housing Authority
4 4
CITY OF PALM DESERT
12/19/23
Trubee, Evan 12 15 22
4 years
50
n
Print Clear
DocuSign Envelope ID: 9D4E949E-273F-4C8D-B3A6-D1D48768580D
109
110
Page 1 of 1
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Anthony J. Mejia, City Clerk
SUBJECT: RATIFICATION OF LETTERS OF SUPPORT FOR COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS (CVAG) ACCESS INDIAN CANYON
DRIVE PROJECT AND THE COACHELLA VALLEY MULTIMODAL
CORRIDOR PLAN
RECOMMENDATION:
Ratify the Letters of Support for the Coachella Valley Association of Governments (CVAG)
ACCESS Indian Canyon Drive Project and the Coachella Valley Multimodal Corridor Plan.
BACKGROUND/ANALYSIS:
The Coachella Valley Association of Governments (CVAG) requested letters of support for two
projects. At the direction of the City Council Subcommittee on Legislative Affairs, consisting of
Mayor Pro Tem Trubee and Mayor Harnik, these letters were issued on December 27, 2024.
The City Council is now asked to ratify their issuance.
The ACCESS Indian Canyon Drive Project (Addressing Climate Change, Emergencies, and
Sandstorms) focuses on improving infrastructure resilience and mobility. Key components of the
project include the construction of two all-weather bridge systems to minimize road closures
caused by water and sand accumulation. Additionally, the project features undercrossings to
support a wildlife corridor, ensuring interconnectivity for threatened and endangered species.
Other enhancements include sand fencing to protect roadways from windblown sand and an
active transportation pathway to increase mobility and access to rail services.
The Coachella Valley Multimodal Corridor Plan (CVMCP) is an initiative designed to improve
regional connectivity, promote sustainable transportation, and enhance mobility for residents
and visitors throughout the Coachella Valley. The plan emphasizes the integration of multimodal
transportation networks, including roadways, public transit, pedestrian pathways, and cycling
infrastructure, to address the region's evolving transportation needs.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
FINANCIAL IMPACT:
There is no financial impact associated with this action.
ATTACHMENT:
1. Letters of Support
111
112
C I T Y O F P A L M D E S E R T
73-510 FRED WARING DRIVE
PALM DESERT, CALIFORNIA 92260-2578
TEL: 760-346-0611
INFO@PALMDESERT.GOV
December 27, 2024
Office of the Secretary of Transportation
United States Department of Transportation
1200 New Jersey Avenue, SE
Washington, DC 20590
Re: CVAG’s ACCESS Indian Canyon Drive Project – Support
Dear Office of the Secretary of Transportation:
The City of Palm Desert is pleased to express strong support for the Coachella Valley Association of
Governments (CVAG) and its application for the Fiscal Year 2025 RAISE Discretionary Grant from the
United States Department of Transportation (USDOT). The grant will fund the Addressing Climate
Change, Emergencies, and Sandstorms (ACCESS) Indian Canyon Drive project, which will enhance
safety, climate resilience, and sustainability while protecting critical transportation infrastructure from
the impacts of extreme weather events.
The ACCESS project is a vital step toward building a resilient transportation network in the desert
region. Indian Canyon Drive, a major arterial road in the City of Palm Springs, connects residents and
visitors to essential goods, services, and employment opportunities. However, this road crosses the
Whitewater River and a sand dune conservation area, leaving it highly vulnerable to flooding and
blowsand. In 2023 and 2024 alone, Indian Canyon Drive was closed for a cumulative 162 days due to
these weather-related challenges.
These closures disrupt the region’s transportation system, hindering access to jobs, schools, medical
facilities, and critical resources. Of particular concern, closures sever direct access to Desert Regional
Medical Center—the region’s only Level I Trauma Center—compromising public safety. Additionally,
prolonged road closures worsen air quality, increase economic burdens, and disproportionately affect
disadvantaged communities.
CVAG’s ACCESS project addresses these urgent challenges by implementing climate -resilient
infrastructure solutions. The proposed improvements include bridges that will keep Indian Canyon Drive
open during extreme weather events while providing habitat linkages for threatened species. The project
also advances sustainability goals by supporting multi-modal transportation options and renewable
energy generation. Together, these measures will mitigate social, economic, and environmental impacts
while improving the quality of life for residents and visitors across the region.
This project is essential for enhancing regional resilience, sustainability, and safety. For these reasons,
the City of Palm Desert strongly supports CVAG’s application for the RAISE Grant and urges your
favorable consideration.
Sincerely,
Jan C. Harnik, Mayor
City of Palm Desert
113
C I T Y O F P A L M D E S E R T
73-510 FRED WARING DRIVE
PALM DESERT, CALIFORNIA 92260-2578
TEL: 760-346-0611
INFO@PALMDESERT.GOV
December 27, 2024
Kristin White, Acting Administrator
Federal Highway Administration
United States Department of Transportation
1200 New Jersey Avenue, SE
Washington, DC 20590
Re: CVAG’s ACCESS Indian Canyon Drive Project - Support
Dear Acting Administrator White:
The City of Palm Desert enthusiastically supports the Coachella Valley Association of Governments
(CVAG) application to the United States Department of Transportation (USDOT) PROTECT Grant
Opportunity for Fiscal Year 2025. This application seeks funding for the Addressing Climate Change,
Emergencies, and Sandstorms (ACCESS) Indian Canyon Drive project—a critical initiative to enhance
the resilience of Indian Canyon Drive, a major arterial road, against natural hazards.
The ACCESS project aligns with USDOT’s priorities of advancing safety, equity, climate resilience,
environmental protection, and job quality. By addressing the frequent and prolonged closures of Indian
Canyon Drive caused by flooding and blowsand, the project will safeguard the communities that rely on
this vital roadway. Enhancing the road’s resilience will directly improve access to essential services,
reduce emissions caused by congestion, and strengthen regional connectivity.
Indian Canyon Drive serves as a crucial transportation artery in the City of Palm Springs, linking the
Whitewater River area with a sand dune conservation zone. This roadway provides indispensable access
to goods, services, and employment opportunities. However, in 2023 and 2024, closures due to flooding
and blowsand totaled 162 days, causing significant disruptions. These closures ripple through the
region’s transportation network, increasing congestion, travel times, and emissions while limiting access
to schools, medical facilities, and workplaces. Notably, road closures sever direct access to Desert
Regional Medical Center, the region’s only Level I Trauma Center, jeopardizing public safety. Such
impacts disproportionately affect disadvantaged communities and are expected to worsen as extreme
weather events become more frequent and severe.
The ACCESS project will incorporate critical climate resilience measures to mitigate these challenges.
Elevated bridges will ensure the road remains open while preserving habitat linkages for threatened
species. The project also prioritizes sustainability by promoting multi-modal transportation options and
incorporating renewable energy solutions. These features will generate substantial benefits for
disadvantaged communities, enhancing the overall quality of life for residents and visitors alike.
For these reasons, the City of Palm Desert strongly supports CVAG’s application for the PROTECT
Grant. We urge USDOT to recognize the transformative potential of the ACCESS Indian Canyon Drive
project and grant it favorable consideration.
Sincerely,
Jan C. Harnik, Mayor
City of Palm Desert 114
C I T Y O F P A L M D E S E R T
73-510 FRED WARING DRIVE
PALM DESERT, CALIFORNIA 92260-2578
TEL: 760-346-0611
INFO@PALMDESERT.GOV
December 27, 2024
Tony Tavares, Director
California Department of Transportation
Division of Transportation Planning
1120 N Street, Sacramento, CA 95814
Re: Caltrans Sustainable Transportation Planning Grant – Sustainable Communities Program
(Fiscal Year 2025/26) – Coachella Valley Multimodal Corridor Plan (CV MCP)
Dear Director Tavares,
On behalf of the City of Palm Desert, I am pleased to provide this letter of support for the Coachella
Valley Association of Governments’ (CVAG) application for funding under the California Department
of Transportation (Caltrans) Sustainable Transportation Planning Grant Program. Palm Desert will be
directly involved in providing relevant community-based input during the planning process and assisting
with the implementation of key recommendations through active participation in the Multimodal
Corridor Plan’s Community and Stakeholder Meeting Groups.
The CVAG Multimodal Corridor Plan for Coachella Valley is designed to identify and prioritize
transportation network improvements that promote sustainable and equitable growth. By evaluating
traffic operations and mobility along the region’s key transportation corridors, the Plan will address
existing challenges while expanding mobility options beyond dependence on personal vehicles.
As a rapidly growing region, the Coachella Valley faces significant transportation challenges due to
limited multimodal options relative to its population and geographic size. While corridors such as
Interstate 10, State Route 62, and State Route 86 are vital to the region, the heavy reliance on automobile
travel highlights the pressing need for improved connectivity across these critical routes. The CV MCP
will leverage the Valley’s unique layout and transit-supportive density to advance corridor-level
improvements, including expanded public transportation options such as bus rapid transit and enhanced
multimodal accessibility.
By fostering improved connectivity among the region’s nine municipalities, unincorporated areas, and
tribal jurisdictions, the Plan aims to bridge economic and social divides between the western and eastern
valleys. These enhancements will provide transportation solutions that support sustainable growth and
strengthen regional ties. For these reasons, the City of Palm Desert strongly supports this project and
respectfully urges Caltrans to approve funding through the Sustainable Communities Grant Program.
This initiative will not only enhance transportation infrastructure but also help create a robust housing
supply that is well-integrated with sustainable and efficient mobility options.
Thank you for your consideration of this important project. We look forward to its implementation and
the positive impacts it will bring to the Coachella Valley.
Sincerely,
Jan C. Harnik, Mayor
City of Palm Desert
115
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Page 1 of 1
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Anthony J. Mejia, City Clerk
SUBJECT: RATIFICATION OF A LETTER OF SUPPORT FOR THE BRANDMAN
CENTERS FOR SENIOR CARE – COACHELLA VALLEY, LLC PROGRAM
OF ALL-INCLUSIVE CARE FOR THE ELDERLY (PACE)
RECOMMENDATION:
Ratify the letter of support for the Brandman Centers for Senior Care – Coachella Valley, LLC
Program of All-Inclusive Care for the Elderly (PACE) application.
BACKGROUND/ANALYSIS:
Brandman Centers for Senior Care – Coachella Valley, LLC, a not-for-profit subsidiary of Los
Angeles Jewish Health, has applied for the Program of All-Inclusive Care for the Elderly (PACE)
through state and federal agencies. The proposed center at 2800 E. Alejo Road in Palm Springs
will serve 28 zip codes in the Coachella Valley, addressing gaps in care for seniors with chronic
health needs.
Los Angeles Jewish Health has a strong record of PACE operations, with centers in Reseda and
West Los Angeles serving nearly 1,000 participants. This new center will similarly enhance
senior care and improve quality of life in the region.
At the request of Eisenhower Health, the City Council Ad Hoc Subcommittee on
Governmental/Legislative Affairs, consisting of Mayor Harnik and Mayor Pro Tem Trubee,
authorized issuance of the support letter on December 13, 2024.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
FINANCIAL IMPACT:
There is no financial impact associated with this action.
ATTACHMENT:
1. Letter of Support, dated December 13, 2024
117
118
OFFICE OF THE MAYOR AND CITY COUNCIL
December 13, 2024
Debra McGregor, MPP
CllY Of P R l M
73-5 IO FRED WARING DRIVE
PALM DESERT, CALIFORNIA 92260-2578
TEL: 760 346-061 I
FAX: 760 340-0574
cityhall@cityofpalmdesert.org
Centers for Medicare and Medica i d Services
US Department of Health and Human Services
90 70th Street, Suite 5-300 (SW)
San Francisco, CA 94103
Elva Alatorre
PACE Branch Chief
Integrated Systems of Care Division
1515 K Street, Suite 340
Sacramento, CA 95814
RE : Brandman Centers for Senior Care-Coachella Valley, LLC Program of All-Inclusive Care for the
Elderly (PACE) -Letter of Support
Dear Ms. McGregor and Ms. Alatorre,
On behalf of the City of Palm Desert, I am pleased to express our strong support for the application
of Brandman Centers for Senior Care -Coachella Valley, LLC, for the Program of All-Inclusive Care for
the Elderly (PACE) through the Department of Health Care Services and the Centers for Medicare and
Medicaid Services.
Brandman Centers for Senior Care -Coachella Valley, LLC, is a not-for-profit subsidiary of Los Angeles
Jewish Health (LAJHealth -Coachella Valley). With over 112 years of service, Los Angeles Jewish
Health has established itself as a trusted provider of senior care, offering services such as senior
housing, short-term rehabilitation, long-term care, dementia care, geriatric psychiatric care, and
outpatient services, including hospice and ambulatory cl inics.
Since opening its first PACE program in Reseda, California, in February 2013, and a second center in
West Los Angeles in November 2023, Los Angeles Jewish Health has enrolled nearly 1,000
participants, 99% of whom are Medi-Cal beneficiaries. PACE allows participants to remain safely in
their homes and communities while receivi ng comprehensive healthcare services.
The proposed PACE center in Palm Springs, located at 2800 E. Alejo Road, will serve residents across
28 zip codes in the Coachella Valley and surrounding area s (as det ailed in the attached table). Th is
Page 1 of 3
119
expansion represents a much-needed addition to our region, addressing critical gaps in care for
elderly individuals with chronic health needs.
We are particularly encouraged by the collaboration between Brandman Centers for Senior Care -
Coachella Valley, LLC, and Eisenhower Health, which will combine their expertise and resources to
deliver high-quality care. This partnership reflects the shared commitment to meeting the healthcare
needs of our community's most vulnerable populations.
The City of Palm Desert recognizes the vital role PACE services play in enhancing the quality of life for
our seniors and their families. We are confident that this program will bring substantial benefits to
our community, ensuring that elderly residents can remain independent while receiving the care they
need.
On behalf of the City of Palm Desert, I extend our full support for this application and look forward to
the positive impact Brandman Centers for Senior Care -Coachella Valley, LLC, will have on our
community.
~r~
n C. Harnik, Mayor
City of Palm Desert
Enclosure:
Attachment I -List of 28 Zip Codes to Be Served by the Proposed PACE Center
CIIY Of PRlM DESERT
0 PIIIUCh)ll&IUlUDU.fU
Page 2 of 3
120
Attachment 1
Mapping and Zip Codes
Brandman Centers for Senior care -Coachella Valley, LLC
2800 E Alejo Rd, Palm Sprlnss CA
Zip Codes
92201,92203,92210,92211,92220,92223,92230,92234,92236,92240,92241,92252,92253,92256,92258,
92260,92262,92264,92270,92276,92282,92284,92320,92399,92555,92567,92582,92583
Zlpc.ode
92286
92546
92581
Reason Not Included
PO Box
PO Box
PO Box
Proposed Expansion Service Area
)04IIUO
11H NaoolloJ
Patt
The zip code areas beyond the furthest eastern and southern po int marks are the Joshua Tree Nati ona l Park and
witdernesses.
**Source: mapline.com
CITY Of PHlM DfHRT Page 3 of 3
121
122
Page 1 of 2
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Thomas Soule, Public Affairs Manager
SUBJECT: APPOINTMENT TO THE BOARD OF DIRECTORS FOR THE EL PASEO
PARKING AND BUSINESS IMPROVEMENT DISTRICT
RECOMMENDATION:
Appoint Angela Rafferty to the Board of Directors for the El Paseo Parking and Business
Improvement District (EPPBID) for a term ending June 30, 2025.
BACKGROUND/ANALYSIS:
The EPPBID operates under the Parking and Business Improvement Area Law of 1989 and is
subject to oversight by the City Council. A Council-appointed Board of Directors serves as the
district's Advisory Board, representing the interests of businesses within the designated area.
The EPPBID’s objectives include advertising promotion, street beautification, parking
management, tourism support, and other initiatives to enhance business activity. Established to
promote El Paseo as a world-class, pedestrian-friendly, and upscale destination, the district
fosters a unique retail and service environment. The district encompasses all businesses along
El Paseo between Highway 74 and Portola Avenue, as well as businesses on adjoining streets
up to 180 feet south and 154 feet north of El Paseo.
The EPPBID's budget is funded entirely by contributions from its members through fees collected
during business license registration, with no reliance on the City's General Fund.
The EPPBID Board follows a unique process outlined in its bylaws to fill vacancies that is unlike
other City committees and commissions:
EPPBID Board seats are open only to members of the district.
A membership subcommittee of the Board conducts an initial review of applicants.
The subcommittee presents its findings to the full Board.
The Board votes by majority to recommend a candidate for City Council approval.
Angela Rafferty, owner of Chakra Aesthetics, has been recommended by the Board to fill a
vacant seat set to expire on June 30, 2025. Her appointment is anticipated to enhance the
Board’s representation by including the perspective of a small service business owner and
operator. In consideration of these factors, staff supports the Board’s recommendation.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
123
City of Palm Desert
Appoint Angela Rafferty to the EPPBID Board of Directors
Page 2 of 2
Appointed Body Recommendation:
At a special meeting held on December 5, 2024, the EPPBID Board of Directors unanimously
voted to recommend Angela Rafferty's appointment to the Board.
FINANCIAL IMPACT:
There is no financial impact associated with this action.
ATTACHMENTS:
EPPBID Board Application- Angela Rafferty
124
Submit Date: Nov 16, 2023
First Name Middle Initial Last Name
Email Address
Home Address
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title
City of Palm Desert
Boards, Commissions & Committees Application
Profile
Registered to vote in the City of Palm Desert since:
2015
Committees and Commissions
Which Boards would you like to apply for?
El Paseo Business Improvement District Board: Submitted
Are you currently serving on a board, committee or commission? (If yes, please list below)
no
Interests & Experiences
Why are you interested in serving on a board or commission?
I am a small business located on El Paseo and have always served on community boards wherever I've
owned businesses. Would like to contribute in this capacity to help El Paseo's future endeavors.
Education
My education is in all things spa related and business.
Angela D Rafferty
Palm Desert CA 92260
Chakra Esthetics Day Spa Owner/Operator
Angela D Rafferty
125
126
Page 1 of 2
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Shelby Goodwin, Special Events Coordinator
SUBJECT: APPROVAL OF PARK ORDINANCE WAIVERS FOR THE 2025 PALM
DESERT HALF MARATHON AND 5K AND WILDFLOWER FESTIVAL
EVENTS
RECOMMENDATION:
Approve temporary waiver of the following Palm Desert Municipal Code (PDMC) sections for the
2025 Palm Desert Half Marathon and 5K and Wildflower Festival events:
a. 11.01.20 (Hours of Use in City Parks)
b. 11.01.140 (Amplified Sound in City Parks)
c. 11.01.080 H (Camping)
d. 11.01.080 O (Placement of Advertising Signage in City Parks)
e. 11.01.080 Q (Vendor Sales in City Parks)
f. 11.01.080 W (Possession/Consumption of Alcohol in City Parks) pursuant to PDMC 9.58.040
BACKGROUND/ANALYSIS:
City Council approved the Community Event Sponsorships as part of the FY 2024-25 Annual Budget,
which included the 2025 Palm Desert Half Marathon and 5K and the Wildflower Festival.
The 9th Annual Palm Desert Half Marathon and 5K event is scheduled for Sunday, February 16,
2025. The event producer is requesting permission to have a fenced beer garden during the event
at the Palm Desert Civic Center Park. Additionally, the Wildflower Festival event producer is also
planning to have a fenced beer garden at their 13th annual event scheduled for Saturday, March 1,
2025, at the Palm Desert Civic Center Park.
Both events require additional park ordinance waivers. The waivers cover the use of park hours ,
amplified sound, placement of advertising signage, and vendor sales. Regarding the camping
waiver, this request allows event organizers to begin set-up the night before each event, with
overnight security provided to ensure safety.
The Administrative Policy for Use of City-Owned Facilities stipulates that as City sponsored events,
the waivers must be approved by the City Council.
Strategic Plan:
Approval of park ordinance waivers for these events would impact the following priorities outlined in
the 2013-2033 Strategic Plan, Envision Palm Desert – Forward Together:
Parks and Recreation Priority 3: Make recreational and exercise opportunities available in all
public spaces.
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City of Palm Desert
Park Waivers for the 2025 Palm Desert Half Marathon and 5K and Wildflower Festival Events
Page 2 of 2
Economic Development Priority 3: Create and attract entertainment and events to enhance
and expand the Palm Desert economy and lifestyle.
Tourism and Marketing Priority 2: Grow existing events and develop new events to enhance
the desirability of Palm Desert as a year-round destination.
FINANCIAL IMPACT:
City Council approved the Community Event Sponsorships as part of the FY 2024-25 Annual Budget,
which included an allocation for the 2025 Palm Desert Half Marathon and 5K in the amount of
$12,500 and the Wildflower Festival in the amount of $18,000. There is no additional fiscal impact
associated with this action.
ATTACHMENT:
Administrative Policy for Use of City-Owned Facilities
128
Resolution No. 2023-070
Page 1 of 13
Exhibit A
CITY OF PALM DESERT
ADMINISTRATIVE PROCEDURES
Subject ADMINISTRATIVE POLICY FOR USE OF CITY
OWNED FACILITIES
Policy No.
Date Issued: June 8, 2023
Approved by Resolution No. 2023-070
Authored by Public Works Department
I.PURPOSE
The City of Palm Desert owns, operates, manages, and leases a variety of indoor
and outdoor space. The intended purpose of those spaces ranges from indoor
spaces that are dedicated solely for the conduct of City business to outdoor spaces
that promote a diversity of uses. Such spaces include the pavilions and playing fields
that can be reserved in advance at the Palm Desert Civic Center Park, Hovley Soccer
Park, and Freedom Park together with the Palm Desert Civic Center Park
amphitheater that can be rented for larger events. The Palm Desert Community
Center and Portola Community Center, both operated by the Desert Recreation
District, are additional facilities that can be rented, along with the Palm Desert
Aquatic Center, operated by the Family YMCA of the Desert.
The purpose of this policy is to support the:
•City regulations adopted as Chapter 11.04, Park Reservations and Park Use
Permit, as part of the Palm Desert Municipal Code;
•Existing agreements with the Desert Recreation District for annual park services
and the lease of the Palm Desert Community Center (Contract No. C32410, as
amended, and Contract No. C39690);
•Existing Facility Use Agreement for lease of space within the Portola Community
Center;
•Existing agreement with the Family YMCA of the Desert for the management and
staffing of the Palm Desert Aquatic Center (Contract No. C36620, as amended);
•Existing City Resolutions 2015-34 and 2015-96, establishing a sports facilities
use policy and authorizing modifications to the Facility Use Agreement for Youth
Sports Organizations, respectively; and
•Rules, regulations, and policies of the Desert Recreation District and the Family
YMCA of the Desert.
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Resolution No. 2023-070
Page 2 of 13
It also serves to create a consistent and uniform City policy directed to the
prioritization of uses within certain spaces, including the restriction of some uses that
would either interfere with the operation of the Palm Desert Civic Center or the
simultaneous use and enjoyment of other outdoor spaces within the City’s parks.
This policy clarifies those fees and charges that are due to reserve and use a space
by each agency, as may be applicable, and establishes a procedure by which fee
waivers may be requested for the waiver of City fees.
This policy is intended to complement the existing polic ies adopted by the Desert
Recreation District and the Family YMCA of the Desert and has been carefully
reviewed to avoid any intentional conflict. Should conflict be identified in the future,
the City reserves its ability to interpret this policy or to mak e amendments to it at a
later date under the authority granted to the City Manager under the Palm Desert
Municipal Code.
II.SCOPE
This policy and procedure addresses all indoor and outdoor spaces owned,
operated, managed, and leased by the City of Palm Desert.
III.DEFINITIONS
A.“Amusement Activities” means rock walls, rollercoasters, funhouses, gaming
trucks, laser tag, ice skating, or other rides or amenities.
B.“City” means the City of Palm Desert, California.
C.“Commercial Use” means any event organized and conducted by a person,
organization or company that does not qualify as a tax -exempt, non-profit
organization or governmental agency, and is not a youth recreation/sports
league (Class IV).
D.“Commercial Recreation League” means a recreation/sports league that does
not qualify as a tax-exempt, non-profit organization or governmental agency,
including organized adult leagues (Class III).
E.“Community Use” means any event organized and conducted by a person,
organization or company that qualifies as a tax-exempt, non-profit organization
or governmental agency, and that is open to the public (Class II).
F.“Community Recreation League” means a recreation/sports league that
qualifies as a tax-exempt, non-profit organization or governmental agency
(Class I).
G.“Event” means an occurrence of a local celebration, fundraiser, athletic,
cultural, or educational activity.
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Resolution No. 2023-070
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H.Inflatables” means temporary air-filled play structures commonly known as
bounce houses, jumpers, blow-up slides, etc., with or without water features.
I.“League” means a group of sports teams or individual athletes that compete
against each other in officiated games in a specific sport.
J.“Open to the public” means any area on City property where the public is
allowed to be present and may move unfettered. Areas that are open to the
public include, but are not limited to, City parks, City parking lots, and any areas
of City facilities that provide direct services to the public.
K.“Private Use” means an event that is not open to the public. Private Use events
include those organized by both residents and non -residents of Palm Desert.
L.“Regional park” means a park that is 20 acres or larger in size. Up to 50 people
may gather in regional parks without obtaining a permit. Group gatherings of 50
people or more are required to obtain a permit.
IV.RESERVABLE AND OPEN USE SPACES AND FACILITIES
Reservable spaces within the City are limited. Due to this limitation, there is a potential
that not all requests for reservation will be granted. In the event tha t the City receives
multiple applications for the use of the same facility on the same date, the application
that was filed first shall receive priority. In addition, should an organization successfully
make a reservation, this does not guarantee availability for future use.
Special event requests that also encompass areas outside of the City parks or facilities
are subject to approval of a separate Special Events Application.
The following spaces are available for reservation and use within the City:
A.Palm Desert Civic Center
a.Civic Center Park Pavilions (5 pavilions)
b.Ball fields and courts (4 baseball fields*, 6 tennis courts, 4 beach
volleyball courts, 3 basketball courts)
c.Civic Center Park Amphitheater
d.Palm Desert Aquatic Center
B.Palm Desert Community Center & Gymnasium (Gymnasium
(basketball/volleyball/pickleball), 2 multipurpose rooms)
C.Portola Community Center (2 Multipurpose rooms) – only Class I or Class II
non-profit community groups based in the City of Palm Desert
D.Freedom Park Baseball Fields* (3 baseball fields, 1 football field, 1 soccer field)
E.Hovley Soccer Park Fields* (5 soccer fields)
F.Palm Desert City Council Chambers – only Class II governmental organizations
G.Other Parks & Open Spaces not listed above
* Use of these spaces by Class I (Community Recreation Leagues) also may
permit the use of the corresponding snack bar. The use of the snack bars is
subject to approval by the Director of Public Works and contingent upon the user
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Resolution No. 2023-070
Page 4 of 13
organization providing adequate maintenance and ca re of City property per the
Facility Use Agreement.
V.RESERVATION PROCESS
A.Application and Fees
Facility rentals for activities or events are required for groups gathering in a
regional park with an anticipated attendance of 50 people or more. Applications
must be completed and submitted to the organization contracted by the City for
management of the facility. Additional fees apply for groups of over 100 people.
Organizations requesting use of both City parks and areas within the public
right-of-way are required to complete a Special Event Application. City facilities
must be used for the purpose stated in the application, or the event/use is
subject to cancellation without refund.
Applications must be completed at least 30 days in advance for all reservations.
For amphitheater rental, applications may be submitted up to 180 days in
advance. For all sports fields and courts, applications may be submitted 120
days in advance for the season or year. Other facility rentals may also be
submitted 120 days in advance of the event or use.
The City reserves the right to refuse the use of any facility if the applicant fails
to comply with the terms of this Policy, any applicable laws, rules, and
regulations, or if the planned event is not an appropriate usage of the requested
facility. Any infraction of the terms of this Policy, any applicable laws, rules,
and regulations shall be cause for refusal of any further use of City facilities for
a period of 3 years.
B.Fees will be assessed based on the City of Palm Desert Master Fee Schedule
(Attachment A). Fees are calculated based on the following Class system:
•Class I: Community Recreation League
•Class II: Community Use
•Class III: Commercial Recreation League
•Class IV: Commercial Use
•Class V: Private Use
Fees for the use of City facilities are set in Attachment A and Attachment B.
Changes to the fee schedule for the use of reservable open spaces and City
facilities may be initiated by the Public Works Director in coordination with the
authorized facility management contractor. Fee changes shall be reviewed and
ratified by the Parks and Recreation Commission prior to going into effect. In
the event that the Parks and Recreation Commission objects to a fee change,
the change shall be presented to the City Council for ratification. To the
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Resolution No. 2023-070
Page 5 of 13
maximum extent possible, amendments to the fee schedule shall be timed with
the City’s annual budgeting process.
C.Insurance
The City requires a minimum of $1M liability insurance policy with the City
named as additional insured for certain uses. Based on the event type, this
amount may be increased and/or the City may require additional insurance
policies.
Insurance is required for the following use types:
•All Commercial events and uses (Class III and Class IV)
•Events anticipating attendance of 50 people or more
•All amphitheater rentals
If inflatables or amusement activities are planned for any type of use, the
inflatable company must provide a $1M liability policy with the City named as
additional insured.
D.Alcoholic Beverages
a.Section 11.01.080 of the City of Palm Desert Municipal Code
prohibits bringing into, consuming or having in their possession in
any park an alcoholic beverage as defined in Section 11.01.010,
unless waived as provided by Section 9.58.040 of the Municipal
Code.
b.Section 9.58.040 allows the City Manager, or designee, or City
Council to waive this provision in certain circumstances. The City
Council may approve such a waiver if the facility use is associated
with a community event that is open to the public and is receiving
City funding. Examples of these include, but are not limited to,
Concerts in the Park, the Wildflower Festival, and the Palm Desert
Half Marathon. The City Manager may approve such a waiver if the
facility use is associated with a community event that is open to the
public but is not receiving City funding and no other waivers of the
Municipal Code are needed. Requests for waiver must be received
at least 30 days prior to the event.
c.Waiver of this provision must ensure that all State and County
guidelines and permits are obtained, and any conditions imposed on
the applicant must be followed.
d.A copy of all permits must be provided to the City prior to the facility
use.
E.Requests for Fee Waiver
a.Waiver of fees administered by the City may be requested in writing to
the Parks and Recreation division by emailing
parks@cityofpalmdesert.org.
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Resolution No. 2023-070
Page 6 of 13
b.Fee waivers must be requested at least 30 days prior to the event and
will be considered and approved or denied by the City Manager.
F.Requests for Park Use Waivers
a.Section 11.04.050 of the City of Palm Desert Municipal Code restricts
the issuance of permits for park use for certain situations. Waiver of
any of these provisions may be requested in writing to the Parks and
Recreation division by emailing parks@cityofpalmdesert.org.
b.Park use waivers must be requested at least 30 days prior to the event
and will be considered and approved or denied by the City Manager.
G.Appeals
a.In the event a Request for Fee Waiver or a Request for a Park Use
Waiver is denied, an appeal may be requested to a Request for Fee
Waiver or Request for Park Use Waiver decision by emailing
parks@cityofpalmdesert.org.
b.Appeals will be added to the next available City Council meeting
agenda for consideration.
134
Resolution No. 2023-070
Attachment A – MASTER FEE SCHEDULE
City of Palm Desert
District Master Fee Schedule
$20 administrative fee for all rentals
Fee
Description Class I Class II Class III Class IV Class V Cleaning
Deposit
1 Pavilions* (50-100 people) N/A $115 $230 $230 $80 $100
*Residents of the City of Palm Desert are assessed an $80 fee for pavilion rental.
Pavilions** (100 people or
more) N/A $230 $460 $460 $160 $200
** Residents of the City of Palm Desert are assessed an $160 fee for pavilion rental.
2 Amphitheater (50-100 people) N/A $230 $230 $230 $230 $2,500
Amphitheater (100 people or
more)
N/A $460 $460 $460 $460 $5,000
Cleaning deposit may be reduced based on event details.
3 Fields & Courts
Baseball
N/A $30/hour $20/hour $250
Soccer
Basketball
Tennis
Pickleball (2 courts)
Football
Other
(i.e. volleyball, horseshoes, petanque,
etc.)
135
Resolution No. 2023-070
Full 8-hour day use N/A $150/day
$150/day
for field
$75/day
for courts
4 Lights N/A $30/hour $30/hour $30/hour $10/hour
Full 8 hour day use N/A $150/day $150/day $150/day
$150/day
for field
$75/day
for courts
5
Palm Desert Community
Center
Monday through Thursday
Gymnasium $70/hour $70/hour $140/hour $140/hour $70/hour $1,000
Multipurpose Room $45/hour $45/hour $90/hour $90/hour $45/hour $275
Multipurpose Room & Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275
Friday through Sunday
Gymnasium $130/hour $130/hour $260/hour $260/hour $130/hour $1,000
Multipurpose Room $75/hour $75/hour $150/hour $150/hour $75/hour $275
Multipurpose Room & Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275
6 Portola Community Center
Multipurpose Room N/A N/A N/A N/A N/A $275 (non profit/ community groups
only)
136
Resolution No. 2023-070
City of Palm Desert
Non-District Master Fee Schedule
$20 administrative fee for all rentals
Fee
Description Class I Class II Class III Class IV Class V Cleaning
Deposit
1 Pavilions (50-100 people) N/A $115 $230 $230 $130 $100
Pavilions (100 people or
more) N/A $230 $460 $460 $260 $200
2
Amphitheater (50-100
people) N/A $230 $230 $230 $230 $2,500
Amphitheater (100 people or
more) N/A $460 $460 $460 $460 $5,000
Cleaning deposit may be reduced based on event details.
3 Fields & Courts N/A
Baseball
N/A $30/hour $25/hour $250
Soccer
Basketball
Tennis
Pickleball (2 courts)
Football
Other
(i.e. volleyball, horseshoes,
petanque, etc.)
137
Resolution No. 2023-070
Full 8-hour day use N/A $150/day
$170/day
for field
$85/day
for courts
4 Lights N/A $30/hour $30/hour $30/hour $20/hour
Full 8 hour day use N/A $170/day $170/day $170/day
$170/day
for field
$85/day
for courts
5
Palm Desert Community
Center
Monday through Thursday
Gymnasium $70/hour $70/hour $140/hour $140/hour $80/hour $1,000
Multipurpose Room $45/hour $45/hour $90/hour $90/hour $55/hour $275
Multipurpose Room &
Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275
Friday through Sunday
Gymnasium $130/hour $130/hour $260/hour $260/hour $150/hour $1,000
Multipurpose Room $75/hour $75/hour $150/hour $150/hour $85/hour $275
Multipurpose Room &
Kitchen $15/hour $15/hour $15/hour $15/hour $15/hour $275
6 Portola Community Center
Multipurpose Room N/A N/A N/A N/A N/A $275 (non profit/ community
groups only)
138
Resolution No. 2023-070
Attachment B – PALM DESERT AQUATIC CENTER FEE SCHEDULE
City of Palm Desert
Palm Desert Aquatic Center Fee Schedule
Fee Description Resident Non-Resident
1 Admissions
Adult (13-59) $4 $6
Youth/Senior (6-12 & 60+) $3 $4.50
Adult Punch Card 25 $94 $142
Youth/Senior Punch Card 25 $65 $98
Adult 3-Month Pass $150 $225
Youth/Senior 3-Month Pass $110 $165
Adult Annual Pass $550 $825
Youth/Senior Annual Pass $420 $630
2 Water Exercise
One Class $6 $8
10 Punch Pass $60 $80
Monthly Pass $65 $85
3 Swim Lessons
Group Lessons $63 $84
Recreational Swim Team $87 $116
Private/Semi-Private 30 min. $36 $48
Private/Semi-Private 1 hour $54 $72
Private/Semi-Private 30 min. 10 pack $324 $432
Private/Semi-Private 1 hour 10 pack $486 $648
4 Specialty Rates
Full Facility Rental (2-hour minimum) $650/hour $800/hour
Add’l lifeguards (as required by PDAC) $20/hour
Multi-Use Room Rental $75/hour
$150 security deposit
Organization (Summer Camps) $3 per person
School Field Trip $5 per child
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CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Daniel Mora, Senior Administrative Assistant
Veronica Chavez, Director of Finance
SUBJECT: AUTHORIZE OUT-OF-STATE TRAVEL FOR SENIOR ADMINISTRATIVE
ASSISTANT AND HOUSING MANAGER TO ATTEND THE U.S.
HOUSING AND COMMUNITY DEVELOPMENT CONFERENCE IN
DALLAS, TEXAS
RECOMMENDATION:
Authorize out-of-state travel for the Senior Administrative Assistant and Housing Manager to
attend the U.S. Housing and Community Development Conference on March 31 through April
3, 2025, in Dallas, Texas.
BACKGROUND/ANALYSIS:
On June 27, 2024, the City Council approved the out -of-state travel requests which did not
include authorization of the Housing Division’s attendance at the U.S. Housing and Community
Development Conference on March 31 through April 3, 2025, in Dallas, Texas. The City Council
is requested to approve out-of-state travel for the Housing Division to attend the U.S. Housing
and Community Development Conference.
The U.S. Housing and Community Development Conference is a premier annual event that
gathers housing professionals, community development experts, and municipal leaders
nationwide to discuss trends, share best practices, and explore innovative solutions for
affordable housing and community development challenges. The comprehensive conference
includes workshops, networking opportunities, and strategies for improving affordable housing
programs.
The dissolution of Redevelopment and consequently the loss of dedicated 20% set-aside
funding for affordable housing, created a gap between needs and resources, which requires
innovative and creative solutions. The Conference sessions will not only showcase the
challenges faced in affordable housing but also inspired solutions and partnerships that have
led to successful project completions.
With a primarily new housing team on staff, the comprehensive nature of this conference, which
mixes private and public housing experts, provides an opportunity for staff to be exposed to new
concepts and ideas, while gaining insight from diverse viewpoints. Previously this type of
comprehensive training would have been provided by the now obsolete California
Redevelopment Association and attended by staff annually.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
141
City of Palm Desert
(Authorize OOS Travel for Housing Conference)_____________________________________
Page 2 of 2
FINANCIAL IMPACT:
The estimated cost for the conference, airfare, lodging, per diem meals, and transportation from
the airport to the hotel and back is $5,000. However, two conference registrations may be eligible
for reimbursement through a scholarship program offered by the conference organizers,
potentially reducing the total cost to $3,810. Funds are available in the FY 2024 -25 budget in
Account Number 8704195-4312000.
142
'
HOME PROGRAM SPEAKERS WHO ATTENDS PARTICIPATE ABOl/T REG ISTRATION 'g
----
APRIL 1·2, 202S I SHERATON DALLAS HOTEL
2025 PROGRAM OVERVIEW
Engage in insightful panel discussions, intimate roundtable dialogues, and interactive Q&A sessions with the nation 's foremost housing and community development experts. These
industry leaders w ill unpack comple x challenges, spotlight groundbreaking projects nationwide, and share their experiences from project inception to completion. Our program emphasizes
partnerships be tween state, local, and private sectors, as well as non-profit champions. W e spotlight in ventive strategies in development and financing aimed at prese rving and broadening
access to affordable, attainable, workforce, and off-campus residences. Join us for unmatched growth opportunities, ne tworking potential, and a rich exchange of knowledge.
FOCUS, TRACKS, & THEMES
Affordable Housing Workforce Housing Attainable Housing Homelessness
Housi ng
143
LEARNING FORMAT & NETWORKING ACTIVITIES
Keynote A ddresse s
Renowned industry leaders will share key success
factors that go into delivering high quality
attainable and workforce housing.
Project Fo ru m
Public representatives from across the country
come together at the conference to share their
development visions and connect with future
development partners.
DISCUSSION TOPICS
• Procurement Preparation and Go-To-Market
Strategies
• Early-Stage Project Development
Considerations
• Local Procurement Considerations
• Stakeholder Risk and Incentive Alignment
• Internal Governance for Planning,
Procurement, and Politics Oversight
• Effective Leade rship for Advancing Housing
Projects
• A Guide to Developing a Community
Outreach Plan
• Ensuring Value for Money: Building Agency
Confidence in Procurement
• Impact of Local Socio-Economic En \t'ironment
on Housing Project Decisions
• Early Stakeholder Involvement for Successful
Community Engagement in Public Planning
• Policy Changes: Hot Topics and the Latest
Developments in Housing Policy
Educational Sess ion s
The 4 0~ sessions offered at the conference gives
you the opportunity to delve deep into key topics.
You 'll find fresh perspectives and actionable
insights to inform your decision-making.
N etworking Events
Daily receptions and networking bre.aks bring you
together w ith distinguished professionals from
across the industry, Make connections that w ill
help you set. your sights on new horizons.
• Filling the Gap ; Mezz Debt and Preferred
Equity
• Beyond UHTC; exploring 501 c3 bond
strategies.
• Unlocking the Potential of Federa l, State, and
local Programs
• Analyzing the Impact of Financing Structures
on Projects and Sponsors
• Evaluating Project Impact on Public Entity
Credit Ratings
• Evaluating Funding Sources: Best Practices
and Considerations
• Unveiling Non-Traditional Subsidies: A Closer
look
• Exploring Alternative Project Delivery
Approaches
• Determining the Optimal Delivery Model:
Agency Actions for Community Needs
• Analyzing Ris k Allocation be tween Public and
Private Partners
Ro undt able D iscuss i ons
Peer to peer learning through real-lifre case studies
and best practices to help housing officers
maximize project success that meets the long term
needs of its communities.
Ex hib it Hall
Featuring the latest technology and solutions, th.e
exhibit hall provides valuable opportunities to
explore new partnerships to further y our agencies
mission and conduct business w ith the exhibiting
COJllQ_ani.e.s~-
• Building Success From Pre Construction to
Post-Project Actions
• Navigating Pre-Construction Early -Stage
Considerations
• Design Tools for Seamless Communi ty
Integration
• Illustrating How Sustainability Integration
Enhances Public Benefit Promotion
• El<ploring Risk Management in Construction
and Design Teams During the Building
Process
• Performance Measurement in Agencies:
Evaluating Success and Impact
• Unpacking the Challenges of Contract
Management
• Extracting Insights from Recent Projects
• Post-Project Completion Actions and
Considerations
144
Page 1 of 1
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Austin Yaple, Accounting Manager
Veronica Chavez, Director of Finance
SUBJECT: RECEIVE AND FILE THE INDEPENDENT ACCOUNTANTS’ REPORT ON
AGREED-UPON PROCEDURES PERFORMED ON THE MEASURE A
TRANSPORTATION FUND FOR THE FISCAL YEAR ENDED JUNE 30,
2024
RECOMMENDATION:
Receive and file the Independent Accountants’ Report on Agreed -Upon Procedures Performed
on the Measure A Transportation Fund for the fiscal year ended June 30, 202 4.
BACKGROUND/ANALYSIS:
The Measure A fund is a special revenue fund created to track funds received by the Riverside
County Transportation Commission. In 1988, Riverside County vo ters approved a half-cent sales
tax, known as Measure A, to fund various highway improvements, local streets and roads
maintenance, commuter assistance, and specialized transit projects.
Conrad LLP performed the procedures that were agreed to by the Rive rside County
Transportation Commission, Riverside, California (RCTC) solely to assist RCTC with respect to
an evaluation of the City of Palm Desert’s Measure A Transportation Fund and degree of the
City’s compliance with RCTC requirements for the year ended June 30, 2024.
The agreed-upon procedures report issued by Conrad LLP found the City in compliance with its
Maintenance of Effort (MOE) requirements but noted an accumulated excess fund balance of
$10.4 million from prior-year revenues. The City has budgeted $14.5 million in Measure A
expenditures in Fiscal Year 2024-25, which are anticipated to deplete the $10.4 million excess.
Staff requests that the City Council receive and file the Report on Agreed -Upon Procedures
Performed on the Measure A Transportation Fund for the fiscal year ending June 30, 2024.
Legal Review:
This report has been reviewed by the City Attorney’s Office
FINANCIAL IMPACT:
There is no fiscal impact associated with this action.
ATTACHMENT:
1. Independent Accountant’s Report on Applying Agreed-Upon Procedures
145
146
CITY OF PALM DESERT, CALIFORNIA
Report on Agreed-Upon Procedures
Applied to Measure A – Local Streets and Roads
Fiscal Year Ended June 30, 2024
147
__________________________________________________________________________________________________________________________________________________________________________________
23161 Lake Center Drive, Suite 200, Lake Forest, CA 92630 ■ T: (949) 552-7700 ■ www.conradllp.com
1
Independent Accountant’s Report
On Applying Agreed-Upon Procedures
The Board of Commissioners
Riverside County Transportation Commission
Riverside, California
We have performed the procedures enumerated below on Measure A - Local Streets and Roads
Program of the City of Palm Desert, California (“City”) as of and for the year ended June 30, 2024.
Riverside County Transportation Commission (“RCTC”) has agreed to and acknowledged that the
procedures performed are appropriate to meet the intended purpose on whether the City was in
compliance with the Measure A - Local Streets and Roads Program grant terms and conditions
for the year ended June 30, 2024. Additionally, RCTC and the City have agreed to and
acknowledged that the procedures performed are appropriate for their purposes. This report may
not be suitable for any other purpose. The procedures performed may not address all of the items
of interest to a user of this report and may not meet the needs of all users of this report and, as
such, users are responsible for determining whether the procedures performed are appropriate
for their purposes.
The procedures and related findings are as follows:
1. Obtain the 2009 Measure A (“Ordinance 02-001”) compliance requirements. Western
County jurisdictions are required to participate in the Transportation Uniform Mitigation
Fee (“TUMF”) program and in the Multiple Species Habitat Conservation Plan (“MSHCP”)
which are administered by the Western Riverside Council of Governments (“WRCOG”)
and the Western Riverside County Regional Conservation Authority (“RCA”), respectively.
Coachella Valley jurisdictions are required to participate in the TUMF program
administered by the Coachella Valley Association of Governments (“CVAG”). Indicate
participation in TUMF and/or MSHCP programs.
Finding: No exceptions were noted as a result of applying this procedure. The City
participates in the TUMF program administered by CVAG.
2. Obtain the City’s approved 5-Year Capital Improvement Plan (“CIP”) from RCTC for the
fiscal year ended June 30, 2024.
Finding: No exceptions were noted as a result of applying this procedure.
3. Obtain a detailed general ledger and balance sheet from the City for the fiscal year ended
June 30, 2024.
a. Identify the amount of Measure A cash and investments recorded at June 30, 2024.
Compare amount to Measure A fund balance and provide an explanation for any
difference greater than 25% fund balance.
148
Board of Commissioners
Riverside County Transportation Commission
Riverside, California
2
Finding: Measure A cash and investments were $23,344,068 at June 30, 2024. The
difference between Measure A cash and investments of $23,344,068 and fund
balance of $23,386,003 is $41,935 or 0.2% of the fund balance.
b. Identify amounts due from other funds.
Finding: There were no amounts due from other funds at June 30, 2024.
c. Identify the components of ending fund balance for Measure A activity.
Finding: Ending fund balance for Measure A activity was restricted in the amount of
$23,386,003 at June 30, 2024.
i. Identify the existence of any restatement of Measure A fund balance and inquire
of management as to the reason for any restatement.
Finding: We noted no restatement of Measure A fund balance at June 30, 2023.
ii. Compare ending fund balance to total revenues for the current year and prior two
years. If ending fund balance is greater than sum of total revenues for the three-
year period, inquire of management as to the reason(s) for the accumulation of
fund balance.
Finding: We noted that the City’s ending fund balance was greater than the
cumulative total revenues for the 3-year period as illustrated below.
Revenue for year ended June 30, 2024 $ 4,816,963
Revenue for year ended June 30, 2023 4,398,556
Revenue for year ended June 30, 2022 3,744,760
Total Revenue for the 3-year period
$ 12,960,279
Fund balance for year ended June 30, 2024 $ 23,386,003
The City management stated that the accumulation of funds will be depleted based
on the city adopting an aggressive 5-year CIP plan that anticipates spending the
majority of the accumulated Measure A funds by FY 2027/28. The City has also
recently established a Capital Projects Department which has been tasked with
the completion of several projects.
149
Board of Commissioners
Riverside County Transportation Commission
Riverside, California
3
The City’s plan to use the fund balance of $23,386,003 in the next year is illustrated
below.
Estimated
Measure A
Allocation
Estimated
Measure A
Expenditure
Ending
Fund
Balance
Fund balance at 6/30/2024
$ -
$ -
$ 23,386,003
5-year CIP for 2024/25 3,508,000 23,657,964 3,236,039
5-year CIP for 2025/26 3,578,000 3,700,000 3,114,039
5-year CIP for 2026/27 3,650,000 3,600,000 3,164,039
5-year CIP for 2027/28 3,723,000 3,700,000 3,187,039
5-year CIP for 2028/29 $ 3,797,000 $ 3,700,000 $ 3,284,039
Based on the approved 5-year CIP for FY 2023/24, the City estimated current year
expenditures to be $16,740,879. However, the current year actual expenditure was
$3,029,345, which resulted in a shortfall of estimated expenditures of $13,711,534.
The estimated unspent expenditure of $13,711,534 is primarily due to industry
delays for construction projects due to materials and labor availability, resulting in
some of the anticipated Measure A spending delays.
4. Obtain an operating statement for Measure A activity for the fiscal year ended June 30,
2024 (see Exhibit A), including budget amounts.
a. Review the revenues in the operating statement.
i. Inquire of management as to what fund was used to record Measure A revenues
received from RCTC and document total revenues for the fiscal year ended June
30, 2024.
Finding: The City accounts for Measure A revenues in its Measure A Fund (“Fund
#213”). The City recorded total revenues in the amount of $4,816,963 for the fiscal
year ended June 30, 2024.
ii. Obtain a listing of Measure A payments made from RCTC to the City. Compare
the Measure A revenues recorded by the City to the listing of payments made by
RCTC.
Finding: We identified no variances. The Measure A revenue recorded by the City
and RCTC Measure A payment schedule was $3,469,376 for the fiscal year ended
June 30, 2024.
iii. Determine the amount of interest allocated to Measure A activity for the fiscal year
ended June 30, 2024.
Finding: The City allocated interest in the amount of $1,226,499 to the Measure A
activity for the fiscal year ended June 30, 2024. Allocated interest income of
150
Board of Commissioners
Riverside County Transportation Commission
Riverside, California
4
$1,226,499 is made up of interest income of $1,030,678 and Government
Accounting Standard Board (“GASB”) 31 fair market value adjustment of $195,821.
b. Review the expenditures in the operating statement.
i. Inquire of management as to what fund is used to record Measure A expenditures
and document total expenditures for the fiscal year ended June 30, 2024.
Finding: The City accounts for Measure A expenditures in its Measure A Fund
(“Fund #213”). The City recorded total expenditures in the amount of $3,029,345
for the fiscal year ended June 30, 2024.
ii. Select expenditures for testing that comprise at least 20% of total Measure A
expenditures.
Finding: The City recorded Measure A expenditures in the amount of $3,029,345.
We selected $743,504 or 25% for testing.
1. For the expenditures selected for testing, compare the dollar amount recorded
in the general ledger to the supporting documentation.
Finding: No exceptions were noted as a result of applying this procedure.
2. For the expenditures selected for testing, review the 5-Year CIP and note
whether the projects claimed were included in the 5-Year CIP and whether they
constitute allowable costs.
Finding: Expenditures selected for testing were included in the 5-Year CIP and
were allowable costs. No exceptions were noted as a result of applying this
procedure.
iii. Inquire of management as to the nature of any transfers (in and out) recorded in
the Measure A Fund. For any transfers out, determine if nature of transfer out was
included in the 5-Year CIP.
Finding: There were no transfers recorded in the Measure A Fund that were noted
as a result of applying this procedure.
iv. Inquire of management as to the amount of general or non-project-related costs, if
any, included in expenditures. If indirect costs exceed 8% of Measure A revenue,
inquire of management as to the basis for indirect costs charged to Measure A. If
indirect costs are identified, determine if such costs are included in the 5-Year CIP.
Finding: Per discussion with management, there were no indirect costs recorded
for the fiscal year ended June 30, 2024.
v. Inquire of management as to the amount of debt service expenditures recorded in
the Measure A fund and determine if such costs are included in the 5-Year CIP.
151
Board of Commissioners
Riverside County Transportation Commission
Riverside, California
5
Finding: There were no debt service expenditures recorded in the Measure A Fund
that were noted as a result of applying this procedure.
1. Compare the debt service expenditures to prior year amount. If debt service
expenditures have increased or decreased at least 25%, inquire of
management as to the reason for the change in debt service expenditures.
Finding: There were no debt service expenditures recorded in the Measure A
Fund that were noted as a result of applying this procedure.
5. Obtain from RCTC a listing of jurisdictions that participate in the Western County or
Coachella Valley TUMF programs.
a. If the jurisdiction is a participant in the TUMF program, select at least one
disbursement for validation as to the amount remitted to WRCOG or CVAG, as
applicable.
Finding: We selected one disbursement of $105,594 for validation. The payment
selected for testing indicated that the TUMF is collected and remitted to CVAG as
required.
b. Indicate the total amount of TUMF fees collected and remitted during the fiscal year
ended June 30, 2024.
Finding: The total amount of TUMF collected and remitted during fiscal year ended
June 30, 2024, were $466,498 and $828,984, respectively. The difference of $362,486
is illustrated below.
Collected Remitted
Total TUMF recorded for FY 2024
$ 466,498
$ 828,984
June 2023 TUMF remitted in July 2023 - (372,090)
May 2024 TUMF remitted in July 2024 - 9,604
TUMF reconciled
$ 466,498
$ 466,498
The $362,486 variance between TUMF collected and remitted was due to the City
remitting June 2023 TUMF payment of $372,090 to CVAG in July 2023 and the City
remitting May 2024 TUMF payment of $9,604 to CVAG in July 2024.
6. Obtain from RCTC a listing of jurisdictions that participate in the Western County MSHCP
program.
a. If the jurisdiction is a participant in the Western County MSHCP program, select at
least one disbursement for validation as to the amount remitted to RCA.
Finding: The City is not a participant in the Western County MSHCP program.
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Board of Commissioners
Riverside County Transportation Commission
Riverside, California
6
b. Inquire of management as to the existence of any fees collected in prior years that
were not remitted to RCA by the end of this fiscal year.
Finding: The City is not a participant in the Western County MSHCP program.
c. Indicate the total amount of Western County MSHCP fees collected and remitted
during the fiscal year.
Finding: The City is not a participant in the Western County MSHCP program.
7. Obtain from RCTC the Maintenance of Effort (“MOE”) base year requirement, including its
supporting detail calculations for the City, and the carryover amount allowed as of the
beginning of the fiscal year.
a. Obtain from the City a calculation of its current year MOE amount in a format similar
to its base year calculation. See Exhibit B.
Finding: No exceptions were noted as a result of applying this procedure.
b. Compare the current year MOE amounts from the General Fund to the general ledger.
Finding: No exceptions were noted as a result of applying this procedure.
c. Scan the General Fund general ledger to determine if there were any transfers in to
fund any MOE amounts.
Finding: No transfers in were noted as a result of applying this procedure.
d. Compare the amount of current year MOE expenditures to the MOE base requirement
and add any excess to, or subtract any deficiency from, the carryover amount.
Finding: We noted that current year MOE expenditures of $5,459,746 were greater
than the MOE base requirement of $2,398,146 resulting in an excess of $3,061,600
for fiscal year ended June 30, 2024.
e. If the amount of discretionary funds spent is less than the MOE base requirement
(“MOE deficiency”), determine the amount of any prior year MOE carryover using the
information obtained from RCTC and reduce the MOE deficiency by any available
MOE carryover to determine an adjusted current year expenditure amount.
Finding: No exceptions were noted as a result of applying this procedure. The City’s
discretionary funds spent in the fiscal year ended June 30, 2024, exceeded the MOE
base year requirement.
153
Board of Commissioners
Riverside County Transportation Commission
Riverside, California
7
The City’s MOE carryover at June 30, 2024 is calculated as follows:
MOE excess at July 1, 2023 $ 18,157,121
Current year MOE expenditures 5,459,746
Less: MOE base requirement (2,398,146)
Excess MOE for fiscal year ended June 30, 2024 3,061,600
MOE excess at June 30, 2024 $ 21,218,721
We were engaged by RCTC to perform this agreed-upon procedures engagement and conducted
our engagement in accordance with attestation standards established by the American Institute
of Certified Public Accountants. We were not engaged to and did not, conduct an examination or
review engagement, the objective of which would be the expression of an opinion or conclusion,
respectively on the Measure A - Local Streets and Roads Program compliance. Accordingly, we
do not express such an opinion or conclusion. Had we performed additional procedures, other
matters might have come to our attention that would have been reported to you.
We are required to be independent of RCTC and the City to meet our other ethical responsibilities,
in accordance with the relevant ethical requirements related to our agreed-upon procedures
engagement.
This report is intended solely for the information and use of the Board of Commissioners and
management of RCTC and the City Council and management of the City of Palm Desert and is
not intended to be, and should not be, used by anyone other than these specified parties.
Lake Forest, California
November 1, 2024
154
EXHIBIT A
Variance From
Final Budget
Favorable
Budget Actual (Unfavorable)
Revenues:
Measure A 3,263,000$ 3,469,376$ 206,376$
Reimbursements from other agencies 1,663,000 121,088 (1,541,912)
Interest income 100,000 1,226,499 1,126,499
Total revenues 5,026,000 4,816,963 (209,037)
Expenditures:
Construction and maintenance 14,159,925 3,029,345 11,130,580
Total expenditures 14,159,925 3,029,345 11,130,580
Excess/(deficiency) of revenues over/(under) expenditures (9,133,925)$ 1,787,618$ 10,921,543$
CITY OF PALM DESERT, CALIFORNIA
Measure A Operating Statement
Fiscal Year Ended June 30, 2024
(Unaudited)
8
155
CITY OF PALM DESERT, CALIFORNIA
Measure A MOE Calculation
For the Fiscal Year Ended June 30, 2024
(Unaudited)
EXHIBIT B
FY 2023/24 Construction and Maintenance Expenditures Report as of June 30, 2024
(Round to nearest dollar)
Project Expenditures Included in General Ledger Total Cost General Fund Meas A Federal State
City Funds Special
Revenue Other
Construction:
4250 - Haystack @ Hwy 74 (CST00003)12,615$ -$ 12,615$ -$ -$ -$ -$
4256 - Underground Utilities - Neighborhood (P830-15)801 801
4300 - Safe Routes to School Plan (MST00003)190,427 190,427
4317 - Road Safety Improvements (CTS00004, CTS00005)102,878 102,878
4327 - Haystack Improvements (CST00006)67,081 67,081
4385 - Cook Street Improvements (CTS00001)75,425 75,425
4385 - Vitalia Improvements (CTS00002)51,323 51,323
4565 - Traffic Calming Program (CST00004)139,098 139,098
4565 - Haystack Traffic Calming (CST00005)5,552 5,552
4633 - Bikeway & Pedestrian Improvements (CST00002)360,544 360,544
4633 - Bike Roadway Improvements (MST00004)1,334 1,334
4670 - CV Link (CST00005, CST00021)505,034 138,853 5,910 360,271
4679 - El Paseo Roadway Improvements 536 536
Maintenance:
4250 - Traffic Signal Maintenance 1,370,909 1,370,909
4250 - Traffic Operations & Capacity Imp (P553-20) (MST00001)315,596 315,596
4250 - Traffic Signal Hardware Upgrade Program (569-XX) (MTS00001)1,031,634 1,031,634
4330 - Corporation Yard Facility 196,727 196,727
4310 - Street Maintenance 2,347,262 2,347,262
4311 - Street Resurfacing (CST00021, CST00024)3,791,877 153,446 3,638,431
4314 - Drainage Maintenance (P501-XX, P502-XX, P509-XX)171,135 171,135
4359 - Bridge Maintenance Program (P759-20) (MFA00007)383,003 383,003
4370 - Drainage (CDR00004)289,332 147,723 141,609
4396 - Drainage Maintenance 76,124 76,124
4614 - Median Landscape Maintenance 1,468,724 1,468,724
Expenditure Totals 14,852,259$ 7,357,034$ 3,029,345$ -$ -$ 3,963,199$ 502,681$
Total Project Cost General Fund
Construction:-$ -$
Maintenance:
Deduct Totals 1,897,288$ 1,897,288$
Total GF Expenditures 7,357,034$
Minus Deductions 1,897,288
MOE Current Year 5,459,746
MOE Base Year Requirement (2,398,146)
MOE Excess For Fiscal Year Ended June 30, 2024 3,061,600$
Funding Breakdown
Engineering/Administrative Overhead Not Allocated to Specific
Projects:1,897,288 1,897,288
Engineering/Administrative Overhead Not Allocated to Specific
Projects:1,897,288 1,897,288
Deductions for Special Consideration (Deductions Must Also Be
Included in Project Expenditures Above): State Reason Why Project Expenditure Should Be Deducted from MOE
9 156
Page 1 of 1
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Neal Ennis, Project Manager
SUBJECT: ACCEPT CONTRACT NO. C43350 AS COMPLETE FOR PROJECT NO.
CST00003 – FRED WARING DRIVE AT MONTEREY AVENUE AND
HAYSTACK ROAD AT HWY 74 INTERSECTION MODIFICATIONS
RECOMMENDATION:
1. Accept Contract No. C43350 with Crosstown Electrical & Data, Inc. of Irwindale,
California, for the Fred Waring Drive at Monterey Avenue and Haystack Road at Hwy 74
Intersection Modifications as complete
2. Authorize the Mayor to execute and City Clerk to file the Notice of Completion (Project
No. CST00003).
BACKGROUND/ANALYSIS:
The residents of the Haystack Road neighborhood contacted the Ci ty requesting pedestrian
improvements at the intersection of Haystack Road and Highway 74. The location had sidewalk
on the north and south side of the intersection but there was no ADA compliant crosswalk to
connect the pedestrian facilities. The City Council directed the City Manager to add a project to
the Capital Improvement Project list. The work required a realignment of the intersection with
traffic signal modifications. At the same time, a project to construct a north bound dedicated
right turn pocket and traffic signal modifications at the intersection of Fred Waring Drive and
Monterey Avenue was under design. The two projects had similar scopes of work, so to gain
economies of scale the projects were combined and bid for construction together.
On June 23, 2022, The City Council awarded the subject contract in the amount of $213,483 to
Crosstown Electrical & Data Inc. for the Fred Waring Drive at Monterey Avenue and Haystack
Road at Hwy 74 Intersection Modifications.
Staff has inspected the work performed by the contractor and has found said work to be complete
in accordance with the contract requirements.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
FINANCIAL IMPACT:
There is no financial impact associated with this action.
ATTACHMENTS:
1. Notice of Completion
2. Vicinity Map
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C:\Program Files\eSCRIBE\TEMP\11255591922\11255591922,,,01 Notice of Completion.docx
To be recorded with the Riverside County Recorder
on or within 15 days after completion and acceptance by
the City Council. NO RECORDING FEE PER
SECTION 6103 OF THE GOVERNMENT CODE.
APN 000-000-000 R/W NOTICE OF COMPLETION
(Cal. Civ. Code § 9200 et seq. – Public Works)
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY
OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State
of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260.
2. That the full name and address of the owner of said interest or estate is set forth in the preceding
paragraph.
3. That the nature of the title of the stated owner, as set forth in paragraph 1, is FEE.
4. That on the 5th day of November 2024, a work of improvement described as the Fred Waring Drive at
Monterey Avenue and Haystack Road at Hwy 74 Intersection Modifications, Project No. CST00003, Contract
No. C43350, on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: Crosstown Electrical
& Data, Inc., 5454 Diaz St., Irwindale, California, 91706.
6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside,
State of California, and is described as 47481 Highway 74 and 44060 Monterey Avenue, Palm Desert, CA
92260.
CITY OF PALM DESERT
A MUNICIPAL CORPORATION
Date: By:
Jan C. Harnik, City Mayor
When recorded, return to:
Office of the City Clerk
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
VERIFICATION
STATE OF CALIFORNIA }
} ss
COUNTY OF RIVERSIDE }
On , 2025, before me, Anthony J. Mejia, City Clerk of the City of Palm Desert, personally appeared
Jan C. Harnik, City Mayor of the City of Palm Desert, a Municipal Corporation, and acknowledged to me that the City of Palm Desert
executed the same.
______________________
Anthony J. Mejia, City Clerk
Rev. February 2024
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CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Thomas Soule, Public Affairs Manager
Veronica Chavez, Director of Finance
Sarah Castro, Accounting Tech I
SUBJECT: APPROVAL OF CONTRACT NO C47980H-1A AN AGREEMENT
BETWEEN THE LIVING DESERT AND THE CITY OF PALM DESERT AS
IT RELATES TO FUNDING OF COSTS ASSOCIATED WITH THE
EXPANSION OF EDUCATION PROGRAMS AND REPLACE CONTRACT
NO. C47980H-1
RECOMMENDATION:
1. Approve Contract No. C47980H-1A, an agreement between the Living Desert Zoo and
Gardens and the City of Palm Desert relative to funding the expansion of education programs
at the Living Desert and replace contract No. C47980H-1 in its entirety.
2. Authorize the City Attorney to make any necessary non-monetary changes and/or
amendments to the agreement.
3. Authorize the City Manager to execute the agreement and any other documents necessary
to effectuate this action.
BACKGROUND/ANALYSIS:
The Living Desert, a renowned nonprofit organization, has been dedicated to preserving and
conserving desert ecosystems and their inhabitants for over five decades. As the leading
attraction in the Coachella Valley, draws over 600,000 visitors annually from acros s the region
and beyond. This influx of tourists stimulates the local economy, benefiting nearby businesses
such as hotels, restaurants, and shops while also creating jobs.
As a global leader in conservation, education, and community engagement, it offer s a variety of
programs, interactive exhibits, and an educational speaker series for visitors of all ages.
Accredited by the Association of Zoos and Aquariums (AZA) since 1983, The Living Desert
upholds the highest standards of animal care, education, conservation, and public service. Its
initiatives include conservation research, habitat protection, breeding programs, and education
efforts at both local and global levels.
On June 27, 2024, the City Council approved Outside Agency Funding in the amount of
$1,250,000 for The Living Desert. The terms included five annual payments of $250,000 to
support the expansion of its education programs to better serve Palm Desert’s residents and
visitors. In return, the Living Desert will meet specific programmatic requirements outlined in
Exhibit “B” of the funding agreement. Staff has worked with the Living Desert to define the
program requirements and formalize the City’s support.
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Approval of this agreement not only strengthens tourism by leveraging marketing opportu nities
for both The Living Desert and the Palm Desert brand but also benefits residents and the
community through enhanced educational opportunities, economic growth, community
engagement, and cultural enrichment. This agreement represents a collaborative effort to meet
the Living Desert's needs as an economic driver in the community, while enhancing Palm
Desert's name recognition.
The funding agreement provides the City of Palm Desert with prominent recognition as a major
supporter of The Living Desert, including annual and permanent donor acknowledgment in digital
displays, signage, events, and promotional materials, as well as event naming rights as a
presenting sponsor for "Glow in the Park 2025." Thereafter, Palm Desert Night at WildLights
offers the community 500 complimentary tickets annually through 2028, allowing residents to
experience this celebrated event at no cost. This initiative fosters local engagement and
highlights the City’s commitment to enhancing community access to cultural and recrea tional
opportunities.
Staff recommends approval of the funding agreement between The Living Desert and the City
of Palm Desert.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
Strategic Plan:
Approval of the Funding Agreement with the Living Desert supports the Tourism and Marketing
Priority 4 by utilizing opportunities to partner with existing agencies to promote the Palm Desert
brand by participating in a wide range of nature -based programming for the benefit of the
community.
FINANCIAL IMPACT:
The full amount of $1,250,000 will be funded over a five-year period. The first $250,000 has
been included in the FY 2024-25 Outside Agency Budget in Account No. 1104800-4389800.
Upon execution of the agreement, the first payment of $250,000 will be due and payable to the
Living Desert and the remaining four (4) payments due on the annual anniversary date, subject
to budget approval. This agreement would remain in effect through June 30, 2029.
ATTACHMENT:
1. Contract No. C47980H-1A
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Contract No.__________
Page 1 of 5
AGREEMENT BETWEEN
THE LIVING DESERT ZOO & GARDENS
AND THE CITY OF PALM DESERT
AS IT RELATES TO FUNDING OF COSTS ASSOCIATED WITH
THE EXPANSION OF EDUCATION PROGRAMS
THIS AGREEMENT (the “Agreement”) is entered into effective on January 9, 2025, by
and between the City of Palm Desert (“CITY”), a California charter city (“CITY”) and The Living
Desert, a California corporation, (“THE LIVING DESERT”).
WHEREAS, the CITY is a charter city organized under the laws of the State of California
and its charter; and,
WHEREAS, THE LIVING DESERT ZOO & GARDENS owns and operated is one of six
accredited private zoos in the United States and operates as a non-profit with a mission to
desert conservation through preservation, education, and appreciation. Being they reside within
the CITY, they provide an enormous benefit to the residents and visitors of the CITY; and
WHEREAS, the CITY, and the CITY acting as the Palm Desert Redevelopment
Agency, has contributed more than 3.7 Million THE LIVING DESERT ZOO & GARDENS
since 1992.
WHEREAS, CITY and THE LIVING DESERT ZOO & GARDENS desire to improve
promotion of conservation through preservation, education, and appreciation by providing
stable funding for programing for the benefit of the community.
NOW, THEREFORE, IT IS AGREED as follows:
1. Purpose. THE LIVING DESERT ZOO & GARDENS will continue to make vital
contributions to the quality of life in Palm Desert for the City’s residents and visitors
through the ongoing provision of outstanding programs, amenities, and attractions that
celebrate and educate the public.
2. CITY’S Responsibilities. The CITY commits to provide one million two hundred
and fifty thousand dollars ($1,250,000) in five (5) annual installments of two hundred
and fifty thousand dollars ($250,000) each, the first due and payable upon the mutual
execution of this agreement, and the remaining four annual installments due on the
annual anniversary dates hereof, provided however, that the city council appropriates
annually sufficient funds to pay the installment. The Payment Structure is attached
hereto and incorporated herewith in Exhibit “A” to this Agreement.
3. THE LIVING DESERT ZOO & GARDENS’S Responsibilities. In recognition of
the CITY’s funding commitment in the amount of one million two hundred and fifty
thousand dollars, THE LIVING DESERT ZOO & GARDENS will provide certain
Programmatic Requirements as detailed in Exhibit “B” attached hereto and incorporated
herewith.
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Contract No.__________
Page 2 of 5
4. Term. This Agreement shall be effective as of July 1, 2024, and continue in
effect until June 30, 2029, unless sooner terminated in accordance with the termination
provisions set forth hereinafter.
5. Unilateral Termination. Despite the provisions that this contract shall be in force
until June 30, 2029, this Agreement may be terminated by either party, with or without
cause, at any time upon either party giving ninety (90) days' written notice to the other
party of said termination. Upon such notice being properly given, this Agreement shall
terminate upon the date specified in the written notice.
6. Relationship of Parties. It is understood that the contractual relationship of the
THE LIVING DESERT ZOO & GARDENS to the CITY is that of Independent Contractor;
THE LIVING DESERT ZOO & GARDENS is not the agent of the CITY, nor an employee
of the CITY. CITY shall not direct the manner in which THE LIVING DESERT ZOO &
GARDENS constructs the facilities, but THE LIVING DESERT ZOO & GARDENS shall
be responsible for the completion of the project. The means by which THE LIVING
DESERT ZOO & GARDENS constructs the facilities specified hereunder shall be
determined solely by THE LIVING DESERT ZOO & GARDENS. CITY shall exercise no
control over the manner and details of performance, the specific hours that any
employee of THE LIVING DESERT ZOO & GARDENS may work, who shall be
employed by THE LIVING DESERT ZOO & GARDENS or which employee is assigned
to any particular function or duties; nor shall CITY provide supplies or tools utilized to
accomplish the tasks undertaken by THE LIVING DESERT ZOO & GARDENS. The
CITY is not responsible for salary reimbursement or provisions, and grant funds cannot
be used to fund any wage, salary or benefits offered by THE LIVING DESERT ZOO &
GARDENS.
7. Assignment. This Agreement shall not be assigned or duties hereunder
delegated by THE LIVING DESERT ZOO & GARDENS without the written consent of
the CITY.
8. Amendment. This Agreement may be amended or modified only by written
agreement signed by both parties, and failure on the part of either party to enforce any
provision of this Agreement shall not be construed as a waiver of the right to compel
performance of such provision or provisions.
9. Indemnification. THE LIVING DESERT ZOO & GARDENS shall indemnify and
hold CITY harmless, and each of its officers, directors, employees, and agents, and
each of their heirs, successors, and assigns against, and shall indemnify and hold
parties harmless from any and all claims, costs, liabilities, penalties, damages, or
expenses of any kind or nature whatsoever, whether based on negligence or strict
liability, including, but not limited to court costs, reasonable attorney’s fees, and
expenses, whether incurred at trial, appellate, or administrative level, or in connection
with any required arbitration, which any such indemnified parties may suffer or incur, or
to which any of such indemnified parties may be subjected, as a result of or arising out
of this Agreement. Such indemnification, however, is subject to CITY and any other
indemnified party claiming the right to be indemnified by providing written notice to THE
LIVING DESERT ZOO & GARDENS of any such claim for damage under this
Agreement within 15 days of receiving notice of such claim.
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Contract No.__________
Page 3 of 5
10. Notice. Any and all notices or other communications required or permitted by
this Agreement to be served or given to either party shall be in writing and shall be
deemed duly served and given when personally delivered to the party to whom it is
directed or, in-lieu-of personal service, when deposited in the United States mail, first
class – postage pre-paid, addressed to CITY and THE LIVING DESERT ZOO &
GARDENS as follows:
Either party may change its address for purposes of this Agreement by giving written notice of the
change to the other party in the manner provided in this paragraph.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their
respective authorized officers, effective as of January 9, 2025,
City of Palm Desert
Attn: L. Todd Hileman
City Manager
73-510 Fred Waring Drive
Palm Desert, CA 92260
The Living Desert Zoo & Gardens
Attn: Allen Monroe
President and CEO
47900 Portola Avenue
Palm Desert, CA 92260
CITY OF PALM DESERT
By:
L. Todd Hileman
City Manager
Attest:
By:
Anthony J. Mejia
City Clerk
Approved as to form:
By:
Isra Shah
Best Best & Krieger LLP
City Attorney
THE LIVING DESERT ZOO & GARDENS
By:
Allen Monroe
President and CEO
City Clerk QC: _____
Contracts QC: _____
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Contract No.__________
Page 4 of 5
EXHIBIT “A”
PAYMENT STRUCTURE
City shall pay to the recipient progress payments on the following dates, upon satisfaction of
requirements referenced in Exhibit B, the following stated amounts for a cumulative total, not to
exceed $1,250,000:
• Upon final execution of document $250,000
• On the first anniversary of execution date $250,000
• On the second anniversary of execution date $250,000
• On the third anniversary of execution date $250,000
• On the fourth anniversary of execution date $250,000
The foregoing shall be the only payments made to the recipient during the entire term of this
agreement.
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Contract No.__________
Page 5 of 5
EXHIBIT “B”
PROGRAMMATIC REQUIREMENTS
In recognition of the CITY’s funding commitment in the amount one million two hundred
and fifty thousand dollars, THE LIVING DESERT ZOO & GARDENS will:
1. The City’s contributions will also be acknowledged annually in The Living Desert’s
Honor Roll of Donors, which will be displayed digitally in the new welcome plaza and
in signage in the Chase Administration Building. The City’s contributions through this
agreement will be combined with its previous support of The Living Desert so that
the City’s cumulative support can be recognized permanently. Cumulative and
annual giving are acknowledged each year at special donor events, on signage, and
in publications. The City of Palm Desert will receive significant attention,
commensurate with the increasing amount of its cumulative support and the
location of Palm Desert must be included when promoting the park.
2. Glow in the Park 2025 would be referred to as Glow in the Park presented by
The City of Palm Desert at The Living Desert Zoo and Gardens. This would
be a nonexclusive sponsorship with event naming rights as presenting sponsor.
o Inclusion in select event advertising, which may include select print,
outdoor, digital, radio and/or broadcast
o Public Relations, which may include press releases and other tactics
o Name included on The Living Desert’s Facebook Event details
o Name/logo on event program and digital screens
o Name/logo on printed signs
o Name/logo on website event page
o Option to purchase bulk tickets at member rate
3. Palm Desert Night at WildLights at The Living Desert Zoo and Gardens. The Living
Desert will provide: 500 tickets per year in 2025, 2026, 2027, and 2028 for Palm
Desert Night at WildLights. The tickets will be good only for Palm Desert Night at
WildLights and are non-transferable. Palm Desert Night will be held on a
scheduled WildLights night and will not be exclusive to the City of Palm Desert but
will be promoted as Palm Desert Night. Council member/s and/or Mayor are
welcome to conduct a proclamation before the event open.
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CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Daniel Hurtado, Public Safety Analyst
Chris Escobedo, Assistant City Manager
SUBJECT: APPROVAL OF AMENDMENT NO. 1 TO THE LAW ENFORCEMENT
SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT AND
THE COUNTY OF RIVERSIDE
RECOMMENDATION:
1. Approve Amendment No. 1 to the Law Enforcement Services Agreement between the City
of Palm Desert and the County of Riverside to reflect the addition of six sworn officers in
two phases, consistent with the City Council-approved Measure G - Five-Year Spending
Plan.
2. Authorize the City Attorney to make any necessary, non-monetary changes to the
Agreement.
3. Authorize the City Manager to execute the Agreement and any documents necessary to
effectuate and implement actions taken herewith
BACKGROUND/ANALYSIS:
The City of Palm Desert contracts exclusively with the Riverside County Sheriff's Department to
provide municipal police protection within the corporate limits of the City. The Sheriff's
Department serves as the sole provider of general and specialized law enforcement services,
ensuring public safety, crime prevention, and emergency response across the community. This
long-standing partnership allows the City to benefit from the expertise, resources, and
specialized units of the Sheriff’s Department while maintaining a high standa rd of public safety
tailored to the City’s needs.
On August 24, 2023, the City Council approved an Agreement for Law Enforcement Services
between the City of Palm Desert and the County of Riverside, Riverside County Sheriff’s
Department for a three-year term from July 1, 2024, through June 30, 2027.
On June 13, 2024, the Palm Desert City Council approved placing Measure G, a one -cent sales
tax, on the November 5, 2024, ballot. Measure G was subsequently approved. To ensure the
transparent and strategic use of Measure G funds, the City Council adopted a Five-Year
Spending Plan during its November 14, 2024, meeting. The Spending Plan prioritizes critical
public safety investments, including the phased addition of six sworn officers under the City’s
Law Enforcement Agreement with the Riverside County Sheriff's Department.
The table below details the number of contracted officers from FY 2019/20 to FY 2025/26,
highlighting key staffing changes over this period. In FY 2019/20, daily patrol hours were reduced
from 171.4 to 144 hours, accompanied by a corresponding reduction in personnel. Over the
following years, the City implemented incremental adjustments, including the introduction of an
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Automated License Plate Recognition (ALPR) system in FY 2022/23, which e nhanced law
enforcement's ability to cover a broader area with fewer resources. With the support of Measure
G funding, the City plans to increase patrol hours to 180 per day. Additionally, deputies will
transition to 12-hour shifts, further improving operational efficiency and coverage.
The six additional officers will be incorporated as follows:
Phase 1: Effective January 1, 2025
- One (1) Patrol Deputy
- Two (2) Motorcycle Enforcement Officers (including the acquisition of two motorcycles)
Phase 2: Effective July 1, 2025
- Two (2) Patrol Deputies
- One (1) Special Enforcement Team (SET) Officer
The Riverside County Sheriff’s Department has indicated they can fill Phase 1 as early as
January 1, 2025, but need additional time to successfully fill the Phas e 2 positions, which will
take place in Fiscal Year 2025-26. Once the two phases are filled, the City’s staffing levels will
be as follows and outlined in the table above:
Average Patrol Services
- 180 supported hours per day (equivalent to 35 Deputy Sheriff positions at 1,884 annual
productive hours per position).
Non-Dedicated Positions
- One (1) Deputy Sheriff Position (Commercial Enforcement) – Supported (Cove
Communities Shared Position)
- Two (2) Deputy Sheriff Positions (Burglary Suppression) – Supported
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Dedicated Positions
- One (1) Sheriff Lieutenant Position
- Two (2) Sheriff’s Sergeant Positions (Business District Team and Traffic Team)
- Six (6) Deputy Sheriff positions (Motor Officers) – Supported
- Four (4) Deputy Sheriff Positions Special Enforcement Team (SET) – Supported
- Four (4) Deputy Sheriff Positions Business District – Supported
- Two (2) Deputy Sheriff Positions (School Resource Officers) – Unsupported
- One (1) Deputy Sheriff Position (Violent Crime Task Force)
- One (1) Deputy Sheriff Position (Coachella Valley Narcotics Task Force)
- Eleven (11) Community Service Officer II positions
City staff has worked in conjunction with the Riverside County Sheriff’s Department. The City’s
Dedicated Lieutenant has reviewed and supported staff’s recommendation.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
Strategic Plan:
This amendment supports the Palm Desert Strategic Plan, particularly Priority 1: Enhance the
Delivery of Public Safety Services. It builds on the City's commitment to expand law enforcement
resources in response to community growth, safety concerns, and identified priorities.
Appointed Body Recommendation:
The Public Safety Committee has recognized the critical need for increased patrols within the
City to address growing traffic issues and rising crime rates. During the December 10, 2024,
meeting, the committee unanimously endorsed the recommendation to add additional officers,
emphasizing the importance of strengthening public safety and proactively addressing the se
pressing concerns.
FINANCIAL IMPACT:
The approved FY 2024-25 Annual Budget includes approximately $23.5M for police services in
the City of Palm Desert, reflecting a contract rate increase from the previous year as well as the
increase associated with Measure G approval. Contract rates are adjusted annually based on
the rates approved by the Board of Supervisors. The annual contract increases are reflected
below:
FISCAL YEAR CONTRACT RATE INCREASE TOTAL COST
FY 2022/23 1.63% $ 20.4 million
FY 2023/24 2.45% $ 21.6 million
FY 2024/25 Released in April 2025 $ 23.4 million*
*Budget is based on projections from the county.
Phase 1 of the additional officers will begin in FY 2024 -25 at a total annual cost of $1.3 million.
Phase 2, scheduled for FY 2025-26, will be included in the proposed FY 2025-26 Annual Budget.
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ATTACHMENTS:
1. First Amendment to the Agreement for Law Enforcement Services
2. Approved Law Enforcement Contract C46170
3. Contract Law Enforcement Rates FY 2023-2024
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Original oof 3
AGREEMENT FOR LAW ENFORCEMENT SERVICES
BETWEEN THE CITY OF PALM DESERT
AND THE COUNTY OF RIVERSIDE
THIS AGREEMENT FOR LAW ENFORCEMENT SERVICES ("Agreement") is made and
entered into by and between the CITY OF PALM DESERT, a California Charter City, hereinafter
City;' and the COUNTY OF RIVERSIDE, a political subdivision of the State of California, on behalf
of the Riverside County Sheriffs Department, hereinafter "County", sometimes collectively referred to
herein as the "parties" and individually as a "party".
IT IS THEREFORE AGREED AS FOLLOWS:
1. TERM
1.1 Effective Dates. This Agreement shall be effective from July 1, 2024 through June 30,
2027
1.2 Renewal. In the event City desires to terminate this Agreement at the end of any current
three (3) year period, the City Council, not later than twelve (12) months preceding the expiration date
of the current term of this Agreement, shall notify the Sheriff and the Board of Supervisors that it wishes
to terminate the same.
1.3 Termination. Notwithstanding the provisions of Paragraphs 1.1 and 1.2 herein, either
party may terminate this Agreement upon notice in writing to the other party of not less than twelve (12)
months prior to the effective termination date.
2. SCOPE OF SERVICE
2.1 Services. The County agrees, through Sheriff thereof, to provide municipal police
protection within the corporate limits of City to the extent and in the manner hereinafter set forth. It is
understood that the Sheriffs Department shall be the sole provider of general and specialized law
enforcement services within the corporate limits of City. City shall not hire any other persons or
company to provide general and specialized law enforcement services within the corporate limits of
City. However, City is not precluded by any language in this section from hiring an unarmed code
enforcement unit. The Sheriffs services shall encompass duties and functions of the type falling under
the jurisdiction of and customarily rendered by a police department of the City under State statutes.
Such services shall include the enforcement of State Criminal Codes and all pertinent City criminal
codes and ordinances. Services shall also include traffic enforcement and related services to the extent
possible given the size of the force provided for in this Agreement. County agrees to provide all
investigative support necessary to complete criminal investigations conducted hereunder. However, all
investigator overtime will be charged to City at the Board of Supervisors approved hourly overtime rate.
OCT 17 2023 3.33 185
2.2 California Identification System (CAL -ID) and Records Management System. ucmU. t
City agrees as a condition of receiving services hereunder to participate in CAL -ID
and RMS under the terms and conditions set forth in this Section and to pay for these services under
separate billings.
2.2A Definitions. For purposes of this Agreement the following are some of the more common
definitions which shall apply, but shall not be limited by this reference:
a) Records Management System (RMS) Functions shall mean the software functions
provided to City by County, which are supplied by the RMS. These functions shall
include inquiry and case entry into the RMS, access to the Master Name Index, Warrant
and Master Location Index and Jail Locator databases.
b) The California Law Enforcement Telecommunications System Access (CLETS)
shall mean that access to the Department of Justice computers provided by County to
City.
c) Work Station shall mean those County devices and software, which are used by City
to access RMS functions and the CLETS.
d) LAWNET shall mean the County's law enforcement telecommunications network
consisting of County provided data circuits, digital service units, routers, hubs and other
County provided hardware and software that is used by City to connect work stations to
RMS services as defined below.
e) County Services shall mean the collective hardware and software, work LAWNET,
stations, RMS functions and CLETS.
2.2E Scope of RMS Services. County agrees to provide to City full access to the RMS and
CLETS systems. CLETS access will be provided within the scope of CLETS access rules and
regulations as established by the California State Department of Justice.
2.2C Provision of RMS Supervision. Labor and Equipment. Supervision over the provision of
County Services, the standards of performance and other matters incident to the performance of
such services, shall remain with County. Security of the host system and control of LAWNET
shall remain with County. The County shall famish all labor and equipment for the host system
necessary to maintain the level of service rendered hereunder. In the event City chooses to
provide PC -based equipment for services defined herein, the equipment must be configured in
accordance with County specifications. Further, City shall not alter the configuration of any PC -
based equipment used to provide services herein without the permission of Sheriffs Information
Technology Officer.
2.21) Establishment of RMS Rates and Payment of Costs. Establishment of RMS rates and
payments for provided services shall be as specified in Sections 7.2 and 7.4 of this Agreement.
3. LEVEL OF SERVICE
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3.1 Level of Service Specified. County shall provide all enforcement services at the level
specified in Attachment A, attached hereto and incorporated herein by this reference.
3.2 Variation in Level of Service. Variations in the level of service shall be made by amendment,
as provided for in Section 11 of this Agreement, and under the following terms:
If City requests an increase in the level of service to be provided under this Agreement, County
agrees to provide such increased level of service as soon as is practicable, consistent with the ability of
the Sheriff to hire and train recruits.
If City elects to reduce the level of service provided herein by ten percent (10%) or greater, City
must give notice in writing to County not less than twelve (12) calendar months prior to the effective
date of such reduction. If City elects to reduce the level of service provided herein by less than ten
percent (10%). County agrees to reduce the level of service accordingly as soon as it is practicable. The
level of service, however, may not be reduced to below the minimum level, as determined by County,
required to ensure public and officer safety.
4. CHIEF OF POLICE
The Sheriff will, to the extent practical, coordinate appointment of a Police Chief with City and
consult with City on final selection for the position.
5. PROVISION OF SUPERVISION, LABOR, AND EQUIPMENT
5.1 Supervision. Supervision over the rendition of law enforcement services, the standards
of performance, the discipline of officers, and other matters incident to the performance of such services
and the control of personnel so employed, shall remain with County. The Sheriff or a designated
representative will meet and confer with the City Manager or a designated representative on questions
related to the provision of services.
5.2 Labor and Equipment. For the purpose of performing said services, County shall furnish
and supply all labor, supervision, equipment, communication services, and supplies necessary to
maintain the level of service to be rendered hereunder. Location of the above will not necessarily be
within City limits. Notwithstanding anything herein contained, it is agreed that in all instances where
specific equipment used solely to support specialized enforcement activities within the City not
normally provided by the Sheriff is to be used, or where special supplies, stationery, notices, forms, and
the like related to law enforcement are to be issued in the name of City, such equipment and materials
shall be supplied by City at its own cost and expense. Any such special equipment or materials so
purchased by City shall meet with the Sheriffs specifications shall remain within the City limits, and
ownership title thereto shall remain with City.
However, under no circumstances shall City purchase or otherwise provide general patrol
vehicles for services provided pursuant to this Agreement without pennission of Sheriff. The County
shall provide all marked general Patrol vehicles to City and shall charge City for their use on a per mile
basis.
5.3 City -Owned Motorcycles and Specialized Support Vehicles. In the event City chooses to
provide motorcycles or specialized support vehicles for use in providing services hereunder, the
187
motorcycles or specialized support vehicles shall meet minimum specifications furnished by County,
shall be adequately equipped and ready for use, and shall be registered in the name of City. It is further
understood that City is providing motorcycles or specialized support vehicles to Sheriff expressly for
law enforcement services and shall only be operated by Sheriffs personnel, or persons authorized by
the Sheriff.
City shall bear the cost of maintenance, fuel, licensing, and any and all expenses associated with
use of the motorcycles and specialized support vehicles for the provision of services hereunder, which
is inclusive of responsibility for any and all cost for physical damage to the City -owned motorcycles or
specialized support vehicles. However, County shall be responsible for the cost of all third party
liability caused by the operation of the City -owned motorcycles or specialized support vehicles,
including the property damage caused by the negligence or wrongful acts of County officers and
employees while operating City -owned motorcycles and specialized support vehicles. Motorcycles and
specialized support vehicles shall be used only for city -approved functions.
5A Vehicle Insurance. City shall maintain insurance for any physical damage to the City -
owned vehicles in an amount equal to the replacement value ofall vehicles provided to the County under
this Agreement. Policy shall, by endorsement, name the County of Riverside, its Departments, Districts,
Agencies and Special Districts, their respective directors, officers, Board of Supervisors, elected and
appointed officials, employees, agents, or representatives as Additional Insureds. Such insurance may
be provided through a program of self-insurence.
General Insurance Provisions - All lines:
a. Any insurance carrier providing insurance coverage hereunder shall be admitted to the
State of California and have an A.M. BEST rating of not less than an A: VIH (A: 8) unless
such requirements are waived, in writing, by the County Risk Manager. If the Counvs
Risk Manager waives a requirement for a particular insurer such waiver is only valid for
that specific insurer and only for one policy term.
b. The City shall cause their insurance carrier(s) to famish the County of Riverside with 1)
a properly executed original Certificate(s) of Insurance and certified original copies of
Endorsements effecting coverage as required herein; or, 2) if requested to do so orally or in
writing by the County Risk Manager, provide original certified copies of policies including
all Endorsements and all attachments thereto, showing such insurance is in full force and
effect. Further, said Certific rte(s) and policies of insurance shall contain the covenant of the
insurance carrier(s) that shall provide no less than thirty (30) days written notice be given
to the County of Riverside prior to any material modification or cancellation of such
insurance. In the event of a material modification or cancellation of coverage, this
Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such
effective date, another properly executed original Certificate of Insurance and original
copies of endorsements or certified original policies, including all endorsements and
attachments thereto evidencing coverages and the insurance required herein are in full force
and effect. Individual(s) authorized by the insurance carrier to do so on its behalf shall sign
the original endorsements for each policy and the Certificate of Insurance. If County is
utilizing City -owned vehicles, operations shall not commence until the County of Riverside
has been furnished original Certificate (s) of Insurance and certified original copies of
endorsements or policies of insurance including all endorsements and any and all other
attachments as requited in this Section.
188
c. It is understood and agreed by the parties hereto and the City's insurance company(s),
that the Certificate(s) of Insurance and policies shall so covenant and shall be construed as
primary insurance, and the County's insurance and/or deductibles and/or self -insured
retentions or self -insured programs shall not be construed as contributory.
6. EMPLOYMENT STATUS OF PERSONNEL
6.1 Employment Status. Any persons employed by County for the performance of services
and functions pursuant to this Agreement shall remain employees of County on special assignment to
City for the purposes of this Agreement, and shall not be considered employees of City. No such County
employee shall have any entitlement to compensation, workers' compensation coverage, pension, or
civil service benefits from City.
6.2 Labor Shortage. In the event of a work slow -down, strike, or any other form ofjob action
by those individuals assigned to City, County agrees to provide only that level of service which may be
available through mutual aid, pursuant to Government Code Section 8615, et seq. City shall be billed
only for the actual hours of service received
7. COMPENSATION
7.1 PaymentBasis. City shall reimburse County the cost of rendering services hereunder at rates
established by the County Board of Supervisors, which rates shall include all items of cost and expense
to the Sheriff for providing the services hereunder. Such cost of services shall be established by
the County Board of Supervisors in the form of hourly rates for Sheriff's Department personnel, vehicle
mileage rates, facility use rates, RMS transaction fees and CAL -ID fees. "Cost" as used herein shall
not include items of expense attributable to services normally provided or available to all territory within
the County as part of County's obligation to enforce State law. In addition to any other fees or costs
set forth herein, County may impose on City, and City shall pay upon receipt of an invoice from County,
a criminal justice administrative fee consistent with Government Code Section 29550 with respect
to arrests made by County employees pursuant to this Agreement just as if such arrests had been made
by City employees. Pursuant to Government Code Section 51350, County shalt not charge City for
services it would provide to any city in the County free of charge. These services, which are provided at
the discretion of County, could typically include the services of the Sheriffs Special Investigations Bureau,
Emergency Services Team and Aviation Unit. 7.
2 Establishment of Costs. The rates to be charged City shall be adjusted periodically, but not more
than once each fiscal year, to reflect any changes in the cost to County for providing services hereunder.
City shall be notified of any change in the rates to be charged City prior to submittal of the proposed
change to the County Board of Supervisors for adoption, and City shall be given the opportunity
to review the proposed change with County personnel. City shall, thereafter, be notified of adoption
by County of the rates to be charged City, and said new rates shall take effect on the same date as
County incurs the associated costs. Should City, subsequent to a rate adjustment, choose not to appropriate
or expend any additional monies needed to support the level of service theretofore supplied, County
reserves the right to reduce the level of service in accordance with the amount City is willing to expend.
189
7.3 Facility Rate Charges. City shall reimburse County for the costs incurred by the Sheriffs
Department at County -owned or leased facilities. Costs are prorated according to the facility's square
footage occupied by a Sheriffs Department Bureau or Unit.
73A Calculation of Facility Rates. The total of the facility's cost components is divided by
the appropriate variable number of positions (number of station funded, sworn department funded or
total Department funded employees depending on the facility in question and the Department population
served). This cost per funded position is then applied to the number of positions chargeable to the
contract city to arrive at each contract city's share of the facility cost.
The County agrees that Facility Rate Station charges to City will not be increased due to the
Sheriffs decision to move Contract or unincorporated County Patrol positions from the Station.
7.4 Payment of Costs. County, through the Sheriffs Department, shall provide to City
within 30 days of the conclusion of each billing period, an itemized statement of the costs for services
being charged for said billing period. Billing statements for RMS services will be provided quarterly
for services being charged for said quarter. City shall remit payment to the invoicing department within
30 days after receipt of such statements. If such payment is not received by the County within thirty
30) days after presentation of billing, County may satisfy such indebtedness from any funds of the City
on deposit with County as provided by law pursuant to Government Code Section 907.
7.5 Field Training Costs. Should City elect to add additional Deputy Sheriff positions to the
level of service described herein, there will be an associated field training cost for each additional
position. City will be billed, on a separate invoice, up to a maximum of sixteen (16) weeks of training
on a one-time basis for each additional Deputy position. Said cost will be charged at the Unsupported
Deputy hourly rate as approved by the County Board of Supervisors. Billing will be provided for field
training costs in conjunction with the rate adjustment billing. Field training costs will not apply to
supervisory or classified positions added to the level of service.
7.6 Miscellaneous Costs. There are a number of other service costs that City shall be responsible
for paying as they are incurred. These costs are not included as the support or service and materials cost
components in the fully supported Deputy hourly rate, nor my other such rates established by the County
Board of Supervisors. These service costs may include, but are not limited to, charges from vendors
for. crime scene clean-up, blood draws, rape exams, polygraph exams, specialized printing jobs
exclusive to City and training for personnel requested by City for specialized law enforcement.
8. INDEMNIFICATION AND HOLD HARMLESS
8.1 Indemnification by City. City shall indemnify and hold harmless the County, its Agencies,
Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors,
elected and appointed officials, employees, agents and representatives from any liability, claim, damage
or action whatsoever, based or asserted upon any act or omission of City, its officers, employees,
contractors, agents or representatives arising out of or in any way relating to this Agreement, including
but not limited to property damage, bodily injury, or death. City shall defend, at its sole cost and
expense, including but not limited to attorney fees, cost of investigation, defense and settlements or
awards, the County, its Agencies, Districts, Special Districts and Departments, their respective directors,
officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives
in any such action or claim. With respect to any action or claim subject to indemnification herein by
190
City, City shall, at its sole cost, have the right to use counsel of its own choice and shall have the right
to adjust, settle, or compromise any such action or claim without the prior consent of County; provided,
however, that any such adjustment, settlement or compromise in no manner whatsoever limits or
circumscribes City's indemnification of County. City's obligations hereunder shall be satisfied when
City has provided to County the appropriate form of dismissal (or similar document) relieving the
County from any liability for the action or claim involved. Any insurance coverage shall in no way
limit or circumscribe City's obligations to indemnify and hold harmless the County.
8.2 Indemnification by County. County shall indemnify and hold hamiless the City, its
Agencies, Districts, Special Districts and Departments, their respective directors, officers, elected and
appointed officials, employees, agents and representatives from any liability, claim, damage or action
whatsoever, based or asserted upon any act or omission of County, its officers, employees, contractors,
agents or representatives arising out of or in any way relating to this Agreement, including but not
limited to property damage, bodily injury, or death. County shall defend, at its sole cost and expense,
including but not limited to attorney fees, cost of investigation, defense and settlements or awards, the
City, its Agencies, Districts, Special Districts and Departments, their respective directors, officers,
elected and appointed officials, employees, agents and representatives in any such action or claim. With
respect to any action or claim subject to indemnification herein by County, County shall, at its sole cost,
have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise
any such action or claim without the prior consent of City; provided, however, that any such adjustment,
settlement or compromise in no manner whatsoever limits or circumscribes County's indemnification
of City. County's obligations hereunder shall be satisfied when County has provided to City the
appropriate form of dismissal (or simihu document) relieving the City from any liability for the action
or claim involved. Any insurance coverage shall in no way limit or circumscribe County's obligations
to indemnify and hold harmless the City.
9. ADMINISTRATION
The Mayor of City shall administer this Agreement on behalf of City, and the Sheriff shall
administer this Agreement on behalf of County.
10. RECORDS
County shall maintain adequate records to discharge its responsibilities under this Agreement,
and shall permit inspection of County's appropriate records that relate to City services under this
Agreement, as allowed by law. County shall provide City access to appropriate records pertaining to
City services for approval, funding or auditing services, upon reasonable notice. County shall maintain
such records for periods of time as provided by law or records retention schedules duly adopted by the
appropriate legislative body. Covenants under this Section shall survive the termination of this
Agreement.
11. ALTERATION OF TERMS
No addition to, or alteration of, the terms of this Agreement, whether by written or verbal
understanding of the parties, their officers, agents, or employees, shall be valid unless made in the form
of a written amendment to this Agreement which is formally approved and executed by both parties.
No waiver of any term or condition of this Agreement by either party shall be a continuing waiver
thereof.
191
12. NOTICES
Any notices required or desired to be served by either party upon the other shall be addressed to
the respective parties as set forth below:
County Citv
Chad Bianco, Sheriff City of Palm Desert
Riverside County Sheriffs Department 73.510 Fred Waring Drive
Post Office Box 512 Palm Desert, California 92260
Riverside, California 92502 Attn: City Manager
or to such other addresses as from time to time may be designated by the respective parties. An
information copy of any notice to County shall also be seat to:
Clerk of the Board of Supervisors
County of Riverside
4080 Lemon Street, I' Fluor
Riverside, California 92501
Notice shall be deemed given when in writing and delivered personally or mailed with confirming
delivery receipt addressed as set out above.
13. SEVERABILITY
If any provision of this Agreement is held by a court of competent jurisdiction to be invalid,
void, or unenforceable, the remaining provisions shall continue in full force and effect.
14. STANDARD OF CARE
In performing the police services required by this Agreement, County agrees to use that degree
of care and skill ordinarily exercised under similar circumstances by law enforcement officers in
performance of the duties required by this Agreement. All Sheriffs personnel who provide general and
specialized law enforcement services to City pursuant to this Agreement shall have met the minimum
qualifications designated for their specific classification, including a background investigation.
15. JURISDICTION AND VENUE
This Agreement shall be construed under the laws of the State of California. In the event any
action or proceeding is filed to interpret, enforce, challenge, or invalidate any term of this Agreement,
venue shall lie only in the state or federal courts in or nearest to Riverside County.
16. ENTIRE AGREEMENT
This Agreement is intended by the parties hereto as a final expression of their understanding with respect
to the subject matter hereof and as a complete and exclusive statement of the terms and conditions
thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral or
written, in connection therewith.
192
17. ELECTRONICIDIGITAL SIGNATURES
This Agreement may be executed in any number of counterparts, each of which will be an original, but
all of which together will constitute one instrument. Each party of this Agreement agrees to the use of
electronic signatures, such as digital signatures that meet the requirements of the California Uniform
Electronic Transactions Act (O CUETA") Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this
Agreement. The Parties further agree that the electronic signatures of the Parties included in this
Agreement are intended to authenticate this writing and to have the same force and effect as manual
signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically
associated with an electronic record and executed or adopted by a person with the intent to sign the
electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of
an electronic signature for transactions and contracts among parties in California, including a
government agency. Digital signature means an electronic identifier, created by computer, intended by
the party using it to have the same force and effect as the use of a manual signature, and shall be
reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of
electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.
Signatures on Following Page]
193
IN WITNESS WHEREOF, the City of Palm Desert, by minute order or resolution duly
adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and
sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused
this Agreement to be subscribed by the Chair of, said Board and sealed and attested by the Clerk
of said Board, all on the dates indicated below.
CITY OF PALM DESERT
Dated: August 24, 2023 By:
Kathie Kelly, ay
ATTEST:
Anthony J. Mejia
City Clierk
By:
Best B Krieger, LLP
City Attorney
COUNTY OF RIVERSIDE
Kevin Jefferies
Chair of the Board of Supervisors
Riverside County Board of Supervisors
ATTEST: APPROVED AS TO FORM:
Kimberly A. Rector Minh Tran
Clerk of the Board County Counsel
By: By:
Deputy Amrit P. Dhillon
Deputy County Counsel
10
194
IN WITNESS WHEREOF, the City of Palm Desert, by minute order or resolution duly
adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and
sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused
this Agreement to be subscribed by the Chair of said Board and scaled and attested by the Clerk
of said Board, all on the dates indicated below.
Dated: August 24, 2023
Dated: Q /
1/
23
ATTEST:
Kimberly A. Rector
Clerk the Board
By:
Deputy
CITY OF PALM DESERT
By:
Kathie Kelly, ay
ATTEST:
Anthony J. Mejia
City Clerk
By:
Best B Krieger, LLP
City Attorney
COUNTY OF RIVERSIDE
B y.
Kevin Jefferies
Chair of the Board of Supervisors
Riverside County Board of Supervisors
IL
APPROVED AS TO FORM:
Minh Tran
CounntttyyCounsel
By: ` _
Amrit P. Dhillon
Deputy County Counsel
OCT 17 2023 3.33 195
ATTACHMENT A
CITY OF PALM DESERT
LEVEL OF SERVICE
Average Patrol Services
144 supported hours per day. (Equivalent of 28 Deputy Sheriff positions Q 1,884 annual
productive hours per position)
Non -Dedicated Positions
One (1) Deputy Sheriff position (Commercial Enforcement) -Supported
Cove Communities Shared Positions)
Two (2) Deputy Sheriff positions (Burglary Suppression) -Supported
Dedicated Positions
One (I) Sheriffs Lieutenant position
Two (2) Sheriffs Sergeant positions (Business District Team and Traffic)
Four (4) Deputy Sheriff positions (Motor Officers) -Supported
Three (3) Deputy Sheriff positions (SET) -Supported
Four (4) Deputy Sheriff positions (Business District) -Supported
Two (2) Deputy Sheriff position (School Resource) -Unsupported
One (1) Deputy Sheriff position (Violent Crime Gang Task Force) -Unsupported
One (1) Deputy Sheriff position (Coachella Valley Narcotics Task Force) -Unsupported
Eleven (11) Community Service Officer II positions
11
196
ITEM: 3 5'1
(tD # 24534)
MEETING DATE:
Tuesday, April 30, 2024
FROM: SHERIFF-CORONER-PA
SUBJECT: SHERIFF-CORONER-PA: Approval of Contract Law Enforcement Rates for
FY2O23-24, Districts All. [$5,513,973- Contract Law Enforcement 100%].
RECOMMENDED MOTION: That the Board of Supervisors:
1. Approve and adopt the rates as listed on Attachments A, B, and C for contract law
enforcement personnel, facilities and vehicle mileage for FY 2023-24; reference to Board
Policy B-4.
2. Approve and direct the Auditor-Controller to make the budget adjustment on the
attached Schedule A.
ACTION:4/5 Vote Required, Policy
4t22t2024nrpn
On motion of Supervisor Jeffries, seconded by Supervisor Gutierrez and duly carried by
unanimous vote, lT WAS ORDERED that the above matter is approved as recommended.
Ayes:
Nays:
Absent
Date:
xc:
Jeffries, Spiegel, Washington, Perez and Gutierrez
None
None
April 30, 2024
Sheriff
Page I of 4 to* 24534 3.51
SUBMITTAL TO THE BOARD OF SUPERVISORS
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
MINUTES OF THE BOARD OF SUPERVISORS
Kimberly A. Rector
Clerk of the Board
ey, r'|/*'n4 .,{'
oeoffy'
197
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
FINANCIAL DATA Curent FbcalYear Total Co6l:Ongolng Co3t
$ 5,513,973 $0 $ 5,513,973 $0
NET COUNTY COST $0 $o $0 $0
SOURCE OF FUNDS: Contract Law Enforcement 100%Budget Adjustment: Yes
For Fiscal Year: 23124
Prev. Agn. Ref.: 05/02/23 3.26
BR: 24-076
The Riverside County Sheriffs Department has a long history in providing contract policing
services to communities large and small. The Sheriffs Department operates a flexible menu for
selecting services uniquely suited to each community, and no two of the sixteen cities contract
for police services in the same manner. Pursuant to California Government Code section 51350,
the County shall charge any city pursuant to contract or as authorized by law, for all costs
incurred in providing the services so contracted or authorized, and any general overhead costs
that is attributable to services made available to all portions of the county, as determined by
resolution of the board of supervisors, or which are general overhead costs of operation of the
county government regardless of whether or not the county provided a service under contract to
a city, are not charged to that city under contract.
Each year the Sheriffs Department does an analysis of just its patrol operations and determines
real costs effectively through its sheer size. Other requirements of the Sheriff such as jail
operations, court operations, and coroner operations are not involved in the determination ofthe
yearly contract rates.
The contract law enforcement rates are adjusted annually. The fully supported rate increased
2.45o/o from last fiscal year's rate. lf approved, the personnel and mileage rates are retroactive
to July 1 , 2023. All contract entities will receive billing adjustments from that date.
All personnel costs are current fiscal year costs incurred and services and supplies (Class ll)
are real costs incurred in the previous fiscal year. Salaries and benefits for all Sheriffs
personnel are negotiated directly between the various labor groups and the Board of
Supervisors. The largest cost component in the contract rate are personnel costs.
Page 2 of 4 to# 24534
C.E.O. RECOMMENDATION: Approve
BACKGROUND:
Summarv
The Sheriffs Department is submitting lhe FY 2023-24 computations of the contract law
enforcement rate for personnel, facilities, and vehicle mileage. The Sheriffs Department is
required, by Board policy B-3, to obtain full cost recovery on any cost incurred through contract
city policing operations.
cosT
3.51
198
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
The Sheriffs Department is requesting the following budget adjustments for the divisions within
the organization which makeup the contract law enforcement rates.
The fully suppoded contract law enforcement rates include the entire systemic costs involving
the running of a police department. They include the cost of the patrol deputies, investigators
that support the deputies, supervisors, and managers that oversee those police operations just
as any police department would incur. The rate also includes dispatch services, recruiting, and
clerical support all based on agreed upon service hours conkacted by the entity.
The Facility Rate is an annual amount charged to Sheriffs contract entities for expenses at the
buildings that house stations, Central and Coachetla Valley Dispatch, the Professional
Standards Bureau, Accountang and Finance, lnformation Services Bureau, Personnel, the
Technical Services Bureau, the Central Homicide Unit and the Grants Unit. This rate is
calculated separately for each contract entity and varies according to the level of service
provided.
lmpact on Residents and Businesses
Conkact law enforcement is a practical means of obtaining quality service at a reasonable cost.
The Riverside County Sheriffs Department has been conkacting law enforcement services
since 1964. Contract law enforcement has evolved into a sophisticated method for contract
partners to meet their statutory obligation to supply a total law enforcement program for their
community. The Riverside County Sherifls Department offers a wide range of programs and
service levels to meet the specialized needs and population sizes of the communities within
Riverside County.
Additional Fiscal lnfomation
Attachment A: This table details contract personnel rates charged cities, school districts, county
service areas and Tribal groups. Lastly, Attachment A details hourly differentials for K-9 and
motor offlcers and vehicle mileage rates.
Attachment B: This table includes the law enforcement personnel rates for RUHS
Attachment C: This table includes the annual facility charge billed to cities, the lvlorongo Band
and county seNice areas.
ATTACHMENTS:
1. Schedule A
2. Attachment A - Contract Law Enforcement Rates
3. Attachment B - Hospital Contract Law Enforcement Rates
4. Attachment C - Annual Facility Charge
Page 3 of 4 tD# 24534 3.51
199
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
SCHEDULE A-FY23124
Regular Salaries
lntrafund - Sal Reimb
Professional Services
lntrafund - Sal Reimb
Regular Salaries
Maintenance - Buildings & lmprovements
lntrafund - Sal Reimb
Regular Salaries
$ 323,592
$ (3e2)
$ 467,108
$ 740
$ 4,610,085
$ 63,537
$ (14,134)
$ 63.437
$ 5,513,973
lncrease Estimated Revenue
1 0000-25001 00000-7 7 3520
1 0000-25001 00000-773560
1 0000-25001 00000-7 7 3s7 0
1 0000-2500200000-7 7 3520
1 0000-2500200000-773560
1 0000-2500200000-773570
1 0000-2500300000 -7 7 3520
't 0000-2500300000-773560
1 0000-2500300000-7 7 357 0
1 0000-2500400000-773560
Contract City Law Enforcement
RUHS Security Law Enforcement
School Services Law Enforcement
Contract City Law Enforcement
RUHS Security Law Enforcement
School Services Law Enforcement
Contract City Law Enforcement
RUHS Security Law Enforcement
School Services Law Enforcement
RUHS Security Law Enforcement
$ 310,885
$ 3,023
$ 9,292
$ 419,292
$ 6,522
$ 42,034
$ 4,312,297
$ 73,649
$ 273,542
$ 63,437
$ 5,513,973
Page 4 of 4 to# 24534 3.51
I ncrease Appropriations
1 0000-25001 00000-51 0420
1 0000-25001 00000-573400
1 0000-2500200000 -525440
1 0000-2500200000-s73400
1 0000-2500300000-51 0420
1 0000-2500300000-52231 0
1 0000-2500300000-573400
1 0000-2500400000-5 1 0420
200
V1.0 w/Filled= (2023-2024). *** 23/24 ***
A T T A C H M E N T -- A
CONTRACTS Page 1 of 2
2023/2024 2023/2024 2022/2023 2022/2023 Percentage Change
Position Rate per O/T Rate Rate per O/T Rate Rate per O/T Rate
Hour per Hour Hour per Hour Hour per Hour
Sheriff's Patrol Officer (SUP-B) 214.47 74.21 209.35 76.54 2.45% -3.05%
Sheriff's Patrol Officer (SDP-B) 214.47 74.21 209.35 76.54 2.45% -3.05%
Sheriff's Patrol Officer (SDC-B) 183.54 74.21 179.17 76.54 2.44% -3.05%
Sheriff's Patrol Corporal (SUP) 237.48 96.73 228.63 95.89 3.87% 0.87%
Sheriff's Patrol Corporal (SDC) 203.23 96.73 195.67 95.89 3.87% 0.87%
Tribal Patrol Officer (TSUP-B) 181.65 74.21 182.21 76.54 -0.31% -3.05%
Tribal Patrol Officer (TSDC-B) 155.45 74.21 155.95 76.54 -0.32% -3.05%
Intermediate Patrol Officer (ISUP-B) 155.59 74.21 158.96 76.54 -2.12% -3.05%
Intermediate Patrol Officer (ISDC-B) 133.15 74.21 136.04 76.54 -2.12% -3.05%
Sheriff's Corporal (UDP) 145.76 96.73 139.89 95.89 4.20% 0.87%
School Resource Officer (UDP-B) 122.85 74.21 120.74 76.54 1.75% -3.05%
Sheriff's Deputy (UDP) 124.16 78.05 125.24 83.22 -0.86% -6.22%
Sheriff's Deputy (UDC)106.25 78.05 107.19 83.22 -0.88%-6.22%
Sheriff's Corporal (UDC) 124.73 96.73 119.72 95.89 4.19% 0.87%
Sheriff's Investigator 141.34 107.16 134.26 104.53 5.27% 2.51%
Sheriff's Sergeant 146.60 114.24 141.39 113.22 3.68% 0.91%
Sheriff's Lieutenant 165.29 0.00 159.35 0.00 3.73%
Sheriff's Captain 182.74 0.00 180.23 0.00 1.39%
Sheriff Service Officer II 54.35 36.99 48.54 34.49 11.97% 7.27%
Community Services Officer II 66.27 50.44 62.32 49.96 6.34% 0.97%
Other Rates as noted: 2023/2024 2022/2023 Percentage Change
Differentials: Traffic/Motor Sgt 2.94 / Hour 2.93 / Hour 0.34%
Differentials: K9 & Motor Officer 1.98 / Hour 1.97 / Hour 0.51%
Differentials: K9 Daily Special Rate 17.80 / Day 17.72 / Day 0.45%
Differentials: SRO 1.98 / Hour 1.97 / Hour 0.51%
Vehicles: Black & White Units: 1.03 / Mile 1.00 / Mile 3.00%
Vehicles: Plain Units: 0.65 / Mile 0.70 / Mile -7.14%
Vehicles: Other: 0.65 / Mile 0.70 / Mile -7.14%
R I V E R S I D E C O U N T Y S H E R I F F ' S D E P A R T M E N T
FY 2023-2024 CONTRACT LAW ENFORCEMENT RATES
3/13/2024 LEGEND 23-24 EL 1 of 3201
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A T T A C H M E N T -- A
CONTRACTS Page 2 of 2
2023/2024 2023/2024 2022/2023 2022/2023 Percentage Change
Position Rate per O/T Rate Rate per O/T Rate Rate per O/T Rate
Hour per Hour Hour per Hour Hour per Hour
Sheriff 911 Comm Officer II 61.04 54.38 57.65 53.31 5.88% 2.01%
Sr Sheriff 911 Comm Officer 77.12 72.29 76.14 73.93 1.29% -2.22%
Sheriff Communications Supv 93.07 89.78 90.35 90.06 3.01% -0.31%
Telephone Rpt Unit Officer II 48.31 40.44 43.00 37.58 12.35% 7.63%
Supervising Telephone Rpt Unit Officer 63.10 52.82 57.40 51.17 9.93% 3.23%
Crime Analyst 71.17 66.94 67.09 65.70 6.08% 1.89%
Sr Crime Analyst 79.00 76.61 73.68 73.44 7.22% 4.32%
Crime Analyst Supervisor 81.27 79.24 78.25 78.43 3.86% 1.03%
Accounting Assistant II 42.23 34.21 38.95 33.18 8.42% 3.11%
Sr Accounting Asst 53.32 46.06 48.66 43.89 9.58% 4.94%
Accounting Technician I 57.31 50.60 52.65 48.27 8.85% 4.83%
Accounting Technician II 48.06 40.77 50.44 46.23 -4.72% -11.80%
Sheriffs Accounting Site Supv 63.56 57.27
Sheriffs Records Clerk II 43.23 34.22 39.72 33.58 8.84% 1.91%
Sr Sheriffs Records Clerk 49.30 41.21 44.29 38.46 11.31% 7.17%
Supv Sheriffs Records Clerk 55.62 46.60 51.19 43.97 8.65% 5.99%
Aircraft Mechanic 74.86 72.09 75.21 74.56 -0.47% -3.30%
Supv Aircraft Mechanic 92.64 87.81 88.16 86.79 5.08% 1.18%
Forensic Technician II 67.15 62.32 62.24 59.77 7.89% 4.27%
Supv Forensic Technician 86.68 84.36 81.96 82.73 5.76% 1.97%
R I V E R S I D E C O U N T Y S H E R I F F ' S D E P A R T M E N T
FY 2023-2024 CONTRACT LAW ENFORCEMENT RATES
3/13/2024 LEGEND 23-24 EL 2 of 3202
V1.0 w/Filled= (2023-2024). *** 23/24 ***
A T T A C H M E N T -- B
HOSPITAL
2023/2024 2023/2024 2022/2023 2022/2023 Percentage Change
Position Rate per O/T Rate Rate per O/T Rate Rate per O/T Rate
Hour per Hour Hour per Hour Hour per Hour
Hospital Rates
Hospital Patrol Officer (HUUP) 120.22 78.05 123.24 83.22 -2.45% -6.22%
Hospital Officer (HUDC) 102.88 78.05 105.47 83.22 -2.46% -6.22%
Hospital Sheriff's Sergeant 143.22 114.24 139.67 113.22 2.54% 0.91%
Hospital Correctional Deputy II 79.28 57.87 76.28 56.43 3.93% 2.55%
Hospital Correctional Corporal 95.58 74.35 93.14 73.52 2.62% 1.12%
Hospital Correctional Sergeant 109.60 86.61 107.08 85.65 2.35% 1.12%
Hopsital Sheriff Service Officer II 54.35 36.99 48.54 34.49 11.97% 7.27%
Hospital Community Service Officer II 66.27 50.44 62.32 49.96 6.34% 0.97%
Hopsital Accounting Assistant II 42.23 34.21 38.95 33.18 8.42% 3.11%
R I V E R S I D E C O U N T Y S H E R I F F ' S D E P A R T M E N T
FY 2023-2024 HOSPITAL CONTRACT LAW ENFORCEMENT RATES
3/13/2024 LEGEND 23-24 EL 3 of 3203
ATTACHMENT C
ANNUAL FACILITY COST CHARGED CONTRACT ENTITIES
FY 2022-23 TO FY 2023-24 FACILITY COST COMPUTATIONS
CONTRACT ENTITY FY 2022-23 FY 2023-24 CHANGE ($) CHANGE (%)
City of Calimesa $71,573.84 $63,809.10 -$7,764.74 -10.85%
City of Canyon Lake $24,554.05 $25,817.42 $1,263.37 5.15%
City of Coachella $187,342.08 $189,855.88 $2,513.80 1.34%
City of Eastvale $187,792.38 $222,836.93 $35,044.55 18.66%
City of Indian Wells $99,447.21 $71,029.14 -$28,418.07 -28.58%
City of Jurupa Valley $328,619.40 $395,217.46 $66,598.06 20.27%
City of Lake Elsinore $213,697.30 $230,004.70 $16,307.40 7.63%
City of La Quinta $325,386.11 $287,948.04 -$37,438.07 -11.51%
City of Moreno Valley $131,327.00 $130,198.58 -$1,128.42 -0.86%
City of Norco $44,813.53 $53,441.29 $8,627.76 19.25%
City of Palm Desert $379,560.28 $279,840.78 -$99,719.50 -26.27%
City of Perris $578,385.01 $593,642.86 $15,257.85 2.64%
City of Rancho Mirage $181,030.03 $151,707.00 -$29,323.03 -16.20%
City of San Jacinto $44,030.34 $48,389.69 $4,359.35 9.90%
City of Temecula $418,474.64 $409,336.45 -$9,138.19 -2.18%
City of Wildomar $80,728.43 $84,697.85 $3,969.42 4.92%
Morongo $9,296.20 $8,486.34 -$809.86 -8.71%
De Luz CSD $1,099.90 $1,089.07 -$10.83 -0.98%
South Coachella Valley CSD $1,649.86 $1,629.95 -$19.91 -1.21%
Jurupa CSD $1,099.90 $1,089.07 -$10.83 -0.98%
204
Page 1 of 2
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Sarah Sullivan, Accountant
Veronica Chavez, Finance Director
SUBJECT: RESOLUTION FOR RECOGNIZED OBLIGATION PAYMENT SCHEDULE
AND ADMINISTRATIVE BUDGETS FOR THE FISCAL PERIOD FROM
JULY 1, 2025, THROUGH JUNE 30, 2026, PURSUANT TO HEALTH AND
SAFETY CODE SECTION 34177 AND TAKING CERTAIN RELATED
ACTIONS
RECOMMENDATION:
Adopt a Resolution entitled, “A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY APPROVING
A RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET
FOR THE FISCAL PERIOD FROM JULY 1, 2025 THROUGH JUNE 30, 2026, PURSUANT TO
HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN RELATED
ACTIONS.”
BACKGROUND/ANALYSIS:
Approval of these items is required pursuant to dissolution law in order to fund the approved
enforceable obligations of the Successor Agency to the Palm Desert Redevelopment Agency in
the 2025-26 Fiscal Year.
Health and Safety Code (“HSC”) Section 34177 requires that the Successor Agency prepare a
Recognized Obligation Payment Schedule (“ROPS”) annually, listing the anticipated pa yments
for enforceable obligations to be made from July 1 through the following June 30. The Successor
Agency must also prepare a proposed administrative budget for each six-month period, that
includes: (1) estimated amounts for Successor Agency administrative costs for the applicable
six-month fiscal period; (2) proposed sources of payment for the administrative costs; and (3)
proposals for arrangements for administrative and operations services provided by the City of
Palm Desert (the “City”) or another entity.
All ROPS and Administrative Budgets must be approved by the Riverside County Countywide
Oversight Board and submitted to the DOF for review. During their review, the DOF may
eliminate or modify any item on the ROPS before approving the ROPS. The pr ocess timeline,
pursuant to HSC Section 34177 is as follows:
January 9, 2025 ROPS/Admin Submitted to SARDA for approval
January 16, 2025 ROPS/Admin Submitted to County OSB for approval
February 1, 2025 ROPS/Admin due to DOF and CAC for approval
April 15, 2025 Deadline for DOF to provide approval
205
City of Palm Desert
(2025-26 SARDA ROPS and Admin Budgets)
Page 2 of 2
April 20, 2025* SARDA can file Meet and Confer to dispute any item
June 1, 2025 First distribution of RPTTF for 2025-26
January 2, 2026 Second distribution of RPTTF for 2025-26
June 30, 2026 Final expenditures related to 2025-26
The County Auditor-Controller is required to make Redevelopment Property Tax Trust Fund
(RPTTF) disbursements to the Successor Agency pursuant to the DOF-approved ROPS for
Fiscal Year 2025-26 on June 1, 2025 and January 2, 2026.
Staff recommends that the Board of Directors of the Successor Agency adopt the resolution
approving the ROPS and Administrative Budgets for Fiscal Year 2025-26 and taking certain
related actions.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
FINANCIAL IMPACT:
The preparation and submittal of ROPS and Administrative Budgets for Fiscal Year 2025-26 are
necessary to allow the Successor Agency to pay its enforceable obligations for the period from
July 1, 2025 to June 30, 2026.
The “administrative cost allowance” is the amount of administrative costs that may be paid by
the Successor Agency from moneys received from the RPTTF. Subject to the Dissolution Act,
the permitted administrative cost allowance is the greater of: (i) $250,000 per fiscal year, or (ii)
up to 3 percent of the prior year RPTTF distribution less administrative cost allowance and
repayments of city loans; provided it does not exceed 50% of the prior year RPTTF distribution.
ATTACHMENTS:
1. Resolution
2. ROPS 25-26 Submission
3. ROPS 25-26 Administrative Budgets
206
RESOLUTION NO. SA-RDA
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR
AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY
APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND
ADMINISTRATIVE BUDGETS FOR THE FISCAL PERIOD FROM JULY 1,
2025 THROUGH JUNE 30, 2026, PURSUANT TO HEALTH AND SAFETY
CODE SECTION 34177 AND TAKING CERTAIN RELATED ACTIONS
RECITALS:
A. Pursuant to Health and Safety Code (“HSC”) Section 34177(o), the
Successor Agency to the Palm Desert Redevelopment Agency (the “Successor Agency”)
must prepare a Recognized Obligation Payment Schedule listing the anticipated
payments for enforceable obligations to be made by the Successor Agency during the
fiscal period from July 1, 2025 through June 30, 2026 (“ROPS 25-26”) and submit ROPS
2025-26 to the oversight board of the Successor Agency for approval.
B. Pursuant to HSC Section 34179(j), commencing on and after July 1, 2018,
the Riverside Countywide Oversight Board (the “Oversight Board”) has jurisdiction over
the Successor Agency.
C. Pursuant to HSC 34177(l)(2)(B), at the same time that the Successor
Agency submits ROPS 25-26 to the Oversight Board for approval, the Successor Agency
must submit a copy of such ROPS 2025-26 to the State Department of Finance (the
“DOF”), the County administrative officer, and the County Auditor-Controller.
D. Pursuant to HSC Section 34177(j), the Successor Agency must prepare a
proposed administrative budget for each six-month fiscal period (commencing each
January 1 and July 1) and submit each proposed administrative budget to the Oversight
Board for approval.
E. Each proposed administrative budget shall include all of the following: (1)
estimated amounts for Successor Agency administrative costs for the upcoming six-
month fiscal period; (2) proposed sources of payment for the costs identified in (1); and
(3) proposals for arrangements for administrative and operations services provided by the
City of Palm Desert or another entity.
F. Pursuant to HSC Section 34177(l)(2)(C) and Section 34177(o)(1), the
Successor Agency must: (i) submit the Oversight Board-approved ROPS 2025-26 to the
DOF, the Office of the State Controller, and the County Auditor-Controller no later than
February 1, 2025, and (ii) post a copy of the Oversight Board-approved ROPS 2025-26
on the Successor Agency’s website.
207
Resolution No. SA-RDA Page 2
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE SUCCESSOR
AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (THE “BOARD”),
HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are a substantive part of
this Resolution.
SECTION 2. ROPS 2025-26, substantially in the form attached hereto as Exhibit
A, is hereby approved.
SECTION 3. Each of Administrative Budget 2025-26A (covering the period from
July 1, 2025 through December 31, 2025) and Administrative Budget 2025-26B (covering
the period from January 1, 2026 through June 30, 2026) (together, “Administrative
Budgets 2025-26”), substantially in the form attached hereto as Exhibit B, is hereby
approved.
SECTION 4. The Executive Director of the Successor Agency, in consultation with
the Successor Agency’s legal counsel, may modify ROPS 2025-26 and/or the
Administrative Budgets 2025-26 as the Executive Director or the Successor Agency’s
legal counsel deems necessary or advisable.
SECTION 5. Staff is hereby authorized and directed to submit a copy of ROPS
2025-26 to the Oversight Board for approval and, at the same time, transmit a copy of
ROPS 2025-26 to the DOF, the County Auditor-Controller and the County administrative
officer as designated by the County.
SECTION 6. Staff is hereby authorized and directed to also submit the proposed
Administrative Budgets to the Oversight Board for approval.
SECTION 7. Staff is hereby authorized and directed to submit a copy of Oversight
Board-approved ROPS 2025-26 to the DOF, the Office of the State Controller, and the
County Auditor-Controller. If the Oversight Board has not approved ROPS 2025-26 by
February 1, 2025, Staff is hereby authorized and directed to transmit ROPS 2025-26 to
the DOF, the Office of the State Controller, and the County Auditor-Controller by February
1, 2025, with a written notification regarding the status of the Oversight Board’s review.
Written notice and information regarding the action of the Oversight Board shall be
provided to the DOF by electronic means and in a manner of DOF’s choosing.
SECTION 8. This Board hereby represents and warrants to the Oversight Board
that it examined all of the items on the ROPS 2025-26 and finds that each of them is
necessary for the continued maintenance and preservation of property owned by the
Successor Agency until disposition in accordance with the Dissolution Act, the continued
administration of the ongoing enforceable obligations, or the expeditious wind-down of
the affairs of the former Palm Desert Redevelopment Agency by the Successor Agency.
SECTION 9. Staff is hereby authorized and directed to post a copy of the Oversight
Board-approved ROPS 2025-26 on the Successor Agency’s Internet website (being a
page on the Internet website of the City of Palm Desert).
208
Resolution No. SA-RDA Page 3
SECTION 10. The officers and the other Staff members of the Successor Agency
are hereby authorized and directed, jointly and severally, to do any and all things which
they may deem necessary or advisable to effectuate this Resolution, including but not
limited to requesting additional review by the DOF and an opportunity to meet and confer
on any disputed items, and making adjustments to ROPS 2025-26 and/or Administrative
Budgets 2025-26 pursuant to the DOF’s instructions, and any such actions previously
taken are hereby ratified and confirmed.
ADOPTED ON JANUARY 9, 2025
_________________________________
JAN HARNIK
CHAIR
ATTEST:
________________________________
ANTHONY J. MEJIA
SECRETARY
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY
I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that
Resolution No. SA-RDA -__ is a full, true, and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Desert on January 9, 2025, by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of
the City of Palm Desert, California, on ___________________.
_________________________
ANTHONY J. MEJIA
CITY CLERK
209
Resolution No. SA-RDA Page 4
EXHIBIT A
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY
RECOGNIZED OBLIGATION PAYMENT SCHEDULE
(July 1, 2025 – June 30, 2026)
210
Resolution No. SA-RDA Page 5
EXHIBIT B
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY
ADMINISTRATIVE BUDGETS
(July 1, 2025 – December 31, 2025); and
(January 1, 2026 - June 30, 2026)
211
212
Recognized Obligation Payment Schedule (ROPS 25-26) - Summary
Filed for the July 1, 2025 through June 30, 2026 Period
Successor Agency: Palm Desert
County: Riverside
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
25-26A Total
(July -
December)
25-26B Total
(January -
June)
ROPS 25-26
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ 9,373 $ - $ 9,373
B Bond Proceeds - - -
C Reserve Balance - - -
D Other Funds 9,373 - 9,373
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 9,614,557 $ 11,089,601 $ 20,704,158
F RPTTF 9,614,557 11,089,601 20,704,158
G Administrative RPTTF - - -
H Current Period Enforceable Obligations (A+E) $ 9,623,930 $ 11,089,601 $ 20,713,531
Certification of Oversight Board Chairman:
Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
Exhibit "A"
213
Palm Desert
Recognized Obligation Payment Schedule (ROPS 25-26) - ROPS Detail
July 1, 2025 through June 30, 2026
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired ROPS
25-26 Total
ROPS 25-26A (Jul - Dec)
25-26A
Total
ROPS 25-26B (Jan - Jun)
25-26B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
$526,989,388 $20,713,531 $- $- $9,373 $9,614,557 $- $9,623,930 $- $- $- $11,089,601 $- $11,089,601
9 Indian
Springs
Stipulated
Agreement
Litigation 02/27/
2009
02/27/2039 Indian
Springs
Mobilehome
Park
Judgement
related to
ISMHP
1 6,815,747 N $139,673 - - - 69,837 - $69,837 - - - 69,836 - $69,836
32 Stipulated
Judgement
Case No.
51124
Litigation 11/20/
1991
11/25/2032 Various Duties
required
under said
court order.
Desert Rose,
Etc. PDHA
subsidy for
1,100 Afford
Units
1 221,173,384 N $- - - - - - $- - - - - - $-
43 Agency
Owned
Properties
Property
Maintenance
07/01/
2013
06/30/2028 Utilities,
Maint
Services,
HOA Dues,
Etc.
Agency
owned
properties
monthly
carrying
costs prior to
disposition.
1 400,000 N $80,000 - - - 40,000 - $40,000 - - - 40,000 - $40,000
44 Additional
Disclosures
on TAB's
Fees 07/01/
2013
06/30/2042 Willdan Additional
disclosures
that will be
required to
report
changes in
the
allocation of
tax
increment
and the
payment on
tax allocation
bonds due to
AB 26.
These
disclosures
would not
have been
necessary
without this
legislative
change.
1 30,000 N $1,500 - - - 750 - $750 - - - 750 - $750
214
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired ROPS
25-26 Total
ROPS 25-26A (Jul - Dec)
25-26A
Total
ROPS 25-26B (Jan - Jun)
25-26B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
56 2003 Tax
Allocation
Bond Issue -
$15,745,000
Bonds
Issued On or
Before 12/
31/10
03/12/
2003
08/01/2033 US Bank Semi-Annual
Debt Service
Payment
2 17,349,816 N $1,975,726 - - - 317,863 - $317,863 - - - 1,657,863 - $1,657,863
61 City Loan for
formation of
Project Area
No. 2- 1986
City/County
Loan (Prior
06/28/11),
Cash
exchange
12/05/
1986
07/15/2038 City of Palm
Desert
Formation of
PA/Prop
Acquisition
2 7,890,000 N $- - - - - - $- - - - - - $-
86 Stipulated
Judgement
Case No.
51124
Litigation 11/20/
1991
07/15/2038 Various Duties
required
under said
court order.
Vineyards,
Emerald
Brook (Palm
Desert 103)
PDHA
subsidy for
1,100 Afford
Units
2 63,072,039 N $- - - - - - $- - - - - - $-
119 Stipulated
Judgement
Case No.
51124
Litigation 11/20/
1991
07/15/2038 Various Duties
required
under said
court order.
Falcon Crest
Afford
Housing Dev
-
Homeowners
at lots 1
through 93,
et al. PDHA
Subsidy for
1,100
Affordable
Units
3 16,602,589 N $- - - - - - $- - - - - - $-
160 Stipulated
Judgement
Case No.
51124
Litigation 11/20/
1991
07/15/2038 Various Duties
required
under said
court order.
PDHA
subsidy for
1,100
Affordable
Units
4 49,236,464 N $- - - - - - $- - - - - - $-
189 Project Area
Administration
Admin Costs 11/25/
1981
07/19/2044 Various Allowable
Costs per
Admin Plan-
1-4 6,626,342 N $580,033 - - 9,373 254,976 - $264,349 - - - 315,684 - $315,684
215
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired ROPS
25-26 Total
ROPS 25-26A (Jul - Dec)
25-26A
Total
ROPS 25-26B (Jan - Jun)
25-26B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
staff, utilities,
professional
services, etc.
190 Costs
Associated
with
Disposition of
Assets
Property
Dispositions
07/01/
2013
06/30/2028 City of Palm
Desert
Remediation
of Health
and Safety
Issues and
costs related
to sale of
properties
owned by
former RDA
1-4 325,000 N $30,500 - - - 15,250 - $15,250 - - - 15,250 - $15,250
192 2017 NHA
Tax Allocation
Refunding
Bond Issue -
$52,390,000
Bonds
Issued After
12/31/10
01/23/
2017
10/01/2033 US Bank Semi-Annual
Debt Service
Payment
1-4 32,865,750 N $7,357,750 - - - 4,181,500 - $4,181,500 - - - 3,176,250 - $3,176,250
193 2017 NHB
Tax Allocation
Refunding
Bond Issue -
$140,130,000
Bonds
Issued After
12/31/10
01/23/
2017
10/01/2041 US Bank Semi-Annual
Debt Service
Payment
1-4 99,893,791 N $9,864,956 - - - 4,391,372 - $4,391,372 - - - 5,473,584 - $5,473,584
194 2017 HA Tax
Allocation
Refunding
Bond Issue -
$7,365,000
Bonds
Issued After
12/31/10
01/23/
2017
10/01/2031 US Bank Semi-Annual
Debt Service
Payment
HA 4,708,466 N $683,393 - - - 343,009 - $343,009 - - - 340,384 - $340,384
216
Palm Desert
Recognized Obligation Payment Schedule (ROPS 25-26) - Report of Cash Balances
July 1, 2022 through June 30, 2023
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other
funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 22-23 Cash Balances
(07/01/22 - 06/30/23)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/22)
RPTTF amount should exclude "A" period distribution
amount.
953,209 (4,255) 427,812 Other funds of FY 22/23 $611,063 + FY 23/24
$153,220 + FY 24/25 $188,926 (revised from
FY24/25 DOF Letter) = $953,209 ($4,255) is
from the overstatement of Other Funds from
DOF letter FY 24/25 Prior PPA's of FY22/23
$87,582 + FY 23/24 $202,267 + FY 24/25
$137,963 = $427,812
2 Revenue/Income (Actual 06/30/23)
RPTTF amount should tie to the ROPS 22-23 total
distribution from the County Auditor-Controller
13,628 27,206,681 $13,628 from accounts 703-3611000 $257.07
+ 703-3611400 $8,556.15 + 703-3611500
$4,815 $27,206,681 from RPTTF's FY 22/23A
$13,513,349 + FY 22/23B $13,693,332
3 Expenditures for ROPS 22-23 Enforceable Obligations
(Actual 06/30/23)
514,206 27,228,542 $514,206 from actual other funds PPA FY 22/
23 $27,228,542 from PPA RPTTF
$26,478,911 + RPTTF Admin $749,631
4 Retention of Available Cash Balance (Actual 06/30/23)
RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
439,003 340,230 $439,003 from other funds of $611,063 -
$514,206 exp = $96,857. Then adding
$153,220 + $188,926 + $96,857 $340,230
from Prior PPA's FY 23/24 $202,267 + FY 24/
25 $137,963
217
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other
funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 22-23 Cash Balances
(07/01/22 - 06/30/23)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
5 ROPS 22-23 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 22-23 PPA
form submitted to the CAC
No entry required
6 Ending Actual Available Cash Balance (06/30/23)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $9,373 $65,721 $65,721 matches current PPA FY 25/26
Will put $9,373 to admin other funds
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Palm Desert
Recognized Obligation Payment Schedule (ROPS 25-26) - Notes
July 1, 2025 through June 30, 2026
Item # Notes/Comments
9
32 Do not retire
43
44
56
61 Do not retire
86 Do not retire
119 Do not retire
160 Do not retire
189
190
192
193
194
219
220
Exhibit "B"
BASED ON PY RPTTF DEPOSIT ROPS 25-26A ROPS 25-26B
Jul 1 - Dec 31, 2025 Jan 1 - June 30, 2026
Administrative Cost Allowance 264,349 315,684
ROPS 25-26A
Budget
ROPS 25-26B
Budget Source of
ADMINISTRATIVE COSTS Jul 1 - Dec 31, 2025 Jan 1 - June 30, 2026 Payment
Auditing Service 7,500 7,500 A
Bank Fees 2,500 10,000 A
Consulting Services 10,000 5,000 A
Legal Services 25,000 25,000 A
Personnel Expenditures1 219,349 2 268,184 2 A, B
Total Administrative Costs 264,349 315,684
A - Administrative Allowance, B - City General Fund
1 Includes salaries, training, travel, meetings, supplies, equipment, etc.
Successor Agency to the
Palm Desert Redevelopment Agency
ROPS 2025-2026
2City staff time reimbursement costs in excess of SARDA allowable administrative costs (as adjusted
per Department of Finance) will be borne by the City's General Fund.
12/17/2024
5:11 PM Proposed Administrative Budgets A&B - FY 25-26221
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Page 1 of 3
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Erica Powell, Management Analyst
Thomas Soule, Public Affairs Manager
SUBJECT: APPROVE SPONSORSHIP FOR THE 2025 DESERT X EXHIBITION IN
THE AMOUNT OF $35,000
RECOMMENDATION:
1. Approve sponsorship in the amount of $35,000 with The Desert Biennial for its 2025 Desert
X Exhibition to be held March 8 to May 11, 2025.
2. Authorize staff to finalize negotiations of the Sponsorship Agreement with The Desert
Biennial.
3. Authorize the City Manager to execute the Sponsorship Agreement and any associated
documents, subject to the approval as to form by the City Attorney.
4. Waive all permit and inspection fees associated with Desert X.
BACKGROUND/ANALYSIS:
The City has received a sponsorship request from The Desert Biennial for the 2025 Desert X
Exhibition, scheduled to run from March 8 to May 11, 2025. Beginning in 2017, the City of Palm
Desert has actively participated in and sponsored this internationally acclaimed event.
Installations hosted in Palm Desert have consistently been ranked among the most well attended
during the last three biennial exhibitions. Recognizing the significance of this event, the C ultural
Arts Committee included the 2025 Desert X Sponsorship as a priority in its Fiscal Year 2024 -25
Workplan, which was approved by the City Council on March 28, 2024.
For 2025, Desert X has proposed two potential installations to be sited on City-owned properties
at the following locations:
Cap Homme / Ralph Adams Park: Previously the site of Claudia Comte’s Curves and
ZigZags and Superflex’s Dive-In.
Northeast corner of Portola Avenue and Frank Sinatra Drive : Previously the site of
Phillip K. Smith’s The Circle of Land and Sky and Eduardo Sarabia’s The Passenger.
Desert X Impact
According to Desert X’s 2022 Exhibition Report:
The 2021 Desert X exhibition attracted 650,000 site visits to 10 installations located
throughout the Coachella Valley over a nine-week period.
Of the 15,000 visitors surveyed during Desert X 2021:
o Over 50% traveled 50-250 miles specifically to attend the event.
o 40% stayed in hotels or Airbnb accommodations.
o More than 90% expressed their intent to visit Desert X in the future.
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City of Palm Desert
2025 Desert X Exhibition Sponsorship
Page 2 of 3
Given these impactful numbers and the ongoing success of Desert X in drawing tourism and
enhancing cultural engagement in Palm Desert, this request represents an opportunity to
continue supporting a key cultural and economic driver for the region.
Strategic Plan Objective:
Sponsorship of the 2025 Desert X Exhibition contributes to the Arts & Culture Mini-Vision
contained in the Strategic Plan, which states:
“Palm Desert is the cultural core of the Coachella Valley. Cultural tourism drives economic
growth in Palm Desert. The community is host to internationally recognized cultural
events that bring significant economic benefits to the City. Palm Desert is a leader in arts
education, ensuring a well-rounded population that possesses high levels of creativity
and critical thinking skills.”
Commission Recommendation:
At its regular meeting of December 11, 2024, the Cultural Arts Committee (CAC) unanimously
recommended that the City Council approve a sponsorship request for the 202 5 Desert X
Exhibition, with a vote of 7-0, with Committee Members Adney, Boren, Flint, Hauer, Mitze, Rose,
and Simley voting aye.
Additionally, at its regular meeting of January 7, 2025, staff presented an informational report on
the 2025 Desert X Exhibition to the Parks and Recreation Commission of artwork being installed
at Cap Homme / Ralph Adams Park. An update on the Commissions comments will be provided
at the City Council meeting.
FINANCIAL IMPACT:
The Desert Biennial is requesting sponsorship in the amount of $35,000 for support of two land
art installations and creation of free public programming in Palm Desert in relation to the 202 5
Desert X Exhibition.
Comparisons of previous Desert X sponsorships:
YEAR AMOUNT
2023 $25,000
2021 $20,000
2019 $10,000
2017 $35,000
The increased sponsorship request for 2025 is due to the rising costs of materials and labor.
Funding in the amount of $25,000 is available in the Public Art Fund, Account No. 4364650 -
4309200, and the remaining $10,000 is available in the City’s Marketing budget, Account No.
1104417-4322000. The only additional impact anticipated to the General Fund is the requested
waiver of permit fees. The full cost to waive fees cannot be determined until the art installations
are complete. Staff will collect the information and report back on the comprehensive waiver
costs.
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City of Palm Desert
2025 Desert X Exhibition Sponsorship
Page 3 of 3
ATTACHMENTS:
1. Desert X 2025 Presentation
2. Desert X 2025 City of Palm Desert Funding Proposal
3. Draft Sponsorship Agreement
4. FY 24/25 Cultural Arts Committee Workplan
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November 22, 2024
The City of Palm Desert
c/o Erica Powell
re. Desert X 2025 Funding Proposal
Dear Erica,
The Desert X team is full steam ahead at building Desert X 2025. Our internationally-renowned
contemporary art exhibition will be held March 8 – May 11, 2025, throughout the Coachella
Valley. As we gear up for Desert X 2025, we would like to submit a formal request and
proposal for funding to the City of Palm Desert. Desert X is appreciative to the City of Palm
Desert for past exhibition support and is hopeful that the city will renew its support in 2025.
Desert X would like to request $35,000 in exhibition support in 2025. Funds received will be
utilized towards exhibition production and the organization of free public programming in
Palm Desert.
Historically, Desert X has collaborated with the City of Palm Desert to present educational,
enriching, and engaging public programming and experiences associated with each exhibition
that activate public spaces within the city and promote art education & awareness. In 2017,
Desert X organized a hike in Homme Adams’ Park that encouraged visitors to experience the
installation, Curves and Zig Zags, from a different perspective with artist Claudia Comte and
curator Neville Wakefield. In 2019, Desert X hosted a series of public activations of Superflex’s
Dive-In and screenings with their senior programs. In 2021, though public programing was
highly impacted by the COVID-19 pandemic, we engaged local and visiting audiences by
deploying docents most Saturdays to popular installation sites and coordinating opportunities
for visitors to meet with Desert X artists at their respective installations throughout the
Coachella Valley, including a meet-and-greet with artist Eduardo Sarabia at his installation,
The Passenger, in Palm Desert. In 2023, Desert X had trained docents every Saturday and
Sunday morning at the two installations by Torkwase Dyson and Rana Begum, in the City of
Palm Desert. Our team discussed the artists’ works and issues of representation, diversity,
human rights, and art with the visitors of the exhibition.
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PO Box 4050
Palm Springs, CA 92263 USA desertx.org
Thank you for your consideration and continued collaboration & support of Desert X. We look
forward to discussing this proposal further. We are always open to new ideas and creative
ways to bring our partnership to life.
Sincerely,
Jenny Gil
Executive Director
jenny@desertx.org
+1 760 567 3284
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YES: 5
NO: 0
ABSTAIN: 0
CONFLICT: 0
ABSENT: 0
ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES
Minute Action Summary
Palm Desert City Council - Regular Meeting
Agenda Number:13.g.
Title:APPROVE CULTURAL ARTS COMMITTEE FISCAL YEAR 2024/25 WORK
PLAN
Date:Thursday, March 28, 2024
Motion by:Councilmember Kelly
Seconded by:Mayor Pro Tem Harnik
Approve the Cultural Arts Committee’s Fiscal Year 2024/25 Work Plan.
YES: 5 NO: 0 ABSTAIN: 0 CONFLICT: 0 ABSENT: 0
Motion Carried
Mayor Pro Tem Harnik
Mayor Quintanilla
Councilmember Kelly Councilmember
Nestande
Councilmember Trubee
263
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: March 28, 2024
PREPARED BY: Erica Powell, Management Analyst
REQUEST: APPROVE CULTURAL ARTS COMMITTEE FISCAL YEAR 2024/25
WORK PLAN
RECOMMENDATION:
Approve the Cultural Arts Committee's Fiscal Year 2024/25 Work Plan.
BACKGROUND/ANALYSIS:
On February 14, 2024, the Cultural Arts Committee (CAC) established the following priorities for
the FY 2024/25 Work Plan.
•2025/26 El Paseo Sculpture Exhibition -Located in the median on El Paseo between
Hwy 74 and Portola, eighteen (18) sculptures are displayed for two (2) years. A $5,000
honorarium is awarded to each artist. One (1) year preparation from the Call for Entries
to Installation. From July 2024 to early 2025, staff will be working with the new artists on
contracting and plans for installation, as well as the current artists on plans for
deinstallation and pick up of sculptures.
•San Pablo Phase II Roundabout Sculpture: Dueling Palms by Kyle Absolom -After
the Call for Entries was released in early 2021 for a sculpture to be installed in the
roundabout at San Pablo Avenue and San Gorgonio Way, the top two (2) finalists were
selected by the City Council and the community voted on their favorite. The runner up,
Dueling Palms by Kyle Absolom, was so well received by the community that the Cultural
Arts Committee and the City Council suggested it be considered for installation in the San
Pablo Phase II roundabout located at the entrance of the Civic Center and College of the
Desert. Staff will bring this forward for review in the next few months and if approved,
work will commence in FY 2024/2025.
•2025 Desert X Sponsorship -Desert X is an internationally renowned contemporary art
exhibition that runs biannually each spring throughout the Coachella Valley. Since its
inception in 2017, the City has provided sponsorship funding and hosted at least two
exhibition sites for each Desert X exhibition. Funds are normally used towards exhibition
support and the creation of free public programming. This exhibition engages the local
community and has worked to develop educational programming for the local school
districts. If funding for the 2025 exhibition is approved, staff will work with the organizer
on a sponsorship agreement and permitting for at least two (2) exhibition sites.
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City of Palm Desert
Approve CAC FY 2024/2025 Work Plan
Strategic Plan:
The Cultural Arts Committee's FY 2024/25 Work Plan is in line with the Arts & Culture Mini
Vision contained in the Strategic Plan, which states:
"Arts and culture give a community its soul. Palm Desert is the cultural core of the
Coachella Valley. Cultural tourism drives economic growth in Palm Desert. The
community is host to internationally recognized cultural events that bring significant
economic benefits to the City. Palm Desert is a leader in arts and education, ensuring
a well-rounded population that possesses high levels of creativity and critical thinking
skills.
FINANCIAL IMPACT:
Funding for the priorities listed in the CAC's FY 2024/25 Work Plan will be included in the FY
2024/25 Public Art Budget for the City Council's consideration.
ATTACHMENT:
1 . CAC Priorities FY 2024/2025 -Power Point Presentation
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2024/2025 WORKPLAN GOALS
Palm Desert Cultural Arts Committee
February 14, 2024 -Regular Meeting
266
BACKGROUND -WHY ARE WE HERE?
•Receive Committee Input and Direction pertaining
to goals and priorities for the Fiscal Year
2024/2025
•Select three (3) priorities as a Committee
•Present items in the form of a workplan to Council
for approval
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CULTURAL ARTS COMMITTEE PRIORITIES
Ranking Priority Justification
1
2
3
4
5
El Paseo Sculpture Exhibition
San Pablo Roundabout Phase 11 -
Dueling Palms
Desert X
Te mporary Installation at the southeast
corner of Fred Waring and San Pablo Ave
Community Art Gallery, establish new
location and action plan
•The exhibition is in the central shopping district and
receives frequent foot traffic.•Exhibition adds elegance and style to El Paseo .
•Received community's involvement and support of
the City Council.
•Participate in an internationally recognized
contemporary art exhibition in associated with the
other communities in the Coachella Valley.•The exhibition puts Palm Desert on the map as a
significant art and cultural destination.•Attracts locals and tourists .
•Highly visible location.
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DISCUSSION
2024/2025 WORKPLAN GOALS 4
Select three (3) top priorities
Page 148 of 382269
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Contract No. ___________
1
Revised 01-2024
BBK 72500.00001\32374915.1
CITY OF PALM DESERT
SHORT-FORM SERVICES AGREEMENT
1. Parties and Date. This Agreement is made and entered into this 9th day of January,
2025, by and between the City of Palm Desert, a municipal corporation organized under the laws
of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm
Desert, California 92260-2578, (“City”) and Desert Biennial, a non-profit 501(c)3 organization,
with its principal place of business at P.O. Box 4050, Palm Springs, California 92263
("Vendor"). The City and Vendor are sometimes individually referred to herein as "Party" and
collectively as "Parties."
The City is a public agency of the State of California and is in need of services for the
following project:
2025 Desert X Exhibition Project
(hereinafter referred to as “the Project”).
2. Terms and Conditions. The Parties shall comply with the Terms and Conditions attached
hereto as Exhibit “A” and incorporated herein by this reference.
3. Scope of Services; Schedule. The Vendor shall be solely responsible for providing all
materials, labor, tools, equipment, water, light, power, transportation, and superintendence of
every nature and all other services and all facilities necessary to execute, complete, and deliver
the services as particularly described in the Scope of Services (“Services”) attached hereto as
Exhibit “B” and incorporated herein by this reference. The Services shall be completed in a timely
manner and in accordance with the Schedule of Services set forth in Exhibit “B”.
4. Term. The term of this Agreement shall be from January 9, 2025, to June 30, 2025,
unless earlier terminated as provided herein.
5. Compensation. Vendor shall receive compensation for Services rendered under this
Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by this
reference. The total compensation shall not exceed Thirty-Five Thousand Dollars ($35,000) per
fiscal year (“Agreement Price”). Vendor’s invoices shall include a detailed description of the
Services performed. Invoices shall be submitted to the City on a monthly basis. The City shall
review and pay all non-disputed and approved charges on such invoices in a timely manner.
Vendor shall submit its final invoice to the City within thirty (30) days from the last date of Services
performed and failure to do so shall result in a waiver of payment from the City.
6. Insurance. In accordance with Exhibit A, Section C of the Terms and Conditions, Vendor
shall, at its expense, procure and maintain for the duration of the Agreement such insurance
policies as checked below and provide proof of such insurance policies in a form satisfactory to
the City.
Commercial General Liability Insurance:
$1,000,000 per occurrence/$2,000,000 aggregate.
$2,000,000 per occurrence/$4,000,000 aggregate.
Automobile Liability:
$1,000,000 combined single limit for bodily injury and property damage.
Workers’ Compensation:
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BBK 72500.00001\32374915.1
Statutory Limits / Employer’s Liability $1,000,000 per accident or disease and a
waiver of subrogation in favor of the City and their respective officers, agents, employees,
volunteers, and representatives.
Professional Liability (Errors and Omissions):
Errors & Omissions liability insurance with a limit of not less than $1,000,000 per
claim and in the aggregate.
[SIGNATURES ON THE NEXT PAGE]
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BBK 72500.00001\32374915.1
SIGNATURE PAGE TO SHORT FORM SERVICES AGREEMENT
BY AND BETWEEN THE CITY OF PALM DESERT
AND DESERT BIENNIAL
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed
on the day and year first above written.
CITY OF PALM DESERT
By:
L. Todd Hileman
City Manager
Attest:
By:
Anthony J. Mejia
City Clerk
Approved as to form:
By:
Isra Shah
Best Best & Krieger LLP
City Attorney
DESERT BIENNIAL, A 501(C)3
By:
Its:
Printed Name:
City Clerk QC: _____
Contracts QC: _____
Insurance:
_____
Initial Review
_____
Final Approval
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Contract No. ___________
Exhibit “A-1”
Revised 01-2024
BBK 72500.00001\32374915.1
EXHIBIT “A”
TERMS AND CONDITIONS FOR SERVICES
1. Compliance with Law. Vendor shall comply with all applicable laws and regulations of the federal, state and local government.
Vendor certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of
undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to
time. By its signature hereunder, Vendor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which
require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with
the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services. Vendor
represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee or applicant for
employment in violation of state or federal law. Vendor is aware of the requirements of California Labor Code Sections 1720 et seq.
and 1770 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other
requirements on certain "public works" and "maintenance" projects. If the work is being performed as part of an applicable "public
works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for
maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Vendor agrees to fully comply with such
Prevailing Wage Laws, including, along with subcontractors, being registered with the Department of Industrial Relations (Labor Code
§§ 1725.1; 1771.1). It shall be mandatory upon the Vendor and all subcontractors to comply with all California Labor Code provisions,
which include but are not limited to prevailing wages (Labor Code §§ 1771; 1774; 1775), employment of apprentices (Labor Code §
1777.5), certified payroll records (Labor Code §§ 1771.4; 1776), hours of labor (Labor Code §§ 1813; 1815) and debarment of
contractors and subcontractors (Labor Code § 1777.1). This Agreement may be subject to compliance monitoring and enforcement.
2. Standard of Care. The Vendor shall perform the Services in accordance with generally accepted professional practices and
principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession practicing
under similar conditions.
3. Insurance. If required by Section 6 of this Agreement, the Vendor shall take out and maintain during this Agreement: A. Commercial
General Liability Insurance for bodily injury, personal injury and property damage, at least as broad as Insurance Services Office
Commercial General Liability coverage (Occurrence Form CG 0001). The policy must include contractual liability that has not been
amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted; B. Automobile Liability
Insurance for bodily injury and property damage including coverage for owned, non-owned, rented, and hired vehicles, at least as
broad as Insurance Services Office Form Number CA 0001 (ed. 10/13) covering automobile liability, Code 1 (any auto); C. Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance; and if applicable, as determined by the City’s Risk
Manager, D. Professional Liability (Errors and Omissions) that covers the Services to be performed in connection with this Agreement.
Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Vendor agrees
to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City of
Palm Desert, and their elected or appointed officers, agents, officials, employees, volunteers, and representatives or shall specifically
allow Vendor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a
loss. Vendor hereby waives its own right of recovery against the City of Palm Desert or their elected or appointed officers, agents,
officials, employees, volunteers, and representatives and shall require similar written express waivers and insurance clauses from
each of its subcontractors. Workers’ compensation coverage shall have an endorsement in favor of the City of Palm Desert, and their
respective officers, agents, employees, volunteers, and representatives. Insurance carriers shall be licensed and authorized to do
business in California. Such insurance carrier shall have not less than an "A-:VII" rating according to the latest Best Key Rating unless
otherwise approved by City’s Risk Manager. Vendor shall add the City, and their respective officers, officials, employees, agents,
volunteers and representatives as additional insureds on Vendor’s Commercial General Liability, Automobile Liability, and if applicable,
Pollution Liability and Cyber Liability policies. Coverage provided by Vendor shall be primary and any insurance or self-insurance
procured or maintained by the City shall not be required to contribute with it. The City or its Risk Manager reserves the right at any
time during the term of the contract to change the amounts and types of insurance (i.e., pollution, cyber, and fidelity coverages)
required by giving the Vendor advance written notice of such change. If such change results in substantial additional cost to the
Vendor, the City and Vendor may renegotiate Vendor’s compensation. If the City reduces the insurance requirements, the change
shall go into effect immediately and require no advanced written notice.
4. Indemnification. To the fullest extent permitted by law, Vendor shall defend (with counsel of City’s choosing), indemnify and hold
the City, and their respective officials, officers, employees, volunteers, agents and representatives free and harmless from any and all
claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons,
including wrongful death (collectively, “Claims”), in any manner arising out of, pertaining to, or incident to any acts, errors or omissions,
or willful misconduct of Vendor, its officials, officers, employees, subcontractors, consultants or agents in connection with the
performance of the Vendor’s Services, the project, or this Agreement, including without limitation the payment of all expert witness
fees, attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful
misconduct of the City. Vendor’s obligation to indemnify shall survive expiration or termination of this Agreement and shall not be
restricted to insurance proceeds, if any, received by Consultant or the City, or their respective officials, officers, employees, agents,
volunteers or representatives. If Vendor’s obligation to defend, indemnify, and/or hold harmless arises out of Vendor’s performance
as a “design professional” (as that term is defined under Civil Code § 2782.8), then, and only to the extent required by Civil Code §
2782.8, which is fully incorporated herein, Vendor’s indemnification obligation shall be limited to claims that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of the Vendor, and, upon Vendor obtaining a final adjudication by a court
of competent jurisdiction, Vendor’s liability for such claim, including the cost to defend, shall not exceed the Vendor’s proportionate
percentage of fault.
5. Laws; Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to
interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of
Riverside, State of California.
6. Termination. The City may terminate the whole or any part of this Agreement for any or no reason by giving three (3) calendar
days written notice to Vendor. In such event, the City shall be immediately given title and possession to all original field notes, drawings
and specifications, written reports and other documents produced or developed for the work. The City shall pay Vendor the reasonable
value as determined by the City of any portion of the Services completed prior to termination. The City shall not be liable for any costs
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Contract No. ___________
Exhibit “A-2”
Revised 01-2024
BBK 72500.00001\32374915.1
other than the charges or portions thereof which are specified herein. Vendor shall not be entitled to payment for unperformed Services
and shall not be entitled to damages or compensation for termination of the Services. Vendor may terminate its obligation to provide
further work under this Agreement upon thirty (30) calendar day’s written notice to the City only in the event of the City’s failure to
perform in accordance with the terms of this Agreement through no fault of Vendor.
7. Changes. By written notice, the City may from time to time, make changes to the Services furnished to the City by Vendor. If such
change causes an increase or decrease in the Agreement Price or in the time required for performance, Vendor or the City shall
promptly notify the other party thereof and assert its claim for adjustment within fifteen (15) days after the change is ordered, and an
equitable adjustment shall be made. However, nothing in this clause shall excuse the Vendor from proceeding immediately with the
Agreement as changed.
8. Miscellaneous Terms. Vendor shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement
without the written consent of the City. This Agreement may not be modified or altered except in writing signed by the Parties. There
are no intended third-party beneficiaries of any right or obligation of the Parties. This is an integrated Agreement representing the
entire understanding of the Parties as to those matters contained herein and supersedes and cancels any prior oral or written
understanding or representations with respect to matters covered hereunder. Since the Parties or their agents have participated fully
in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not
strictly for or against any Party. The captions of the various paragraphs are for convenience and ease of reference only, and do not
define, limit, augment, or describe the scope, content, or intent of this Agreement. The unenforceability, invalidity, or illegality of any
provision(s) of this Agreement shall not render the other provisions unenforceable, invalid, or illegal. Notice may be given or delivered
by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the
Parties to the addresses set forth in this Agreement. Vendor is retained as an independent contractor and is not an employee of the
City. No employee or agent of Vendor shall become an employee of the City. Vendor warrants that the individual who has signed this
Agreement has the legal power, right, and authority to make this Agreement and bind the Vendor hereto.
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Exhibit “B”
Revised 01-2024
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EXHIBIT “B”
SCOPE OF SERVICES; SCHEDULE OF SERVICES
1. Contractor shall provide and install a minimum of two (2) sculptures within the City
of Palm Desert on either City or private property.
2. Contractor shall work with City staff to comply with the Americans with Disabilities
Act (ADA) requirements.
3. Contractor shall be responsible for obtaining all appropriate permits and/or
inspections from City or any other appropriate agency.
4. Contactor will ensure that Sculpture is available to the public from dawn until dusk
and into the evening, if appropriate, seven (7) days per week unless otherwise
mutually agreed upon by both parties.
5. Contractor shall advertise and promote the City of Palm Desert within its pre-
exhibition advertising, onsite, post-exhibition, and online advertising through the
following:
a. Inclusion of the City of Palm Desert's logo on the Desert X website and all
appropriate print and digital materials;
b. Recognition of the City of Palm Desert's sponsorship in signage at the
location of the installation;
c. Mention of the City of Palm Desert as a sponsor on all press releases; and
d. Any other appropriate locations/outlets as negotiated by both Parties.
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EXHIBIT “C”
COMPENSATION
1. The City shall pay the Vendor a sponsorship fee in the amount of $35,000. The
payment shall be remitted as follows:
a. If Sculpture installed on Private Property, 2 Site Locations: $17,500 due
within thirty (30) days of fully executed contract, and $17,500 due by May
11, 2025;
i. If only one site location is used, only one payment of $8,750 due
within thirty (30) days of fully executed contract, and $8,750 due by
May 11, 2025.
b. If Sculpture installed on City Property, 2 Site Locations: $17,500 due within
thirty (30) days of fully executed contract, $8,750 by April 30, 2025, and
$8,750 within thirty (30) days of deinstallation and restoration of the
installation site(s).
i. If only one site location is used, a payment of $8,750 due within thirty
(30) days of fully executed contract, and $8,750 due within thirty (30)
days of deinstallation and restoration of the installation site(s).
2. In addition to in kind staff support through the City permitting process, the City
shall waive all permit and inspection fees associated with the Exhibition.
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CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Lucero Leyva, Senior Project Manager
Ryan Gayler, Capital Projects Manager
SUBJECT: AWARD CONSTRUCTION CONTRACT FOR PROJECT CFA00010 FIRE
STATION 102 NEW BUILD AND ONSITE IMPROVEMENTS
RECOMMENDATION:
1. Find the bids submitted by TBSC System Alarms, Inc., and Keystone Builders, Inc., to be
non-responsive.
2. Award Construction Contract in the amount of $14,838,686 to Caliba, Inc., of Stanton, CA,
for the Fire Station 102 – Onsite Improvements Project CFA00010.
3. Authorize the Director of Finance to set aside a contingency in the amount of $1,484,000.
4. Authorize the City Manager to review and approve written requests for the use of contingency
per Section 3.30.170 B of the Palm Desert Municipal Code
5. Authorize the Director of Finance to appropriate $16,000,000 from Fire Fund 230,
Unobligated Funds to account 2304220-4400200, Fire Fund Capital Projects.
6. Authorize the City Attorney to make any necessary, nonmonetary changes to the agreement.
7. Authorize the City Manager to execute the agreement and any documents necessary to
effectuate the actions taken herewith
8. Authorize the City Manager to execute the Notice of Completion (NOC) and the City Clerk to
file the NOC upon satisfactory completion of the project.
BACKGROUND/ANALYSIS:
In 2021, the City Council authorized staff to retain The Matrix Consulting Group to conduct a Fire
Station Location Study for the City of Palm Desert. On February 14, 2022, staff presented the
Matrix Study findings to the City Council, which concluded that unit utilization and call volumes
were high in Stations 71 and 33, negatively impacting response times. It was recommende d that
the City plan and construct a fourth fire station just north of the intersection of Gerald Ford Drive
and Frank Sinatra Drive to better serve the existing and developing communities around it. The
Fire Station 102 – New Build and Onsite Improvements Project CFA00010 design contract was
awarded to PBK Architects on January 26, 2023. Since its award, the following actions have
been taken in support of this effort:
January 9, 2024 – The Architectural Review Committee approved the design package of
Fire Station 102
February 6, 2024 – The Planning Commission approved the project’s entitlement package
June 10, 2024 – PBK initiated the plan review process with the Planning and Building and
Safety Departments
November 7, 2024 – Chief Building Official approved the Fire Station 102 building plans
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Request for Bids:
City staff advertised the project on November 7, 2024, via the City’s procurement site, OpenGov.
The following bids were received on December 17, 2024, at 2 pm:
Contractor Location Total Bid
TBSC System Alarms, Inc. Palm Desert, CA $25,000
Keystone Builders, Inc. Anaheim, CA $10,856,000
Caliba, Inc. Stanton, CA $14,838,686
Oakview Constructors, Inc. Calimesa, CA $15,568,000
FEC Future Contractors and Engineers, Inc. Irvine, CA $15,787,262
RC Construction Services Redlands, CA $16,180,919
The construction manager's estimate for the construction of Fire Station 102 is $12,000,000.
Staff reviewed all the bids submitted and determined that TBSC System Alarms bid was
disqualified due to providing an incomplete bid package. Keystone Builders notified City staff on
December 18, 2024, of their request to withdraw their bid proposal citing Public Contract Code
5103. The contractor stated that an error was made in filling out the bid, making their bid
materially different than intended. Legal counsel has reviewed the letter and recommended that
the request be approved, making the bid non-responsive.
The fourth lowest bidder, Oakview Constructors, Inc., submitted a protest letter asserting that
Caliba, Inc.’s bid should be found non-responsive, claiming that Caliba lacks the necessary
specialty license for certain parts of the project work. However, after reviewing the protest letter
and Caliba's response, our City attorney’s office has determined that Caliba holds a Class B
license, which is sufficient for self-performing the specialty work. Additionally, Caliba has
confirmed that they do not plan to use a subcontractor for the specialty work.
Given this information, Oakview's protest lacks merit, as Ca liba, Inc. meets the necessary
licensing requirements for the project. Therefore, based on the review, Caliba’s bid should be
considered responsive.
City staff contracted with Anser, one of the City’s on-call construction management vendors, to
review and analyze the bid package submitted by Caliba, Inc. Upon completing their review,
Anser agreed that Caliba, Inc., was the lowest responsive bidder. References were contacted,
and they confirmed that the contractor has successfully completed projects of simi lar scope,
within budget and on schedule.
Staff recommends awarding the contract to Caliba, Inc., in the amount of $14,838,686.
Strategic Plan:
This project will allow the city to meet the “Public Safety & Emergency Service – Priority 1:
Enhance the delivery of public safety services” of the strategic plan.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
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FINANCIAL IMPACT:
Funds for this project were included in the Fiscal Year 2024/25 Capital Improvement Project
(CIP) Budget, however, staff requests appropriations from the Fire Fund to prioritize the
appropriate funding source. The contract to construct the new fire station will not utilize general
fund dollars. However, the ongoing costs associated with the operation and maintenance of Fire
Station 102 are an estimated $38 million over the next five years.
The following table provides the current project budget:
Description Account Budget Cost
FY 24/25 Budget - Fire Station 102 2304220-4400200 $ 2,745,900
Requested Appropriation 2304220-4400200 16,000,000
Pending GC Contract $14,838,686
Contingency 1,484,000
Remaining Budget for Other Costs 2,423,214
Totals $18,745,900 $18,745,900
ATTACHMENTS:
1. CFA00010 FS 102 – Onsite Improvements Contract
2. CFA00010 FS102 – Payment and Performance Bonds
3. Caliba, Inc. Bid
4. FS 102 Vicinity Map
5. FS 102 Rendering
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CITY OF PALM DESERT
CONTRACT FOR CONSTRUCTION
This Agreement is made and entered into this 9th day of January, 2025, by and between the City
of Palm Desert, a municipal corporation organized under the laws of the State of California with
its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260-2578,
(“City”) and Caliba, Inc., a Corporation, with its principal place of business at 8031 Main Street,
Stanton, CA 90680 ("Contractor").
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
ARTICLE 1. SCOPE OF WORK.
The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide
all labor, materials, equipment, tools, utility services, and transportation to complete
all of the Work required in strict compliance with the Contract Documents as specified
in Article 5, below, for the following Project:
FS 102 New Build and Onsite Improvements Project
Project No. CFA00010
(hereinafter referred to as “the Project”).
Construct a fourth fire station, Fire Station #102. The facility is approximately
11,380 square feet, one story structure that will include 3 Apparatus Bays for
emergency vehicles, a day room, kitchen, sleeping quarters, a fitness room, and
offices, to be constructed in accordance with the plans and specifications
provided.
Contractor is an independent contractor and not an agent of the City. The Contractor and its
surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to
comply with this obligation.
ARTICLE 2. TIME FOR COMPLETION.
Time is of the essence in the performance of the Work. The Work shall be commenced on the
date stated in the City’s Notice to Proceed. The Contractor shall complete all Work
required by the Contract Documents within 260 working Days from the
commencement date stated in the Notice to Proceed. By its signature hereunder,
Contractor agrees the time for completion set forth above is adequate and reasonable
to complete the Work.
ARTICLE 3. CONTRACT PRICE.
The City shall pay to the Contractor as full compensation for the performance of the Contract,
subject to any additions or deductions as provided in the Contract Documents, and
including all applicable taxes and costs, the sum of Fourteen Million, Eight Hundred
Thirty-Eight Thousand, Six Hundred Eighty-Six Dollars ($14,838,686). Payment
shall be made as set forth in the General Conditions. The City will pay to Contractor
compensation based upon the prices set forth in the Bid Schedule.
ARTICLE 4. LIQUIDATED DAMAGES.
Contractor acknowledges that the City will sustain actual damages for each and every Calendar
Day completion of the Project is delayed beyond the Contract Time. Because of the
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nature of the Project, it would be impracticable or extremely difficult to determine the
City’s actual damages. Accordingly, in accordance with Government Code section
53069.85, it is agreed that the Contractor will pay the City the sum of $1,500.00 for
each and every Day of delay beyond the time prescribed in the Contract Documents
for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the
event this is not paid, the Contractor agrees the City may deduct that amount from any
money due or that may become due the Contractor under the Contract. This Section
does not exclude recovery of other damages specified in the Contract Documents.
Liquidated damages may be deducted from progress payments due Contractor,
Project retention or may be collected directly from Contractor, or from Contractor's
surety. These provisions for liquidated damages shall not prevent the City, in case of
Contractor's default, from terminating the Contractor.
ARTICLE 5. COMPONENT PARTS OF THE CONTRACT.
The “Contract Documents” include the following:
Notice Inviting Bids
Instructions to Bidders
Bid Forms
Bid Acknowledgement
Bid Schedule
Bid Guarantee
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor DIR Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
Contract for Construction
General Conditions
Special Conditions
Specifications
Addenda
Construction Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Standard Plans of the City of Palm Desert, latest edition
Standard Plans for Public Works Construction, latest edition
Caltrans Standard Specifications, latest edition, Except Division 1
Caltrans Standard Plans, latest edition
California Manual on Traffic Control Devices for Streets and Highways (CAMUTCD), latest
edition
Work Area Traffic Control Handbook, latest edition
Reference Specifications
Approved and fully executed Change Orders
Permits
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
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All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. In the event of conflict,
the various Contract Documents will be given effect in the order set forth in the General
Conditions. This Contract shall supersede any prior agreement of the parties.
ARTICLE 6. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE.
Each and every provision of law required to be included in these Contract Documents shall be
deemed to be included in these Contract Documents. The Contractor shall comply with
all requirements of applicable federal, state, and local laws, rules, and regulations,
including, but not limited to, the provisions of the California Labor Code and California
Public Contract Code which are applicable to this Work.
ARTICLE 7. INDEMNIFICATION AND INSURANCE
A. Indemnification
1. To the fullest extent permitted by law, Contractor shall immediately defend (with
counsel of the City’s choosing), indemnify, and hold harmless the City, its officials,
officers, agents, employees, and representatives, and each of them from and
against:
(a) Any and all claims, demands, causes of action, costs, expenses, injuries,
losses or liabilities, in law or in equity, of every kind or nature whatsoever, but
not limited to, injury to or death, including wrongful death, of any person, and
damages to or destruction of property of any person, arising out of, related to,
or in any manner directly or indirectly connected with the Work or this Contract,
including claims made by subcontractors for nonpayment, including without
limitation the payment of all consequential damages and attorney’s fees and
other related costs and expenses, however caused, regardless of whether the
allegations are false, fraudulent, or groundless, and regardless of any
negligence of the City or its officers, employees, or authorized volunteers
(including passive negligence), except the sole negligence or willful
misconduct or active negligence of the City or its officials, officers, employees,
or authorized volunteers;
(b) Contractor’s defense and indemnity obligation herein includes, but is not
limited to damages, fines, penalties, attorney’s fees and costs arising from
claims under the Americans with Disabilities Act (ADA) or other federal or state
disability access or discrimination laws arising from Contractor’s Work during
the course of construction of the improvements or after the Work is complete,
as the result of defects or negligence in Contractor’s construction of the
improvements;
(c) Any and all actions, proceedings, damages, costs, expenses, fines, penalties
or liabilities, in law or equity, of every kind or nature whatsoever, arising out of,
resulting from, or on account of the violation of any governmental law or
regulation, compliance with which is the responsibility of Contractor;
(d) Any and all losses, expenses, damages (including damages to the Work itself),
attorney’s fees, and other costs, including all costs of defense which any of
them may incur with respect to the failure, neglect, or refusal of Contractor to
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faithfully perform the Work and all of Contractor’s obligations under Contract.
Such costs, expenses, and damages shall include all costs, including
attorney’s fees, incurred by the indemnified parties in any lawsuit to which they
are a party.
2. Contractor shall immediately defend, at Contractor’s own cost, expense and risk,
with the counsel of the City choosing, any and all such aforesaid suits, actions or
other legal proceedings of every kind that may be brought or instituted against the
City, its officials, officers, agents, employees and representatives. Contractor shall
pay and satisfy any judgment, award or decree that may be rendered against the
City, its officials, officers, employees, agents, employees, and representatives, in
any such suit, action or other legal proceeding. Contractor shall reimburse the City,
its officials, officers, agents, employees, and representatives for any and all legal
expenses and costs incurred by each of them in connection therewith or in
enforcing the indemnity herein provided. The only limitations on this provision shall
be those imposed by Civil Code section 2782.
3. The provisions of this Article shall survive the termination of this Contract
howsoever caused, and no payment, partial payment, or acceptance of occupancy
in whole or part of the Work shall waive or release any of the provisions of this
Article.
B. Insurance
1. Without limiting Contractor’s indemnification of City, and prior to commencement
of Work, Contractor shall obtain, provide, and maintain at its own expense during
the term of this Contract, policies of insurance of the type and amounts described
below and in a form that is satisfactory to City.
2. General Liability Insurance. Contractor shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office
form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000
general aggregate, for bodily injury, personal injury, and property damage, and a
$4,000,000 completed operations aggregate. The policy must include contractual
liability that has not been amended. Any endorsement restricting standard ISO
“insured contract” language will not be accepted.
3. Automobile Liability Insurance. Contractor shall maintain automobile insurance
at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Contractor arising out of or in
connection with Work to be performed under this Contract, including coverage for
any owned, hired, non-owned or rented vehicles, in an amount not less than
$1,000,000 combined single limit for each accident.
4. Umbrella or Excess Liability Insurance. Contractor may opt to utilize umbrella
or excess liability insurance in meeting insurance requirements. In such
circumstances, Contractor may obtain and maintain an umbrella or excess liability
insurance policy with limits that will provide bodily injury, personal injury, and
property damage liability coverage at least as broad as the primary coverages set
forth above, including commercial general liability, automotive liability and
employer’s liability. Such policy or policies shall include the following terms and
conditions:
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A drop-down feature requiring the policy to respond in the event that any
primary insurance that would otherwise have applied proves to be uncollectible
in whole or in part for any reason;
(a) Pay on behalf of wording as opposed to reimbursement; and
(b) Concurrency of effective dates with primary policies; and
(c) Policies shall “follow form” to the underlying primary policies; and
(d) Insureds under primary policies shall also be insureds under the umbrella
or excess policies.
5. Workers’ Compensation Insurance. Contractor shall maintain Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance
(with limits of at least $1,000,000) for Contractor’s employees in accordance with
the laws of the State of California, Section 3700 of the Labor Code. In addition,
Contractor shall require each subcontractor to similarly maintain Workers’
Compensation Insurance and Employer’s Liability Insurance in accordance with
the laws of the State of California, Section 3700 for all of the subcontractor’s
employees. Contractor shall submit to City, along with the certificate of insurance,
a Waiver of Subrogation endorsement in favor of the City, its officers, agents,
employees, and volunteers.
6. Fidelity Coverage. Reserved.
7. Pollution Liability Insurance. Environmental Impairment Liability Insurance shall be
written on a Contractor’s Pollution Liability form or other form acceptable to the
City providing coverage for liability arising out of sudden, accidental, and gradual
pollution and remediation. The policy limit shall be no less than $1,000,000 dollars
per claim and in the aggregate. All activities contemplated in this Agreement shall
be specifically scheduled on the policy as “covered operations”. The policy shall
provide coverage for the hauling of waste from the Project site to the final disposal
location, including non-owned disposal sites.
C. Other Provisions or Requirements
1. Proof of Insurance. Contractor shall provide certificates of insurance to City as
evidence of the insurance coverage required herein, along with a waiver of
subrogation endorsement for workers’ compensation. Insurance certificates and
endorsements must be approved by City’s Risk Manager prior to commencement
of performance. Current certification of insurance shall be kept on file with City at
all times during the term of this contract. City reserves the right to require complete,
certified copies of all required insurance policies, at any time.
2. Duration of Coverage. Contractor shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property,
which may arise from or in connection with the performance of the Work hereunder
by Contractor, its agents, representatives, employees, or subcontractors.
Contractor must maintain general liability and umbrella or excess liability insurance
for as long as there is a statutory exposure to completed operations claims. The
City and its officers, officials, employees, and agents shall continue as additional
insureds under such policies.
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3. Primary/Non-Contributing. Coverage provided by Contractor shall be primary and
any insurance or self-insurance procured or maintained by City shall not be
required to contribute with it. The limits of insurance required herein may be
satisfied by a combination of primary and umbrella or excess insurance. Any
umbrella or excess insurance shall contain or be endorsed to contain a provision
that such coverage shall also apply on a primary and non-contributory basis for the
benefit of City before the City’s own insurance or self-insurance shall be called
upon to protect it as a named insured.
4. Products/Completed Operations Coverage. Products/completed operations
coverage shall extend a minimum of three (3) years after project completion.
Coverage shall be included on behalf of the insured for covered claims arising out
of the actions of independent contractors. If the insured is using subcontractors,
the Policy must include work performed “by or on behalf” of the insured. Policy
shall contain no language that would invalidate or remove the insurer’s duty to
defend or indemnify for claims or suits expressly excluded from coverage. Policy
shall specifically provide for a duty to defend on the part of the insurer. The City,
its officials, officers, agents, and employees, shall be included as additional
insureds under the Products and Completed Operations coverage.
5. City’s Rights of Enforcement. In the event any policy of insurance required under
this Contract does not comply with these requirements, or is canceled and not
replaced, City has the right, but not the duty, to obtain the insurance it deems
necessary, and any premium paid by City will be promptly reimbursed by
Contractor, or City will withhold amounts sufficient to pay premium from Contractor
payments. In the alternative, City may cancel this Contract.
6. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance or is on the List of Approved Surplus Line Insurers in the
State of California, with an assigned policyholders’ Rating of A- (or higher) and
Financial Size Category Class VII (or larger) in accordance with the latest edition
of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk
Manager.
7. Waiver of Subrogation. All insurance coverage maintained or procured pursuant
to this agreement shall be endorsed to waive subrogation against the City, its
elected or appointed officers, agents, officials, employees, and volunteers, or shall
specifically allow Contractor or others providing insurance evidence in compliance
with these specifications to waive their right of recovery prior to a loss. Contractor
hereby waives its own right of recovery against the City, its elected or appointed
officers, agents, officials, employees, and volunteers and shall require similar
written express waivers and insurance clauses from each of its subcontractors.
8. Enforcement of Contract Provisions (non estoppel). Contractor acknowledges and
agrees that any actual or alleged failure on the part of the City to inform Contractor
of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
9. Requirements Not Limiting. Requirements of specific coverage features or limits
contained in this Section are not intended as a limitation on coverage, limits or
other requirements, or a waiver of any coverage normally provided by any
insurance. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any party or
insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any
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type. If the Contractor maintains higher limits than the minimums shown above,
the City requires and shall be entitled to coverage for the higher limits maintained
by the Contractor. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
10. Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker
and insurers to provide to City with a thirty (30) Day notice of cancellation (except
for nonpayment for which a ten (10) Day notice is required) or nonrenewal of
coverage for each required coverage.
11. Additional Insured Status. General liability, automobile liability, and if applicable,
pollution liability policies shall provide or be endorsed to provide that the City and
its officers, officials, employees, agents, and volunteers shall be additional
insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies. Coverage shall be at least as broad as coverage
provided by ISO’s Owners, Lessees, or Contractors Additional Insured
Endorsement for the ongoing (i.e. ISO Form CG 20 10 07 04) and completed
operations (i.e. ISO Form CG 20 37 07 04) of Contractor.
12. Prohibition of Undisclosed Coverage Limitations. None of the coverages required
herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of
in writing.
13. Separation of Insureds. A severability of interests provision must apply for all
additional insureds ensuring that Contractor’s insurance shall apply separately to
each insured against whom claim is made or suit is brought, except with respect
to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability
exclusions.
14. Pass Through Clause. Contractor agrees to ensure that its sub-consultants, sub-
contractors, and any other party involved with the Project who is brought onto or
involved in the project by Contractor, provide the same minimum insurance
coverage and endorsements required of Contractor. Contractor agrees to monitor
and review all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section. Contractor
agrees that upon request, all agreements with consultants, subcontractors, and
others engaged in the Project will be submitted to City for review.
15. City’s Right to Revise Requirements. The City or its Risk Manager reserves the
right at any time during the term of the contract to change the amounts and types
of insurance required by giving the Contractor ninety (90) Days advance written
notice of such change. If such change results in substantial additional cost to the
Contractor, the City and Contractor may renegotiate Contractor’s compensation. If
the City reduces the insurance requirements, the change shall go into effect
immediately and require no advanced written notice.
16. Self-Insured Retentions. Any self-insured retentions must be declared to and
approved by City. City reserves the right to require that self-insured retentions be
eliminated, lowered, or replaced by a deductible. Self-insurance will not be
considered to comply with these specifications unless approved by City.
17. Timely Notice of Claims. Contractor shall give City prompt and timely notice of
claims made or suits instituted that arise out of or result from Contractor’s
performance under this Contract, and that involve or may involve coverage under
any of the required liability policies.
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18. Additional Insurance. Contractor shall also procure and maintain, at its own cost
and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the Work.
19. Safety. Contractor shall execute and maintain its work so as to avoid injury or
damage to any person or property. In carrying out its Services, the Contractor shall
at all times be in compliance with all applicable local, state and federal laws, rules
and regulations, and shall exercise all necessary precautions for the safety of
employees appropriate to the nature of the work and the conditions under which
the work is to be performed. Safety precautions, where applicable, shall include,
but shall not be limited to: (A) adequate life protection and lifesaving equipment
and procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges,
gang planks, confined space procedures, trenching and shoring, equipment and
other safety devices, equipment and wearing apparel as are necessary or lawfully
required to prevent accidents or injuries; and (C) adequate facilities for the proper
inspection and maintenance of all safety measures.
ARTICLE 8. PREVAILING WAGES.
Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor
Code which such rates shall be made available at the City’s Office or may be obtained
online at http://www.dir.ca.gov and which must be posted at the job site.
ARTICLE 9. FALSE CLAIMS.
Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud
and Contractor may be subject to criminal prosecution. Contractor acknowledges that
the False Claims Act, California Government Code sections 12650, et seq., provides
for civil penalties where a person knowingly submits a false claim to a public entity.
These provisions include within their scope false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of the
information. In the event the City seeks to recover penalties pursuant to the False
Claims Act, it is entitled to recover its litigation costs, including attorneys’ fees.
Contractor hereby acknowledges that the filing of a false claim may the Contractor to
an administrative debarment proceeding wherein Contractor may be prevented from
further bidding on public contracts for a period of up to five (5) years.
[SIGNATURES ON FOLLOWING PAGE]
290
Contract No. ___________
9
Revised 01-2024
BBK 72500.00001\32374943.1
SIGNATURE PAGE TO LONG FORM CONSTRUCTION AGREEMENT
BY AND BETWEEN THE CITY OF PALM DESERT
AND CALIBA, INC.
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be
executed on the day and year first above written.
CITY OF PALM DESERT
By:
L. Todd Hileman
City Manager
Attest:
By:
Anthony J. Mejia
City Clerk
Approved as to form:
By:
Isra Shah
Best Best & Krieger LLP
City Attorney
CALIBA, INC., A CORPORATION
By:
Adam Othman
President
By:
Adam Othman
CEO
Contractor’s License Number and
Classification
DIR Registration Number (if applicable)
City Clerk QC: _____
Contracts QC: _____
Insurance:
_____
Initial Review
_____
Final Approval
_____
Bonds
291
292
Contract No. ___________
Revised 11-2-20
BBK 72500.00001\32374915.1
PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:
THAT WHEREAS, the City of Palm Desert (hereinafter referred to as “City”) has awarded
to Caliba, Inc, (hereinafter referred to as the “Contractor”) an agreement for CFA00010 FS102
New Build and Onsite Improvements (hereinafter referred to as the “Project”).
WHEREAS, the work to be performed by the Contractor is more particularly set forth in
the Contract Documents for the Project dated November 7, 2024, (hereinafter referred to as
“Contract Documents”), the terms and conditions of which are expressly incorporated herein by
reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms
thereof and to furnish a bond for the faithful performance of said Contract Documents.
NOW, THEREFORE, we, Caliba, Inc., the undersigned Contractor and
_____________________________________________ as Surety, a corporation organized and
duly authorized to transact business under the laws of the State of California, are held and firmly
bound unto the City in the sum of Fourteen Million, Eight Hundred Thirty-Eight Thousand, Six
Hundred Eighty-Six Dollars, ($14,838,686), said sum being not less than one hundred percent
(100%) of the total amount of the Contract, for which amount well and truly to be made, we bind
ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally,
firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs,
executors, administrators, successors or assigns, shall in all things stand to and abide by, and
well and truly keep and perform the covenants, conditions and agreements in the Contract
Documents and any alteration thereof made as therein provided, on its part, to be kept and
performed at the time and in the manner therein specified, and in all respects according to their
intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all
materials and workmanship; and shall indemnify and save harmless the City, its elected or
appointed officers, and their respective agents, officials, employees, volunteers and
representatives, as stipulated in said Contract Documents, then this obligation shall become null
and void; otherwise it shall be and remain in full force and effect.
As a condition precedent to the satisfactory completion of the Contract Documents, unless
otherwise provided for in the Contract Documents, the above obligation shall hold good for a
period of one (1) year after the acceptance of the work by City, during which time if Contractor
shall fail to make full, complete, and satisfactory repair and replacements and totally protect the
City from loss or damage resulting from or caused by defective materials or faulty workmanship,
Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety hereunder
shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s
rights or the Contractor or Surety’s obligations under the Contract, law, or equity, including, but
not limited to, California Code of Civil Procedure section 337.15.
Whenever Contractor shall be, and is declared by the City to be, in default under the
Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or
shall promptly, at the City’s option:
(1) Take over and complete the Project in accordance with all terms and conditions in the
Contract Documents; or
(2) Obtain a bid or bids for completing the Project in accordance with all terms and
conditions in the Contract Documents and upon determination by Surety of the
293
Contract No. ___________
lowest responsive and responsible bidder, arrange for a Contract between such
bidder, the Surety and the City, and make available as work progresses sufficient
funds to pay the cost of completion of the Project, less the balance of the contract
price, including other costs and damages for which Surety may be liable. The term
“balance of the contract price” as used in this paragraph shall mean the total
amount payable to Contractor by the City under the Contract and any modification
thereto, less any amount previously paid by the City to the Contractor and any
other set offs pursuant to the Contract Documents.
(3) Permit the City to complete the Project in any manner consistent with local, California
and federal law and make available as work progresses sufficient funds to pay the
cost of completion of the Project, less the balance of the contract price, including
other costs and damages for which Surety may be liable. The term “balance of the
contract price” as used in this paragraph shall mean the total amount payable to
Contractor by the City under the Contract and any modification thereto, less any
amount previously paid by the City to the Contractor and any other set offs
pursuant to the Contract Documents.
Surety expressly agrees that the City may reject any contractor or subcontractor which
may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.
Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid
from Contractor for completion of the Project if the City, when declaring the Contractor in default,
notifies Surety of the City’s objection to Contractor’s further participation in the completion of the
Project.
The Surety, for value received, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the Contract Documents or to the Project to be
performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive
notice of any such change, extension of time, alteration or addition to the terms of the Contract
Documents or to the Project, including but not limited to the provisions of sections 2819 and 2845
of the California Civil Code.
[SIGNATURES ON NEXT PAGE]
294
Contract No. ___________
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of
______________, 20____.
(Corporate Seal)
Contractor/ Principal
By ____________________ ____
Printed name: _______________________
Title: ______________________________
(Corporate Seal) Surety
By: ________________________________
Printed Name: _______________________
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate)
Signatures of those signing for the Contractor and Surety must be notarized and evidence of
corporate authority attached.
The rate of premium on this bond is ____________ per thousand. The total amount of premium
charges, $_______________________________.
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California, if different
from above)
(Telephone number of Surety and
Agent or Representative for
service of process in California)
NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to
do so must be attached hereto.
295
Contract No. ___________
NOTE: This acknowledgment is to be completed for Contractor/Principal.
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally
appeared ___________________________ , who proved to me on the basis of satisfactory evidence
to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on
the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
296
Contract No. ___________
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney
to local representatives of the bonding company must also be attached.
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual
who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or
validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public,
personally appeared _____________________________ , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s)
acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
297
Contract No. ___________
PAYMENT BOND
KNOW ALL PERSONS BY THESE PRESENTS That
WHEREAS, the City of Palm Desert (hereinafter designated as the “City”), by action taken
or a resolution passed January 9, 2025, has awarded to Caliba, Inc, hereinafter designated as
the “Principal,” a contract for the work described as follows:
CFA00010 FS102 New Build and Onsite Improvements Project (the “Project”).; and
WHEREAS, the work to be performed by the Principal is more particularly set forth in the
Contract Documents for the Project dated November 7, 2024, (“Contract Documents”), the terms
and conditions of which are expressly incorporated by reference; and
WHEREAS, said Principal is required to furnish a bond in connection with said contract;
providing that if said Principal or any of its Subcontractors shall fail to pay for any materials,
provisions, provender, equipment, or other supplies used in, upon, for or about the performance
of the work contracted to be done, or for any work or labor done thereon of any kind, or for
amounts due under the Unemployment Insurance Code or for any amounts required to be
deducted, withheld, and paid over to the Employment Development Department from the wages
of employees of said Principal and its Subcontractors with respect to such work or labor the Surety
on this bond will pay for the same to the extent hereinafter set forth.
NOW THEREFORE, we, the Principal and __________________________ as Surety,
are held and firmly bound unto the City in the penal sum of Fourteen Million, Eight Hundred Thirty-
Eight Thousand, Six Hundred Eighty-Six Dollars, ($14,838,686) lawful money of the United States
of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs,
executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its
subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of
the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or
other supplies, used in, upon, for or about the performance of the work contracted to be done, or
for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance
Code with respect to work or labor performed under the contract, or for any amounts required to
be deducted, withheld, and paid over to the Employment Development Department or Franchise
Tax Board from the wages of employees of the contractor and his subcontractors pursuant to
Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety
or Sureties will pay for the same, in an amount not exceeding the sum herein above specified,
and also, in case suit is brought upon this bond, all litigation expenses incurred by City in such
suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation
expenses.
This bond shall inure to the benefit of any of the persons named in Section 9100 of the
Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon
this bond.
It is further stipulated and agreed that the Surety on this bond shall not be exonerated or
released from the obligation of this bond by any change, extension of time for performance,
addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement
pertaining or relating to any scheme or work of improvement herein above described, or pertaining
or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or
modification of any terms of payment or extension of the time for any payment pertaining or
relating to any scheme or work of improvement herein above described, nor by any rescission or
298
Contract No. ___________
attempted rescission of the contract, agreement or bond, nor by any conditions precedent or
subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to
recover under any such contract or agreement or under the bond, nor by any fraud practiced by
any person other than the claimant seeking to recover on the bond and that this bond be construed
most strongly against the Surety and in favor of all persons for whose benefit such bond is given,
and under no circumstances shall Surety be released from liability to those for whose benefit such
bond has been given, by reason of any breach of contract between the owner or City and original
contractor or on the part of any obligee named in such bond, but the sole conditions of recovery
shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been
paid the full amount of his claim and that Surety does hereby waive notice of any such change,
extension of time, addition, alteration or modification herein mentioned and the provisions of
sections 2819 and 2845 of the California Civil Code.
[SIGNATURES ON NEXT PAGE]
299
Contract No. ___________
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of
______________, 20__.
(Corporate Seal)
Contractor/ Principal
By ____________________ ____
Printed name: _______________________
Title: ______________________________
(Corporate Seal) Surety
By: ________________________________
Printed Name: _______________________
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate)
Signatures of those signing for the Contractor and Surety must be notarized and evidence of
corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the
Surety to do so much be attached hereto.
NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to
do so must be attached hereto.
300
Contract No. ___________
NOTE: This acknowledgment is to be completed for Contractor/Principal.
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual
who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or
validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On _________________, 20___, before me, _______________________________, Notary Public,
personally appeared _______________________________ , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s)
acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
301
Contract No. ___________
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney
to local representatives of the bonding company must also be attached.
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On _________________, 20___, before me, _______________________________, Notary Public,
personally appeared _______________________________ , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s)
acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
302
CFA00010 - Fire Station 102 New Construction and Onsite Improvements
Caliba, Inc.
Line Item Description Quantity
Unit of
Measure Unit Cost Total
1 Division 1 - General Requirements 1 LS $747,564.00 $747,564.00
2 Division 2 - Site Work 1 LS $84,750.00 $84,750.00
3 Division 3 - Concrete 1 LS $562,740.00 $562,740.00
4 Division 4 - Masonry 1 LS $615,341.00 $615,341.00
5 Division 5 - Metals 1 LS $1,068,980.00 $1,068,980.00
6 Division 6 - Woods and Plastics 1 LS $1,548,100.00 $1,548,100.00
7
Division 7 - Thermal and Moisture Protection/Methane
Mitigation 1 LS $441,265.00 $441,265.00
8 Division 8 - Doors and Windows 1 LS $968,975.00 $968,975.00
9 Division 9 - Finishes 1 LS $1,467,836.00 $1,467,836.00
10 Division 10 - Specialties 1 LS $203,965.00 $203,965.00
11 Division 11 - Equipment 1 LS $380,810.00 $380,810.00
12 Division 12 - Furnishings 1 LS $24,295.00 $24,295.00
13 Division 21- Fire Suppression 1 LS $109,610.00 $109,610.00
14 Division 22 - Plumbing 1 LS $565,000.00 $565,000.00
15 Division 23 - Heating, Ventilating and Air Conditioning 1 LS $696,080.00 $696,080.00
16 Division 26 - Electrical 1 LS $2,299,550.00 $2,299,550.00
17 Division 27 - Communications 1 LS $254,250.00 $254,250.00
18 Division 28 - Electronic Safety and Security 1 LS $85,880.00 $85,880.00
19 Division 31 - Earthwork 1 LS $565,000.00 $565,000.00
20 Division 32 - Exterior Improvements 1 LS $1,255,995.00 $1,255,995.00
21 Division 33 - Utilities 1 LS $892,700.00 $892,700.00
$14,838,686.00Total
303
304
North Sphere Fire Station (FS 102)
75665 Gerald Ford Drive
1
2.5-acre site
owned by City
CO
O
K
S
T
R
E
E
T
FRANK SINATRA DRIVE
305
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Page 1 of 3
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Angelique Hodges, Management Aide
Shawn Muir, Community Services Manager
Chris Escobedo, Assistant City Manager
SUBJECT: APPROVE AMENDMENT NO. 8 TO CONTRACT NO. C36620 WITH
FAMILY YMCA OF THE DESERT FOR MANAGEMENT OF THE PALM
DESERT AQUATIC CENTER
RECOMMENDATION:
1. Approve Amendment No. 8 to Contract No. C36620 to update the terms, management fee,
and scope of work with the Family YMCA of the Desert (YMCA), of Palm Desert, California.
Contract term is July 1, 2025 to June 30, 2030, with the option to extend for three additional
one-year terms, ending June 30, 2033.
2. Authorize the City Attorney to make any necessary nonmonetary changes to the amendment.
3. Authorize the City Manager to execute Amendment No. 8 for Contract No. C36620 .
Funds will be included as part of the proposed FY 2025-26 Annual Budget in the Aquatic Center
Special Revenue Fund Accounts as referenced in the Fiscal Impact.
BACKGROUND/ANALYSIS:
The Palm Desert Aquatic Center (PDAC) is a year-round public recreational facility located in
Palm Desert, California, that serves as a valuable resource for both residents and visitors. The
center offers a wide range of aquatic activities, including leisure swimming, water safety training,
fitness programs, and competitive events. The Family YMCA of the Desert has been the contract
management and staffing provider for PDAC since its opening in 2011.
Recently, Contract No. C36627 (Amendment No. 7) was executed to extend the YMCA's
management under the 2018 original executed agreement, Contract No. C36620. This current
contract has been amended several times, with seven extensions addressing various elements
such as scope of services, fee adjustments, and contract term extensions. Over the past year,
City staff has worked closely with YMCA staff to develop monthly key performance indicators,
improve financial reporting, and assess operational and capital needs at PDAC. Revenue has
increased through strategic fee adjustments, special events (e.g. Dive-In Movies and 4th of July),
increasing food items at the cafe, facility rentals, and collaborating with our marketing teams
through various social media channels.
Through these negotiations, staff has refined the scope of work with the YMCA, particularly in
areas such as reporting requirements and clearly defined roles and responsibilities. Additionally,
City staff has received a detailed breakdown of the management fee and its components. The
proposed contract term extension aims to provide greater stability, reaffirming the City’s
309
City of Palm Desert
PDAC Amendment No. 8
Page 2 of 3
commitment to maintaining high-quality service at the facility while setting clear expectations for
the future.
In addition to the ongoing improvements at the Aquatic center, a pool pump room renovation
project is planned in the new year, with an estimated eight week construction timeframe. This
will involve necessary upgrades to the outdated pool equipment and other component to the
pool, aimed at enhancing the facility and providing a better experience for all visitors. During this
period, services at the facility may be temporarily suspended to accommodate the renovation
work, and City staff will communicate these changes clearly with the public.
The City is fully committed to facilitating the success of this project and ensuring that the
upgrades are completed as efficiently and smoothly as possible. City staff will work closely with
the YMCA management team, the contractors, and the public to provide all relevant information
and support throughout the duration of the closure. This collaboration will include timely updates
on project milestones, effective communication with the community regarding the temporary
suspension of services, and assistance in minimizing any disruptions to the overall operations
of PDAC. Additionally, City staff will ensure that all logistical and operational requirements are
met to ensure the facility’s safe and prompt reopening after the upgrade.
To mitigate the impact of the closure on YMCA staff, the City has established a not -to-exceed
amount of $250,000 to cover any unemployment -related costs incurred by the YMCA in order to
retain staff. This provision will support staff during the temporary halt of operations, allowing
them to receive necessary assistance while enabling the YMCA to resume its services
seamlessly once the pool room upgrade is completed. Th is proactive approach underscores the
City’s ongoing commitment to supporting both the facility’s employees and the community,
ensuring that PDAC continues to provide high-quality services upon reopening.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
Strategic Plan:
Maintaining high-quality facility management and staffing at the Palm Desert Aquatic Center
(PDAC) is essential to preserving the City's premier recreational asset. The proposed action
aligns with the Strategic Plan’s objectives by enhancing access to comprehensive recreational
opportunities for both residents and visitors.
FINANCIAL IMPACT:
The costs associated with amending the contract, management fee adjustment, and scope of
services are included in the Exhibit to Attachment 9 (Amendment 8 “Scope of Services.”) The
YMCA is not requesting any increase in its management fee as approved in the FY 2024 -25
contract (Amendment No. 7). The proposed management fee will be reduced from the FY 2024 -
25 fee due to cost savings in Management Personnel and other overhead from $210,442 to
$177,889.20 annually and paid monthly at $14,824.10 per month. The management fee
breakdown is below:
310
City of Palm Desert
PDAC Amendment No. 8
Page 3 of 3
PDAC Management Fee Breakdown PDAC Cost per item
Management Personnel (3 staff part time) $103,760
Payroll Software 13,200
Operating/Accounting Software 5,250
Accounts Payable Software 180
Finance& Accounting 27,000
Information Technology 9,900
Human Resources 6,000
Annual YMCA Dues 12,600
Total Fixed Annual Management Fee $177,889.20
Other costs for the operation of the PDAC such as staff salaries, supplies, performance
consultant support services and maintenance will be included in the Public Works FY 2025-26
Annual Budget request.
ATTACHMENTS:
1. Original Executed Agreement (C36620)
2. Executed Amendment No. 1 (C36621)
3. Executed Amendment No. 2 (C36622)
4. Executed Amendment No. 3 (C36623)
5. Executed Amendment No. 4 (C36624)
6. Executed Amendment No. 5 (C36625)
7. Executed Amendment No. 6 (C36626)
8. Executed Amendment No. 7 (C36627)
9. Proposed Amendment No. 8 (C36628)
311
312
I I T y Of Fn'!M 73-
510 FRED WARING DRIVE PALM
DESERT, CALIFORNIA gzz60-z578 TEL:
76o 346—o6ii info@cityofpalmdesert.
org June
11, 2018 Family
YMCA of the Desert 43-
930 San Pablo Avenue Palm
Desert, California 92260 Dear
Sir or Madam: Subject:
Contract No. C36620 — Professional Services for Management and
Staffinq of the Palm Desert Aquatic Center At
its regular meeting of May 10, 2018, the Palm Desert City Council, by Minute Motion: 1)
Awarded subject contract for Professional Services to Family YMCA of the Desert, Palm
Desert, California, for management and staffing of the Palm Desert Aquatic Center;
2) authorized the Mayor to execute said agreement. Enclosed
is a fully executed Agreement for your records. If you have any questions or require
additional information, please do not hesitate to contact us. Sincerely,
RACHELLE
D. KLASSEN, MMC CITY
CLERK RDK:
mgs Enclosure (
as noted) cc/
enc: Johnny Terfehr, Management Analyst Finance
Department A0
ll L
PAINTED DN RE(I(LED PAPER
313
c.ONTRACT N0. C36620
AGREEMENT:
THIS AGREEMENT, made and entered into this 10th day of May, 2018., by: and
between THE CITYOF PALM DESERT, a.municipal corporation, hereinafter referred to
as "CITY" and- FAMILY YMCA OF— THE DESERT;- hereinafter referred to .as
CONSULTANT".
WITNESSETH: .
WHEREAS;: CONSULTANT i a corporation, the principal members of which are
Professional CONSULTANTS duly registered under the laws of. the State of California;
and
WHEREAS,: CITY desires: to. engage CONSULTANT to render.certain technical
and professional services as.:set forth in Exhibit "A" (CONSULTANT'S Proposal of
Services) in • connection with the management .and operation of the City of Palm Desert.
Aquatic Center, Exhibit "B" (Request for Proposal for :Contract No. C36620 .issued
January 10,-2018), and within the financial constraints of the Palm -Desert Aquatic Center
Program Budget as forth in Exhibit:"C" (as may be:'amended from year to year by the
City Councilthrough the annual budget process). Exhibit A, Exhibit B, and Exhibit-C. are
all attached hereto and by reference incorporated herein and made a part hereof..:
NOW, THEREFORE, the parties hereto agree as follows:
1) TERM:.
1.1) The term: of this Agreement shall commence on July .1.; :2018
Commencement Date") and continue through June 30; 2019 (`Termination Date").
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1.2) The CITY, at its option, may extend the -term of this Agreement for up to four
4) one-year_ contract extensions based on CONSULTANT'S performance and mutual
agreement. In .the event of the .exercise of. such .option by the CITY, all other terms of
this. Agreement shall. remain the same, except for -the new.Termination Date, as -agreed
to by the Parties.
2) CITY hereby agrees to engage :CONSULTANT- to -perform the,
technical and/or professional services -as hereinafter -set forth.
3) CONSULTANT shall perform all- work : necessary within _ the
schedules provided herein to complete the services.set forth in Exhibit "A" attached hereto
and by reference incorporated herein and made a part hereof.
4) All information, data, reports and records and maps as are existing
and available from the CITY and necessary for the carryings out of the work outlined in.
Exhibit "A" hereof shall be furnished to. CONSULTANT without charge by CITY and CITY
shall cooperate in every way:.reasonable in, the carrying out .of :th:e work without: delay.
CONSULTANT agrees to work closely with City staff in :the performance .of services and
shall be available to City's staff ,:cons ultants 'and, other staff at'allreasonable times.
5) CONSULTANT represents that, it employs or will employ at its own
expense, all personnel required- in performing the services under this Agreement.
CONSULTANT certifies that'it is aware of the provisions of Secti6n:3700 of the California
Labor Code which: require every employer to be -insured against liability for Worker's
Compensation or to .undertake self-insurance in accordance with the provisions -of that
Code, and..agrees to comply with such provisions before commencing the performance
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of the services. CONSULTANT verifies that it fully complies with all requirements and
restrictions of state and federal law respecting the employment of undocumented aliens,
including, but not limited to, the Immigration Reform and Control Act of 1986, as may be
amended from time to time.
6) All of the services required hereunder will be performed by
CONSULTANT or under its direct supervision, and all personnel engaged in the work
shall be qualified and shall be authorized or permitted understate and local law to perform
such services. CONSULTANT shall perform all. services under this Agreement in a skillful
and competent manner, consistent with the standards generally recognized as being
employed by professionals in the same discipline in the State of California.
CONSULTANT represents and maintains that it is skilled in the professional calling
necessary to perform the services. CONSULTANT warrants that all employees and
subconsultants shall have sufficient skill and experience to perform the services assigned
to them. As provided for in the indemnification provisions of this Agreement,
CONSULTANT shall perform, at its own cost and expense and without reimbursement
from the City, any services necessary to correct errors or omissions which are caused by
the CONSULTANT's failure to comply with the standard of care provided for herein. Any
employee of the CONSULTANT or its sub -consultants who is determined by the City to
be uncooperative, incompetent, a threat to the safety of persons or property, or any
employee who fails or refuses to perform the services in a manner acceptable to the City,
shall be promptly removed by the CONSULTANT and shall not be re-employed to
perform any of the services.
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7)' The execution :of: this Agreement bV the parties: hereto does not:
constitute. anauthorization toproceed. CITY's:Director of Community Development, has not
authorized. CONSULTANT to proceed. 8)
Designee of the City: Until such. time as CONSULTANT shall have received
written notice to -the. contrary, the "designee of the City: as that term is used herein,
shall .be the City Manager: 9)
The CONSULTANT warrants that he has not employed or retained any
company or person, other than a bona fide employee : working solely. for the consultant,.
to solicit or secure this Agreement, and that he has not paid or agreed to.pay any
company or person, other. than a bona fide employee working solely for the consultant,
any fee, commission, percentage; brokerage . fee, gifts, or any: other consideration,
contingent upon or: resulting from the award or making of this Agreement.: For
breach or violation of this warranty, CITY shall have the right to annul this -Agreement without
liability or in its discretion to deduct from the contract price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fee, gift
or contingent fee. 10)
The right is. reserved by the CITY to terminate. the Agreement.at any time
and without cause upon seven (7).. days written notice to CONSULTANT of such termination,:
and s eci in ' the effective date thereof.: In :an such. case the pg: Y CONSULTANT
shall. be paid the reasonable value_of the services rendered, based uporl. a
pro rata -portion of CONSULTANT'S Fixed :Management Fee;. up to the:time of the termination..
The CONSULTANT shall Keep adequate records to. substantiatecosts and
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provide copies of original timecards in the event of termination or suspension.
CONSULTANT may not terminate this Agreement except for cause. In the event this
Agreement is terminated in whole or in part as provided herein, City may procure, upon
such terms and in such manner as it may determine appropriate, services similar to those
terminated.
11) All documents including tracings, drawings, estimates, reports,
investigations and computations shall be delivered to and become the property of the
CITY. CITY acknowledges and agrees that all plans, specifications, reports.and other
design documents prepared by CONSULTANT pursuant to this Agreement shall be used
exclusively on this project and shall not be used for any other work without the written
consent of CONSULTANT. In the event CITY and CONSULTANT permit the re -use or
other use of the plans, specifications, reports or other design documents, CITY shall
require the party using them to indemnify and hold harmless CITY and CONSULTANT
regarding such re -use or other use, and CITY shall require the party using them to
eliminate any and all references to CONSULTANT from the plans, specifications, reports
and other design documents.
12) The CONSULTANT shall comply with all federal, state and local
laws, ordinances and regulations applicable to work and shall give all notices required by
law. CONSULTANT shall be liable for all violations of such laws and regulations in
connection with services. If CONSULTANT performs any work knowing it to be contrary
to such laws, rules and regulations, CONSULTANT shall be solely responsible for all
costs arising therefrom. CONSULTANT shall defend, indemnify and hold City, its
officials, directors, officers, employees, agents, and volunteers free and harmless,
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NTRACT NO. C36620
pursuant to the indemnification provisions of this Agreement, from any claim or liability
arising out of any failure or alleged failure to comply with such laws, rules or regulations.
13) No change in the character or extent of the work to be performed by
the CONSULTANT shall be made except by supplemental authority in writing between
CITY and the CONSULTANT. The supplemental authority shall set forth the changes of
work, extension of time and adjustment of the fee to be paid by CITY to the
CONSULTANT, if any.
14) In connection with the execution of this Agreement, the
CONSULTANT shall not discriminate against any employee or applicant for employment
because of race, religion, color, sex or national origin. The CONSULTANT shall take
affirmative actions to insure equal employment opportunity and that employees are
treated, during their employment, without regard to their race, religion, color, sex or
national origin. Such actions shall include, but not limited to, the following: employment,
upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay, or other forms of compensation and selection for training,
including apprenticeship. This clause shall be included in each related subcontract,
if any, awarded by the CONSULTANT.
15) The CITY agrees to pay the CONSULTANT a fixed Management
Fee for the period of this Agreement to the expiration of the term, CONSULTANT shall
receive a "Fixed Management Fee" of $13,750.00 per month. The Fixed Management
Fee shall be paid monthly, in arrears, within 30 days of receipt of the invoice.
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NTRACT NO. C36620
In: addition to the Fixed:Management.Fee, the CITY shall, on a monthly basis, reimburse :.
CONSULTANT for costs and_ expenses incurred by CONSULTANT in performing =the
services. under this' Agreement as identified in. Exhibit "A of. this. Agreement. However;
CONSULTANT. shall not ' exceed the- Palm Desert Aquatic Center Program Budget
Program :Budget") amount without priorconsent of the City :Council. The Program
Budget is included herein as Exhibit."C"
16) Aquatic Center Accounts —The Aquatic Center shall cause -to be .
established bank accounts for. the operations of the Aquatic Center of a banking institution
which banking :institution shall be determined by the City), such accounts to be in the
City's name: CONSULTANT will collect and deposit daily in the Aquatic Center Accounts
designated by the City all monies: received from the operations of the Aquatic Center.
16.1) All revenues generated by the Aquatic Center shall be the property
of the City.: Revenue collection procedures shall be in accordance with the: method
approved by the City.: - The deposit shall be made with'..the bank no later -than the next
business day following the date on which -the revenues are collected. A duplicate'copy of -
the deposit receipt identifying, the amount'collected by CONSULTANT and.its deposit
with the bank shall be delivered by CONSULTANT to the designee of the City on a weekly
basis, or, .at the option of the City, CONSULTANT shall provide the City with a weekly
bank. deposit report via a computerized "on-line" reporting system.
Until such monies .or other=things. of. value have been .deposited in
the City's account and. verified by the. bank. in accordance with this Agreement,
CONSULTANT bears_ all risk of. loss_ therefore, including, but not limited to, damage
destruction, disappearance, theft, fraudulent,or any dishonest or unlawful act,: or other
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NTRACT NO. C36620
hazard, irrespective of location and whether by CONSULTANT's employees or any other
person or entity. Should such an event or act occur, CONSULTANT shall notify as soon
as possible the designee of the City and the County Sheriff and CONSULTANT shall
prepare a report of such incident. CONSULTANT shall notify the City of any operational
changes deemed necessary by CONSULTANT to safeguard the City's monies or things
of value.
16.3) CONSULTANT shall require of the bank holding the City's funds that
all funds be secured to such an extent and in such a manner as is required by applicable
law in connection with the deposit of funds of a public entity.
16.4) Accounting System: CONSULTANT shall design, establish,
implement and maintain procedures for the accounting and control of the revenues from
the time of their collection by CONSULTANT to the time of deposit at the bank. This shall
include a system of internal controls to account for all gross revenues. Such procedures
shall include each of the accounting and cash control processes identified recommended
by CONSULTANT and approved by the designee of the City, which approval shall not
unreasonably be withheld.
16.5) Books and Records: CONSULTANT shall maintain in accordance
with GAAP (Generally Accepted Accounting Principles) adequate books of account with
respect to its management and operations of the facilities and shall maintain such books
at its local offices in Palm Desert, California. CONSULTANT shall keep full an accurate
books of account and such other records as are necessary to reflect the results of the
operation of the Aquatic Center. For this purpose, CONSULTANT agrees it will make
available to the City at all times all books and records in CONSULTANT's possession
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relating to the Aquatic Center, including contract documents, invoices and construction
records. All accounting records shall be maintained in accordance with GAAP and shall
be maintained in a cash format for each Operating Year. All such books, records, and
reports shall be maintained separately from other facilities operated by CONSULTANT.
CONSULTANT agrees to maintain reasonable and necessary accounting, operating, and
administrative controls relating to the financial aspects of the Aquatic Center, and such
controls shall provide checks and balances designed to protect the Aquatic Center,
CONSULTANT, and the City. CONSULTANT shall maintain all financial and accounting
books and records for a period of at least three years after the expiration or earlier
termination of this Agreement, and the City shall have the right to inspect and audit such
books and records during such period as provided below.
CONSULTANT shall provide the City with a verification and accounting system as
directed by the City for all monies, gross receipts, revenues, fees and charges collected
at the Aquatic Center. Such system shall include:
a) Recordation of all sales by means of a cash register, which will
display the amount of each sale and automatically issue a customer's receipt. The cash
registers used by CONSULTANT shall be approved by the City. Said cash registers shall
in all cases have locked in sales total transaction counters that are constantly
accumulating and which cannot, in any case, be reset, and in addition, a tape loaded
within the cash registers on which transaction numbers and sales details are imprinted.
Beginning and ending cash register readings shall be made a matter of daily record. In
the event of a mechanical or electrical failure of cash register, CONSULTANT shall record
by hand all collections and issue a customer receipt in like manner.
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Y)NTRACT NO. C36620
b) Entry of each and every Aquatic Center users name on entry log.
c) Totaling of Aquatic Center users at the end of each day and
reconciliation of fee category totals on cash register detail tapes.
d) Maintenance of a daily log book detailing the number of Aquatic
Center users by fee category and total amount of cash collected by fee category.
16.6) Inspection: The City or its authorized agents, auditors, or
representatives shall have the right during normal business hours to review, inspect,
audit, and copy the books, records, invoices, deposit receipts, canceled checks, and other
accounting and financial information maintained by CONSULTANT in connection with the
operation of the Aquatic Center. All such books and records shall be made available to
the City at the Aquatic Center, unless the City and CONSULTANT agree upon another
location. The CONSULTANT, at its own expense, shall have the right to retain an
independent accounting firm to audit the books and records of the Aquatic Center on an
annual basis. The City's rights under this Section shall continue after termination of this
Agreement.
16.7) Reports to City: CONSULTANT shall deliver to the City the
following financial statements, in a form reasonably acceptable to the City:
16.7.1) Within 20 days after the end of each calendar month, a statement
of Gross Revenues, showing the results of operation of the Aquatic Center for such month
and for the Operating Year to date, which statement shall include sufficient detail to reflect
all Gross Revenues, Aquatic Center Expenses and the Fixed Management Fee. Such
statements shall include a budget comparison, a variance report, and such other
customary reports as may reasonably be requested by the City. Such statement shall be
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NTRACT NO. C36620
certified as correct by an authorized financial officer of CONSULTANT. Such statement
shall be in a form reasonably acceptable to the City; and
16.7.2) Within 30 days after the end of each Operating Year, a statement
of profits, losses, and Gross Revenues, showing the results of operation of the Aquatic
Center for such Operating Year which statement shall include sufficient detail to reflect
all Gross Revenues, Aquatic Center Expenses, the Fixed Management Fee, and the
Percentage Management Fee (if applicable) for such period. Such statement shall be
certified as correct by an authorized officer of CONSULTANT. Such statements shall
include a budget comparison, a variance report, and such other customary reports as
may reasonably be requested by the designee of the City. If requested by the designee
of the City, and at the sole expense of the City, these financial statements shall be certified
by an independent certified public accountant acceptable to the designee of the City and
provided to the City within 90 days after the end of the Operating Year. CONSULTANT
shall provide to the designee of the City, within 30 days of end of each calendar month,
that calendar month's payroll register by department and individual.
If CONSULTANT fails to provide to the City any monthly or annual
statement at the time and in the manner specified in this Agreement, this failure shall
constitute a material default under this Agreement and the City shall have the right, in
addition to any other rights or remedies it may have under this Agreement, to conduct an
audit to determine these sales, and CONSULTANT shall immediately reimburse the City
for the cost of the audit on written demand by the City. If the actual monthly or annual
Gross Revenues shown by any audit of the City (whether hereunder or under Sections
16.5 or 16.6) is found to be three percent or greater than the amount of the Gross
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NTRACT NO. C36620
Revenues shown on the statement provided by CONSULTANT, or if there are any other
material irregularities, the overstatement or such irregularities shall be deemed willful and
the City may terminate this Agreement upon written notice given at any time within 60
days after receipt of the audit by the City. If at any time CONSULTANT causes an audit
of CONSULTANT's business at the Aquatic Center to be made by an independent
accountant, CONSULTANT shall furnish the City a copy of the report of this audit at no
cost to the City, within ten days after CONSULTANT's receipt of the audit report.
16.8) CONSULTANT Payroll and Accounting Software: CONSULTANT
shall provide the City with all computerized data in a format acceptable to the designee
of the City.
17) Publicity: Any commercial advertisements, press releases, articles, or
other media information using the City's name shall be subject to the prior approval of the
City, which approvals shall not be unreasonably withheld.
18) This Agreement shall be governed by the laws of the State of
California. Venue shall be in Riverside County. If either party commences an action
against the other party, either legal, administrative or otherwise, arising out of or in
connection with this Agreement, the prevailing party in such litigation shall be entitled to
have and recover from the losing party reasonable attorney's fees and all other costs of
such action.
20) This Agreement shall be binding on the successors and assigns of
the parties, but it shall not be assigned by the CONSULTANT without written consent of
the CITY.
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21) The CONSULTANT shall be an independent contractor, not an
employee of the CITY. The services shall be performed by CONSULTANT or under its
supervision. Consultant will determine the means, methods and details of performing the
services subject to the requirements of this Agreement. Neither City, nor any of its
officials, officers, directors, employees or agents shall have control over the conduct of
CONSULTANT or any of CONSULTANT's officers, employees, or agents, except as set
forth in this Agreement. CONSULTANT shall pay all wages, salaries, and other amounts
due such personnel in connection with their performance of services under this
Agreement and as required by law. CONSULTANT shall be responsible for all reports
and obligations respecting such additional personnel, including, but not limited to: social
security taxes, income tax withholding, unemployment insurance, disability insurance,
and workers' compensation insurance.
22) Prohibited interests are as follows:
No officer, member or employee of the CITY during his tenure or one year
thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds
thereof. The parties hereto covenant and agree that to their knowledge no member of
the City Council, officer or employee of the CITY has any interest, whether contractual,
non -contractual, financial or otherwise, in this transaction, or in business of the
contracting party other than the CITY, and that if any such interest comes to the
knowledge of either party at any time a full and complete disclosure of all such information
will be made in writing to the other party or parties, even if such interest would not be
considered a conflict of interest under applicable laws.
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The CONSULTANT hereby covenants that 'he has, at the time of this
Agreement, no interest, and that he shall not acquire any interest in the future, direct or
indirect, which would conflict in any manner or degree with the performance of services
required to be performed pursuant to this Agreement. The CONSULTANT further
covenants that in the performance of this work no person having any such interest shall
be employed by the CONSULTANT.
23) To the fullest extent permitted by law, CONSULTANT shall defend,
indemnify and hold the City, its directors, officials, officers, employees, volunteers and
agents free and harmless from any and all claims, demands, causes of action, costs,
expenses, liability, loss, damage or injury of any kind, in law or equity, to property or
persons, including wrongful death, in any manner arising out of, pertaining to, or incident
to any alleged acts, errors or omissions, or willful misconduct of CONSULTANT, its
officials, officers, employees, subcontractors, consultants or agents in connection with the
performance of the CONSULTANT's services, the project or this Agreement, including
without limitation the payment of all consequential damages, expert witness fees and
attorney's fees and other related costs and expenses.
To the fullest extent permitted by law, CONSULTANT shall defend, with counsel
of City's choosing and at CONSULTANT's own cost, expense and risk, any and all claims,
suits, actions or other proceedings of every kind covered directly above that may be
brought or instituted against City or its directors, officials, officers, employees, volunteers
and agents. CONSULTANT shall pay and satisfy any judgment, award or decree that
may be rendered against City or its directors, officials, officers, employees, volunteers
and agents as part of any such claim, suit, action or other proceeding. CONSULTANT
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NTRACT NO. C36620
shall also reimburse City for the cost of any settlement paid by City or its directors,
officials, officers, employees, agents or volunteers as part of any such claim, suit, action
or other proceeding. Such reimbursement shall include payment for City's attorney's fees
and costs, including expert witness fees. CONSULTANT shall reimburse City and its
directors, officials, officers, employees, agents, and/or volunteers, for any and all legal
expenses and costs incurred by. each of them in connection therewith or in enforcing the
indemnity herein provided. CONSULTANT's obligation to indemnify shall not be
restricted to insurance proceeds, if any, received by the City, its directors, officials officers,
employees, agents, or volunteers.
The CONSULTANT shall submit to CITY, prior to the issuance of the Notice to Proceed,
certification of adequate coverage for "errors and omission" insurance in amounts
approved by the City Attorney. Any such insurance shall not be canceled prior to written
notice to and approval from the CITY.
24) The City shall not be responsible for payment for services by the
CONSULTANT that are directly related to addressing discrepancies, errors, omissions,
ambiguities, etc. in services provided by the CONSULTANT.
25) In case of conflicts within the contract documents, the document
precedence shall be as follows:
a) This Agreement;
b) The Request for Proposal issued January 10, 2018 attached
as Exhibit B.
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uONTRACT NO. C36620
c) The CONSULTANT'S Proposal of Services, and any written
modifications thereto attached as Exhibit A.
26) This Agreement contains the entire Agreement of the parties with
respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed
by both parties. No supplement, modification, or amendment of this Agreement shall be
binding unless executed in writing and signed by both parties. If any portion of this
Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent
jurisdiction, the remaining provisions shall continue in full force and effect.
CONSULTANT shall not subcontract any portion of the work required by this Agreement,
except as expressly stated herein, without prior written approval of City. Subcontracts, if
any, shall contain a provision making them subject to all provisions stipulated in this
Agreement.
27) CONSULTANT has all requisite power and authority to conduct its
business and to execute, deliver, and perform the Agreement. Each party warrants that
the individuals who have signed this Agreement have the legal power, right, and authority
to make this Agreement and bind each respective party. This Agreement may be signed
in counterparts, each of which shall constitute an original.
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CONTRACT NO. C36620
IN WITNESS WHEREOF, said parties have executed this Agreement the
date first hereinabove written.
CITY OF PALM DESERT
Municipal Corporation
Date: &0 - () F - Wi g
ATTEST:
R LE D: KLAS M. CITY CL RK
CITY OF PALM1DESERT, CALIF NIA
APPROVED AS TO CONTENT:
RYAN STENDELL
Director of Community Development
FAMILY YMCOTESERT
uthorized Signature
Date: —/
8
331
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California )
County of 2)V166iAi% )
On . Mi+ L,/ before me, A&r Aw6 iD in I i i7i2{I (JU6Ll(i
Date Here Insert Name and Title of the Officer
personally appeared A,+I t rI J
Name of Signerp
who proved to me on the basis of satisfactory evidence to be the persono whose name() is/apsubscribedtothewithininstrumentandacknowledgedtomethathe/sVe/they executed the same in
his/h fr/th r authorized capacity(iVs), and that b his/I r/tVeir signature) n the instrument the personfs),
or the entity upon behalf of which the person(4acted, executed the instrument.
ABLE ARCE DIAZ
Commission # 2118402
Z
Notary Public - California z
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Riverside County D
My Comm. Expires Jul 5, 2019
Place Notary Seal Above
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature ,4d.1_l4w /&fi
Signature of N&y Public
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document: Cd it, (Q'lo Document Date: !D— 1*1
Number of Pages: 'SS Signer(s) Other Than Named Above: --
Capacity(ies) Clai ed by Signer(s)
Signer's Name: "d6zZ_56w-G/ AftGP
Corporate Officer — Title(s):
Partner — Limited General
ZIndividual Attorney in Fact
Trustee Guardian or Conservator
Other:
Signer Is Representing: rAmrLt! tGiM1'1619-bF T7 Signer'
s Name: "— Corporate
Officer — Title(s): Partner —
Limited General Individual
Attorney in Fact Trustee
Guardian or Conservator Other:
Signer
Is Representing: 02014
National Notary Association - www.NationaiNotary.org - 1-800-US NOTARY (1-800-876-6827) Item #5907
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NTRACT NO. C36620
CONSULTANT'S PROPOSAL
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Family YMCA of the Desert
Proposal to City of Palm Desert
Aquatic Center
Letterof Transmittal......................................................................................pg.1
Qualifications, Related Experience and References of Consultant.................................pg. 2
Management Approach (Tab 1)
Key Personnel Proposed to Perform Work.......................................................pg. 4
Proposed Subcontractors..................................................................................pg. 5
Staff References, Resumes, and Certifications
Please see attached appendix................................................pg. 1
Project Organization Chart
Please see attached appendix.................................................pg. 13
Statementof Intent............................................................. . ............................ pg. 6
Proposed On -site Non -management Staffing Levels.................................................pg. 6
Proposed Services (Tab 2)
Management and Operations of the Aquatic Center..................................................pg. 8
Water Slide Daily Operation Checklist
Please see attached appendix................................................pg. 14
Weekly Cleaning Checklist
Please see attached appendix................................................pg. 15
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NTRACT NO. C366?Q
Multi -Use Room
Please see attached .appendix ............................................ pg. 17
Financial:Operations .......................................... ...:..................... :..:..................... pg. l I
Risk Management.....,........ . ............... ....................... .. ........... pg. 12 .
Evacuation Routes
Please see attached appendix .................................................pg. 18
Emergency Action Plan Flowchart
Please see attached appendix ...................................... pg. 14
Fecal Incident Response Log
Please see attached appendix .................................. pg. 20
Water'C l b:istry Test Log Sheet :.
I .. ..
Please see attached appendix............:..::.:.:.:..............:.::....::..pg. tl
Annual Pool: Tarp Training
Please:see attached appendix ..... ............................................. pg.- 22.
Policy Development... . ............. • ............... pg. 13
Swim Testing
lease see attached appendix...................................:............pg. 23.
Facility Rental Policies
Pleasesee attached appendix.-..::..:.......................................pg.. 25
Facility Rental Group Use Requirements . .
Please see attached appendix......................................................pg. 26.
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CONTRACT NO. C36620
x
p _
Facility Rental Pricing Structure
Pleasesee attached appendix.................................................pg. 30
SignPhilosophy..........................................................................................pg. 14
Recruitment and Hiring Process.......................................................................pg. 14
Day to Day Operations and Training..................................................................pg. 16
Lifeguard In-service 2018 Dates and Policy
Please see attached appendix................................................pg. 31
2018 In -Service Training Schedule
Please see attached appendix................................................pg. 32
Lifeguard Training P -ogram and Lifeguard Rotation Process.....................................pg. 17
11 Guard potation Map
Please see attached appendix................................................pg. 33
Program Development..................................................................:...............pg. 18
Online Facility Calendar
Please see attached appendix................................................pg, 34
Pool Maps
Please see attached appendix ........................... I............... I .... pg. 35
Swim Lesson Evaluation Form
Please see attached appendix................................................pg. 36
YMCA Program/Registration and Fitness Class Waiver Form
Please see attached appendix................................................pg. 37
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8
Marketing......................................................................... a ..................... pg. 21
Procurement Planning Proposed Services............................................................pg. 21
FeeSchedule............................................................................................pg. 21
Current Fee Schedule
Pleasesee attached appendix................................................pg. 38
Conflictof Interest......................................................................................pg. 22
Exceptions/Deviations...................................................................................pg. 22
Appendix (Tab 3)
337
CONTRACT NO. C36620
w
LETTER OF TRANSMITTAL
TO: Johnny Terfehr, Management Analyst
City of Palm Desert
FROM: Family YMCA of the Desert
A. Robert Ballew, CEO
Family YMCA of the Desert
43-930 San Pablo Ave.
Palm Desert CA, 92260
Telephone No.: 760-341-9622
Fax No.: 760-779-9651
E-Mail: Desertvmcaceo(a?,aoi.com
B. None
C. Our proposal will remain valid for no less than 120 days from submittal
D. Signati a of :authorized YMCA Representative
Signa a of authorized YMCA Representative
E. I a st that the information in this proposal is true and correct.
Rob allew, CEO, Family YMCA of the Desert
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CONTRACT NO. C36620
YMCA of the Desert's current budget is $8,486,160.00. As of January 2018 our long term and
fixed assets total $397,118.70 and we currently have $1,642,847.40 in reserve and savings
accounts. Our total liabilities as of January 2018 are $491,173.16. This organization does not
have any conditions such as bankruptcy, office closures, mergers, or litigations that would
adversely affect it.
Firm's Experience: YMCA's have always lead the charge in sports and exercise. Aquatics has
been one of the strong points of the YMCA dating back to 1907 when the Detroit YMCA started
the first organized swim lessons in the country. From 1907 to now the YMCA has taught more
people to swim than any other organization in the country. The Family YMCA of the Desert has
operated pool programming for 35 years around the desert. Including, but not limited to the city
of Palm Desert and the city of La Quinta pool operations. We have provided trained staff, from
lifeguards to swim instructors and nanagement level staff from finance to HR., to run the
complete programming and swir4 operations. In 2011 the Family YMCA of the Desert had the
pleasure of assisting the city of Palm Desert in the development and the opening of the Palm
Desert Aquatic Center. The Family YMCA of the Desert has been overseeing the operations and
management of the aquatic center since its inception and for the past 7 years. The PDAC has
seen as many as 115,000 guests through the gates in a years' time and few emergencies of any
kind have happened. All emergencies that have taken place have been dealt with swiftly,
professionally and with no loss of life. All state and county inspections have been passed. As
well, there has never been a state/county forced closure to any of the pools, rides, or concessions.
Proposed subcontractors: There are no proposed subcontractors at'this time.
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David has been instrumental in the development and expansion of all programming at the
Aquatic Center.
Mike Marshall, Maintenance Supervisor — Ongoing
a Mike has been with the Family YMCA of the Desert for 6 years. He was hired to oversee
the maintenance operations of the Palm Desert Aquatic Center. He has extensive
knowledge and a daily working understanding of all pool and facility related equipment
and maintenance operations.
Vanessa Walker, CFO — Ongoing
Vanessa has direct oversite of all revenue and expenses of the Palm Desert Aquatic
Center. She has been with the Family YMCA of the Desert for 16 years and was a key
component in the initial budget development. She is the financial liaison to the city.
1
Alisa Willi s, HR— Ongoing
Alisa has been with the Family YMCA of the Desert for 10 years. As the Human -
Resource Director for the Family YMCA of the Desert she has employee oversite of all
employees through the YMCA including the 60+ staff at the Aquatic Center.
Cassidy Hadden, Lifeguard Supervisor — Ongoing
Cassidy has worked for the Aquatic Center through the Family YMCA of the Desert for 2
years. She oversees the Lifeguard staff operations and trainings.
Alexandria Espinosa Program Manager — Ongoing
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Lifeguard staff increases as the bather load increases or conditions warrant.
Swing Instructors — Preschool class age operates at a 1 to 4 ratio. Elementary class age operates
at a 1 to 6 ratio. Keeping the instructor to student ratio is imperative for safety, learning, fiscal
responsibility and best practices. All swim classes follow the Red Cross Learn -to -Swim
curriculum covering ages 6 mo.-17 years of age. These include Parent -child, Preschool levels 1-
3, Grade school levels 1-5 and Rec Swim Team.
Fitness Instructors — One instructor per adult fitness class. Classes include water exercise,
yoga, spin, land exercise, masters swim, personal training, adult learn to swim. When a class has
less than three attendees the class is cancelled.
Front Desk — During operational hours there is always one or two people at the front desk
depending on the season and busyness. They handle check -ins, answering questions, cash
I transactions, registration for programs, taking p o e calls.
Concessions — Concessions is open seasonally. );wring open hours there is always two and up to
four staff members depending on the season and busyness. One staff takes orders and handles
transactions, and the other staff member handles and distributes food. As business increases staff
increases as well. All concession staff have food handler cards.
Janitorial — Slow season October — March, there is one PT staff cleaning locker rooms, unisex
changing areas and offices thoroughly 2x per week. Busy season April -September there are two
PT staff sharing the work load 2x per week.
Maintenance — Along with the FT Maintenance Supervisor two PT staff share a 24 hour work
week as they clean deck space, pools, play structures and deck furnishings.
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ONTRACT NO. C36620
while engaged in surveillance. An emergency whistle code will be employed and
understood by all lifeguards.
o Rescue hip packs must be worn at all times. Packs will be adequately supplied
with resuscitation mask and non -latex gloves.
0 Backup Duty Lifeguard
o When not needed on deck or to assist customers, they check dressing rooms for
behavior problems or horseplay. Assist in rendering first aid to injured persons, assist
deck lifeguard as required, do clean up or maintenance as necessary.
o If numbers do not justify a full complement of staff, the supervisor on duty may
release excess lifeguards from work.
No lifeguard should work more than 8 hours in one day.
For all injuries, complP±e injury reports form(s) are required and passed on to the supervisor
who gets it to the Aqu- tic Manager.
f
See lifeguard rotation mlal appendix page 33
Water Chemistry:
Lead Lifeguard is required to check and record pool chemistry every 2 hours.
Water chemistry is adjusted by maintenance personnel as needed before opening, during duty
hours and at closing.
See forms used appendix page 21
Communication:
Good communication is vital at the Palm Desert Aquatics Center. Communication includes
verbal and non-verbal communication, hand signals, whistle blasts, radio contact, and written
communication. Signs and brochures at the front desk communicate safety rules. Management
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Concessions:
The concessions stand adheres to all Riverside County health codes and regulations. All staff
who handles unpackaged food has current Riverside County Food Handler cards and they are
overseen by a Food Safety Manager. Concessions has consistently received an A rating from
Riverside County Health.
Locker Rooms:
Children 5 years and over must use the locker room of their own sex. If this presents a
difficulty, family changing rooms are available.
Towel snapping, running, or rough play is not allowed in the locker rooms.
No food or drink allowed in the locker rooms.
Multi -use Room: See attached appendix page 17
Fiz,ancial Operations
Th.- Family YMCA of the Desert accounting department will Provide financial operations
including but not limited to; budgeting payroll, collecting, reporting, and accounting for all
re'venues and -expenditures, and detailed budget preparation of al- income aad expenses
statements. In order to achieve organizational accountability, reconciliations are completed
monthly for all asset and liability accounts. Payroll is processed on the fifth and twentieth of
every month. Accounts payable processes. checks weekly and purchase orders are used for
purchasing. All checks over $1,500.00 require two signatures. As well, financial statements are
printed for department heads to review for accuracy and planning. The Financial Committee
meets monthly and reviews the income statement, along with a balance sheet and cash flow for
the organization. The income statement is then forwarded to the Executive and Board
Committee for approval.
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ITRACT NO. C36620
Risk Management
The following bullet points have detailed procedures that the Family YMCA of the Desert
developed for the Palm- Desert Aquatic Center in 2011. These procedures are currently in use and .
stated in the Palm Desert Aquatic Center Emergency Action Plan (EAP) and the Palm Desert
Aquatic Center Lifeguard Policy and Procedure Manual (PPM)..A copy of the EAP and PPM
will be provided upon request.
PPM:
Pool Chemical Parameters
Chlorine Room Emergency Procedures
Hazard Identification and Communication
Safety and First Aid Equipment
Facility and Pool Cleanliness
Health Regulations
Discipline Policy and Procedure
Child Abuse -Policy and Procedure .
p Lost and Found
Media Communication Policy .
Pool Water Contamination and Response Procedure
Biohazard Disposal Procedure
Report Writing
EAP:
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Incident/Injury Reporting
Injury Response and Emergency Procedures
Injury Response and Emergency Procedures for Slides
Minor Injury Procedures
Fire Emergency
Criminal Activity
Severe Weather and Natural Disasters
Thunder/Lightning Storms
Power Failure
Chlorine Spill or. Leak Procedure
Evacuation Routes — See attached appendix page 18
Emergency Action Plan Flowchart — See attached appendix page 19
Fecal Incident Response Log — See attar, red appendix page 20
Water Chemistry Test Log Sheet — See attached appendix page 21
Annual Pool Tarp Training — See attached appendix page 22
Policy Development
The following bullet points have detailed procedures that the Family YMCA of the Desert
developed for the Palm Desert Aquatic Center in 2011. These procedures are currently in use and
stated in the Palm Desert Aquatic Center Lifeguard Policy and Procedure Manual (PPM). A copy
of the PPM will be provided upon request.
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within the community, depending on the positions being filled. We utilize high school and -
college job boards and actively network with leaders in the community or in their field to stay
abreast of qualified candidates. High school water polo and swim teams are targeted directly to
give youth of the community job experience opportunities utilizing the skills they have mastered
through their teams. We've ensured that the job description for each job being filled is accurate
and current and identifies the core competencies needed for the job. We've established a written
screening process that ensures all hires meet the YMCA's highest standards and possess the core
competencies for success in their positions at the YMCA. Systematically we use screening
techniques, the employment application, background checks, reference checks, etc. — to screen
out applicants who are at'risk to abuse youth or vulnerable adults. We've developed and maintain
an updated recruiting plan to anticipate and meet the YMCA's current and future staffing needs.
We employ a variety of legal, effective tools and techniques, beyond the basic :.nterview, to
assess a candidat.'s qualifications for the position; this may include online tools, interview
guides, phone sci eening, swim testing etc.
The minimum age for employment is sixteen (16) with a valid work permit. Al, employees over
the age of eighteen (18) are to be fingerprinted upon hire. After fingerprints have been processed
through the State of California Department of Justice, and FBI, results will be received by the
Human Resource Department and held confidential. Continued employment is subject to
fingerprinting clearance. Any employee is subject to termination of employment if the Criminal
History warrants such action. Additionally, employees must notify the Association of any arrest
and/or convictions other than minor traffic violations, within five (5) days, Failure to do so may
result in disciplinary action up to and including termination. The YMCA recognizes its
responsibility to help provide a safe and productive work environment for all employees. In
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VTRACT NO. C36620
support o£this responsibility, the YMCA has a concern about substance abuse, since it may
affect and employee's productivity and efficiency;. jeopardize the safety of the employees, co-.
workers, guests, volunteers; members, -vendors and business partners; or violate State or Federal
Statutes. Therefore, we are committed to remain a drug free workplace. In addition, new
employees -are. required to attend a YMCA Employee Orientation and Child Abuse:Prevention
training within 30 days -of being hired. Furthermore. new employees will be mandated to attend
safety training. at their specific work site.
Day -to -Day Operations and Training
The:following bullet points have detailed procedures that the Family YMCA of the Desert
developed for the Palm Desert Aquatic Center in 2011. These procedures are currently in use and
stated in the Palm Desert Aquatic Center Lifeguard: Policy and Procedure Manual (PPM). A copy
of the PPM will be provided upon request.
Personal Requirements
General Staff Responsibilities
Lifeguard Responsibilities
Supervisor/Lead Guard Responsibilities
Swim Instructor Responsibilities
Swim Lesson. Supervisor Responsibilities
Fitness
Customer Service
Day-to-day Operation/Staffing Plan/Orientation
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Refer to Key Personnel and Proposed Work and Proposed Non -Management Positions (pages 4-
8) for the staffing plan.
Refer to the Recruitment and Hiring Process (page 14) for the orientation process.
Pre -Service and In -Service Training Plan:
Refer to the Recruitment and Hiring Process and the Lifeguard Training Program, (page 14, 17).
Lifeguard In-service 2018 Dates and Policy - See attached appendix page 31
2018 In-service Training Schedule - See attached appendix page 32
Lifeguard Training Program and Lifeguard Rotation Process — Employed lifeguards shall
hold in good standing the American Red Cross Certification for iifeguarding also known as
lifeguard for the Professional Rescuer which includes Lifeguarding, CPR, AED and First -Aid.
In addition to this certification, guards who have guarded for a year or are returning after one
season must have and maintain a Title 22 certification. Swimming ability is one of the most
important prerequisites to become a Red Cross lifeguaru: and guard at a pool with a depth of 15
feet. The guard must be able to swim breaststroke and front crawl and have the endurance to
swim for long distances during the testing process. The swimming test includes 300 yards of
non-stop swimming, 100 yards of front crawl, 100 yards of breaststroke and another 100 yards of
either breaststroke or front crawl. Because of the depth of the pool, guards are also required to
perform a time trial test consists of swimming 20 yards, surface diving to 15 '/2 feet, retrieving a
ten pound weight and treading with the weight held out of the water with both hands on the
weight 20 yards back to the starting point, placing the weight on the deck and exiting the water
from the deck going into a standing position in 1 minute and 46 seconds or less. In addition to
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yWTRACT NO. C36620
swimming proficiency, the, guard.needs to demonstrate solid emergency: medical skills; they are
trained.and tested in standard first aid; cardio-pulmonary resuscitation. CPR and automated . ..
external defibrillator (AED): These, skills are tested through drills conducted both in and out of
the water: A written test concludes the proficiency Testing. A score of 80 percent or higher on
the written exam is required. .
Guard. Coverage Policy
See Proposed Onsite Non -Management Staffing Levelsror Lifeguards (page 6
Guard Rotation Map -See attached appendix page 33.
Program Development -'The Family YMCA of the Desert uses the entire facility to create
programs for the Aquatic. Center. The multi -use room holds 3 yoga classes,; 2 senior adult land.
classes weekly, and:Red Cro certification: courses as scheduled: The recreational pool ho ds 2
arthritis classes, 2 shallowfw,iter classes and l waterclass specifically geared for indivic is
living with Multipole Sclero::is weekly. In addition, the recreational pool is also utilized far
group and private swim lessons as well as lap swimming and Iane rentals: The lap pool holds
deep water, shallow water, Rec. Swim Team, Adult -Learn -to -Swim and US Ivlasters:Swan
classes; _lap: swim, and rentals. Additionally the YMCA has supplied the Aquatic Center with .
spin. bikes to. create anon deck cycling class. The. deck. is an -area we are. expanding programs.
onto seasonally. Upcoming biogramsInclude Splashball (intro into water nnln) nive4n mrMes
nights; and Weekly Water Games:
The hours of operation for the general public are: Monday -Friday 5:30am to 7pm, May -
September Saturday's lain -:7pm and Sunday's Sam to 7pm. During October through April
Satur ay s are open from lam - pin,an Sunday's $am:- 5pm. Throughout the.year-different
P 8agei1
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CONTRACT NO. C36620
user groups rent out space and we adjust operational hours as it is financially beneficial. User
groups have the opportunity to rent space at the facility with a 24 hours' notice. All of this
requires the pool schedule to be fluid. Programs are scheduled using an online calendar that is
shared with the general public. See an example attached appendix page 34. Detailed lane
availability is also put on a MAP. See example in the attached appendix page 35.
Flow to make swimming classes responsive and/or inclusive to persons with disabilities:
1. Safe entries into the water via a hoist, lift, or supported entry down a ramp.
2. Specific instructions for aids in the water, so they can help with activities for children
with physical disabilities in a planned and structured way.
3. Information for people with disabilities in the class, particularly if they are swimming for
the first time at the facility.
4. Group activities for peo le with physical disabilities which take their needs into account
eg. rolling front to bacl:, learning to maintain body position, being comfortable using an
aid to float).
5. Individual activities which are designed as an exercise for people with a disability, such
as push off from the wall and float into a glide position, or doing a safe slide into the
pool, or learning to propel in the water wearing a life jacket.
6. Swim class lessons planned in advance to best accommodate children with disabilities
without compromising the skills they will learn.
7. Safe exit from the pool.
Monitoring and evaluating programs for improvements and fiscal responsibility:
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CONTRACT NO. C36620
Marketing — The YMCA will use various forms of social media to keep all audiences engaged
throughout the year. Target audiences will vary based on the season. March -September we will
target families for our group swim lessons, and recreational swim. Public and Private schools are
targeted April -June for school field trips and full facility rentals. The YMCA advertises through
our website, social media, constant contact, and has recently purchased billboard space to
advertise the Aquatic Center.
Procurement Planning Proposed Services — Our standard purchase policy would stay in place,
for items over $1,000.00 we would require 3 bids and PO's need purchaser's signature along
with those of the department head and CEO. Items are inspected at time of delivery and once
accepted that are logged in as assets. The YMCA will continue to write grants to enhance
equipment for programs, life-saving equipment, first aid supplies, lifeguard supplies and facility
manag ' ment supplies. Labor needs will be handled by our Human Resources department. We
adverti. a our available jobs to the public through a variety of announ:ements. Selection is based
on qualifications; we do not discriminate due to race, age, religion or sex. Furthermore, Aquatic
positions may require several certifications and those will be inspected for current status. All
YMCA employees are fingerprinted and checked through the State Attorney General's office for
any convictions. All new YMCA personnel will receive child abuse training and certification
along with first aid and customer service training. Safety training will be ongoing on a weekly
basis and simulated emergency drills will be conducted on a regular basis.
Fee Schedule
The City developed a fee structure for general admission in 2011 that is still in place and has not
seen any increases. We suggest that a cost of living study be done to look at possible fee
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CONTRACT NO. C36620
Family YMCA of the Desert
Proposal to City of Palm Desert
Aquatic Center
Index
Staff Resumes and Certifications........................................................................pg.1
Project Staff Organization Chart ..................................... ................................... pg. 13
Water Slide Daily Operation Checklist... ............................................................ pg. 14
Weekly Cleaning Duties Checklist....................................................................pg. 15
Facility User/Staff Checklist ............................. ............................................... Pg. 17
Evacuation Routes...................................:...................................................pg. 18
Emergency Action Plan Flowchart ....................................................................pg. 19
Fecal Incident Response Log...........................................................................pg. 20
Water Chemistry Test Log Sheet ............... ...................................................... pg. 21
Annual Pool Tarp Training...............:.............................................................pg. 22
SwimTesting .................................. I............................................ I .............pg. 23
FacilityRental Policies..............................................................................pg. 25
Facility Rental Group Use Requirements............................................................pg. 26
Facility Rental Pricing Structure ............ ............................................................ pg. 30
Lifeguard In-service 2018 Dates and Policy.........................................................pg. 31
2018 In-service Training Schedule.....................................................................pg. 32
11 Guard Rotation Map ..................................... .............................................. pg. 33
Online Facility Calendar................................................................................pg. 34
Pool Maps ................. pg• 3 -
Swim Lesson Evaluation Form ............................... :......................................... pg. 36
YMCA Program/Registration Form and Fitness Class Waiver Form..............:..............pg. 37
FeeSchedule..................................................................... ......................pg. 38
360
RACT - NT NO. C36620
David .. eye. s.
43547 Campo. Place_ _a indio, CA 92203 • davidkevestadesertvmca org-e 760.534.0206
EDUCATION: .•:
High School Diploma Graduation:Datee June 2004
Pplm, Desert High School Palm Desert,, CA
EXPERIENCE:
Aquatic -Manger April 2017—Present .
Family YMCA of the Desert: Palm Desert,: CA
Oversees all operations including, but not limited to staff schedules, customer -service relations; facility rentals,
purchasing,. pool operations, w.ebsite, and monthly cash flow statements
Prepares the annual fiscal budget
Works consistently with city assigned marketing firm to promote: the facility in all aspects-
Attends all .facility related meetings.and collaborations :.
Teach lifeguard classes and assist in monthly in-service trainings.for.staff
Works in various aquatic departments as necessary
Manages Front Desk ..:.. -
Teaches Child Abuse Prevention and Sexual HarassmentTreining to all staff.
Aquatic Assistant Manager February 2016—March 2017 .
Family YMCA of the Desert ..- . Palm Desert, CA
Assisted in marketing
Attended facility MO tings as necessary
Budgeted payroll for Front desk, lifeguard;:and.Instructor staff
Collaborated with pr vious:managerto work on annual:tiscal budget
Continued all duties.( isted under Aquatic. Program, Manager .....
Aquatic Program Manager and Lifeguard. Supervisor May 2015 - January 2016
Family YMCA of the Desert Palm Desert; CA
Continued to create and 4mplament new programs
Assisted in creation current version of inrWW.bd000l.com
Managed 30 =.70 lifeguards by organizing work schedules, provided adequate training through regular in -
services; and:evaluating their performance
Held monthly in-service training for lifeguard staff
0 :.Regulated staff skills through drills and evaluations
Continued. all duties listed under Aquatic Program:Manager
Managed Front Desk.. ..
Aquatic Program Manager May 2014-April 2015:
Family YMCA of the Desert Palm Desert, CA
Created 'an: d implemented new programs
Scheduled pool space:for various user.groups and PDAC programs by -creating the pool map to avoid
overbooking pool space
Oversaw swim instructors
P.:.Reconciliation of monthly rental income .
Acted as Manager on Duty as necessary.
Appendix:Page 11
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CONTRACT NO. C36620
Aquatic Front Desk Manager January 2012 — April 2014
Family YMC4 of the Desert Palm Desert, CA
Managed Front Desk staff and operations e
Implemented ongoing policies and procedures
Hired, evaluated, disciplined and terminated Front Desk staff as necessary
Trained staff in customer service and the P.O.S. system
Aquatic Front Desk and Concessions Manager April 2011— December 2011
Family YMCA of the Desert Palm Desert, CA
Created rates for retail, food and beverage items
Oversaw merchandise, inventory, purchasing, and handling food
Oversaw both front desk and concessions -staff
Trained concessions and front desk staff prior to the facility opening in customer service and P.O.S. system
CERTIFICATIONS: "
Aquatic Facility Operator (AFO)
American Red Cross Lifeguard Instructor
American Red Cross Lifeguard/CPR/First Aid/AED
American Red Cross First Aid for Public Safety Personnel (Title 22)
REFERENCES:
Karen Creasey karen uC)karencreasev.com
Former Palm Desert Aquatic Ce,iter Manager
Mario Garcia
Knorr Systems Inc. Field Supervsor
Stephanie Greene steohanie(cDfacreative.com
CEO FG Creative
Laurie King
Lap Swim Patron
760)218-3640
714)681-3041
760)773-1707
760)641-9099
Appendix Page 12
362
i,,-,ATRACT NO. C36620
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Page 13
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CONTRACT NO. C36620
Mike Marshall
52290 Silver Star Trail • La Quinta, CA • mmarshall.vmcaPgmail.com • 760.504.5108
EDUCATION:
Bachelor of Arts in Early Childhood Education Graduated 2003
San Diego State University San Diego, C4
San Diego Fire Academy
Miramar College
EXPERIENCE: -
Maintenance Supervisor
Family YMCA of the Desert
Owner/Operator
Precision Aquatics
Technician and Repair Manager
Golden State Pools
Technician
Guaranteed Pools
Techr ician
Bills Faol Service
Ufegiard
Scripps Ranch Swim and Racquet Club
CERTIFICATIONS:
2008-2010
San Diego, CA
2012 — Present
Palm Desert, C4
2009 — 2011
Son Diego, C4
2005 — 2011
San Diego, C4
2002 — 2005
San Diego, CA
1998 — 2003
San Diego, CA
1994 —1999
San Diego, C4
Aquatic Facility Operator (AFO)
Certified Pool Operator (CPO)
American Red Cross Lifeguard instructor
American Red Cross Lifeguard/CPR/First Aid/AED
American Red Cross First Aid for Public Safety Personnel (Title 22)
Lochinvar Heater Certified
Scissor and Boom Lift Certified
Professional Pool Operators of America (PPOA)
National Recreational Parks Association (NR.PA)
Heating Vacuum and Air Conditioned Trained
PROFESSIONAL SUMMARY:
Certified Commercial Swimming Pool Operator with over 20 years of related experience. Detail and result oriented,
hands on professional. High energy, goal based leader with 5 years of on- site management of facility and staff. Core
Appendix Page 4
364
ATRACT NO. C36620
strengths in safe compliant water quality, preventative .maintenance, -methods of approach, time allocation, budget
considerations and effectivecornmuriication.
TRAINED AND QUALIFIED IN PALM DESERT AQUATIC CENTER SYSTEMS:
Annual Service Maintenance
1. Pool Filters x3 .
2: Water Slides (QSI-..Qualified Safety Inspection)
3. Splash Pool Features and Wheel Assembly .
4: Diving Boards
5. Starting Platforms
y 6. Colorado Time Systems
7. Heaters x 5
Swimming Pools
1_. Filtration- (DE- Diatomaceous Earth)
I, Backwashing-_ Media Recovery
3. Chlorination- Metering pumps and plumbing
4. Acid- PH Balancing
5. Alkalinity- Sodium Bicarbonate
6. Heaters- Boosters and Interface
7. Coolers- Motors and Fans
8. Ultra Violet System
9. Surge, Pit_ and Automatic W tar Fill Lines
10. Flag Set Compliance,
11. Pool Tile Replace:and Repair
12. Lane Line Repair
Building Systems
1. Lighting- Exterior and Interior
2. :Solar Panel Operation and Maintenance
3. Air Conditioning Units
4. Locker Room:Shower Boilers
5. .Power and Relay System (Overhead, Lighting)
R'.,`C7?rRa:fPi`1PC.Aitl FT1'1 Pi'gPl'1!`y Pn PrC,rrly .
7. Circuit Breakers and Power Distribution
8. Colorado Time Systems
REFERENCES:
Joe fluette ioefl@knorrsystems.com (714)754-4044
Technical_Director-KnorrSystems, Inc.
Appendix Page S
365
CONTRACT NO. C36620
9
Anthony Bingham tonvbinshamsd@gmail.com
1T Manager- City of Dallas, TX
William Howell whowelIPwilliamihowell.com
Attorney
858)386-2676
619)994-2398
147tNDoal Recreation and Park Associ 4an
Alike B Marshall
T+tK•>-: L yr--q a .K-a .. . i
C.IN+3. .is.. a
Aquatic facility Operator
uea r. ni
Service Trainino, CertificatQ
r`
JL American
Red Cross
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Mike Marshall Certificate of Completion
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TrJRedCrossCertificate
of Completion Certificate of Completion Mike
Marshall Mike Marshall tuuaoc:asaNay com, atad rammmxna r. hag
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Page 16
366
ATRACT NO. C36620
Es inosaAexamriap
40-600 Washington-St..Apt. G-37 • Bermuda Dunes;'CA alexrenee19@hotmail,com .* 760.534.4628. .
EDUCATION:.. . ..
Bachelor's Degree :. _ . Graduation Date:;;anuary 2017
University:of La Verne La Verne .G4 -
Completed CourseWork .. May 2014
College of the Desert Palm.Desert, C4
High school Diploma.. Graduation Date: May 2011
Palm DesertHigh School Palm Desert, G4 - EXPERIENCE:
Aquatic
Programs.Manager May 2017- Present Family
YMG4 of the Desert...: Palm Desert,. C4. Create
and.implement new, programs:_ .: Promote -
programs using different forms of media: Oversee
user group's schedules, contracts, -and monthly rental Income. Manage
instructors of land and water programs. Hostess
September 2015 - Present= LG'
s Prime Steakho%se . La Quints; CA Graciously
I
reet ali guests upon arrival. Answerhnes
and take detailed information for reservation bookings.. Problem=
solve guests concerns or issues. Develop
ral port withguests; generated repeat business with a friendly deme 3nor and welcoming experience. Lifeguard
Supervisor February 2016 — April 2017 Family
YMG4 of the Desert .... .. Palm Desert, C4 Hire,
train, evaluate; discipline, and terminate staff. Manage
staff -and create schedules. (30=60 people Provide-
monthly in-service trainings in accordance to.Ai, ierican Red Cross guidelines. Create
a safe and positive environment for staff and patrons.: Lifeguard/
Swim Instructor May 2013 = February 2016 Family
YMCA of the Desert Palm. Aesert, CA Actively
scan areas o€responsibility. Prevent
injuries on deck and in. water. Enforce
rules -'of facility in a courteous manner. Teach
swim lessons in accordance to American. Red Crossguidelines, . File
Clerk/Receptionist February 201.2--May 2614 Las
Polmos OB/GYN Rancho, Mirage, C4 Scan
Medical records: into electronic medical records system,, Answer
high volume of phone calls. Appendix
Page 17
367
CONTRACT NO. C36620
Schedule appointments for a large medical practice.
Multi -task in a fast paced environment.
CERTIFICATIONS:
American Red Cross Lifeguard Instructor
American Red Cross Lifeguard/CPR/First Aid/AED
American Red Cross Water Safety Instructor
International Food Safety Manager
American Red Cross First Aid for Public Safety Personnel (Title 22)
REFERENCES:
Veronica Bayne
Las Palmas OB/GYN — Of Manager
Ed Lerma
LG's Prime Steakhouse — LQ Manager
bav603CcDaol.com
ed Cap IsEsprimesteakhouse.com
Kathie Maxwell connectionsareus(@hotmail.com
Palm Desert Aquatic Center— Private Swim Lesson Client
760.485.3078
760.771.9911
415.990.7693
Ameriean
Red Cross
American
Red Cross
C I rU:ate of Completion Ce I((c ate of completion
Alexandria Espinosa Alex 3ndrin Espinosa
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CertlflCate QI CompleAOn
UNDFR BOTH
Alexandria Espinosa
CONFERCH=FOR FOOD PROTECTION STANDARDS
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368
4TRACT -NO.. C36620
ddeCassidyA,,- Ha n
65773 Seventh St, Desert Hot Springs, CA 92240 cahaddenC?a ho#mail:com 760.902.1022
EDUCATION:... ..
Bachelor of Science in Accounting (Emphasis in Business) Graduation Date:. July 2013
Brigham Young University -Idaho Rexburg, ID .
EXPERIENCE:
Lifeguard Supervisor May 2017 — Present
Family YMCA of the Desert Palm Desert, CA
Managed 30,55 lifeguards.by.organizing work schedules, provided adequate training through regular in -
services, and evaluating their performance
a : Prevented injuries and accidents by training lifeguards how to help patrons to follow facility safety measures.
and rules
Co -instructor during American Red Cross lifeguard training courses
Taught Water Exercise classes on a weekly basis
Provided,suggestions to the.facility management'for new programs and activities.to stait at our. facility
Lifeguard October 1016 _ May 2017
YMCA at Palm Desert Aquotic:Center Palm Desert; L4
Ensured a safe environment for members and participants;that entered the facility by preventing dangerous
situations through enforcing policies and procedures,:,
Worked as a team to setup pools in a.tirriely manner according to the daily schedule
Kept the facility neat,:clean and well organized
Swim Instructor :. September 2016- May 2017
Desert Recreation District —Aquatics, Ready Set Swim Progrem Desert Hot Springs, CA
Provided a safe environment for. students ages 1-1 Ito develop a level of comfort in the water, .
Helped students to progress to the.next level from their current swim ming. capacity
Taught each -student safety skills for when they are in and around water
Trained and gave feedback to instructors as necessary
Assistant Pool Manager Seasonal May 2015 - May 2017
Al! Desert Aquatics, Inc. of IA/ardman Park Pool Desert Hot Springs, CA
Recorded and analyzed :finances to ensure that the programs were sustainable
Worked.in partnership with the. Aquatics Director to analyze and improve weekly, monthly, and.seasonal
statistics regarding patron and:financial goals
Successfully supervised '2 facilities and our lifeguard team byorganizing schedules, providing.customer service
and ensuring.that the needs of the community and our. employees were met
Projected costs to plan forsucceeding years
Asked for and applied feedback from employees and:patrons to improve the experience at each facility
CERTIFICATIONS:
American Red Cross lifeguarding/CPR/AEq/First Aid/Bloodborne. Pathogens/Administering Emergency Oxygen:
4 American Red Cross Water Safety Instructor
Appendix:Page l 9
369
ONTRACT NO. C36620
American Red Cross Lifeguard Instructor
American Red Cross First Aid for Public Safety Personnel (Title 22)
REFERENCES:
Rene Hickey info (M renesaouatics.com
All Desert Aquatics, Inc. —Aquatics Director
Bob Bell bellbob(@hotmaii.com
Ecclesiastical Leader
Kyle Pleming ki)lemins(a?drd.us.com
Desert Recreation District —Aquatics Director
Leslie Greasby beach babv6UDgmail.com
Coachella Valley Unified School District — Lifeguard
Juba[ Lotze iuballotze(ftmail.com
Director of Institutes
American
J Red Cross
Certificate of Completion
Cassidy Hadden
has Scant rr cm+tdatad req W=W nh tar
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Red Cross
Certificate of Completion
Cassidy Hadden
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Appendix Page 110
370
jNTRACT NO: C36620'
Kath.enne-FL0renz-:-:
44z79. Corfu Court • Palm Desert, CA Ilorenz@dc.rr.corn • 025.200.0310 .
EDUCATION;
High School Diploma Graduation Date:: June 1970
Menlo -Atherton High School . Atherton,. CA
EXPERIENCE:
Administration/Concessions Supervisor September 2fl11— Present .
Family YMC4 of the Desert Palm Desert, CA
Use computers for various applications, such as database management and:word:processing.
Previously performed:,payroll functions, such as maintaining timekeeping information; processing and submitting.
payroll.
Answerr telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Collect and deposit money into accounts.. Process invoices and purchase orders; keep records, and ensure
accounts are balanced_
Operate office equipment, such as fax machines, copiers,. or phorie systems and arrange-forrepairs with . equipment
malfunctions. Greet -
visitors or callers, and handle their inquires or direct them to the -appropriate persons according to their needs
Complete
forms in accordance with:company procedures., Schedule
concession staff And confirm state/local regulations and health: standards are met and safety procedures
are.followed. Coordinate
meetings'or sp scial events; suchas luncheons orYMCA board meetings. Conduct
searches to find nseded information, using such -sources as the interneL Establish.
work procedures or schedules and keep track of daily work of clerical staff,... order
and dispense supplies Prepare
conference or event materials, such as flyers or invitations. Store
Merchandiser -March 2006 — December 2011 - latent
Strategic Merchandising, Pleasanton, CA: . Develop
ideas for merchandise displays to increase sales: . Maintain
store inventory, inspection product for imperfections, replacing damaged merchandise when. necessary.
Process
new orders to replenish and maintain inventory levels..:: Develop
relations with store management. Payroll -
and Office Administrator January 199S — January 2006 . Hallmark
Personnel .. - Palo Alto, _C4 Perform
payroll functions, such as maintaining timekeeping information and processing and submitting. payroll. AnSW2r
telephones and.give information to callers, take -messages, or transfer calls to appropriate individuals. Collect
and deposit:rnoney into accounts,:disburse funds from cash: accounts to pay bills or invoices, keep records
of collections and disbursements, and ensure accounts are balanced: Create,:
maintain, and enter information into databases: Setup
and manage. paperwork filing systems, recording information, updating paperwork; or maintaining _ documents,
such as attendance records, correspondence, or other material. PP
A -endix Page 11
371
CONTRACT NO. C36620
Complete forms in accordance with company procedures.
0 Review work done by others to check for accuracy and ensure that company format policies are followed, and
recommend revisions.
Prepare and mail checks
Order and dispense supplies
SKILLS AND CERTIFICATIONS:
Troubleshooting • Food and -Merchandise Purchasing
Accounts Payable and receivable • Staff Supervision
a Customer Service • English Language
Self -Motivator • Riverside County Food Handler Certificate
e Operation and Inventory Control
PROFESSIONAL SUMMARY:
Accomplished and energetic Administrator. Motivated with strong organizational and prioritization
abilities. Areas of expertise include Customer Service, Inventory Control, and Maintaining Cash Handling
Policies and Procedures.
REFERENCES:
Carol (Boeddiker) Marx
707.812.3796
Tom Boeddiker
650.867.5449
Karen Creasey
760.2i8.3640
tlr. 1:,,,
i
1:
I
W t4ll t'lny.ljp.w;vl'j IIYY•1'Cctefl S»,.n'r,rt x;s.w,:r+v.ldf..ft
Katherine Lorenz
4mu x+.lPlwr)+iY1 la..11•uaknn J.n.+i>.,r.+n;a.n•1...,.I1+
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Appendix Page 112
J. _ _ . _ ... _-.........- ........._
372
TRACT NO. C36620
Project Staff. Organization. Chart
Project Manager
Family YMCA of the Desert David Keyes Family YMCA of the Desert
Director of Finance Will oversee all -expertise
HR Director
Vanessa Walker managers/supervisors, marketing, — Alisa Williams
Red Crass certifications, safety.
policies, front ;desk, security, and
operations of the facility _ • .
Maintenance
j
1
Program Manager Lifeguard. Administration &
Supervisor Supervisor Concessions
Alexandria Espinosa
Supervisor
Mike Marshall Cassidy Hadden
Will oversee all Katherine Lorenz
Will oversee all programs, facility Will oversee all
maintenance and rentals, training of lifeguards lifeguard Will oversee all
overall cleanliness swim instructors, traing, and merchandise,
of Lhe facility and schedule of the lifeguard inventory,. and
facility recrukinent concession.oneration
Maintenance Swim Front Desk Staff Lead Concession
Lifeguards Staff
Janitorial Fitness Security Guard(s) &
Staff Instructors Lifeguards
Appendix.Page j 13:
373
CONTRACT NO. C36620
Water Slide(s)/ Pool Inspection
Daily Operation
Date: Technician:
BEFORE SLIDES ARE TURNED'ON:
Test "e" Stop for Proper Operation
Clean and remove any trash or debris on stairs and
platform I .
Visually and Physically inspect stairway, ramps and tower
structure for any lose bolts, joint movement, stair cracking,
loose or missing caulk, and any other unsafe structural
issues. Record and report any findings to proper
maintenance personnel
Walk/crawl both slides with bare feet. Check for debris or
obstructions, chips or cracks, bubbles on slide surface,
rough seems, and slide joints missing caulk material.
Verify rubber guard over lip of closed slide entr6tice
Check all signage intact and not faded (height, n,les,
occupancy, weight requirements)
48" Height requirement ruler on base of stairs and top
platform
Check swimming pool water levels
Check and Record Recreation Pool water sample, record in
lop book -
Verify Location of all related safety equipment
Backboard, Life Ring and Hook),
Inspect and verify pool drains intact and not loose -
Lifeguard required in water with bare feet
AFTER SLIDES ARE TURNED
ON:
Check and record slide flowmeters - Blue/Open:
Report any leaks in plumbing slide joints
Report any unsafe conditions to supervisor
Air Horn and Rescue Tube to top of slides guard station
Appendix Page 114
374
wNTRACT NO..C36620
Weekly Cleaning Duties Check list ElG tnicials
cx.-•,.rrA-4 Mor Trams Wed Thers Fri Sat" Go -
IC Trash .
I A Rtstock
C Toilets
l .
Id Maroc-.... ..
I M Swetp "
O Spider Wcb. l
t
C kove
IC S:.LICI::w.T•ll: ..
I a.uthwKitow"
IC' Trash
A Restock .. t
C Toilets.:.:. I
C . Mirror: 1
C Sink:
t
I
tM Sweep.....
t M Brush White Tilt-. 1
E O Spider Webs
1
I C" Ross . -
IC a..i•i.ua:.lrs.+i.
r.....a....• .•.. 1
C Trash 1
IA Rtaock.." j
IC Toilets t .
IC Mirrors
C Sinks "
Am Swetp .
I M :. Brush WhiteTilts
1.
O Spider Webs 1
IC Rosc
t '
Deck
t
t
10' Trash Can:
j A Trash Pickup t
10 WinkintrawA44.i
1
10 w a....p..:J.o.q, I"
Appendix Page15
375
CONTRACT NO. C36620
Weekly Cleaning Duties Check List LLG Initial.
i CA r.. Mora Ttes hied Tksrs Fri Sat Son
10 Chair. E
j M Tables
l
0 Spider Web:
c
f
101m Hose
1 M.Ir:•... l..w 1
l01H Tca.h
t
1404 R&rtack94%hraun E
101H Sweep Bathroom j
o1H Toilet I
101H Sink, l
i o!H Mirror
1
I
S
10 Vacuum Carpet E
10 Chau:: 1
1 0 Table: t
10 Windows (ln;idcj I
E
1 Parlcirq Lot
t
1 A Trash Can E
j 0 Windows I
G A Trash Pick-up I
i
I M Sweep Entryway
j M Hose Entryway i
10 c...nt.t.c.........
I
O......... l
j A
tFirrt Aij Reams
Tn.h
1
A Ft"tachSsthroom
t
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A Sink 1
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A Sweep
1 A Table.
A RCfriCerator E
1
1 A Chairs 1
j A Lockcra
I A Laundry
I A Oraani:e Room
t
I
A tt:.t..li.taus.s..
t
Appendix Page 116
376
ATRACT NO. C36620
Facility User/Staff Checldist
Facility: Date: .
Group: Arrival Time.
Pre -use. Inspection:, Building is O.K.
Customer's Signature/PDAC Staff Signature
Pre -use Comments:
Set-up of the:facility (staff)
Vacuum multi -use room floor (staff)
Wipe down multi -use room restroom (staff)
Empty trash bags into dumpster (staff)'
Clean multi -use room windows. (stall)
Put. away tables and chairs (staff)
Tables: wipe clean (customer)
Chairs: wipe clean (customer)
Straighten furniture (customer)
Pick up trash (customer)
Bag and trash set outside door (customer)
Clean counters and appliances (customer)
Remove string, tape and covers from walls, chairs, tables and deck (customer)
Verify there are no nails, tacks, or push pins in multi -use room walls Icustomer%staff}
No.Mul .-use room carpet. stains (customer/staff)
Post -Use Inspection: - Departure Time:
PDAC. Staff Signature: .
Customer Signature; .
Post -use Comments:
Appendix Page 1' 17
377
CONTRACT NO. C36620
EVACUATION ROUTES
Evacuation route maps have been posted in each work area: The following information is
marked on the evacuation maps:
I. Emergency exits
2. Primary and secondary evacuation routes
3. Location of fire extinguishers
4. Location of AED
5. Assembly points
6. Site personnel should know at least two evacuation routes.
cPrcofPQlM Dmw
Chic center
Aquatte Canter
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Appendix Page 118
378
379
CONTRACT NO. C31
CYNIC Palm Desert Aquatics
Fecal Incident response Log.
Person Conducting contamination Response
Supervisor on Duty
Date (mmfd.4fyM) of Incident Response
Tame of Incident Response
Water Feature or Area Contaminated
Type/Form of Contamination -in Water:
Fecal Iricident (Formed Stop! or Diarrhea), Vomit,
plood
Tune that Water Feature was Closed
Stabs ter Used in Water Feat are (Yes/nho)
Water Ruaft Measurements
1 2 1d a
Free Residual Chlorine
1-4 are measurements spread evenly thru the
closure tone).
PH
11-4 are measurements spread evenly thru the
cioaure tirnej
Date (mm/AWMW that Water Feature was
Reopened'
Tune that Water Feature was Reopened
Total Contact Time
Time from when dishfeaart reached desired level
to when disinfectant levels were reduced prior to
opeft)
Remedation Procedure(S) Used and
Camments/ivotes
Appendix Page 120
380
381
CONTRACT NO. C36620
Name:
Date:
Training Time:
Annual Pool Tarn Training
am/pm TO
Title:
am/pm
Staff Member use only -
I, , have become familiar with the operations of the tarp
reels. I am confident in my knowledge concerning tarping and un-tarping the pools, covering the
tarp reel, using the hand cranks, anchoring the reel with the safety stop, and having demonstrated
this to my supervisor. I have properly demonstrated tarping procedures under my supervisor's
supervision and will maintain all the rules from here forth.
Tarp Supervisor use only below -
I, , do affirm that this employee has been visibly observed to
have the ability to properly tarp on all pools. This employee has demonstrated the ability,
knowledge, and confidence to rve tarps in accordance with the Palm Desert Aquatic Center
operating procedures and is authorized to tarp the pools.
Supervisor Signature: Date:
Un-Tarp Supervisor use only below-
i, , do affirm that this employee has been visibly observed to
have the ability to properly un-tarp all pools. This employee has demonstrated the ability,
knowledge, and confidence to use tarps in accordance with the Palm Desert Aquatic Center
operating procedures and is authorized to un-tarp the pools.
Supervisor Signature: Date:
Appendix Page 122
382
qql
ATRACT NO..C36620
Swim Tests
Here at the:Palrn Desert aquatics center we conduct swim tests for anyone under'the age of
18 wanting to swim in the deep water or use the:diving boards.: Any lifeguard may conduct a
swan test. -On busy. days; the swim tests are often conducted by a lifeguard or a supervisor.in
order to accommodate large groups at one time.
Frequently asked Questions
1. Who may take a swim test?
Any person under the age of 18 years old needs to take a swim test to swim in the deep_ water
or use the diving boards:
2.. Do I need 'a swim test if I want to go off of the diving boards?
Yes; if you are under the age of 18.. .
3. Do 'I need a swim test if I and 32 and want to go off of the diving boards?
No::
4. Do I need:a swim test to swim in.the shallow end of the big pool? =
No:
5. Can aaifeguard ask a customer to re -take a swim: test ev ,n if the lifeguard knows they
were here before? .
Y S.
6. What is the swim test?
A lifeguard may use any section of the pool to conduct a swim test. The test needs to include
swimming 'the equivalent of 20yds; any type of stroke except. backstroke.: The person may
swim with or without their face in the water: After completing. the swim portion; treading
water. for 30 seconds in required. If they complete both tasks, they: have. passed the swim
test.
7. What happens after they pass the swim test?
Ln'u illcgu3rd, Whu. cund, uUtcd Ulu Swim lust"Will 1ssuu u b m=d lUC Ll1C SW1111111C17 LU WUM
throughout the. day.
8: Do I need to take :the swim test to go on:the water slides?
No, but swimming ability is expected and 48" height, is required
9. Can I doggie: paddle and pass the swim test?
Appendix Page 23
383
CONTRACT NO. C36620
It is up to the lifeguard conducting the test to determine if the swimmer is strong enough to
be safe in deep water.
10. When is, the swim test conducted?
On a busy day, swim tests are conducted on a regular schedule such as every 15 minutes, or
every hour. However, a lifeguard may provide good customer service by offering a swim
test at any time they are available to do so.
11. What if a customer does not pass the swim test?
They are not given a bracelet so they must swim in the shallow areas. They may try again at
a future time.
Appendix Page 124
384
wNTRACT NO. C36620:
PDAC Facility Use/Rental Rules
USERS agree to abide by and help enforce the following rules:
1. No alcohol and no -smoking allowed on the premises or in parking lot.: .
2. No outside. food, drinks (with the, exception of bottled water), coolers; drugs,.alcohol or glass
containers are allowed within the facility.
3. The service- or sale of food, or. refreshment. will not -be permitted .on PDAC property except. by
written permission and with the acquisition of appropriate Health Code Permits.
4. - Minimum,rental.usage of -lanes shall be. no less than one(1) hour:
5. A guest: list must be provided to the PDAC front desk and kept current by USER..
6. Except for certified service dogs; animals are not permitted:
7. No structures, electrical: modifications, mechanical apparatus, :or- any staples, nails, screws, or,
other similar.devices may be erected on, installed on, or attached to aquatic center property.
8. Building and(or pool deck must be: left cleaned, free of debris, and ready for. next user within
rental time. This means. that the clean-up must begin ten minutes before_ the time that the arm is to
be vacated.
9. All equipment must be returned to its proper place:
10. Throwing objects such as balls or other items is not allowed outside of supervised activities.
11. 'CONTRACTOR or PDAC property is not,to,be removed from the premises.
12. USERS/Guests are: not -allowed to traffic :in and out of the facility, without getting a hand. stamp
from the. front desk. .
13. CONTRACTOR/CITY reserves the right to cancel any scheduled events without prior notice.
14.. USER may provi& locked cage #o'store limited team" equipment within cage in facility storage
units upon management approval.
15.: The CONTRACTOR/CITY is not responsible for lost or stolen items or damage.to property.
16. Cancellations due to weather condition will be solely determined by the PDAC staff. In the
event.of an electrical storm,, or lighting sighted, it is mandatory that an event besuspended and all
f people cleared from the pools for a of in'mum of A minutes.
17: USER may.not enter rented facility _sF ace until the time. stated 'in this agreement. and must exit
lanes at, the end time stated on: this agreement. USER: will be.eharged to the next half hour if they
over exceed their booked facility space by 10.minutes.
is. Coaches must be on the grounds before participants enter the water.
19. If USER intends to utilize rented space for anything other.than what is listed.in this. contract; the
CONTRACTOR'S consent isxequired:
20. Any and all USER coaches/referees/ ins tructors/leade.rs must- hold appropriate certifications . . . accordine
to current industry standards. . 21:
Any and all.USER'coaches/refereestinstructors/leaders must be listed on this. form.. . 22.
All events must end by .closing unless written, .prior. approval . is: received by . CONTRACTOR/
CITY. . 23.
In the event that USER must terminate USER's contract, USER must notify CONTRACTOR in writing
thirty 30 days riot to. the cancellation date.. - .. - irtyyp _- _.. .... _. . 24.
USER must follow all pool rules. " d
Appenix Page j 25
385
CONTRACT NO. C36620
PDA.0 Facility Use/Rental Requirements
USERS agree to abide by the following space navment requirements:
1. USERS renting the facility on a consistent basis will be required to pay the full monthly rent by
the 1" of each month or by the date on the current invoice for the current month use.
2. Nonpayment may be sent to collections and may result in denial of subsequent applications for all
future use of any PDAC facilities.
3. If the full monthly rent or any other charges are not received by the CONTRACTOR on or before
5 business days after the full monthly rent due date, the USER must pay a $50.00 late fee in
addition to the full monthly rent.
4. All payments must be received by the 50'business day of the immediate month following use.
Note: if the payment is late on or before the 5 h business day of the month the late fee will be
charged.
5. A $150.00 security deposit is required upon acceptance by Contractor of this Facility Use
Agreement to rent facilities. This deposit can be applied towards the first month's rent (if long
term agreement is accepted) or be returned to USER within 2 working weeks following event
providing no damage to property was incurred. Under certain approved circumstances,
CONTRACTOR may waive the deposit.
6. Sub -letting of any and all space to any club or organization other than the USER appearing on
this agreement is strictly prohibited.
7. Any facility space booked after hours may be subject to increased rates.
8. A 30 day advanced notice is required for termination of this contract. The last month's rent
payment will be expected to be paid in ful
9. A 24 hour notice for lane or use additions and/or cancellations is required. If a 24 hour
cancellation notice is not given the USER will be charged for Ianes and/or use booked for that
day. Contracts can be initiated with 24 hour notice, provided there is space available and all
contract requirements are met, with an additional charge of three times the regular rental fee.
10. The accepted forms of payment are: Cash, Check*, Visa, MasterCard or American Express.
Payments must be made at the Palm Desert Aquatic Center or mailed to The Family YMCA of
the Desert Attn. Palm Desert Aquatic Center. 43930 San Pablo Drive Palm Desert CA, 92260
11. Return checks will incur a $50.00 fee.
12. USER shall maintain commercial general liability insurance with coverage at least as broad as
Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence,
2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including
without limitation, blanket contractual liability. CONTRACTOR & CITY, their officers, officials,
agents, and employees shall be included as insured on the policy. USER shall file certificates of
such insurance with the CONTRACTOR/CITY which shall be endorsed to provide thirty (30)
days' notice to the CONTRACTOR/CITY of cancellation or any change of coverage or limits. If
a copy of the insurance certificate is not on file prior to the event, CONTRACTOR/CITY may
deny access to the facility. USER shall report any personal injuries or property damage arising at
any time during and/or arising out of or in any way connected with USER's use or occupancy of
the CONTRACTOR/CITY facilities and adjoining property to the CONTRACTOR Manager or
his/her designee, in writing and as soon as practicable.
Appendix Page 126
386
387
CONTRACT NO. C36620
PALM DESERT
AQ00CENTER
CODE OF CONDUCE':
The Palm Desert Aquatic Center (PDAC) is owned by the city of Palm Desert, but the day-to-
day management of the PDAC is operated by the Family YMCA of the Desert (YMCA). The
City of Palm Desert provides the daily Admission Fee structure, the direction to bring in outside
groups and teams, the finances to operate the facility, and input on some policy issues. The
YMCA staff is in charge of setting operational policies and procedures, rules and regulations,
and providing oversight of safety and use. Program fees (differing from daily Admission Fees)
are set by the YMCA in consultation with the City of Palm Desert.
While on the deck of the PDAC, all patrons renting facility space must adhere to the following
Code of Conduct:
1. The PDAC encourages an atmosphere of working together with mutual respect between
staff and all patrons. We expect all patrons and staff member's to treat each other
professionally, based on mutual respect, trust, and individual dignity.
2. It must be viewed to be a privilege to use or work at the Aquatic Center. Failure to utilize
or work at the facility professionally, or discuss issues professionally can result in
dismissal from the PDAC.
3. Bullying will not to be tolerated in any form. (as defined by USA Swimming)
4. Aggressive and/or abusive behavior and/or profanity is not permitted.
5. The Aquatic Manager or her/his designee has complete authority to' close: the pool if
safety is a cc nCem or for the following reasons: I
Water L-inperature
Unsafe Weather Conditions
Water quality
Structural, equipment failure, or maintenance requirements
Full facility rental or special program use warranting a closure
6. The Aquatic Manager or her/his designee will make concerted efforts to communicate
pool schedules, maintenance issues, and pertinent information to coaches and patrons.
PIease direct all concerns and/or questions to the Aquatic Manager.
7. For all user groups that are coached: Coaches must sign in at the front desk upon arrival.
All subsequent program users are also required to check -in at the front desk upon arrival.
8. Swimmers with a group/team swimming in rented space are not allowed to enter the
water until a coach is present on deck.
9. All program coaches must sign off on Lane Use Sheet following program use.
10. AlI patrons must comply with facility rules, policies, and procedures at all times.
11. All user groups are expected to be considerate and clean up after use while at the PDAC.
12. In the interest of swimmer safety, coaches and patrons must refrain from engaging in
conversation with or distracting lifeguards while they are on duty.
13. It is expected that all coaches, staff, and users give and distribute accurate and true
information regarding the PDAC facility, the users of the facility and the use of the
facility.
Appendix Page 128
388
389
CONTRACT NO. C36620
S Zarr3-Recreational Pool
s
MOD par lane per hour 25 yard short course r_5 yards)
SS5.04p•3_r.- tS 110.00p I:r a. far slides
SSOAOp^hc" 15105.40p.hr •-for 25 card shcn eouae lase rase
all five leas) - ith Zero depthpoal (does not izcada therapy."
catch pool)
For use of the entire recreational poolsrith slides:
5155,00p, -.-I SIS0.00p:$f.g" for less fan 50
SIS0,00p?=."/5'OS.00p hr,-' ior51-75
5205,00P hr."1 S230.00p>lm" for 76-100
S230.00p1r.' I S255.00p:Im - for I01-125
Please esll for groups larger rhea M people
Gtrteral Pool lnfarrnacion
The two slides errs be tuod s:iththis pool
one dosed tabs slide and one open uba slide)
Pool nzW besu3 v: three :gwrare:ecnon«
zero dapth emtr•• madiagpool (*pieally used for disabil-
ity class and, sent-chu classes)
One there, ypool (tppieallyu.sed for thefspy and aero-
bics ezerc°ses)
5) 25 nerd shortcotrsa lma typically- used car lap
s ;m
Pool typicsl-% operates st a teraparaure of S4 degree .
Splash Playground:
SSO.Obp•iu."IS10500phr!"- - - ..
lbrtist:3oc
w ....-
50 Meter Commtita-e Pool_
SS.0opeflanepeshourshottcotxst
25 yards, non-exclusive pool tie)
S10.00par1meporhour 1=3eebutsa 50
meters, non-=clusa a poaIusa) Exclusive
sue of the shalIotr sacdou: 535.
00p lm-15d5,00p,iss,-" aclusire
use of the diving boards: Ss0.
00p..,hr.• 15105A4p is" Exdusire
use of the entire 30 meter competition pool without
diving boards or:tasting blocks: 330A0p
Ir.' 1 S430.00p:'hr,"' Exclusive
use of the entire 50 meter competition pool with
diving boards and/orstartingbloclm S3
SO.00p > r II 1 S505.00p:•l:r,— GenrralPoofInfo
nna&n PoolasaFbetut-
wed into (16)25yatdshortcaoaelanasor 3) 30
meter toe; course lanes Poolhears)Imeter
diving bot:dsand fr)3soeterdiving boards Pool is
3`
6" to 4*6" at the shalo= and ir d p ro grass a s to 15'6" at+
e dmpast end, PooI rpiealk operates
at a tempem-are of 81 degrees m P&M
parr Fc dtr= F "ti orrP.c'd0-- FallFacs7itti Rental
S600.00phrg.S50.
00pir•— .... i .. - Full facility rental
includes recreatknpool, 10mpool, di - tngboards,aatersides,splashpis
piAud,tochirvems, and multiuse loom.
Full tads-t_•
r-muls are msde by faquest, and stproval must b-33ntad. A
minimmn oft
hours mostberented. Home Team Swim
Aleet Rental Rates Home team meet
fee is S2600.00 for theda;•. This includes 4 lifeguards, l
1Lmapr on Duty gi:t Supervisor, I Front Desk staff Fraagir:
ma aerczarnentreses
the right to r_qtlSe attritional lifeguards at S20) per hr.
i P'?P: De:at
A.
a:idsr_• u 1'o,t? :::dam.: Appendix Page 130
390
391
CONTRACT NO. C36620
ti
January 13th
CAP (review/first
time)
Chapter 10 - First Aid
Extrications w/CPR
May 12th
Chapter 11 -
Caring for Head, Neck
Spinal Injuries
Scanning Drills/Zone
Coverage
Spinal
July 28th
Chapter 9 -
Cardiac Emergencies
CPR Practice
2018 In -Service Training Schedule
February 10th March 10th
Chapter 3 - Chapter 9 -
Surveillance and
Recognition Cardiac Emergencies
Spinal
May Z6th
Chapter I --
The Professional
Lifeguard
Chapter 7 -
Before Providing
Care
and Victim
Ass ssment
S
Rp1 Policy
Enfo
st
ent
Aug8th
Water Polo Set-up
Paper Plate Awards
Weather Reminder
November 10th
Chapter 9 -
Cardiac Emergencies
Extrications w/CPR
SWIM fully clothed
Rule/Policy Enforcement
SWIM
June 14th
All Staff In -Service
CAP (first time)
EAP drills w/ Front Desk
Staff
Attendance Policy/Calling
Out
September 15th
Chapter 3 -
Surveillance and
Recognition
Stroke/Heart Attack
SWIM -
December 15th
Chapter 1 -
The Professional
Lifeguard
Chapter 8 -
Breathing Emergencies
Conscious and
Unconscious Choking
SWIM
April 14th
Chapter 2 -
Facility Safety
Reports and
Forms
Fecal
Contamination
Simple Active
Rescues
July 14th
Chapter 4 -
Injury Prevention
Chapter 10 - First
Aid
Policies and
Procedures
SWIM
October 13th
Tarp Training
Appendix Page 132
392
uoNTRACT NO.C38820.
j %tkmM9kthRa rtA+yca r |
Y.
t
r
j--... __
j \
j _ t-
j
Appendix Page 133
393
CONTRACT NO. C36620
m
Tue Feb 6 5:30am — 7:00am
8:15am — 9:15am
8:50am — 9:45am
10:00am—10:45am
11:00am — 4:OOpm
3:15pm — 5:45pm
3:30pm — 5:00pm
4:OOpm — 5:00pm
4:00pm — 5:00pm
5:00pm — 6:00pm
5:00pm — 6:00pm
6:OOpm — 6:30pm
6:00pm — 7:OOpm
6:15pm — 7:00pm
Wed Feb 7 5:30am — 6:30am
8:00am—10:00arn
9:00am — 9:45am
10:50am — 11:45am
1 1:OOam—12:00pm
11:00am—1:OOprn
3:OOpm — 5:00pm
3:15pm — 5:45pm
3:30pm — 4:30pm
4:OOpm — 6:OOpm
5:00pm — 6:00pm
6:00pm — 7:30pm
6:00pm — 8:00pm
6:30pm — 7:30pm
7:00prn — 8:00pin
D Piranhas - Lap Pool Lanes 6-8 17 0
G, Restorative Yoga - Multi -Use Room 0 n
O Deep Water Exercise - Lap Pool Lanes 12-16 0 ,a
z7j Arthritis Water Exercise - Rec. Pool 0 P
T Desert Swim Academy - Rec. Pool Lane 5 0 P
G Xavier Water Polo - Lap Pool Lanes 9-16 0 Q
D PDSC - Lap Pool Lanes 1-8 0 d0
G PDSC - Rec. Pool Lanes 1-3 0 9
D Desert Swim Academy - Rec. Pool Lanes 4 0 ,Q
t71PDSC -Lap Pool Lanes 1-6 0 4
E. Desert Swim Academy - Rec. Pool Lane 5 0
D PDSC - Lap Pool Lanes 3-6 0 a
DTrtions - Lap Pool Lanes 9 & 10 0 .0
Q Shallow Water Exercise - Shallow End & Lanes 1 & 2 0 P
C Tritons - Lap Pool lanes 7 & 8 0 LP
r' Tritons - Lap Pool Lane 3 G .0
E Shallow Water Bootcamp - Rec. Poo 0
D Deep Water Boot Camp - Lap Pooj Lanes 12-16 0 n
E PDAC Masters - Lap Pool Lanes 6-8 13 0
7ij Management Meeting - Multi -Use Ro )m 0 0
E PDSC -Lap Pool Lanes 1-6 0 0
G, Xavier Water Polo - Lap Pool Lanes 10-16 0 0
G> PDAC Rec. Swim Team - Lap Pool Lanes 7-9 13 40
PDSC = Lap Pool Shallow End Lane A 19 p
T PDSC - Lap Pool Lanes 1-8 0 io
E! Piranhas - Lap Pool Lanes 1 & 2 0 a
C! Scorpions Water Polo - Lap Pool Lanes 7-16 0 P
C- Piranhas - Lap Pool Lanes 3-6 a 4
r Tritons - Lap Pool Lane 4 0 :g
Appendix Page 134
394
ITRACT NO..C3662Q,
SoMeterpool
t.l.ndt=f -0i21t6
Tithe
Lan"
s.n:. t 2 3 4 5 6 71 .8 S I 10 1 lI ! fl. A: 13 1 K I K I i6 sm
Lap Lap Lap :Lap Lap Lap Tritons.: 6:
00 Sri Sri Sri Sul Sri Sri 5:30-6-.30 6:
30 m .. :m-' m m m m Lap i Lap MeauxLC:: LC LC LC Lc LC Sri 1 Sri 7.
30 Turning M b 8:
00 Open
I COD 8:00-8:15 LapLap Lap Lap HO:
Sr Sri Sri Ste! 30aft
In, m m in COD *
30-10:45 Se -
Up for Diving nra,»'
Deep Water Boot Camp.11:00- PDAC .: La'p Lap Lap Lap Sri
Sri Sri uM..
IL'45 USMS .Sri m
m m Tritons
In
Lap
Diving Buatds 17:00- A
Lap;: :.:. Lap Lip Lap.: Lap Site 3 bb 130
in Sri Lap Lap Sri Sri Sri Sri ' m . 20Qpn
In Sri Sri. m m In ni 2
n m M. 00
8
pDSC
330 5 0 n..
s..t.r... a:ae as• Lap Xavier Swim Team 3:15-4:45 4.
30 ' r ooe 1 one Lap Lap Sri
50
a p- S 046 00 Sri
I m Sri
Lap Lap. L L L I5 v4ISmJmSriSriSulfi'
pirarF.'s P;sC6:l)%h8:3 6
A o:fSQ•.:c30 Lap Lap L.lp a 7
Sri Sri Sri. Twit.' T3
Sri Sri m m m otls 8D
o sho" 1 I 2 3 4 5 6 7 1 8 :1 9 1 10 1 11 1 12 1: 73 1 14 1 15 1 1S Alec
Pacl/7.lultiuse Room Moreday.
412l18:. Time
Lanels
Time 3
1 4 :-1 5 ZeroDpth Catch PoolS 451%Pool Slides MuMuseRoom 5:
30am Sc30am 6:
OOam 6 Oam ` f 6:
30arti 6:30am ' . _ . 7:
OOart Closed 700am 7:
30am Open. 7.30am8:
00am Clow d Closed : Closed atoam 8:
30am- 9:
OOam Shallow Hater Boot Camp 9:00- 9:00ain 430atti
9e45 9:30am . . 11MOam
Closed dvMSite
tOi,Wtn tlr
wm akers Ioay. 1La0am
AlTS : 1L603m
1L30am
IP.SOamt200oe
m 1t
m 10opm
Lap Lap'. Lap Up Open m
k30pm
Srim Swim Swim Swim Lap m pp
Sxim 2 00230pm..
Open..:- Closed . Clow Open3o m 3:
OOpm gyp
m 4:
30pm Youth Swim Lessons;:OQ- YSL.
Youth Swito
4'W pMG.
ALTS Lesson m
Wopm'
s
Mom.
Lap SWAM . 630om
Swim I Swim. Swim Swim Swim 000m 7.
0opm 7:
30ott) 7• 8.
8:OOpm m Appendix
Page 135
395
CONTRACT NO. C36620
Swim. Lesson Evaluation Form
Thank you for joining the Palm Desert Aquatic Center this session we have enjoyed working
with you and we hope to see you again!
Please fill out this evaluation of our program as we would love any feedback provided! Thank
you and have a great day!
Participant Name:
Participant Class time:
Participant Class name (Please circle):
Parent -child A B
Pre-school 1 2 3
Level 1 2 3 4 5 Rec.
Team
Instructor Name:
Date:
Did your child enjoy his/her instructor? (1, lowest, 10 highest)
1 2 3 4 5 6 7 8 9 10
Did your child's swimming abilities improve while in the session?
1 2 3 4 5 6 7 8 9 10
Did your child enjoy this class?
1 2 3 4 5 6 7 8 9 10
Was the instructor on time and prepared for the lesson?
1 2 3 4 5 6 7 8 9 10
Would you return for another session? Yes No
Would you recommend this program to a friend? Yes No
Any additional comments:
Appendix Page 136
396
w VTRACT NO.'C3662q,' -
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37
397
CONTRACT NO. C36620
Fee Schedule:
General Admission
Adult (13-59)
Palm Desert Resident - $4.00
Non -Resident - $6.00
Youth/Senior (6-12 & 60+)
Palm Desert Resident - $3.00
Non -Resident - $4.50 '
Junior (2-5)
Palm Desert Resident - $2.50
Non -Resident - $3.75
Proerams
Water Exercise Drop -In
Palm Desert Resident - $6.00
Non -Resident - $8.00
Masters Swim Drop -In
10.00
Restorative Yoga Drop -In
15.00
Passes
Adult Punch Card 25
Palm Desert Resident - $94.00
Non -Resident - $142.00
Youth/Senior Punch Card 25
Palm Desert Resident - $65.00
Non -Resident - $98.00
Adult 3 Month Pass
Palm Desert Resident - $150.00
Non -Resident - $225.00
Youth/Senior 3 Month Pass
Palm Desert Resident - $110.00
Non -Resident - $165.00
Adult Annual Pass
Palm Desert Resident - $550.00
Non -Resident - $825.00
Youth/Senior Annual Pass
Palm Desert Resident - $420.00
Non -Resident -, $630.00
Water Exercise Pass
Palm Desert Resident - $65.00
Non -Resident -- $85.00
Masters Monthly Pass
Adult - $50.00
Student (COD & CSUSB) - $40.00
Fitness Pass
All Fitness Classes & Lap Swim)
99.00
Group Swim Lessons
Palm Desert Resident - $60.00
Non -Resident - $80.00
Private Swim Lessons .
2 hr. Palm Desert Resident - $30.0(
2. hr. Non -Resident - $40.00
Mr. Palm Desert Resident - $50.00
Ihr. Non -Resident - $60.00
Z hr. 1 Opk. Palm Desert Resident - $270.00
z hr. lOpk. Non -Resident - $360.00
Ihr. IOpk. Palm Desert Resident - $450.00
1hr. I Opk. Non -Resident - $540.00
Appendix Page 138
398
4TRACT NO. C36620
This page has intentionally been left blank.]
399
CONTRACT NO. C36620
Family YMCA of the Desert
Palm Desert Aquatic Center Cost Proposal.2018.2019
p.h es,,
Salaries Manager 65,000 . Office Supplies. _ 3,000
Salaries Instructors 99,948 Janitorial Expense 5,900
f Salaries fife Guards 299,713. Supplies First Aid 1,000
j. Salaries Concession: 22,870 Program Supplies 6,514
Salaries Supervisor Programs 51,000 Concession Supplies 2,500
Salaries LG:Supervisor 50,000 Food Expense 180500
Salaries Customer Service 80,518 Beverage Expense 61500-
Salaries Pool Admin 37,622 Merchandise/Soft Goods 7,000 j
Salaries Maintenance Supervisor 60,000 Managers Cell Phone Expense 216
Salaries Maintenance/Janitor 20055.0. Fingerprints/Medical.Clearance 2,000.
Salaries_ Security. 10,638 Maintenance & Repair Building 17,200
Health Insurance 22,500 Rental Equipment 1,000
Retirement 21,090 .. Other Special Event Expense 800".
Payroll Tax 61,0.36. - P/R Marketing Expense 200
Unemployment Expense 19,946 Printing 900
Workers Comp Expense 39,893 Transportation Expense 425
Total Salaries 962,323 Training/Conference : 3;500
Dues/Organizational 175
Bank Charges 9,085
Insurance Expense 21,960
Miscellaneous Expense 700
Employment Promo/Staff Appraisal 400 ,- -
e . e
Employee Uniform
IF
Expense
d
41800 .
Total Salaries 962,323 Management U .500.
Total Other Exp 279,275, Administration ost 52 500uses
Total Salaries/Other Expense 1,241,598 I Total Other Expenses 279,275
400
VTRACT NO. C36620
25. P/R Marketing —This has not always been needed but at times additional marketing is
utilized.
26. Printing— Rack cards printed for the 3 seasons. '
27. Transportation — Reimbursement for staff that go out to pick up supplies, food, beverage or
go to a meeting/training.
28. Training/Conference — Planning for Title 22 trainer certification, lifeguard instructor trainer
certification, water safety instructor trainer certification, adult learn to swim instructor, and
heat exchanger training.
29. Dues— Cost to renew Costco membership.
30. Bank Charges These are the fees for credit card services and bank activity fees.
31. Insurance Expense —This is an estimate based on prior year.
32. Miscellaneous —This line item is needed at times; therefore a small amount has been
budgeted.
33. Employment Promo —This is to recognize employee of the month, and to reimburse items
for employee meetings.
34. Employee Uniform —Uniform expense not only includes shirt and shorts but also items such
as whistle, badge, rescue tube and hip pack.
35. Management & Administration —An analysis was completed based on number of hours that
administration dedicates to PDAC for areas such as Human Resources and Finance.
Additionally costs for computer support; office supplies, audit costs, utilities and P/R
Marketing have been incorporated. Reflecting back to the original reimbursement amount
set in 2013, a 25% increase is needed.
401
CONTRACT NO. C36620
TO: Johnny Terfehr
FROM: David Keyes —Aquatics Manager
Rob Ballew — Executive Director
Vanessa Walker— Director of Finance
2018-2019 COST PROPOSAL NARRATIVE
SALARIES:
1. Manager — No increase added.
2. Instructors —This increase is due to state pay increases and additional private swim lessons
that we plan an having.
3. Life Guards — Less staff are budgeted as a new Supervisor will take on additional duties, but
due to pay increases this line item has increased.
4. Concessions — Only needed March — Sept. when concessions is open.
S. Supervisor Programs — Oversees all lane/facility rentals, supervises swim and fitness
instructors and completes trainings for staff.
6. Lifeguard Supervisor — Supervises all lifeguards and serves as back up for administration.
7. Customer Service — Only state pay increases were added; staffing stayed steady.
8. Pool Admin — Hourly full time position to complete deposit, oversee inventory and purchase
food, beverage and retail items. Oversees concessions staff during season.
9. Maintenance Supervisor/Janitor/Security —This includes the Maintenance Supervisor with a
needed increase, staff that clean the facility and security needed during season.
10. Health Insurance — This is an estim to based on prior year as new rates have not been
completed.
11. Retirement — Retirement is only Ifo full time employees that have worked over 1,000 hours
in 2 consecutive years. They earn 1 % in retirement benefits.
12. Payroll Tax/Unemployment— Calculated at current rates.
13. Workers Comp Expense — We have yet to receive updated rates. Budgeted based on prior
year actuals.
OTHER EXPENSES:
14. Office Supplies — David feels that based on their current needs; this is accurate.
15. Janitorial — This is budgeted to only go up slightly.
16. First Aid — Expenses slightly higher due to needs.
17. Program Supplies —This is budgeted to only go up slightly as we would like to purchase new
mannequins for the Red Cross/Lifeguard Certification classes.
18. Concessions/Food/Beverage — Kept consistent to prior year.
19. Merchandise —This has gone up as there have been more need for kick boards, goggles and
pull buoys.
20. Cell Phone — Budget amount decreased. Will only be needed to reimburse 25% of David's
phone.
21. Fingerprint/Medical Clearance — Every new hire must be fingerprinted and TB tested.
22. Maintenance & Repair— Staying close to prior year actual.
23. Rental Equipment — This is for the purchase of fins, life vests, locks, kickboards, and life
buoys. Purchases made in the spring and summer.
24. Other Special Event — Items purchased in the fall for Y Be Fit and in the spring for the
Underwater Easter Egg Hunt.
402
ATRACT NO. C36620
0
FAMILY YMCA OF TIE DESERT
Financial Statements
Year ended June 30, 2017
With Independent Auditors' Report Thereon)
t
I
0
403
CONTRACT NO. C36620
FAMILY YMCA OF THE DESERT
Financial Statements
Year ended June 30, 2017
TABLE OF CONTENTS
Page
Independent Auditors' Report 1
Financial Statements:
Statement of Financial Position 3
Statement of Activities 4
Statement of Functional Expenses 5
Statement of Cash Flows 7
Notes to the Financial Statements 8
Supplementary Information:
Schedule of Federal and State Awards 20
Combining St itement of Financial Position 21
Combining Statement of Activities 22
Schedule of Expenditures by State Categories 23
Reconciliatiou of CDE and GAAP Expense Reporting 24
Schedule of Reimbursable Equipment Expenditures 25
Schedule of Reimbursable Renovation and Repair Expenditures 26
Schedule of Reimbursable Administrative Costs . 27
Audited Attendance and Fiscal Report for California State Preschool Program 28
Audited Reserve Account Activity Report 31
Notes to Supplementary Information 32
Independent Auditors' Report on Internal Control Over Financial Reporting and
on Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards 33
Schedule of Findings and Questioned Costs 35
Status of Prior Year Audit Findings 36
I
404
ATRACT NO. C36620
c:) I DavisFa r r
CERTIFIED PUBLIC ACCOUNTANTS
Board Members
Family YMCA of the Desert
Palm Desert, California
Independent Auditors' Report
Report on the Financial Statements
Davis Farr LLP
2301 Dupont Drive i Suite 200 i mine, CA 92612
Main:949.474.2020 1 Fax:949.263.5520
We have audited the accompanying financial statements of the Family YMCA of the Desert,
which comprise the statement of financial position as of June 30, 2017, and the related
statements of activities, functional expenses and cash flows for the year then ended and related
notes to the financial statements.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements
in accordance with accounting principles generally accepted in the United States of America; this .
includes the design, implementation, and maintenance of internal control relevant to the
preparation and fair presentation of financial statements that are free from material misstatement,
whether due to fraud or error.
Auditors' Responsibility
Our responsibility is to express an opinion on th= financial statements based on our audit. We
conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General, of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statements. The procedures selected depend on the auditors'
judgment, including the assessment of the risks of material misstatement of the financial
statements, whether due to fraud or error. In making those risk assessments, the auditor considers
internal control relevant to the entity's preparation and fair presentation of the financial
statements in order to design audit procedures that are appropriate in the circumstances, but not
for the purpose of expressing an opinion on the effectiveness of the entity's internal control.
Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness
of accounting policies used and the reasonableness of significant accounting estimates made by
management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a
basis for our opinion.
405
CONTRACT NO. C36620
Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of the Family YMCA of the Desert as of June 30, 2017 and the changes in
its net assets and its cash flows for the year then ended, in conformity with accounting principles
generally accepted in the United States of America.
Report on Summarized Comparative Information
We have previously audited the Family YMCA of the Desert 2016 financial statements, and we
expressed an unmodified audit opinion on those audited financial statements in our report dated
October 14, 2016. In our opinion, the summarized comparative information presented herein as
of and for the year ended June 30, 2016 is consistent, in all material respects, with the audited
financial statements from which it has been derived.
01her Matters
Supplementary Information
Our audit was conducted for the purpose of forming an opinion on the financial statements as a
whole. The accompanying supplementary information, as required by the California Department
of Education, is presented for purposes of additional analysis and is not a required part of the
consolidated financial statements. Such information is the responsibility of management and was
derived from and relates directly to the underlying accounting and other records used to prepare
the financial statements. The information has been subjected to the auditing procedures applied
in the audit of the financial statements and certain additional procedures, including comparing
and reconciling such information directly to the underlying accounting and other records used to
prepare the financial statements or to the financial statements themselves, and other additional
procedures in accordance with auditing standards generally accepted in the United States of
America and in conformity with the Guide for Auditing Child Development, Nutrition, and Adult
Basic Education Programs issued by the California Department of Education. In our opinion, the
information is fairly stated, in all material respects, in relation to the financial statements as a
whole.
Other Reporting Requirements Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated
September 11, 2017 on our consideration of the Family YMCA of the Desert's internal control
over financial reporting and on our tests of its compliance with certain provisions of laws,
regulations, contracts, grant agreements and other matters. The purpose of that report is to
describe the scope of our testing of internal control over financial reporting and compliance and
the results of that testing, and not to provide an opinion on internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance
with Government Auditing Standards in considering the Family YMCA of the Desert's internal
control over financial reporting and compliance.
A 94-'t- aP
September 11, 2017
Irvine, California
406
ATRACT NO. C36620
Family YMCA of the Desert
Statement of Financial Position
June 30, 2017
with comparative totals as of June 30, 2016)
2017 2016
Assets
Cash and cash equivalents 3,472,054 3,286,939
Investments (note 3) 452,925 451,347
Unconditional promises to give (note 4) 24,164 73,195
Accounts receivable 306,893 365,124
Prepaid expenses 33,677 38,549
Inventory 4,546 4,485
Other assets (note 4) 50,085. 49,587
Buildings and equipment, net (note 5 and 6) 317,386 322,208
Total assets 4,661,730 4,591,434
Liabilities and Net Assets
Accounts payable 75,114 169,876
Accrued expenses 282,518 302,151
Agency funds - aquatic program (note 12) 249,050 326,362
Unearned revenue (note 10) 128,093 118,670
Total liabilities 734,775 917,059
Net assets (note 13):
Unrestricted:
Undesignated 2,733,441 2,466,983
Board designated 313,156 353,069
Total unrestricted net assets 3,046,597 2,820,052
Temporarily restricted 880,358 854,323
Permanently restricted
Total net assets 3,926,955 3,674,375
Total liabilities and net assets 4,661,730 4,591,434
See accompanying notes to financial statements
3
407
CONTRACT NO. C36620
Family YMCA of the Desert
Statement of Activities
Year, ended June 30, 2017
with comparative totals for the year ended June 30, 2016)
Temporarily Permanently Totals
Unrestricted Restricted Restricted 2017 2016
Support and Revenue:
Contributions 903,181 23,000 - 926,181 855,198
Private foundation grants 411,065 411,065 452,633
Government grants 361,087 361,087 226,739
CDE childcare contracts and grants 1,275,827 1,275,827 1,061,891
ASES childcare contracts 2,042,266 2,042,266 2,004,824
United way 45,138 45,138 43,757
Special events, net (note 15) 164,564 164,564 178,902
Memberships 45,223 45,223 47,943
Program services 2,628,447 2,628,447 2,694,483
Interest and dividends 6,241 3,035 - 9,276 7,863
Other income 246 246 3,124
Total support and revenues 7,883,285 26,035 - 7,909,320 7,577,357
Expenses:
Program Services:
ASES child cane 2,137,475 2,137,475 2,047,993
State CDE preschool 1,146,853 1,146,853 979,413
General child care 1,318,999 1,318,999 1,339,669
Aquatics 974,237 974,237 861,044
Other programs 1,671,590 1,67I,590 1,617,385
Total program services expenses 7,249,154 7,249,154 6,845,504
Supporting services
Management and general 180,422 180,422 147,941
Fundraising 227,164 227,164 188.180
Total supporting services expenses 407,586 407,586 336,121
Total expenses 7,656,740 7,656.740 7,181,625
Increase (decrease) in net assets 226,545 26,035 - 252,580 395,732
Net assets at beginning of year 2,820,052 854,323 - 3,674,375 3,278.643
Net assets at end of year 3,046,597 880,358 - 3.926.955 3,674,375
See accompanying notes to financial statements
4
408
CONTRACT NO. C36620
Family YMCA of the Desert
Statement of Functional Expenses
Year ended June 30, 2017
with comparative information for the year ended June 30, 2016)
Program Services
ASES State CAE General Other
Child Care Preschool Child Care Aquatics Programs
Salaries and wages 1,417,869 650,070 679,396 728,149 749,429
Audit and legal 14,485 3,223
Bad debts
Bank charges
Depreciation and amortization 63,465
Employee benefits . 42,091 32,894 42,724 23,770 32,607
Equipment maintenance 8,288 18,000 17,611 76,528
Food 56,522 48,390 22,335 19,678
Insurance 81,683 51,300 67,984 54,888 103,255
National fees 83,140
Occupancy expenses 26,586 41,613 222,284 1,870 46,184
Office expenses 7,512 3,405 13,496 10,838
Organizational development 2,411 449 23,570
Other program expenses 4,107 819 189,016
Outside services 407,851 50,505 73,323 57,928
Payroll taxes 107,047 47,983 50,364 54,118 52,516
Pension plan contributions 17,510 40,484 37,718 23,440 39,165
Printing 330 4,459
Supplies 25,262 49,216 55,347 26,460 84,403
Sustaining campaign expenses
Taxes and licenses 3,247 2,559 7,295 1,944 2,900
Training.and conferences 797 2,65.6. 2,221 4,070 2,031
Transportation 7,532 3,406 6,441 488 27,255
Admin allocation 84,949
Total expenses 23137,475 1,146,853 1,318,999 974,237 1,671,590
See accompanying notes to financial statements
5
409
CONTRACT NO. C36620
Family YMCA of the Desert
Statement of Functional Expenses
Year ended June 30, 2017
with comparative information for the year ended June 30, 2016)
Supporting Services
Management Totals
Subtotal and General Fundraising Subtotal 2017 2016
4,224,913 78,191 129,158 207,349 4,432,262 4,278,772
17,708 6,115 6,115 23,823 32,302
13,144 13,144 13,144 17,579
21,440 21,440 21,440 16,237
63,465 11,200 11,200 74,665 67,225
174,086 1,665 2,750 4,415 178,501 130,526
120,427 4,485 1,164 5,649 126,076 89,102
146,925 146,925 145,678
359,110 8,164 6,447 14,611 373,721 286,222
83,140 9,781 4,891 14,672 97,812 55,526
338,537 8,382 2,794 11,176 349,713 335,915
35,251 7,327 1,582 8,909 44,160 46,580
26,430 5,892 5,892 32,322 32,930
193,942 19,430 19,430 213,372 238,472
589,607 58,493 1,030 59,523 649,130 533,399
312,028 5,398 8,918 14,316 326,344 315,901
158,317 6,050 9,992 16,042 174,359 154,288
4,789 836 279 1,115 5,904 4,454 -
240,688 213 213 240,901 270,980
51,050 51,050 51,050 48,715
17,945 597 597 18,542 16,774
11,775 2,031 2,031 13,806 16,033
45,122 2,429 1,217 3,646 48,768 48,015
84,949 84,949) 84,949)
7,249,154 180,422 227,164 407,586 7,656,740 7,181,625
See accompanying notes to financial statements
6
410
CONTRACT NO. C36620
Family YMCA of the Desert
Statement of Cash Flows
Year ended June 30, 2017
with comparative totals for the year ended June 30, 2016)
2017 2016
Cash flows from operating activities:
Increase in net assets 252,580 395,732
Adjustments to reconcile increase (decrease) in net assets
to net cash provided by operating activities:
Depreciation and amortization 74,665 67,225
Net unrealized and realized (gain) loss on investments 1,503) 1,484)
Proceeds from disposal of fixed assets 3,000
Increase) decrease in unconditional promises to give 49,031 30,387)
Increase) decrease in accounts -receivable 58,231 99,487
Increase) decrease in prepaid expenses 4,872 1,273)
Increase) decrease in inventory 61) 616
Increase) decrease in other assets 498) 268)
Increase (decrease) in accounts payable 94,760) 114,308
Increase (decrease) in accrued expenses 19,634) 62,088)
Increase (decrease) in agency funds - aquatic program 77,312) 50,817
Increase (decrease) in unearned revenue 9,423 31,005
Net cash provided by operating activities 255,034 666,690
Cash flows from investing activities:
Proceeds from sale of investments 44,288
Purchase of fixed assets 69,843) 45,562)
Net cash flows provided (used) by investing activities 25,555) 45,562)
Net increase (decrease) in cash and cash equivalents 229,479 621,128
Cash and cash equivalents at beginning of year 3,286,939 2,665,811
Cash and cash equivalents at end of year 3,516,418 3,286,939
There were no significant noncash investing and financing activities for the years ended June 30, 2017
and 2016.
See accompanying notes to financial statements
7
411
FAMILY YMCA OF THE DESERT
Notes to the Financial Statements
Year ended June 30, 2017
1) Nature of Oreanization
CONTRACT NO. C36620
Family YMCA of the Desert (the "Organization") was incorporated on July 19, 1982, for
the purpose of providing recreational and other programs for the benefit of its members
and for the community at large. The corporate office is located in Palm Desert, California.
The Organization offers program services in Palm Desert and at various sites and
childcare facilities throughout the Coachella Valley region of Southern California. The
Organization is both publicly and privately funded. The Organization has childcare
service contracts with local school districts and with the California Department of
Education (CDE). The Organization receives grants from local city governments, private
donations, membership fees and program service fees. The Organization also has an
operating agreement with the City of Palm Desert (the "City") to manage the City's
Aquatics Center. Child care fees represent the largest component of program service
income. After -school preschool and child care contracts with local school districts
represent the largest component of government grants.
2) Summary of Significant Accounting Policies
a) Basis of Accounting
The financial statements of the Family YMCA of the Desert have been prepared
on the accrual basis of accounting in accordance with accounting principles
generally accepted in the United States of America.
b) Financial Statement Presentation
The Family YMCA of the Desert has implemented the financial statement
presentation recommended by the Financial Accounting Standards Boards (FASB)
in its Accounting Standards Codification (ASC) 958-205, Presentation of
Financial Statements. Under ASC 958-205, the Family YMCA of the Desert is
required to report information regarding its financial position and activities
according to three classes of net assets: unrestricted net assets, temporarily
restricted net assets, and permanently restricted net assets.
c) Sunuort and Revenue
Annual contributions are generally available for unrestricted use in the related
year unless specifically restricted by the donor. Unconditional promises to give
are recorded as revenue when received. Unconditional promises to give that are
expected to be collected within one year are recorded at net realizable value.
Unconditional promises to give that are expected to be collected in future years
are recorded at the present value of their estimated future cash flows. The
discounts on those amounts are computed using risk -free interest rates applicable
to the years in which the promises are received. Amortization of the discounts is
included in contribution revenue. Conditional promises to give are not included as
support until the conditions are substantially met. An allowance for uncollectible
promises is provided based on management's evaluation of potential uncollectible
promises receivable at year-end.
412
CONTRACT NO. C36620
FAMILY YMCA OF THE DESERT
Notes to the Financial Statements
Year ended June 30, 2017
2) Summary of Significant Accounting Policies. (continued)
c) Suauort and Revenue. (continued)
Grants and other contributions of cash and other assets are reported as temporarily
restricted support if they are received with donor stipulations that limit the use of
the donated assets. ,When a donor restriction expires, that is, when a stipulated
time restriction ends or purpose restriction is accomplished, temporarily restricted
net assets are reclassified to unrestricted net assets and reported in the statement
of activities as net assets released from restrictions. Endowment contributions are
permanently restricted by the donor. Contributions of donated noncash assets are
recorded at their fair value in the period received. Contributions of donated
services that create or enhance nonfinancial assets or that require specialized
skills, are provided by individuals possessing those skills, and would typically
need to be purchased if not provided by donation, are recorded at their fair values
in the period received.
Program service fees (primarily childcare fees) are recorded when services are
provided.
d) Cash and Cash Equivalents
The Family YMCA of the Desert considers cash, demand deposits, money market
funds and all highly liquid debt instruments purchased with an original maturity of
three months or less to be cash and cash, equivalents. The following items on the
statement of financial position were considered cash and cash equivalents for
purposes of the Statement of Cash Flows as of June 30, 2017:
Petty cash $ 1,760
Demand deposits 3.514.658
Total 3.51 G.41 g
These accounts may, at times, exceed federally insured limits. The Family YMCA
of the Desert has not experienced any losses in such accounts and does not believe
it is exposed to any significant credit risk on cash and cash equivalents.
e) Investments
The Family YMCA of the Deseres investments are carried at fair value using
quoted market prices with gains and losses included in the Statement of Activities.
Investments can include certificates of deposit, equities, U.S. goverment bonds
and corporate bonds. The funds are subject to gains or losses of principal based on
fluctuations in market prices.
9
d
413
FAMILY YMCA OF THE DESERT
Notes to the Financial Statements
Year ended June 30, 2017
J2) Summary of Significant Accounting Policies( (continued)
f) Fair Value Measurements
Accounting Standards Codification
defines fair value, establishes a frarr
disclosures about fair value measu
investments under ASC 820. The St
distinguishes between assumptions t
the Organization's assumptions (ui
asset or liability falls within that hie;
is significant to the fair value mea
pricing method used within either U
value measurement that effectively
hierarchy consists of three broad leve
Level I — Inputs to the v
prices for identical assets or
CONTRACT NO. C36620
ASC") 820, Fair Value Measurements,
work for measuring fair value and expands
ments. The Organization accounts for its
tement establishes a fair value hierarchy that
sed on market data (observable inputs) and
bservable • inputs). Determining where an
trchy depends on the lowest level input that
irement as a whole. An adjustment to the
iel 1 or Level 2 inputs could generate a fair
alls in a lower level in the hierarchy. The
as follows:
methodology are unadjusted quoted
c in active markets.
Level 2 — Pricing inputs are other. than quoted prices in active markets,
which are either directly or indirectly observable as of the reporting date,
and fair value is determined tluough the use of models or other valuation
methodologies.
Level 3 — Pricing inputs are unobservable for the instrument and include
situations where there is little, if any, market activity for the instrument.
The inputs into the deteniination of fair value require significant
management judgment or estimation.
In some instances, the inputs used tlo measure fair value may fall into different
levels of the fair value hierarchy. In I such instances, an instrument's level within
the fair value hierarchy is based on the lowest level of input that is significant to
the fair value measurement.
Market price is affected by a number of factors, including the type of instrument
and the characteristics specific to the instrument, as well as the effects of market,
interest and credit risk. Instruments with readily available active quoted prices or
for which fair value can be measured from actively quoted prices generally will
have a higher degree of market price observability and a lesser degree of
judgement used in measuring fair value. It is reasonably possible that changes in
values of these instruments will occur in the near term and that such changes
could materially affect amounts 'reported in the Organization's financial
statements.
10
414
CONTRACT NO. C36620
FAMILY YMCA OF THE DESERT
Notes to the Financial Statements
Year ended June 30, 2017
2) Summary of Sienificant Accountine Policies. (continued)
g) Receivables
Grants, contracts and accounts receivable are stated at the amount management
expects to collect from outstanding balances. Management provides for probable
uncoilectible amounts through a provision for bad debt expense and an adjustment
to a valuation allowance based on its assessment of the current status of individual
receivables from grants and contracts and individual accounts. Balances that are
still outstanding after management has used reasonable collection efforts are
written off through a debit to the valuation allowance and a credit to the
applicable receivable.
h) Other Assets
Amounts reported as "other assets" include the expected value of a life insurance
policy and a time-share unit that was donated. This asset was capitalized at its
fair market value at the time of donation. This asset is not subject to depreciation.
i) Pronertv and Eouinment
The OrgmAzation's property and equipment are recorded at cost, or in the case of
donated items, at estimated fair market value at the date of the gift. Maintenance
and repairs are expensed when incurred and betterments are capitalized. Property
and equipment are depreciated using the straight-line method over their estimated
useful lives of three to thirty years. It is the policy of the Organization to'
capitalize all assets $1,500 and greater.
j} Capitalized Lease Cost
Capitalized lease cost is stated at cost and is being amortized over its useful life of
thirty-five years using the straight-line method.
k) Donations and Contributions
Unconditional promises to give and contributions received are recognized as
revenues or gams in the period received. Unconditional promises to give due in
future years are recorded at their net realizable value.
Contributions with donor -imposed restrictions are reported as temporarily or
permanently restricted revenues. Temporarily restricted net assets are reclassified
to unrestricted net assets when an expense is incurred that satisfies the donor -
imposed restriction or when a time restriction has been met.
415
CONTRACT NO. C36620
FAMILY YMCA OF THE DESERT
Notes to the Financial Statements
Year ended June 30, 2017
2) Summary of Sianificant Accountine Policies. (continued)
0) Contributed Services. Materials and Facilities.
Contributions of services are recognized if the services received create or
enhance non -financial assets or require specialized skills, are purchased by
individuals possessing those skills, and would typically need to be purchased if
not provided by donation. Contributions of donated noncash assets are recorded
at their fair value in the period received. The Organization occupies and offers
on -site program services at facilities owned by local cities. The Organization
does not pay rent for the use of such facilities. The estimated fair rental value of
contributed facilities is recorded as contribution revenue.
The Organization receives donated services from a variety of unpaid volunteers
assisting the Organization in its program services and fundraising campaigns. No
amounts for such donated services have been, recognized in the accompanying
financial statements since no objective basis is available to measure the value of
such services. Contributed services requiring specific expertise are recognized in
the accompanying financial statements.
The Organization recognizes contributed rent expense on certain facilities.
Donated rent, supplies and vehicles for the year ended June 30, 2017 totaled
232,652. The fair value of contributed rent, vehicles and supplies has been
measured on a nonrecurring basis using quotes prices in active or inactive
markets for the same or similar assets.
m) Income Taxes
The Organization is a California nonprofit corporation, which operates as a
public charity and is exempt from Federal and State Corporate income taxes
under Section 501 (c)(3) of the Internal Revenue Code and similar state statutes.
Therefore, no provision is made for current or deferred income taxes. The
Organization uses the same accounting methods for tax and financial reporting.
U.S. Generally Accepted Accounting Principles provide accounting and
disclosure guidance about positions taken by an organization in its tax returns
that might be uncertain. Management has reviewed the significant tax positions
taken by the Organization in its federal and state information, returns and believes
that none of the tax positions taken by the Organization will result in contingent
tax liabilities. The Organization's tax and information returns are subject to
examination by federal and state taxing authorities, generally for three and four
years respectively, after they are filed.
n) EXDense Allocation
The costs of providing the various programs and other activities have been
summarized on a functional basis in the Statement of Activities and in the
Statement of Functional Expenses. Accordingly, certain costs have been allocated
among the programs and supporting services benefited.
12
416
CONTRACT NO. C36620
FAMILY YMCA OF THE DESERT
Notes to the Financial Statements
Year ended June 30, 2017
2) Sumrnary of Sienificant Accountina Policies, (continued)
o) Net Assets
To ensure observance of limitations and restrictions placed on the use of financial
resources available to the Family YMCA of the Desert, the accounts of the Family
YMCA of the Desert are maintained in accordance with the principles of net asset
accounting. This is the procedure by which financial resources for various
purposes are classified for accounting and reporting purposes into net asset
classification established according to their nature and purpose. Separate accounts
are maintained for each net asset classification; however, in the accompanying
financial statements, net asset classifications that have similar characteristics have
been combined into net asset groups as noted below.
Net assets and revenue, gains, expenses, and losses are classified as unrestricted,
temporarily restricted, or permanently restricted, as follows:
Unrestricted net assets represent the portion of net assets over which
the governing board has discretionary control for general operations of
the Organization. The only limits on unrestricted net assets are limits
resulting from contractual agreements.
Temporarily restricted net assets consist of the portion of net assets
resulting from contributions, pledges and -other inflows of assets whose
use by the Organization is limited by donor -imposed restrictions that
expire by passage of time or accomplishment of purpose. When the
purpose/time restrictions are accomplished, the temporarily restricted
net assets are reclassified to unrestricted net assets.
Permanently restricted net assets consist of contributions, such as
permanent endowment fluids, subject to donor imposed stipulations
that the principal be maintained permanently by the Family YMCA of
the Desert. Generally, the donors permit the Family YMCA of the
Desert to use all or part of the income earned on these assets. -
p) Use of Estimates
The preparation of financial statements in conformity with generally accepted
accounting principles requires management to make estimates and assumptions
that affect the reported amounts of assets and liabilities at the date of the financial
statements and the reported amounts of revenues and expenses during the
reporting period. Actual results could differ from those estimates. However,
management anticipates any -variances to be immaterial.
13
417
CONTRACT NO. C36620
FAMILY YMCA OF THE DESERT
Notes to the Financial Statements
Year ended June 30, 2017
2) Summary of Simi ficagAccountin¢ Policies. (continued)
q) Prior Year Data
Selected information regarding the prior year has been included in- the
accompanying financial statements. Certain reclassifications have been made to
prior year amounts in order to conform to the current year presentation. This
information has been included for comparison purposes only and does not
represent a complete presentation in accordance with generally accepted
accounting principles. Accordingly, such information should be read in
conjunction with the Family YMCA of the Desert's prior year financial
statements, from which this selected financial data was derived.
3) Investments
The following table presents investments recorded at fair value as of June 30, 2017 and
indicates the fair value hierarchy of the valuation techniques used to measure fair value as
described in note 2(f).
Total Level ) Level 2 Level 3
Cerificates of deposit $ 452.925 - 452.925 -
Total investments $ 5 - = 452.925 . -
4) Unconditional Promises to Give and Split interest Aercements
The amount of unconditional promises to give at June 30, 2017 was as follows:
Sustaining Campaign $ 24,164
Less: allowance for uncollectible pledges -
Net unconditional promises to give
Amounts of unconditional promises to give due in:
Less than one year $ 24,164
One to five years -
More than five years
Bad debts expense of $13,144 was recorded during the year in connection with the
sustaining campaign.
14
418
4)
5)
6)
CONTRACT NO. C36620
FAMILY YMCA OF THE DESERT
Notes to the Financial Statements
Year ended June 30, 2017
Unconditional Promises to Give and Split interest ALueements. (continued)
The YMCA has been named a beneficiary in a split interest agreement. The
Organization's beneficial interest in split interest agreements is reported as part of other
assets and carved at fair value, which the Organization has estimated based on the present
value of the expected future cash inflows. Based on donor life expectancy and discount
rate of 4.5% based on the risk of the agreement, the fair value of the Organization's
interest is $39,795 as of June 30, 2017.
PrOpertv and Equipment
Property and equipment at June 30, 2017 are summarized as follows:
Building Improvement and Modulars $ 719,090
Leased Building 250,000
Office Equipment and Furniture 206,155
Automobiles 172,520
Computer Equipment 31,633
Program and Educational Equipment 197.892
1,577,290
Less: Accumulated Depreciation (1,259.904)
317.386
Depreciation and amortization expense was $74,665 for the year ended June 30, 2017.
Capitalized Lease Cost
In May 1989, the Organization entered into a lease to occupy its current facility from the
City of Palm Desert (the "City"). The lease had an initial term of ten years commencing
on May 1, 1990, with two options to extend the lease term for twenty-five years each. In
February 1999, the lease term was subsequently modified to an initial term, of fifteen
years. In August 2005, the lease terms were again modified to extend the initial lease term
for one additional year to expire on May 1, 2006. Each twenty-five year option requires
the Organization to pay for expansion of the facility by 5,000 square feet. The
Organization is responsible for all utilities, taxes and repairs to the facility as well as
providing adequate insurance coverage.
During a previous year, additional negotiations between the Organization and the City of
Palm Desert resulted in submission of facility expansion plans to the City. A final
architectural design for the Organization's existing facility has not yet been identified and
a written lease extension contract has not yet been executed
The initial consideration for the Organization to occupy -the facility was to deed two acres
of Iand (valued at $150,000) to the City of Palm Desert as well as paying $100,000 in
cash, for a total of $250,000. Amortization expense for the year ended June 30, 2017 was
7,143. Accumulated amortization at June 30, 2017, was $187,500. The net value of the
15
419
I
CONTRACT NO. C36620
FAMILY YMCA OF TBE DESERT
Notes to the Financial Statements
Year ended June 30, 2017
capital lease at year end was $62,500 and was included with property and equipment on
the statement of financial position.
7) Operating Leases
The Organization leases certain office equipment, storage space and facilities under
operating leases on a month -to -month basis and long-term leases with expiration dates
reaching to June 2019.
Future minimum payments under operating lease arrangements are as follows:
Fiscalvear:
2018 $ 52,600
Total
Some of the Organization child care centers and day camp facilities are leased on an
annual basis with cancellation clauses or on a month to month basis. The Organization
also leases facilities owned by several local cities with annual rents of $1 or less.
Contributed rent expense is recognized on such lease arrangements. For the year ended
June 30, 2017, contributed rent totaling $158,385 on various sites leased from local cities
was recognized as contribution revenue and rent expense.
During 2011, the Organization entered into a one-year lease with a board member. The
lease agreement has since been extended for each year since. Operating rent of $13,200
was paid to this Board of Trustee member for the year ended June 30, 2017. Other rental
expense for equipment, storage facilities, childcare and other program facilities for the
year ended June 30, 2017 was $51,210.
8) Emnlovee Benefit Plan
The Organization contributes on behalf of its employees to the YMCA Retirement Fund
defined contribution pension plan. Under the plan, contributions were made based on 8%
of the employee's annual salary. All full-time employees, at least 21 years of age, become
eligible to participate in the plan after two years and 1,000 hours of service. Pension
expense for the year ended June 30, 2017 was $174,359. This plan is administered by the
National YMCA.
9) Accumulated Vacation
Accumulated unpaid employee vacation benefits are recognized as accrued expenses in
the accompanying financial statements. The liability is recognized in the program to
which the liability relates. The value of accumulated vacation leave at June 30, 2017 is
as follows:
Non-CDE Sponsored Programs $ 75,977
CDE Programs 16.503
16
420
FAMILY YMCA OF THE DESERT
Notes to the Financial Statements
Year ended June 30, 2017
10) Unearned Revenue
CONTRACT NO. C36620
Unearned revenue liability at June 30, 2017 is comprised of the following:
Childcare and general program fees $ 103,350
Aquatics program fees 14,802
Q1 S program fees $
12$.h941
Unearned revenue fees for childcare, aquatics and other general programs were applied
towards program revenues in the next fiscal year.
11) CDE Child Develoument Reserves
Child development contractors with the California Department of Education are allowed,
with prior CDE approval, to maintain a reserve account from unexpended child
development contract funds. Transfers from a reserve account are considered restricted
income for child development programs, but may be applied to any of the contracts that
are eligible to contribute to that particular program type.
The Organization maintains a reserve account for its center based state preschool
program and funds are deposited into an interest -bearing account. These funds are
considered to be CDE funds, for which the Organization is merely acting as an agent
holding the funds on behalf of the CDE. Upon termination of all child development
center -based contracts with the CDE, unspent reserve funds have to be returned back to
the CDE.
f 12) Aaenev Funds
The Aquatics Program is supported by the City of Pahn Desert. City support funds in
excess of program expenses are held in a separate account and are refunded back to the
City periodically. Agency funds totaling $249,050 have been reported as a liability in the
statement of financial position, since these funds are considered to be unearned amounts
associated with contracts to provide an aquatic program for the community of Palm
Desert.
13) Net Assets
Board designated and temporarily restricted net assets were available at June 30, 2017 for
the following purposes: ,
17
421
9
FAMILY YMCA OF THE DESERT
Notes to the Financial Statements
Year ended June 30, 2017
13) Net Assets. (continued)
New facilities fund
Future maintenance
Programs
Unemployment liability reserve
Unrestricted Board
Desip-nated
227,113
55,221
30.822
3
CONTRACT NO. C36620
Temporarily
Restricted
862,713
17,645
During the past several years, the New Facilities Fund has borrowed from the Operating
Fund to cover expenses related to capital campaign activities totaling $278,796. A due
tolfrom has been established in the books for tracking purposes, but has been eliminated
for financial statement reporting purposes.
14) Related Party Transactions
As discussed in Note 7, facilities rent of $13,200 was paid to a Board of Trustee member
for the year ended June 30, 2017.
The Organization maintains banking relationships with several financial institutions. Two
board members work at these institutions.
The Organization had outstanding employee loans of $1,300 at June 30, 2017. This
amount is made up of several staff that received training as part of their hiring
requirements paid for by the Organization. The staff will reimburse the Organization
through payroll deduction"in the next fiscal year.
15) Special Events
Golf Other
Hoedown Tournament Events Total
Special event revenue $ 219,390 35,751 88,397 345,266
Less direct expenses (81.584) (9.314) (89.904) (180.702)
Net support from special events -L.47) 4
16) Commitments and Contineencies
The YMCA is a defendant in a lawsuit. At date of issuance, it was premature to calculate
outcome and range of loss related to this Iawsuit. The YMCA has insurance that they
anticipate will cover the full range of potential loss.
17) Subsequent Events
Subsequent events have been evaluated through September 11, 2017, which is the date
the financial statements were available to be issued.
18
422
CONTRACT NO. C36620
SUPPLEMENTARY INFORMATION
19
423
CONTRACT NO. C36620
Family YMCA of the Desert
Schedule of Federal and State Awards
Year Ended June 30, 2017
Federal Program Reimbursable State
CFDA Grantor's of Award Revenue Disbursement/ Reserve
Grantor Number Number Amount Recognized Expenditures Fund
U.S. Department orAericulture
Passed through California Department of Education,
Child and Adult Care Food Program 10.558 S 96,916 96,916 112,938
Total Department Expenditures 96,916 96,916 112,938
Child Develooment Division
State Preschool 93.596 and 93.575 CSPP-5340 1,164,132 1,118.376 1.049,937 68,439
Total Department Expenditures 1,164.132 1,118,376 I,049,937 68,439
Total Expenditures of Federal and State Awards 1,261,048 1,215.292 1,162,875 69,439
See accompanying notes to the supplementary information
20
424
CONTRACT NO. C36620
Family YMCA of the Desert
Combining Statement of Financial Position
June 30, 2017
State Non CDE
Preschool Sponsored
Program Programs
Assets
Cash and cash equivalents
Investments
Unconditional promises to give, net
Accounts receivable
Prepaid expenses
Inventory
Other assets
Land, buildings and equipment, net
Interfund Receivable (Payable)
Total assets
Liabilities and Net Assets
Accounts payable
Accrued expenses
Agency funds - aquatic program
Deferred revenues
Total liabilities
Net assets:
Unrestricted:
Undesignated
Board designated
Total unrestricted net assets
Temporarily restricted
Permanently restricted
Total net assets
Total liabilities and net assets
71,853
65,314
58,770
11,270)
184,667
3,400,201
452,925
24,164
241,579
33,677
4,546
50,085
258,616
11,270
4,477,063_
Total
3,472,054
452,925
24,164
306,893
33,677
4,546
50,085
317,386
4,661,730
12,599 62,515 75,114
43,106 239,412 282,518
249,050 249,050
9,941 118,152 128,093
65,646 669,129 734,775
119,021 2,614,420 2,133,441
313,156 313,156
119,021 2,927,576 3,046,597
880,358 890,358
119,021 3,807,934 3,926,955
184,667 4,477,063 4,661,730
See accompanying notes to the supplementary information
21
t
425
CONTRACT NO. C36620
Family YMCA of the Desert
Combining Statement of Activities
Year ended June 30, 2017
State Non CDE
Preschool Sponsored
Pro ram Programs Totals
Support and Revenue:
Program Revenues:
Program services 49,447 2,579,000 2,628,447
Memberships 45,223 45,223
CDE childcare 1,068,115 42,090 1,110,205
CDE food contracts 96,916 68,706 165,622
QRIS childcare 27,528 27,528
ASES childcare 2,014,738 2,014,738
Total program revenues 1,242,006 4,749,757 5,991,763
Other Support:
Contributions 1,743,471 1,743,471
Investment income, net 16 9,260. 9,276
Gain on sale of assets 246 246
Special events, net of direct expenses 164,564 164.564
Total Other Support 16 1,917,541 1,917,557
Total support and revenues 1,242,022 6,667,298 7,909,320
Expenses:
Program Services:
Child Care 1,I46,853 3,456,474 4,603,327
Aquatics 974,237 974,237
Other Programs 1,671.590 1,671,590
Total program services expenses 1,146,853 6,102,301 7,249,154
Supporting services
Management and general 180,422 180,422
Fundraising 227,164 227,164
Total supporting services expenses 407,586 407,586
Total expenses 1,1463853 6,509,887 7,656,740
Increase (decrease) in net assets 95,169 157,411 252,580
Net assets at beginning of year 23,852 3,650,523 3,674,375
Net assets at end of year 119,021 3,807,934 3,926,955
See accompanying notes to the supplementary information
22
426
CONTRACT NO. C36620
Family YMCA of the Desert
Schedule of Expenditures by State Categories
Year Ended June 30, 2017
State
Preschool
Program
1000 Certified salaries 355,075
2000 Classified salaries 293,002
3000 Employee benefits 159,519
4000 Books and supplies 99,926
4400 Non -capitalized equipment
5000 Services and other operating expenses 152,188
6400 Other approved capital outlay
6500 New equipment 2,194
Depreciation of use allowance
Start-up expenses
Indirect Costs 84,949
Total expenses claimed for reimbursement 1,146,853
We have examined the claims filed for reimbursement and the original records supporting
the transactions recorded under the contracts listed above to an extent considered
necessary to assure ourselves that amounts claimed by the contractor were eligible for
reimbursement, reasonable, necessary, and adequately supported, according to
governing Iaws, regulations and contract provisions.
See accompanying notes to the supplementary information
23
427
CONTRACT NO. C36620
Family YMCA of the Desert
Reconciliation of CDE and GAAP Expenses Reporting
Year Ended June 30, 2017
State
Preschool
Program
Reimburseable expenses per audited fiscal reports $ 1,146,853
Program expenses per GAAP financial reports 1,146,853
Difference
Different between CDE and GAAP reporting $
See accompanying notes to the supplementary information
24
428
CONTRACT NO. C36620
Family YMCA of the Desert
Schedule of Reimbursable Equipment Expenditures
Year Ended June 30, 2017
State
Preschool State
Program Grants
Unit cost under $7,500 per item $
Unit cost over $7,500 per item
with prior written approval
Unit cost over $7,500 per item
without prior written approval
Total
See accompanying notes to the supplementary information
25
Total
429
CONTRACT NO. C36620
Family YMCA of the Desert
Schedule of Reimbursable Renovation and Repair Expenditures
Year Ended June 30, 2017
State
Preschool State
Promatn Grant Total
Unit cost under $10,000 per item $ - -
Unit cost over $10,000 per item
with prior written approval - - -
Unit cost over $10,000 per item
without prior written approval - - -
Total --
See accompanying notes to the supplementary information
26
430
CONTRACT NO. C36620
Family YMCA of the Desert
Schedule of Reimbursable Administrative Costs
Year Ended June 30, 2017
State
Preschool State
Program Grant Total
Director salaries S 26,180 - 26,180
Clerical salaries 22,133 - 22,133
Employee benefits 2,445 - 2,445
Payroll taxes 3,566 - 3,566
Insurance 2,688 - 2,688
Audit fees 14,485 - 14,485
Indirect costs:
Direct services 84,949 - 84,949
Total 156,446 - 156,446
See accompanying notes to the supplementary information
27
431
CONTRACT NO. C36620
AUDITED ATTENDANCE AND FISCAL REPORT
for California State Preschool Programs
Agency Name: FAMILY YMCA OF THE DESERT Vendor No. T774
Fiscal Year Ended: June 30, 2017 Contract No. CSPP-6352
Independent Auditor's Name: DAVIS FARR LLP
COLUMN A COLUMN 8 COLUMN C COLUMN D COLUMN E
SECTION I -CERTIFIED CHILDREN CUMULATIVEADJUSTEDDAYSAUDITCtrMARPEEFISCAUDITADJUSTMENT
DAYS OF ENROLLMENT FISCALYEARPER ADJUSTMENTS YEAR PER AUDR FACTOR OF ENROLLMENT
PER Al1DrrFORMCOFSa5o1
Three and Four Year Olds
Full-dme-plus 1.1800
Full-time 12,922 12,922 1.0000 12,922.000
Three-quademOme 0.7500
On"alffkne 16,146 16,146 0.6196 10,004.062
Exceptional Needs
Fuil-timetplus 1.4160
Fuq time 1.2000
Three -quarters -time 0.9000
On"afldime 0.6196
Limited and Non -English ProAcient
Full-tim"lus 1.2980
FuHma 4,293 4,293 1.1000 4.722.300
Three -quarters -time 0.8250
One-haifdime 0.6196
At Risk of Abuse or Neglect
Full-Ume-plus 1.2980
Full-time 1.100D
Three•quadem-tine 0.8250
On"atf-time 0.6196
Severely Disabled
FAtIme-plus 1.7700
FulFtlme 1.6000
Three-quadets-Ume 1.1250
One-haN=time 0.6196
TOTAL DAYS OF 33,361 33,361 E"r ,A, = 27.648.352
MOLLMENTDAYSOFOPERA p"
N.
DAYS OF ATTENDANCE ENE
0 NO NONCERTmm CHILDREN - Check box, omit page 2 & continue to Section III If no nonoltlRed children were enrolled :n the program.
Comments - If necessary, attach additional sheets to exptain adlustments:
AUD 8501, Page 1 of 4 (FY 201847)
2a
Ceiiromia Department of Educatbo
432
AUDITED ATTENDANCE AND FISCAL REPORT
for Callfomia Stale Preschool Programs
Agency Name: FAMILY YMCA OF THE DESERT
Fiscal Year End: June 30.2017
SECTION III - REVENUE
RESTRICTED INCOME
Child Nutrition Proarams
County Maintenance of Effort (EC.4 8279)
Uncashed Checks to Providers
Other {SpedfJVv):
Other (Specity):
Subtotal
Transfer from Reserve - General I
Transfer from Reserve - Prof esslonall Development I
Subtotal
Family Fees for Certified Children
Interest Earned on Apportionments
UNRESTRICTED INCOME
FamiltFees for Noncerdfied Children
Head Start Program (EC $ 8235(b))
Other (SoedfX):
Other (Specify), I
TOTAL REVENUE
SECTION IV -
REIM2aaries
RS}LE E PENSES
Direct Paryy,,m,ents toto is ( CH Only)
1000 Cerliflcated
2000 Classified Salaries
3000 Ern loyee Benefits
4000 Books and SuRRQp)les
500D B Other 0 ratl. Ex eases
fi efAp roved lfal LMF 1
66 (Raw qutph+en (pj J related) i
6500 Re ace I. I F,pp pmlendProoram•related) I
Det ecla IN1 or Use Allowance I
Strut -Up Expenses (service level exemption) I
Buat Impasse Credit
IndirectCosts Rate: 8.02% In.uusiocaumnm
TOTAL EXPENSES CLAIMED FOR REIMBURSEMENTTOTALADMINISTRATIVECOSTSIIRmwintaxunwabmi
FOR CDE-A&I USE ONLY: I
CONTRACT NO. C36620
Contract No. CSPP-5352
COLUMN A COLUMN B
CUMULATIVE AUDIT
FWALYEARPER ADJUSTMENT
FDRYcDF t"I INCREASE OR
98.916
96.916
0 I
49.447
16
I
I
I
146,379 1
355 0`75
29 pD2
1 4.519
99.926
152,1158
2,194 1
I
I
I
I
84.949 1
1,146,853
156,446
Vendor No. 7774
COLUMN C
CUMULATIVE RStAL
YFAR PER AUDer
independent Audlices Assurancas on Agency s compUence with Contract Funding Terma and Conditions and Program
Requirements at the California Department of Education, Ento Education and support D Wsfon:
EirDlbtEy, enrofYnem, andanendance records are being
maintained as regrded (check YES or NO): COMMENTS - R naeesaary, attach additional sheets to axplaln editatmems:
0 YES
3 NO - Explaln any discrepancies.
Flaimbumable expamms ctrfined above are e141bfo far
reimbursement, reasonable, necessary, and adequarery
supported (aheck YES or NO):
0 YES
NO - Explain any diweparicim
96.916
0
0
0
0
96,916
0
0
0
49.447
16
0
0
0
0
146.379
SD
3555J 075
293,002
159.519
99.926
152,1B8
0
2,194
0
0
0
0
84,949
1.146.853
156.446
NO SIPPLEMENTAL REVENUES OR EXPENSES - Check box and omit page 4 If Mere are no supplementer revenues or expenses to report
AUD 8501. Page 3 W 4 (FY 2016.17) California Department of Education
20
433
CONTRACT NO. C36620
AUDITED ATTENDANCE AND FISCAL REPORT
for California State Preschool Programs
Agency Name: FAMILY YMCA OF THE DESERT Vendor No. T774
Fiscal Year End: June 30. 2017 Contract No. CSPP-8352
COLUMN A COLUMN B COLUMN C
CUMULATWEFISCAL AUDITADJUSTMENT CUMULATIVE FISCAL YEAR
SECTION V - SUPPLEMENTAL REVENUE
YEAR PER FORM COFS
5601
INCREASE OR
DECREASE)
PER AUDIT
Enha ement Funding 27,528 27,528
Other Specify): 0
Other Specify): 0
Other Specify j: 0
TOTAL SUPPLEMENTAL REVENUE 27,528 0 27,528
SECTION VI - SUPPLEMENTAL EXPENSES
EXPENSES RELATED TO SUPPLEMENTAL REVENUE
1000 Certificated Salaries
2000 Classified Salaries
3000 Employee Benefits
4000 Books and Su j es
5000 Services and Other Operating Expenses 27,528
6000 EgulpmentlOther Capital Outlay
De (atlon or Use Allowance
I irect Costs
NONREIMBURSABLE EXPENSES
6100-6500 Nonreimbursable Capital Outlay
Other e.g., tertainment Expenses
Other {5
Other (Specify):
TOTAL SUPPLEMENTAL EXPENSES $27.528
COMMENTS - If necessary, attach additional sheets to explaln adjustments.
AUD 8501, Page 4 of 4 (FYY 2016-17)
30
0
0
0
0
0
27.528
0
0
0
0
0
0
0
27,528
Califomia Department of Education
434
CONTRACT NO. C36620
AUDITED RESERVE ACCOUNT ACTIVITY REPORT
Agency Name: FAMILY YMCA OF THE DESERT.
Fiscal Year End: June 30, 2017 Vendor No. T774
Independent Auditors Name: DAVIS FARR LL.P
RESERVE ACCOUNT TYPE (Check One}: COLUMN A COLUMN B COLUMN C
Center Based AUDIT
Resource and Referral PER AGENCY ADJUSTMENT PER AUDIT
INCREASE OR
Alte allm Payment DECREASE)
LAST YEAR:
1.BeginningBalance(m e,atq>d galarwafro LagYeatsAUD 95300t i
Plus Transfers from Reserve 15.
036 15,036 ontrac
o ccount based
on IM year's po*audit CDFS 9530. Sadon M: Contrad
No. CSPP-6352 68.439 68,439 Contract
No. 0 Contract
No. ) 0 Contract
No, 1 0 I
Contract No. I 0 I
Contract No. 1 0 Total
Transferred from Contracts to Reserve Account 68,439 0 68,439 3.
Less Excess Reserve to be Billed enter
as a pcukive emwad any excess amount calculated by CDFS on Iesl years past -audit 1 CDFS9530) 0 4.'
Ending Balance on Last Year's Post -Audit CDFS 900 83.475 0 83.475 TPIS
YEAR: S.
Pius Interest Earned This Year on Reserve Funds column
A mud agree with this year's CDFS 9530,k Section iQ 4 4 6.
Less Transfers to Contracts from Reserve Account column
A amounts must agree with this years CDFS 9530-A, Section 111; and column C amourb
must be reported on M years AUD tams for respective contracts): CSPP -
General Contract
No. 0 Contract
No. 0 CSPP -
Professional Development Contract
No. 0 Contract
No. 0 Subtotal
0 O 0 Other
Contracts Contract
No. 0 Contract
No. 0 Contract
No. 0 Contract
No. I 0 Contract
No. I 0 Subtotal
0 0 0 Total
Transferred to Contracts from Reserve Account 0 0 0 Ending
Balance on June 30, 2017 column
A must agraa whh lids years CDFS 115304 Soctlan M 83.479 0 83,479 COMMENTS -
If necessary, attach additional shoats to explain adjustments: AUD
9530-& Page I of 1 (FY 2016.17) 31
California
Department of Educallon
435
I
CONTRACT NO. C36620 ;
FAMILY YMCA OF THE DESERT
Notes to Supplementary Information
2
Year ended June 30,'2017
11 Summary of Sienificant Accounting Policies
a) Basis of Accountine
The accompanying combining statements of financial position, activities and changes in
net assets have been prepared on the accrual basis of accounting in accordance with
generally accepted accounting principles. Other supplementary schedules have been
prepared in accordance with the Funding Terms and Conditions and Program
Requirements of the California Department of Education (CDE).
b) Allowable Indirect Costs
Indirect costs are only applicable to the 1000-5000 series of general ledger expenditure
accounts in the California School Accounting Manual. In accordance with CDE Funding
Terms and Conditions, indirect costs cannot be charged on capital outlay expenditures in
the 6000 series accounts.
c) Use of Estimates
The preparation of supplementary information in conformity with generally accepted
accounting principles requires management to make estimates and assumptions that affect
the reported amounts of assets and liabilities and disclosure of contingent assets and
liabilities at the date of the financial statements and the reported amounts of revenues and
expenses during the reporting period. Actual results could differ from those estimates.
2) Federal Awards
The Agency's federal awards for the fiscal year ended June 30, 2017 were Iess than $750,000.
3) Eauipment and Property Purchased with CDE Funds
A capitalization threshold of $1,500 is used for property and equipment acquired under CDE
contracts. The CDE has a reversionary interest in property and equipment purchased with state
funds.
4) Reconciliation of CDE and GAAP Expense Reportine
As discussed in Note 1 above, the CDE supplementary information is presented in accordance
with CDE reporting requirements. CDE program funds expended for assets that would normally
be capitalized and depreciated under GAAP are reported as program expenditures in the CDE
schedules. To address such reporting differences, the supplementary information includes a
Reconciliation of CDE and GAAP Expense Reporting.
32
436
jDavisFarrCERTIFIEDPUBLICACCOUNTANTS
Board Members
Family YMCA of the Desert
Palm Desert, California
CONTRACT NO. C36620
Davis Farr LLP
2301 Dupont Drive 1 Suite 200 i Irvine. CA 92612
Main: 949.474.2020 ( rax:949.2G3.5520
IndependentAuditors' Report on Internal Control Over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements Performed
in Accordance With Government Auditing Standards
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the Family YMCA of
the Desert (the "Organization"), which comprise the statement of financial position as of June 30, 2017,
and the related statements of activities and cash flows for the year then ended, and the related notes to
the financial statements, and have issued our report thereon dated September 11, 2017.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Organization's
internal control over financial reporting (internal control) to determine the audit procedures that are
appropriate in the circumstances for the purpose of expressing our opinion on the financial statements,
but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal
control. Accordingly, we do not express an opinion on the effectiveness of the Organization's internal
control.
A deficiency in internal control exists ' when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a material
misstatement of the entity's financial statements will not be prevented, or detected and corrected on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal
control that is less severe than a material weakness, yet important enough to merit attention by those
charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may
exist that were not identified. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses. However, material
weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Organization's financial statements are free
from material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and material
effect on the determination of financial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit, and accordingly, we do not express
such an opinion. The results of our tests disclosed one instance of noncompliance or other matters that
are required to be reported under Government Auditing Standards.
33
437
CONTRACT NO. C36620 i
f
Board of Trustees
Family YMCA of the Desert
Page 2
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the
entity's internal control or on compliance. This report is an integral part of an audit performed in
accordance with Goveniment t4uditing Standards inconsidering the entity's internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
September 11, 2017
Irvine, California
34
438
CONTRACT NO. C36620
FAMILY YMCA OF THE DESERT
Schedule of Findings and Questioned Costs
Year ended June 30, 2017
A) Summary of Auditor's Results
1. An unmodified report was issued by the auditors on the basic financial statements of the
auditee.
i
2. No material weaknesses or significant deficiencies in internal control over financial
reporting based on our audit of the financial statements of the auditee was reported.
3. We noted no material weaknesses or significant deficiencies with CDE Child
Development Programs.
4. We noted no material instances of noncompliance with CDE Child Development
Programs.
a3
B) Findings Related to the Financial Statements which are Required to be Revorted in Accordance
with GAGAS
There are no auditors' findings required to be reported in accordance with GAGAS.
439
CONTRACT NO. C36620
FAMILY YMCA OF THE DESERT
Summary Schedule of Prior Audit Findings
Year ended June 30, 2017
There were no prior audit findings for the year ended June 30, 2016.
36
440
441
442
443
444
T 6
IO FRED DVARING DRIVE735
PALM DESERT CALIFORNIA 922G0-25]8
TEL: 760 34G—oGz i
info8cityofpalmdesert.org
June 4, 2020
Ms. Paula Simmonds
C.E.O.
Family YMCA of the Desert
43-930 San Pablo Ave
Palm Desert, California 92260
Dear Ms. Simmonds:
Subject: Contract No. C36620 - Extension of Contract for Professional
Services with Familv YMCA of the Desert
At its regular meeting of May 14, 2020, the Palm Desert City Council, by Minute Motion:
1) Approved Extension of Contract No. C36620 for Professional Services to the Family
YMCA of Palm Desert; Palm Desert, California, for management and staffing of the
Palm Desert Aquatic Center in the amount of $165,000, effective Jufy 1, 2020;to June
30, 2021, plus reimbursement of operational costs included in agreement; 2) authorized
the Mayor to execute said contract extension.
r
Enclosed is a fulfy executed Exfension to the Agreement for your records. lf you have
any questions or require additional information, please do not hesitate to contact us.
Sincerely,
e
G CE L. ROCHA, CMC
ACTING CITY CLERK
GLR:srs
Enclosure (as noted)
cc/enc: Jennifer Nelson, Management Analyst
Finance Departmeht
PFINfFDONA!(YttID7I7l11
N
445
CONTRACT N0. C 6622`
EXTENSION TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and the Family YMCA of the Desert., a
California non-profit corporation ("Consultant"), entered into an agreement, dated July 1,
2018, to provide management and operation at the Palm Desert Aquatic Center
Agreement"), the parties wish to extend the Agreement effective July 1, 2020.
NOW, THEREFORE, the parties agree as follows:
A. Term is extended to add the following paragraph to the end of the existing section, as
amended.
The term of this Agreement is extended, and shall include the time period from July 1,
2020 through June 30, 2021."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 14th day of May 2020.
CITY OF PALM DESERT Family YMCA of the Desert
A Municipal Corporation
Gina Nestande, Mayor
l
Paula Simonds, . .O.
City of Palm Desert, California
Attest: ,- Approved as to Content:
i/, C'"J-`'
Gra e_L:RocFia,`Acti,ng City Clerk Ryan Stendell
City of-Palm esert,California Director of Community Development
App ved as ' Fo
Ro a City Attorney
446
Contract No. C36622
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual
who signed the document to which this certificate is attached, and not the truthfulness, accuracy,
or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ,1V P,Y'SIC.2.
On 202A, before me, C,GLSI'YLIYLQ. Notary Public,
personally appeared t 0 1Cn. K. Y nAr1Cl5 who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
true and correct.
JASMINE BELTRAN
4 s` """ , NataryPublic•c i ro ia = WITNESS my hand and official seal.
RiveMae courny
Commission I 2317888
My Comm.Explres J n 6,2024
r'
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on
the document and could prevent fraudulent removal and reattachment of this form to another
documenf.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
Individual
Corporate Officer
Title(s) Title or Ty.pe of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
BB&K zo s
72500.00001\32374887.1 447
448
449
450
451
452
453
454
455
456
457
458
459
460
461
462
463
464
Contract No. C36625
AMENDMENT NO. 5 TO CONTRACT NO. C36620 - PROFESSIONAL SERVICES FOR
MANAGEMENT AND STAFFING OF THE PALM DESERT AQUATIC CENTER
BETWEEN THE CITY OF PALM DESERT AND FAMILY YMCA OF THE DESERT
1. Parties and Date.
This Amendment No. 5 to Contract No. C36620 - Professional Services for Management and
Staffing of The Palm Desert Aquatic Center is made and entered into as of this 27th day of April 2023,
by and between the City of Palm Desert (“City”) and Family YMCA of The Desert, a Nonprofit
Organization with its principal place of business at 43930 San Pablo Avenue, Palm Desert, CA 92260
Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively
as “Parties”.
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled Contract
No. C36620 - Professional Services for Management and Staffing of the Palm Desert Aquatic Center
dated May 10, 2018 (“Contract”) for the purpose of retaining the services of Consultant to provide
Management and Staffing of the Palm Desert Aquatic Center.
2.2 Amendment. The City and Consultant desire to amend the Agreement to extend term.
The Parties have heretofore entered into that Amendment No. 4 dated April 13, 2022.
2.3 Amendment Authority. This Amendment No. 5 is authorized by City Council approval.
3. Terms.
3.1 SECTION 1. Section 1.1 of the Agreement is hereby amended in its entirety to read
as follows:
The term of this Agreement commenced on July 1, 2018 (“Commencement Date”)
and continued with extensions through June 30, 2023. The term of this Agreement is
extended, and shall include the time period from July 1, 2023, through December 31,
2023."
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 5, all
other provisions of the Agreement remain in full force and effect and shall govern the actions of the
parties under this Amendment No. 5. From and after the date of this Amendment No. 5, whenever
the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as
amended by this Amendment No. 5.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 5.
3.4 Severability. If any portion of this Amendment No. 5 is declared invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue
in full force and effect.
DocuSign Envelope ID: 43268B9A-611A-4EB6-B9E2-6B3CBEA98428
465
Contract No. C36625
Page 2 of 3
3.5 Counterparts. This Amendment No. 5 may be executed in duplicate originals, each of
which is deemed to be an original, but when taken together shall constitute but one and the same
instrument.
SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 43268B9A-611A-4EB6-B9E2-6B3CBEA98428
466
Contract No. C36625
Page 3 of 3
SIGNATURE PAGE FOR AMENDMENT NO. 5 TO CONTRACT NO. C36620 – PROFESSIONAL
SERVICES FOR MANAGEMENT AND STAFFING OF THE PALM DESERT AQUATIC CENTER
BETWEEN THE CITY OF PALM DESERT AND FAMILY YMCA OF THE DESERT
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 5 to the
CONTRACT NO. C36620 – PROFESSIONAL SERVICES FOR MANAGEMENT AND STAFFING
OF THE PALM DESERT AQUATIC CENTER as of the day and year first above written.
CITY OF PALM DESERT
Approved By:
Kathleen Kelly, Mayor
Attested By:
Anthony J. Mejia
City Clerk
Approved As To Form:
By:
Best Best & Krieger LLP
City Attorney
FAMILY YMCA OF THE DESERT
Signature
Paula Simonds
CEO
QC: MN
Insurance:
Initial Review
Final Approval
DocuSign Envelope ID: 43268B9A-611A-4EB6-B9E2-6B3CBEA98428
467
468
Contract No. C36626
Page 1 of 3
AMENDMENT NO. 6 TO CONTRACT NO. C36620 - PROFESSIONAL SERVICES FOR
MANAGEMENT AND STAFFING OF THE PALM DESERT AQUATIC CENTER
BETWEEN THE CITY OF PALM DESERT AND FAMILY YMCA OF THE DESERT
1. Parties and Date.
This Amendment No. 6 to Contract No. C36620 - Professional Services for Management and
Staffing of The Palm Desert Aquatic Center is made and entered into as of this 14th day of December
2023, by and between the City of Palm Desert (“City”) and Family YMCA of The Desert, a Nonprofit
Organization with its principal place of business at 43930 San Pablo Avenue, Palm Desert, CA 92260
Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively
as “Parties”.
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled Contract
No. C36620 - Professional Services for Management and Staffing of the Palm Desert Aquatic Center
dated May 10, 2018 (“Contract”) for the purpose of retaining the services of Consultant to provide
Management and Staffing of the Palm Desert Aquatic Center.
2.2 Amendment. The City and Consultant desire to amend the Agreement to extend the
term and update the scope of work. The Parties have heretofore entered into that Amendment No. 5
dated April 27, 2023.
2.3 Amendment Authority. This Amendment No. 6 is authorized by City Council approval.
3. Terms.
3.1 SECTION 1. Section 1.1 of the Agreement is hereby amended in its entirety to read
as follows:
The term of this Agreement commenced on July 1, 2018 (“Commencement Date”)
and continued with extensions through June 30, 2023. Amendment No. 5 extended
the term of this Agreement from July 1, 2023, through December 31, 2023. The term
of this Agreement is further extended, and shall include the time period from January
1, 2024, through June 30, 2025."
3.2 SECTION (1) TERM (1.1) of the Agreement is hereby amended in its entirety to read
as follows:
Exhibit A is hereby deleted in its entirety and replaced with the attached Exhibit A
attached hereto and incorporated herein by reference.”
3.3 SECTION (15) of the Agreement is hereby amended in its entirety to read as follows:
The City agrees to pay the Consultant a fixed Management Fee for the period of this
Agreement to the expiration of the term, CONSULTANT shall receive a “Fixed
Management Fee” of $16,701.72 per month, for the first six-month period and
17,536.81 per month, for the remaining twelve months. The Fixed Management Fee
shall be paid monthly, in arrears, within 30 days of receipt of the invoice.”
DocuSign Envelope ID: 802557B7-B66B-45DB-AF5A-6D9E368B58BB
469
Contract No. C36626
Page 2 of 3
3.4 SECTION (16) of the Agreement is hereby removed from the Agreement and has been
addressed in Exhibit A.
3.3 Continuing Effect of Agreement. Except as amended by this Amendment No. 6, all
other provisions of the Agreement remain in full force and effect and shall govern the actions of the
parties under this Amendment No. 6. From and after the date of this Amendment No. 6, whenever
the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as
amended by this Amendment No. 6.
3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 6.
3.5 Severability. If any portion of this Amendment No. 6 is declared invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue
in full force and effect.
3.6 Counterparts. This Amendment No. 6 may be executed in duplicate originals, each of
which is deemed to be an original, but when taken together shall constitute but one and the same
instrument.
SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 802557B7-B66B-45DB-AF5A-6D9E368B58BB
470
Contract No. C36626
Page 3 of 3
SIGNATURE PAGE FOR AMENDMENT NO. 6 TO CONTRACT NO. C36620 – PROFESSIONAL
SERVICES FOR MANAGEMENT AND STAFFING OF THE PALM DESERT AQUATIC CENTER
BETWEEN THE CITY OF PALM DESERT AND FAMILY YMCA OF THE DESERT
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 6 to the
CONTRACT NO. C36620 – PROFESSIONAL SERVICES FOR MANAGEMENT AND STAFFING
OF THE PALM DESERT AQUATIC CENTER as of the day and year first above written.
CITY OF PALM DESERT
Approved By:
Karina Quintanilla, Mayor
Attested By:
Anthony J. Mejia
City Clerk
Approved As To Form:
By:
Isra Shah
Best Best & Krieger LLP
City Attorney
FAMILY YMCA OF THE DESERT
Paula Simonds
CEO
QC: MN
Insurance:
Initial Review
Final Approval
DocuSign Envelope ID: 802557B7-B66B-45DB-AF5A-6D9E368B58BB
471
472
Contract No. C36627
AMENDMENT NO. 7 TO CONTRACT NO. C36620 - PROFESSIONAL SERVICES FOR
MANAGEMENT AND STAFFING OF THE PALM DESERT AQUATIC CENTER
BETWEEN THE CITY OF PALM DESERT AND FAMILY YMCA OF THE DESERT
1. Parties and Date.
This Amendment No. 7 to Contract No. C36620 - Professional Services for Management and
Staffing of The Palm Desert Aquatic Center is made and entered into as of this 11th day of April 2024,
by and between the City of Palm Desert (“City”) and Family YMCA of The Desert, a Nonprofit
Organization with its principal place of business at 43930 San Pablo Avenue, Palm Desert, CA 92260
Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively
as “Parties”.
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled Contract
No. C36620 - Professional Services for Management and Staffing of the Palm Desert Aquatic Center
dated May 10, 2018 (“Contract”) for the purpose of retaining the services of Consultant to provide
Management and Staffing of the Palm Desert Aquatic Center.
2.2 Amendment. The City and Consultant desire to amend the Agreement to update the
scope of work.
2.3 Amendment Authority. This Amendment No. 7 is authorized by Section 26 of the
Agreement.
3. Terms.
3.1 SECTION (1) TERM (1.1) of the Agreement is hereby amended in its entirety to read
as follows:
Exhibit A is hereby deleted in its entirety and replaced with the attached Exhibit A
attached hereto and incorporated herein by reference.”
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 7, all
other provisions of the Agreement remain in full force and effect and shall govern the actions of the
parties under this Amendment No. 7. From and after the date of this Amendment No. 7, whenever
the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as
amended by this Amendment No. 7.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 7.
3.4 Severability. If any portion of this Amendment No. 7 is declared invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue
in full force and effect.
3.5 Counterparts. This Amendment No. 7 may be executed in duplicate originals, each of
which is deemed to be an original, but when taken together shall constitute but one and the same
instrument.
DocuSign Envelope ID: C03DEC98-CB50-43FA-A9D2-64C3D0F53209
473
Contract No. C36627
Page 2 of 2
SIGNATURE PAGE FOR AMENDMENT NO. 7 TO CONTRACT NO. C36620 – PROFESSIONAL
SERVICES FOR MANAGEMENT AND STAFFING OF THE PALM DESERT AQUATIC CENTER
BETWEEN THE CITY OF PALM DESERT AND FAMILY YMCA OF THE DESERT
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 7 to the
CONTRACT NO. C36620 – PROFESSIONAL SERVICES FOR MANAGEMENT AND STAFFING
OF THE PALM DESERT AQUATIC CENTER as of the day and year first above written.
CITY OF PALM DESERT
Approved By:
L. Todd Hileman
City Manager
Attested By:
Anthony J. Mejia
City Clerk
Approved As To Form:
By:
Isra Shah
Best Best & Krieger LLP
City Attorney
FAMILY YMCA OF THE DESERT
Paula Simonds
CEO
QC: MN
Insurance:
Initial Review
Final Approval
DocuSign Envelope ID: C03DEC98-CB50-43FA-A9D2-64C3D0F53209
474
Contract No. C36627
Exhibit A
SCOPE OF SERVICES
General Scope:
The Consultant will provide management and operations services for City of Palm Desert in
accordance with the Contract Documents at the Palm Desert Aquatic Center (PDAC), located at
73751 Magnesia Falls Drive, Palm Desert, CA 92260.
The City requests the Consultant to demonstrate their ability to provide and perform services for
the Aquatic Center including, but not limited to, management, operations, programming,
concessions, and janitorial services relating to the Aquatic Center as described in this Scope of
Services. The Aquatic Center consists of the following amenities:
50- Meter Pool with Diving Area
Recreation / Therapy Pool (with slides)
Children’s Pool with Water Play Structure
Concessions Area (675 Sq. Ft.)
Men’s and Women’s Locker Rooms
Family Restrooms and Changing Areas
Lifeguard Room / First Aid Room
Administration Offices
Multi-Purpose Room (842 Sq. Ft.)
Storage Room
Mechanical Room
Chemical Storage Areas
The City contracts the major pool mechanical maintenance of the Aquatic Center to a third-party
contractor and will work closely with the Consultant to ensure prompt service to the facility. All
utilities will be directly billed and paid for by the City.
All services provided by the Consultant must be performed to the industry standards and
compliant with all applicable local, county, state, and federal laws.
DocuSign Envelope ID: C03DEC98-CB50-43FA-A9D2-64C3D0F53209
475
Contract No. C36627
1. Roles and Responsibilities
City of Palm Desert Family YMCA of the Desert
Day-to-Day Operation • Janitorial Admissions and program
operation
POS system
Program Development
Facility Weekly walk-through
inspections
Execute maintenance
projects
Execute capital
improvement projects
Daily upkeep of pools,
slides, and other
equipment
Minor pool equipment
repairs and painting
Submit immediate
reports on maintenance
or CIP needs
Make recommendations
on maintenance or CIP
needs based on aquatic
industry standards
Human Resources Management committee
Annual Wage Scale
Review
Aquatic Manager,
Operations Manager,
Lead Lifeguards and
Lifeguards
Recruitment
Competitive wages and
benefits
General staff training for
facility operation
Lifeguard certification
First aid/CPR/AED
Marketing and
Programs
City-operated marketing
program
New programs and
expanded hours to be
proposed by
management committee
Participate in monthly
marketing meetings
Staff and operate
programs in coordination
with City staff
Collaborate with City on
Concessions
Accountability • Analysis of KPIs
Monthly meetings with
management committee
Develop and organize
financial projection and
analysis team
Review monthly/quarterly
trends regarding budget,
visitors, KPI data
Collect data on
prescribed KPIs
Monthly meetings with
management committee
Assist with report
development and
presentation
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Participation in financial
projection and analysis
team
Concessions • Develop updated
schedule and menu
Determine need for
additional equipment
Operate concessions per
City guidance
Conduct inventory of
concessions supplies
2. Services to be Performed.
The Consultant will provide services, plans and procedures as described below for the day-to-day
management and operations of the facility:
Perform maintenance, cleaning, and minor repairs of all pools, equipment, and facilities.
Perform daily safety and compliance checks of all pools, decks, pool amenities, and
facilities. Notify City staff of all urgent issues immediately and routine concerns within
one business day.
Complete daily inspection report form for water slides and applicable attractions when in
use, and maintain on file.
Ensure the pool and support facilities meet cleanliness and hygiene standards.
Ensure all pools meet applicable Riverside County Health Department standard
compliance (chemicals, flow, filtration, etc.).
Manually check and record water chemistry in each pool every 2 hours (minimum) and
adjust chemicals as needed.
Maintain industry standards for water clarity and cleanliness on all pools.
Inspect and maintain records of all pools and equipment.
Monitor inventory levels of chemicals and other pool maintenance supplies for the
purpose of ensuring the availability of supplies as needed.
Monitor and inventory concessions supplies.
Prepare and process purchase orders for the purpose of securing needed supplies
according to City of Palm Desert purchasing policies and requirements.
Provide regular KPI data and reports as required for assigned equipment and programs.
Maintain equipment and chemical rooms to be free of non-essential equipment, used
parts, clutter and chemical spills.
Follow all required safety precautions when using hazardous materials, assigned tools,
and machinery.
Set up and/or move equipment (e.g., starting blocks, bleachers, diving boards etc.) for
the purpose of ensuring availability for patrons and programs.
Maintain cleanliness of all facilities within the aquatic center: pools, drains, deck, locker
rooms, etc.
Perform facility painting and retouching as necessary to maintain a high-quality facility
facade.
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Promote, and exemplify City of Palm Desert Mission, Vision and Core Values.
Exercise excellent customer service. Follow up on complaints, questions, and concerns;
respond to internal and external customer needs in a friendly, timely and efficient
manner.
Administer regular customer feedback and satisfaction surveys.
Comply with local jurisdictional requirements and industry standards as applicable
including but not limited to: California Pool Code, Model Aquatic Health Code, OSHA
Hazardous Communications Standard and OSHA Bloodborne Pathogens Standard.
3. Business Plan
Consultant shall provide a Business Plan to include the following:
Hours of operation (subject to change if approved in writing by the City)
o May through September
Monday – Friday 5:30 am – 7:00 pm
Saturdays 7:00 am - 7:00 pm
Sundays 8:00 am – 7:00 pm
o October through April
Monday – Friday 5:30 am – 7:00 pm
Saturdays 7:00 am - 5:00 pm
Sundays 8:00 am – 5:00 pm
Personnel requirements
Guidelines for policy development for programs and facility
4. Preventative Maintenance Plan
The Consultant shall adhere to the established comprehensive Preventative Maintenance Plan
provided by the City that includes, but is not limited to the following:
A. Facility Inspection Program
1. Details of facility inspections
2. Frequency of facility inspections
B. Routine Maintenance to be performed.
C. Expected Capital Improvement Items
The City will provide the following to be included in the Preventative Maintenance Plan:
A. Available PDAC As Built Plans
B. Mechanical Equipment Inventory
1. Name and Model #
2. Manufacturer and contact info.
3. Local Vendor (as applicable)
4. Replacement and service details
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C. Equipment Manuals
1. In the event an equipment manual is not available, the City shall attempt to provide a
satisfactory replacement from the equipment manufacturer.
2. If no manual is available, the Consultant shall provide a written document outlining
the standard operating procedures for maintaining and operating the applicable
piece of equipment.
5. Safety Plan
The Consultant shall provide and maintain a facility Safety Plan that includes, but is not limited to
the following:
A. Facility Staffing Plan
1. Code Compliance Staffing Plan
2. Zones of Patron Surveillance
3. Rotation Procedures
4. Alternation of Tasks
5. Supervision Protocols
B. Emergency Action Plans
1. Emergency procedures for anticipated emergencies at the aquatic center
2. Methods of communication
3. Required emergency equipment.
4. Emergency closure requirements
C. Biohazard Action Plan
1. Fecal vomit and blood contamination of the pool and facility surfaces
D. Pre-Service Training Plan
1. Facility policies and procedures to be included in training.
2. Demonstration of required Safety Team skills specific to PDAC
3. Documentation of training
E. In-Service Training Plan
1. In-service training frequency. A minimum of 4 hours of in-service training monthly is
required of all staff that regularly, or MAY perform lifeguard duties.
a. Makeup in-services may be held for approved absences and must comply with
the original in-service plan missed.
b. Lifeguards who do not meet the monthly in-service training requirement must
undergo Pre-Service Training prior to returning to Lifeguard duties.
2. In-service documentation
3. Certification maintenance
4. Demonstration of Lifeguard Skill Proficiencies
5. Competency Demonstration Plan
a. Ability to reach the furthest edge of Zones of Surveillance within 20 seconds.
b. Ability to perform required emergency response skills.
c. Ability to perform Resuscitation and First Aid skills.
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6. Recruitment and Hiring Plan
A. Recruitment and Hiring
1. Consultant will submit a written process for recruitment and hiring.
B. Organizational Chart and Staffing Levels
Consultant will provide and maintain an organizational chart depicting the management
approach and general staff responsibilities. Staffing levels will be maintained at a minimum
required based on the submitted and approved staffing plan (Safety Plan – Section 1) and
Zone Evaluation documentation.
Staffing and salary ranges are to be provided annually to the City of Palm Desert Director
of Public Works for approval.
Alternative organization and staffing plans that meet safety and operating requirements
may be submitted by the Consultant. All alternate staffing plans must be approved by the
City of Palm Desert before they are instituted.
C. All personnel will be easily identifiable by approved uniforms at all times while on duty.
D. Janitorial services for the facility will be completed by the Consultant and is typically
performed by Lifeguards and other staff on duty.
1. Regular locker room checks are expected to be performed throughout the day.
2. Locker room check sheets may be utilized at the discretion of the Consultant.
E. Position Descriptions
1. Descriptions for key positions listed above will be developed and maintained by the
Consultant.
7. Staff Training
A. PDAC staff will maintain the following minimum training credentials:
1. Aquatic Director / Manager
a. Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) or approved
equal.
2. Aquatic Director / Manager, Aquatics Coordinator, Facility Operations Manager, or
other staff
a. Lifeguard Instructor Certification (LGI)
3. Facility Operations Manager
a. Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) or approved
equal.
4. Aquatics Front Desk & Concessions Manager
a. Food Manager Certification (must be from a school recognized by the Riverside
County Department of Environmental
Health: https://rivcoeh.org/sites/g/files/aldnop361/files/migrated/Portals-0-PDF-
Foods-31-09-DES-Food-Manager-Certification.pdf
5. Lifeguards
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a. Lifeguarding with Bloodborne Pathogens Training, Administering Emergency
Oxygen, Asthma Inhaler Training, Epinephrine Auto Injector, First Aid for Public
Safety Personnel (Title 22) (American Red Cross or approved equal)
8. Operations Procedures
The Consultant will develop and maintain standard procedures that must be performed for the
proper maintenance and operations of the facility. These include but are not limited to:
Pool Chemical Parameters
Chemical Room Emergency Procedures
Hazard Identification and Communication
Safety and First Aid Equipment
Facility and Pool Cleanliness
Health Regulations
Discipline
Child Abuse Prevention
Lost and Found
Media Communication
Pool Water Contamination and Response
Biohazard Disposal
Report Writing
1.The designated shift supervisor oversees the facility and staff.
2. The minimum age for a lifeguard to lifeguard a body of water alone is 16 years of age.
3. Facility may not open to the general public without a minimum of 3 lifeguard certified staff
members present.
4. At the start of their shift, all certified staff members must be ready to perform assigned duties.
5. All schedules are posted in their respected offices and emailed to the staff in a timely manner.
6.Deck Lifeguards:
1. During high use times lifeguards will rotate regularly.
2. Lifeguards leaving the deck must perform regular locker room checks.
3. Elevated lifeguard stations shall be utilized as the standard for most lifeguard zones.
a. Ground level stations may be utilized where appropriate.
b. Roving stations may not be utilized as a primary surveillance position. Roving
stations may be utilized as secondary lifeguards to a zone when necessary.
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4. Rescue hip packs must be worn by all trained lifeguards at all times. Packs will be
adequately supplied with a resuscitation mask appropriate for adults and a mask
appropriate for children, or a universal mask and non-latex exam gloves.
7. Backup Duty Lifeguard:
1. When not needed on deck or to assist customers, Backup Duty Lifeguards shall:
a. check locker rooms for behavior issues or horseplay,
b. assist in rendering first aid to injured persons,
c. assist deck lifeguard as needed,
d. or perform cleanup and maintenance activities.
8. If a full complement of staff is not needed, the supervisor on duty may release excess
lifeguards from work.
9. No lifeguard will be scheduled to work more than 8 hours in one day.
10. Lifeguards will be trained to complete injury report forms for all injuries to be submitted to the
Aquatic Manager.
11. The Aquatic Manager shall notify the City of all required incidents.
12. The Lead Lifeguard is required to check and record pool chemistry every 2 hours.
13. Water chemistry shall be checked in the morning in enough time to adjust chemicals prior to
opening to the public.
14. Water chemistry shall be checked at closing and necessary chemical adjustments made prior
to staff leaving.
15. All staff will receive communications training, including verbal and non-verbal hand signals,
whistle blasts, radio contact, and written communication. Signs and brochures at the front desk
communicate safety rules. Management will share information at regular meetings and
Supervisors will convey information through in-service trainings or other methods as needed.
16. The concession stand adheres to all Riverside County health codes and regulations. All staff
handling unpackaged food must maintain current Riverside County Food Handler cards and be
overseen by a Food Safety Manager. A minimum of one Food Safety Manager shall be on staff
during the concession operation.
17. Locker rooms are monitored periodically by lifeguards. No food or drink is allowed in the locker
rooms. Towel snapping, running or rough play is not allowed. Children 5 years of age and older
are required to use the locker room of their own sex. Family changing rooms are also available.
18. Any commercial advertisements, press releases, articles, or other media information using
the City’s name and/or logos shall be subject to the prior approval of the City.
19. All advertisements at the Aquatic Center are subject to approval by the City.
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9. Financials
The Consultant shall develop and maintain financial procedures that align with the City’s financial
policies and procedures, including but not limited to:
Cash controls
Budget development
Payroll
Collections
Revenue reporting
Purchasing
Accounts payable
The Consultant shall keep complete and accurate books of revenues collected and will make all
records available to the City upon request. Books and records for the PDAC shall be maintained
separately from other facilities operated by the Consultant. The Consultant shall maintain
accounting books and records for a period of at least three years after the expiration or earlier
termination of the Agreement, and the City shall have the right to inspect and audit such books
and records during such period.
Financial and daily records shall meet the following criteria:
Record of all sales by means of a cash register, which will display the amount of each
sale and automatically issue a customer’s receipt. Beginning and ending cash register
readings shall be made a matter of daily record.
Entry of each and every Aquatic Center user’s name on entry log.*
A total count of Aquatic Center users at the end of each day and reconciliation of fee
category totals on cash register detail reports.
Ability to differentiate resident vs. non-resident visits.
Maintenance of a daily logbook detailing the number of Aquatic Center users by fee
category and total amount of cash collected by fee category.
Ability to record and report the number and type of discounts provided.
Monthly and annual statements of gross revenues, including a budget comparison, a
variance report, and such other customary reports as may reasonably be requested by
the City.
Except non-resident drop-in for recreation and lap swim. Groups or families must provide only
the primary/head of household or group lead’s contact information.
9.1 Cash Receipts
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The Consultant shall collect daily fees and record them in the point-of-sale system. The city
shall provide deposit bags for daily cash receipts, which will be submitted to the city daily with a
daily register report or similar report that ties back to the cash receipts. Reports for weekends
and observed holidays shall be submitted on the following business day. Reports shall include
receivables for insurance-sponsored Senior/dependent benefit programs (i.e. Peerfit,
SilverSneakers, Medicare, etc.) and monthly lane rentals.
The Consultant shall submit a monthly revenue report to the city for deposit verification and
revenue reconciliation, which the city will reconcile during its normal bank reconciliation
processes.
The city may implement armored courier services or night deposit procedures depending on the
volume and frequency of cash collected at the PDAC.
9.2 Banking
The city shall maintain the PDAC cash balances in the main bank account of the city, utilizing
the pooled cash method of fund accounting. Upon contract execution, the Consultant shall begin
the process of sending accumulated funds back to the city. This process shall include the
reconciliation of all deposits in transit and outstanding checks.
The City shall provide a loan of $200,000 to the Consultant, to be held in the Consultant’s own
bank account, for the purpose of emergency payroll coverage.
The Consultant may request the establishment of a petty cash fund from the City if needed.
9.3 Reimbursements
The management fee and reimbursements for purchase of Consultant supplies of $2,000.00 or
less will be made via check, ACH or wire transfer from the city to the Consultant in accordance
with the contract terms.
For payroll reimbursements, Consultant will provide the city with a report of payroll cash
requirements and any requested backup upon completion of each payroll process. The City
shall reimburse the Consultant via timely wire transfer on a schedule that aligns with the
Consultant’s payroll cash sweep deadlines.
9.4 Procurement and Invoice Processing
All procurement and invoice processing shall be in accordance with applicable city procurement
policies,procedures, and within the approved budget. Expenditures of $500.00 or less may be
made directly by the Consultant to maintain adequate supplies for facility operation.
Expenditures over $500.00 up to $2,000.00 may be made directly by the Consultant upon city
approval. Invoices over $2,000.00 shall be paid directly by the city via city workflow routing. The
city shall provide the Consultant with the appropriate instructions on how to submit invoices and
other procurement documents for processing.
Upon execution, Consultant shall provide the city with any existing contracts for review by the
city’s procurement department.
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10. Policies
The Consultant will develop and maintain policies and procedures, including but not limited to:
Pool Use and Safety Rules
Lifeguard Policy and Procedure Manual
Equipment Rental Procedures
Facility Rental, Group Use Requirements, and Fee Structure
Swim Testing
Signage Standards
11. Program Development
The Consultant shall develop a program plan to be reviewed and approved by the City. The
Program Plan shall include at a minimum.
Swim lessons
Lap swimming
Arthritis and/or Multiple Sclerosis classes
Red Cross certification courses
Yoga, spin, or other group fitness classes
Water games
The Consultant shall strive to make classes responsive to and/or inclusive to persons with
disabilities. A program registration process will be in place.
The Program Plan shall include program attendance goals and shall be reviewed by the
Consultant and the City of Palm Desert annually at a minimum.
The PDAC Program Plan may be updated or amended to meet City of Palm Desert goals
throughout the contract term. Any changes shall be agreed upon by the City of Palm Desert and
the Consultant.
12. Key Performance Indicators
The Consultant shall gather data on a daily basis to report on required Key Performance Indicators
KPIs). For general business practices, the following items or KPIs should be tracked by the Palm
Desert Aquatic Center management company. Additional items may be added in the future to
influence business and operational decisions. Some items may be removed in the future if they
are no longer meaningful for business updates.
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Monthly reporting should be available to present to and discuss with the Palm Desert Aquatic
Center Business Committee. The report information requested may change depending on
updated strategies.
Depending on the metric, they may be included in Monthly, Quarterly or Annual reports.
Financial Programs Operations
Attendance/Passes Sold
Member Retention
Pass Renewals
Concessions Revenue
Rental Revenue
Swim Lesson Revenue
Concessions Per Cap
Program Attendance
Sessions
Held/Canceled
Rentals Held
Special Programs
Checklist Compliance
Closures
Incidents
Facility Audit Results
Pool Chemical Readings
Customer Satisfaction
Staff Turnover
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13. Reporting Standards
The Consultant shall regularly report on all required KPIs and topics according to required
timelines. Monthly reports will be delivered to the City of Palm Desert staff liaison of the PDAC
Business Committee. Quarterly reports will be presented at regular Parks and Recreation
meetings. Annual reports will be presented to the City Council. Reporting requirements include
but are not limited to the items below:
Subject Justification Target Information Reporting
Frequency
Attendance/Passes
Sold
Tracking attendance
and passes sold is
crucial for PDAC to
understand customer
engagement and
revenue generation. It
is also necessary to
understand the impact
of the aquatic center
services within the
community and the
impact of the use of
City resources.
Total attendance for
the month including
passes and
memberships sold.
Include comparisons to
prior years in the same
month. In addition, any
special programs, or
events with their
attendance should be
listed in addition to the
total.
Monthly
Quarterly
Annually
Member Retention Member retention is
essential for the
stability and growth of
a business. It directly
affects the recurring
revenue and the
establishment of a
loyal customer base.
Understanding and
analyzing retention
rates assist in
developing strategies
to retain existing
customers, ultimately
reducing the cost of
acquiring new ones.
Membership retention
is the percentage of
members that
continued their
membership or
renewed their
membership during the
reporting period.
Monthly
Quarterly
Annually
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Subject Justification Target Information Reporting
Frequency
Concessions
Revenue/Per Cap
Concessions revenue
may serve as a
significant stream of
income for PDAC.
Monitoring this metric
helps in understanding
customer spending
patterns, optimizing
offerings, and
increasing profitability
by adjusting product
mixes and pricing
strategies.
Calculating
concessions per capita
is essential as it
reflects the average
spending of customers
per visit. This metric
assists in evaluating
the effectiveness of
sales strategies and
pricing, helping PDAC
optimize revenue
generation.
Concessions revenue
should be reported as
a total revenue line
item (Gross), and net
revenue which is the
gross revenue minus
expenses.
Additionally, specific
concessions items may
be reported to
maximize offerings.
Monthly during
summer months and
in the Annual Report.
Rental Revenue Rental revenue is a
critical source of
income for many
PDAC. Keeping track
of rental revenue
allows for effective
management of
available resources,
enabling adjustments
in pricing strategies
and identifying
opportunities to
expand services.
Rental revenue should
be reported to show
the number of rentals
offered and the amount
of revenue collected for
that reporting period.
This can also be
analyzed vs. the
previous year’s
reporting period to
show increases or
decreases in revenue.
Monthly
Quarterly
Annually
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Subject Justification Target Information Reporting
Frequency
Swim Lesson
Revenue
Monitoring swim
lesson revenue is
crucial for PDAC. It
helps in gauging the
popularity of the
program, assesses
profitability, and
determines the
effectiveness of
marketing and
teaching strategies.
Each report should
indicate the number of
swim lessons taught,
the revenue from the
swim lessons and
increases or decreases
from previous reporting
periods.
Session
Monthly
Quarterly
Annually
Program Attendance
Sessions
Held/Canceled
Tracking the number
of sessions held
versus canceled is
crucial for maintaining
operational efficiency.
It helps in identifying
trends, managing
resources effectively,
and improving
scheduling to minimize
disruptions.
Monitoring program
attendance helps in
evaluating the success
and popularity of
various programs
offered. This data
guides PDAC in
making informed
decisions about
program
improvements,
resource allocation,
and future offerings.
Each program should
track attendance, spots
filled vs vacant and
whether the class or
session met minimum
sign ups or not. This
may help PDAC in
ensuring profitable
programs continue and
unprofitable programs
can be abandoned or
re-marketed to
increase participation.
Quarterly
Annually
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Subject Justification Target Information Reporting
Frequency
Special Events /
Programs
Monitoring the success
and attendance of
special programs is
important for PDAC to
understand their
impact on revenue and
customer engagement.
This data informs
future planning and
helps in tailoring
offerings to meet
customer demands.
Each special event
should track
attendance and
profitability to ensure
the special event met
profitability and
attendance goals. This
data can be utilized to
understand whether to
continue offering the
event or not.
Post-event
Annually
Checklist
Compliance
Ensuring checklist
compliance is vital for
maintaining
operational standards,
safety, and quality.
Tracking compliance
helps in mitigating
risks, ensuring
consistency, and
maintaining a positive
reputation.
Checklist Compliance
should be reported as
a percentage of total
compliance expected,
vs what was
completed. This will
help to ensure risk
management
operations are being
conducted.
Monthly
Quarterly
Annually
Closures Documenting closures
is crucial for PDAC to
understand their
impact on revenue and
customer experience.
Analyzing closure data
helps in identifying
patterns, mitigating
issues, and developing
strategies to minimize
disruptions.
Closures data should
include the reason for
the closure and the
amount of revenue that
may have been lost
due to the closure.
Additionally, any extra
expenses incurred due
to the closure should
be tracked.
Monthly
Quarterly
Annually
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Subject Justification Target Information Reporting
Frequency
Incidents Tracking incidents is
crucial for ensuring
customer safety and
satisfaction. It helps in
identifying potential
risks, improving safety
protocols, and
maintaining a secure
environment for
customers and staff.
Incidents should be
reported immediately to
appropriate offices and
then tracked to indicate
location and reason for
the incident. This data
can then be used to
mitigate future risks.
Monthly
Quarterly
Annually
Facility Audit
Results
Monitoring facility audit
results is essential for
ensuring operational
standards and
compliance. This data
helps in identifying
areas for
improvement,
maintaining quality
standards, and
meeting regulatory
requirements.
Internal and external
audits should be report
as they occur and
given directly to the
City of Palm Desert.
Per audit
Pool Chemical
Readings
Monitoring pool
chemical readings is
critical for maintaining
a safe and hygienic
environment. This data
ensures compliance
with health and safety
standards, protecting
the well-being of
customers and staff.
Abnormalities may be
reported to the City of
Palm Desert as they
occur, however pool
readings should be
recorded and available
to be reported on as
needed.
Per occurrence
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Subject Justification Target Information Reporting
Frequency
Customer
Satisfaction
Assessing customer
satisfaction is
fundamental for PDAC
to understand the
quality of services
offered. This data
helps in identifying
areas for
improvement, retaining
customers, and
attracting new ones
through positive word-
of-mouth.
Customer satisfaction
measurements should
be taken after every
program and program
session and
periodically throughout
the year. Customer
satisfaction can then
be reported Quarterly
or Annually as needed.
Quarterly
Annually
Staff Hiring /
Retention
Tracking staff turnover
is important for PDAC
to assess employee
satisfaction, identify
retention issues, and
implement strategies
to improve workplace
culture and reduce
hiring and training
costs.
Tracking staff
recruitment is crucial
for PDAC to ensure
appropriate staffing
levels. Monitoring
recruitment efforts
helps in identifying
trends, optimizing the
hiring process, and
ensuring a skilled and
reliable workforce.
The number of staff
retained, and the
number of staff hired vs
the number needed for
operations. This can
help identify staffing
needs and increases in
marketing toward
staffing goals.
Quarterly
Annually
Subject Justification Target Information Reporting
Frequency
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Completed
Maintenance
Monitoring completed
maintenance tasks is
crucial for ensuring the
proper functioning of
equipment and
facilities. It helps in
preventing disruptions,
ensuring customer
satisfaction, and
maintaining a positive
reputation.
Regular maintenance
summaries should be
included in monthly
reports and major
maintenance projects
reported in annual
reports to show that
preventive
maintenance and
regular maintenance is
occurring.
Monthly
Annually
In-Service Training Ensuring in-service
training compliance is
vital for staff
development and
maintaining
operational standards.
It assists in enhancing
employee skills,
ensuring consistency
in service quality, and
adhering to regulatory
requirements.
In-service training
should be reported
annually to show a
complete in-service
training program and
that all staff members
are receiving the
required number of
training hours annually.
Annually
Goal Updates Goals move the
business at PDAC
forward and the
reporting of goals
achieved or worked on
show the progress
management is
making toward the
future.
Goals should be
reported Quarterly and
Annually to ensure
continuous
improvement in
operations and
business.
Quarterly
Annually
The Consultant shall meet with City staff monthly to review operations, KPIs and other
topics. Goals and strategy meetings shall be held on a quarterly basis.
DocuSign Envelope ID: C03DEC98-CB50-43FA-A9D2-64C3D0F53209
493
494
Contract No. C36620
AMENDMENT NO. 8 TO CONTRACT NO. C36620 – PROFESSIONAL SERVICES FOR
MANAGEMENT AND STAFFING OF THE PALM DESERT AQUATIC CENTER
BETWEEN THE CITY OF PALM DESERT AND FAMILY YMCA OF THE DESERT
1. Parties and Date.
This Amendment No. 8 to Contract No. C36620 – Professional Services for
Management and Staffing of the Palm Desert Aquatic Center is made and entered into as of
this 1st day of July 2025, by and between the City of Palm Desert (“City”) and Family YMCA
of the Desert, a Nonprofit Organization with its principal place of business at 43930 San Pablo
Avenue, Palm Desert, CA 92260 (“Consultant”). City and Consultant are sometimes
individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled
Contract No. C36620 – Professional Services for Management and Staffing of the Palm
Desert Aquatic Center dated May 10, 2018 (“Agreement”) for the purpose of retaining the
services of Consultant to provide Management and Staffing of the Palm Desert Aquatic
Center.
2.2 Amendment. The City and Consultant desire to amend the Agreement to
update several terms.
2.3 Amendment Authority. This Amendment No. 8 is authorized by Section 26 of
the Agreement.
3. Amendments.
3.1 Exhibit “A.” A new Exhibit “A” entitled Scope of Services, which details
Consultant’s responsibilities in the management and operation of the Aquatic Center, is
hereby incorporated into this Agreement. The new Exhibit “A” is attached hereto and made a
part of the existing Agreement by this reference. The new Exhibit “A” replaces, in its entirety,
the existing Exhibit “A,” which was attached to Amendment No. 7.
3.2 Term. Section 1.1. of the Agreement is amended to read as follows:
“(1.1) The term of this Agreement commenced on July 1, 2018 (“Commencement
Date”) and continues with extensions through June 30, 2025. This Amendment No. 8 further
extends the term of this Agreement from July 1, 2025 through June 30, 2030 (“Termination
Date”).”
3.3 Term Extensions. Section 1.2 of the Agreement is amended to read as follows:
“(1.2) The City, at its option, may extend the term of this Agreement for up to three
(3) one-year extensions based on Consultant’s performance and mutual agreement. In the
event of the exercise of such option by the City, all other terms of this Agreement, shall remain
the same, except for the new Termination Date, as agreed to by the Parties.”
495
Contract No. C36620
3.4 Representatives. Section 8 of the Agreement is amended to read as follows:
“(8) Until such time as Consultant shall have received written notice to the contrary,
the “designee of the City” as that term is used herein, shall be the City Manager. Furthermore,
the designated representatives to act on each Party’s behalf for correspondence and day -to-
day administration of this Agreement are as follows:
CITY: Chris Escobedo, Assistant City Manager
73510 Fred Waring Dr.
Palm Desert, CA. 92260
CONSULTANT: Aquatics Manager
73751 Magnesia Falls Drive
Palm Desert, CA 92260
3.5 Termination. Section 10 of the Agreement is amended to read as follows:
“(10) Either Party may terminate this Agreement immediately upon written notice to
the other Party if the other Party commits a material breach of this Agreement and fails to
cure such breach within thirty (30) days after receiving written notice of the breach. A “material
breach” shall include, but is not limited to, the following: (a) failure to perform its obligations
under this Agreement in a timely and competent manner; (b) eng aging in fraudulent or
dishonest conduct that is detrimental to the interests of the other Party; (c) violation of any
applicable laws or regulations in the conduct of its business; (d) repeated instances of failure
to comply with the terms of this Agreement. City may, by written notice to Consultant,
terminate the whole or any part of this Agreement at any time and without cause by giving
written notice to Consultant of such termination, and specifying the effective date thereof, at
least ninety (90) days before the effective date of such termination. Consultant may, by written
notice to City, terminate this Agreement at any time and without cause by giving written notice
to City of such termination, and specifying the effective date thereof, at least one hund red
eighty (180) days before the effective date of such termination. Upon termination, Consultant
shall be compensated only for those Services which have been completed before the effective
date of termination in a manner consistent with professional standard of care. The rights and
remedies provided in this section shall n ot be exclusive and are in addition to any other rights
and remedies provided by law, equity or under this Agreement.”
3.6 Management Fee. Section 15 of the Agreement is amended to read as follows:
“The City agrees to pay the Consultant a fixed Management Fee for the period of this
Agreement to the expiration of the term, Consultant shall receive a “Fixed Management Fee”
of $14,824.10 per month. The Fixed Management Fee shall be paid monthly, in arrears, within
30 days of receipt of the invoice. In the event that this Agreement is renewed pursuant to
Section 3.1.2, the rates set forth above may be increased or reduced each year at the time
of renewal, but any increase shall not exceed the Consumer Pri ce Index, All Urban
Consumers, Riverside-San Bernardino-Ontario, CA or 5%, whichever is lower.”
3.7 Unemployment Cost Reimbursement. A new Section 15.1 is added to the
Agreement to read as follows:
496
Contract No. C36620
“(15.1) Unemployment Cost Reimbursement. The City anticipates that the Aquatic
Center will be closed for a capital improvement project, including but not limited to the
replacement and upgrade of the pump room, in or about November -December 2025
(“Project”). In the event that the Aquatic Center is closed to allow for work on the Project, City
agrees to reimburse Consultant for unemployment benefits incurred by eligible employees
resulting from said closure. To qualify for reimbursement under this provision, Consultant
must provide documentation that demonstrates the eligibility of affected employees for
unemployment benefits in accordance with state and federal laws. Upon receipt of the
documentation from the Consultant regarding eligible employees and associated
unemployment costs, the City shall review the submission within thirty (30) business days.
City will reimburse the Consultant for approved u nemployment costs within sixty (60) days of
submission, provided all eligibility requirements and documentation are satisfactorily met.
City’s reimbursement obligation under this provision shall be limited to the actual
unemployment benefits paid to eligib le employees directly attributable to the closure period.
The City shall not be liable for any additional costs incurred by the Consultant, including but
not limited to administrative fees, legal costs, or any benefits beyond unemployment
compensation. In addition to the indemnification obligations in Section (23) of this Agreement
and otherwise found throughout the Agreement, the Consultant agrees to indemnify and hold
harmless the City, its directors, officials, officers, employees, volunteers, and agents from any
claims, liabilities, or damages incurred as a result of unemployment claims arising from this
closure, except for instances of negligence or willful misconduct by City. City shall not be
responsible for any unemployment claims that arise from emp loyee misconduct or termination
for cause. City’s obligation to reimburse unemployment costs under this provision shall
terminate if: (a) Consultant fails to provide the required documentation or fails to notify the
City within the established timeframe; o r (b) Consultant refuses to accept unemployment
reimbursements or fails to comply with any state or federal regulations regarding
unemployment claims. City and the Consultant agree to work together in good faith for the
duration of the Project that affects this closure period and in regard to the corresponding
unemployment reimbursement obligations under this provision.”
4. Additional Terms.
4.1 Continuing Effect of Agreement. Except as stated and amended by this
Amendment No. 8, all other provisions of the Agreement remain in full force and effect and
shall govern the actions of the parties under this Amendment No. 8. From and after the date
of this Amendment No. 8, whenever the term “Agreement” or “Contract” appears in the
Agreement, it shall mean the Agreement as amended by this Amendment No. 8.
4.2 Adequate Consideration . The Parties hereto irrevocably stipulate and agree
that they have each received adequate and independent consideration for the performance
of the obligations they have undertaken pursuant to this Amendment No. 8.
4.3 Severability. If any portion of this Amendment No. 8 is declared invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
shall continue in full force and effect.
4.4 Counterparts. This Amendment No. 8 may be executed in duplicate originals,
each of which is deemed to be an original, but when taken together shall constitute but one
and the same instrument.
497
Contract No. C36620
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 8 to the
CONTRACT NO. C36620 – PROFESSIONAL SERVICES FOR MANAGEMENT AND
STAFFING OF THE PALM DESERT AQUATIC CENTER as of the day and year first above
written.
CITY OF PALM DESERT FAMILY YMCA OF THE DESERT
Approved By:
_________________________________ _________________________
L. Todd Hileman Paula Simonds,
City Manager CEO
Attested By:
_____________________________________
Anthony J. Mejia
City Clerk
Approved As to Form:
______________________________________
Isra Shah
Best Best & Krieger, LLP
City Attorney
498
Contract No. C36620
EXHIBIT “A”
SCOPE OF SERVICES
499
Contract No. C36628
Amendment No. 8
Exhibit A
Page 1 of 20
SCOPE OF SERVICES
General Scope:
The Consultant will provide management and operations services for City of Palm Desert in
accordance with the Contract Documents at the Palm Desert Aquatic Center (PDAC), located at
73751 Magnesia Falls Drive, Palm Desert, CA 92260.
The City requests the Consultant to demonstrate their ability to provide and perform services for
the Aquatic Center including, but not limited to, management, operations, programming,
concessions, and janitorial services relating to the Aquatic Center as described in this Scope of
Services. The Aquatic Center consists of the following amenities:
• 50- Meter Pool with Diving Area
• Recreation / Therapy Pool (with slides)
• Children’s Pool with Water Play Structure
• Concessions Area (675 Sq. Ft.)
• Men’s and Women’s Locker Rooms
• Family Restrooms and Changing Areas
• Lifeguard Room / First Aid Room
• Administration Offices
• Multi-Purpose Room (842 Sq. Ft.)
• Storage Room
• Mechanical Room
• Chemical Storage Areas
The City contracts the major pool mechanical maintenance of the Aquatic Center to a third -party
contractor and will work closely with the Consultant to ensure prompt service to the facility. All
utilities will be directly billed and paid for by the City.
All services provided by the Consultant must be performed to the industry standards and
compliant with all applicable local, county, state, and federal laws.
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Contract No. C36628
Amendment No. 8
Exhibit A
Page 2 of 20
1.1. Roles and Responsibilities
City of Palm Desert Family YMCA of the Desert
Day-to-Day Operation • Janitorial
• Admissions and program
operation
• POS system
• Program Development
Facility
• Weekly walk-through
inspections
• Execute maintenance
projects
• Execute capital
improvement projects
• Daily upkeep of pools,
slides, and other
equipment
• Minor pool equipment
repairs and painting
• Submit immediate
reports on maintenance
or CIP needs
• Make recommendations
on maintenance or CIP
needs based on aquatic
industry standards
Human Resources
• Management committee
to meet monthly
• Annual Wage Scale
Review
• Aquatic Manager,
Aquatics
Consultant/Manager,
Operations Manager,
Front Desk,
Concessions, Lead
Lifeguards and
Lifeguards
• Recruitment
• Competitive wages and
benefits
• General staff training for
facility operation
• Lifeguard certification
• First aid/CPR/AED
Marketing and
Programs
• City-provided marketing
firm
• New programs and
expanded hours to be
proposed by
management committee
and Aquatics
Consulting/Management
position
• Aquatics
Consulting/Management
position to drive new
revenue opportunities
• Coordinate monthly
marketing meetings
• Staff and operate
programs in coordination
with City staff
•
Accountability • Analysis of KPIs • Collect data on
prescribed KPIs
501
Contract No. C36628
Amendment No. 8
Exhibit A
Page 3 of 20
• Monthly meetings with
management committee
• Develop and organize
financial projection and
analysis team
• Review monthly/quarterly
trends regarding budget,
visitors, KPI data
• Monthly meetings with
management committee
• Assist with report
development and
presentation
• Participation in financial
projection and analysis
team
Concessions • Develop updated
schedule and menu
• Determine need for
additional equipment
• Operate concessions per
City guidance
• Conduct inventory of
concessions supplies
Facility Closures • Reimburse the Family
YMCA of the Desert for
any incurred costs not to
exceed $250,000 for
pump room renovation
project (based on
estimated 8-week
closure).
• Facilitate and expedite
construction timelines
and costs during closure.
• Communicate
construction project
timeframes and any
relevant updates
• Provide a detailed
personnel workplan that
will delineate which
employees will continue
working and their
respective roles during
the duration of the
closure, and which
employees will not be
retained.
• Provide supporting
documentation and
receive approval from
city should there be
closure extensions.
1.2. Services to be Performed
The Consultant will provide services, plans and procedures as described below for the day -to-day
management and operations of the facility:
• Perform maintenance, cleaning, and minor repairs of all pools, equipment, and facilities.
• Perform daily safety and compliance checks of all pools, decks, pool amenities, and
facilities. Notify City staff of all urgent issues immediately and routine concerns within
one business day.
• Complete daily inspection report form for water slides and applicable attractions when in
use and maintain on file.
• Ensure the pool and support facilities meet cleanliness and hygiene standards.
• Ensure all pools meet applicable Riverside County Health Department standard
compliance (chemicals, flow, filtration, etc.).
• Manually check and record water chemistry in each pool every 2 hours (minimum) and
adjust chemicals as needed.
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Contract No. C36628
Amendment No. 8
Exhibit A
Page 4 of 20
• Maintain industry standards for water clarity and cleanliness on all pools.
• Inspect and maintain records of all pools and equipment.
• Monitor inventory levels of chemicals and other pool maintenance supplies for the
purpose of ensuring the availability of supplies as needed.
• Monitor and inventory concessions supplies.
• Prepare and process purchase orders for the purpose of securing needed supplies
according to City of Palm Desert purchasing policies and requirements.
• Provide regular KPI data and reports as required for assigned equipment and programs.
• Maintain equipment and chemical rooms to be free of non -essential equipment, used
parts, clutter and chemical spills.
• Follow all required safety precautions when using hazardous materials, assigned tools,
and machinery.
• Set up and/or move equipment (e.g., starting blocks, bleachers, diving boards etc.) for
the purpose of ensuring availability for patrons and programs.
• Maintain cleanliness of all facilities within the aquatic center: pools, drains, deck, locker
rooms, etc.
• Perform facility painting and retouching as necessary to maintain a high-quality facility
facade.
• Promote, and exemplify City of Palm Desert Mission, Vision and Core Values.
• Exercise excellent customer service. Follow up on complaints, questions, and concerns;
respond to internal and external customer needs in a friendly, timely and efficient
manner.
• Administer regular customer feedback and satisfaction surveys.
• Comply with local jurisdictional requirements and industry standards as applicable
including but not limited to: California Pool Code, Model Aquatic Health Code, OSHA
Hazardous Communications Standard and OSHA Bloodborne Pathogens Standard.
1.3. Business Plan
Consultant shall provide a Business Plan to include the following:
• Hours of operation (subject to change if approved in writing by the City)
o May through September
▪ Monday – Friday 5:30 am – 7:00 pm
▪ Saturdays 7:00 am - 7:00 pm
▪ Sundays 8:00 am – 7:00 pm
o October through April
▪ Monday – Friday 5:30 am – 7:00 pm
▪ Saturdays 7:00 am - 5:00 pm
▪ Sundays 8:00 am – 5:00 pm
• Personnel requirements
Guidelines for policy development for programs and facility
503
Contract No. C36628
Amendment No. 8
Exhibit A
Page 5 of 20
1.4. Preventative Maintenance Plan
The Consultant develop a comprehensive Preventative Maintenance Plan that includes, but is not
limited to the following:
A. Facility Inspection Program
1. Details of facility inspections
2. Frequency of facility inspections
B. Routine Maintenance to be performed.
C. Mechanical Equipment Inventory
1. Name and Model #
2. Manufacturer and contact info.
3. Local Vendor (as applicable)
4. Replacement and service details
D. Equipment Manuals
1. In the event an equipment manual is not available, the City shall attempt to provide a
satisfactory replacement from the equipment manufacturer.
2. If no manual is available, the Consultant shall provide a written document outlining the
standard operating procedures for maintaining and operating the applicable piece of
equipment.
E. The City will As-Built Plans to be included in the Preventative Maintenance Plan .
1.5. Safety Plan
The Consultant shall provide and maintain a facility Safety Plan. The Consultant is authorized by
the City to implement the Safety Plan with proper notification to the City. The Safety Plan sha ll
include, but is not limited to the following:
A. Facility Staffing Plan
1. Code Compliance Staffing Plan
2. Zones of Patron Surveillance
3. Rotation Procedures
4. Alternation of Tasks
5. Supervision Protocols
B. Emergency Action Plans
1. Emergency procedures for anticipated emergencies at the aquatic center
2. Methods of communication
3. Required emergency equipment.
4. Emergency closure requirements
C. Biohazard Action Plan
1. Fecal vomit and blood contamination of the pool and facility surfaces
D. Pre-Service Training Plan
1. Facility policies and procedures to be included in training.
2. Demonstration of required Safety Team skills specific to PDAC
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Contract No. C36628
Amendment No. 8
Exhibit A
Page 6 of 20
3. Documentation of training
E. In-Service Training Plan
1. In-service training frequency. A minimum of 4 hours of in-service training monthly is
required of all staff that regularly, or MAY perform lifeguard duties.
a. Makeup in-services may be held for approved absences and must comply with
the original in-service plan missed.
b. Lifeguards who do not meet the monthly in-service training requirement must
undergo Pre-Service Training prior to returning to Lifeguard duties.
2. In-service documentation
3. Certification maintenance
4. Demonstration of Lifeguard Skill Proficiencies
5. Competency Demonstration Plan
a. Ability to reach the furthest edge of Zones of Surveillance within 20 seconds.
b. Ability to perform required emergency response skills.
c. Ability to perform Resuscitation and First Aid skills.
1.6. Recruitment and Hiring Plan
A. Recruitment and Hiring
1. Consultant will submit a written process for recruitment and hiring.
B. Organizational Chart and Staffing Levels
Consultant will provide and maintain an organizational chart depicting the management
approach and general staff responsibilities. Staffing levels will be maintained at a minimum
required based on the submitted and approved staffing plan (Safety Plan – Section 1) and
Zone Evaluation documentation.
Staffing and salary ranges are to be provided annually to the City of Palm Desert Director
of Public Works for approval.
Alternative organization and staffing plans that meet safety and operating requirements
may be submitted by the Consultant. All alternate staffing plans must be approved by the
City of Palm Desert before they are instituted.]
C. All personnel will be easily identifiable by approved uniforms at all times while on duty.
D. Janitorial services for the facility will be completed by the Consultant and is typically
performed by Lifeguards and other staff on duty.
1. Regular locker room checks are expected to be performed throughout the day.
2. Locker room check sheets may be utilized at the discretion of the Consultant.
E. Position Descriptions
1. Descriptions for key positions listed above will be developed and maintained by the
Consultant.
F. Organizational Chart provided by YMCA upon contract adoption.
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Contract No. C36628
Amendment No. 8
Exhibit A
Page 7 of 20
1.7. Staff Training
A. PDAC staff will maintain the following minimum training credentials:
1. Aquatic Director / Manager
a. Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) or approved
equal.
2. Aquatic Director / Manager, Aquatics Coordinator, Facility Operations Manager, or
other staff
a. Lifeguard Instructor Certification (LGI)
3. Facility Operations Manager
a. Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) or approved
equal.
4. Aquatics Front Desk & Concessions Manager
a. Food Manager Certification (must be from a school recognized by the Riverside
County Department of Environmental
Health: https://rivcoeh.org/sites/g/files/aldnop361/files/migrated/Portals -0-PDF-
Foods-31-09-DES-Food-Manager-Certification.pdf
5. Lifeguards
a. Lifeguarding with Bloodborne Pathogens Training, Administering Emergency
Oxygen, Asthma Inhaler Training, Epinephrine Auto Injector, First Aid for Public
Safety Personnel (Title 22) (American Red Cross or approved equal)
1.8. Operations Procedures
The Consultant will develop and maintain standard procedures that must be performed for the
proper maintenance and operations of the facility. These include but are not limited to:
• Pool Chemical Parameters
• Chemical Room Emergency Procedures
• Hazard Identification and Communication
• Safety and First Aid Equipment
• Facility and Pool Cleanliness
• Health Regulations
• Discipline
• Child Abuse Prevention
• Lost and Found
• Media Communication
• Pool Water Contamination and Response
• Biohazard Disposal
• Report Writing
1.The designated shift supervisor oversees the facility and staff.
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Contract No. C36628
Amendment No. 8
Exhibit A
Page 8 of 20
2. The minimum age for a lifeguard to lifeguard a body of water alone is 16 years of age.
3. Facility may not open to the general public without a minimum of 3 lifeguard certified staff
members present.
4. At the start of their shift, all certified staff members must be ready to perform assigned duties.
5. All schedules are posted in their respected offices and emailed to the staff in a timely manner.
6.Deck Lifeguards:
1. During high use times lifeguards will rotate regularly.
2. Lifeguards leaving the deck must perform regular locker room checks.
3. Elevated lifeguard stations shall be utilized as the standard for most lifeguard zones.
a. Ground level stations may be utilized where appropriate.
b. Roving stations may not be utilized as a primary surveillance position. Roving
stations may be utilized as secondary lifeguards to a zone when necessary.
4. Rescue hip packs must be worn by all trained lifeguards at all times. Packs will be
adequately supplied with a resuscitation mask appropriate for adults and a mask
appropriate for children, or a universal mask and non-latex exam gloves.
7. Backup Duty Lifeguard:
1. When not needed on deck or to assist customers, Backup Duty Lifeguards shall:
a. check locker rooms for behavior issues or horseplay,
b. assist in rendering first aid to injured persons,
c. assist deck lifeguard as needed,
d. or perform cleanup and maintenance activities.
8. If a full complement of staff is not needed, the supervisor on duty may release excess
lifeguards from work.
9. No lifeguard will be scheduled to work more than 8 hours in one day.
10. Lifeguards will be trained to complete injury report forms for all injuries to be submitted to the
Aquatic Manager.
11. The Aquatic Manager shall notify the City of all incidents, as required.
12. The Lead Lifeguard is required to check and record pool chemistry every 2 hours.
13. Water chemistry shall be checked in the morning in enough time to adjust chemicals prior to
opening to the public.
14. Water chemistry shall be checked at closing and necessary chemical adjustments made prior
to staff leaving.
507
Contract No. C36628
Amendment No. 8
Exhibit A
Page 9 of 20
15. All staff will receive communications training, including verbal and non -verbal hand signals,
whistle blasts, radio contact, and written communication. Signs and brochures at the front desk
communicate safety rules. Management will share information at regular meetings and
Supervisors will convey information through in-service trainings or other methods as needed.
16. The concession stand adheres to all Riverside County health codes and regulations. All staff
handling unpackaged food must maintain current Riverside County Food Handler cards and be
overseen by a Food Safety Manager. A minimum of one Food Safety Manag er shall be on staff
during the concession operation.
17. Locker rooms are monitored periodically by lifeguards. No food or drink is allowed in the locker
rooms. Towel snapping, running or rough play is not allowed. Children 5 years of age and older
are required to use the locker room of their own sex. Family changing rooms are also available.
18. Any commercial advertisements, press releases, articles, or other media information using
the City’s name and/or logos shall be subject to the prior approval of the City.
19. All advertisements at the Aquatic Center are subject to approval by the City.
1.8.1 Facility Closures
• In the event that the City closes the facility due to the pump room renovation project, or
other repair and maintenance activity, the City will reimburse the Family YMCA of the
Desert for any incurred costs not to exceed $250,000 per 8-week closure. Further, If the
facility closure extends beyond the anticipated project completion deadline, the city will
continue to reimburse the Family YMCA of the Desert for any additional costs with
proper documentation and approval from the city.
• The YMCA will provide a detailed personnel workplan that will delineate which
employees will continue working and their respective roles during the duration of the
closure, and which employees will not be retained.
1.9. Financials
The Consultant shall develop and maintain financial procedures that align with the City’s financial
policies and procedures, including but not limited to:
• Cash controls
• Budget development
• Payroll
• Collections
• Revenue reporting
• Purchasing
• Accounts payable
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Contract No. C36628
Amendment No. 8
Exhibit A
Page 10 of 20
The Consultant shall keep complete and accurate books of revenues collected and will make all
records available to the City upon request. Books and records for the PDAC shall be maintained
separately from other facilities operated by the Consultant. The Consultant shall maintain
accounting books and records for a period of at leas t three years after the expiration or earlier
termination of the Agreement, and the City shall have the right to inspect and audit such books
and records during such period.
Financial and daily records shall meet the following criteria:
• Record of all sales by means of a cash register, which will display the amount of each
sale and automatically issue a customer’s receipt. Beginning and ending cash register
readings shall be made a matter of daily record.
• Entry of each and every Aquatic Center user’s name on entry log.*
• A total count of Aquatic Center users at the end of each day and reconciliation of fee
category totals on cash register detail reports.
• Ability to differentiate resident vs. non-resident visits.
• Maintenance of a daily logbook detailing the number of Aquatic Center users by fee
category and total amount of cash collected by fee category.
• Ability to record and report the number and type of discounts provided.
• Monthly and annual statements of gross revenues, including a budget comparison, a
variance report, and such other customary reports as may reasonably be requested by
the City.
*Except non-resident drop-in for recreation and lap swim. Groups or families must provide only
the primary/head of household or group lead’s contact information.
1.9.1 Cash Receipts
The Consultant shall collect daily fees and record them in the point-of-sale system. The city
shall provide deposit bags for daily cash receipts, which will be submitted to the city daily with a
daily register report or similar report that ties back to the cash receipts . Reports for weekends
and observed holidays shall be submitted on the following business day. Reports shall include
receivables for insurance-sponsored Senior/dependent benefit programs (i.e. Peerfit,
SilverSneakers, Medicare, etc.) and monthly lane rentals.
The Consultant shall submit a monthly revenue report to the city for deposit verification and
revenue reconciliation, which the city will reconcile during its normal bank recon ciliation
processes.
The city may implement armored courier services or night deposit proc edures depending on the
volume and frequency of cash collected at the PDAC.
1.9.2 Banking
The city shall maintain the PDAC cash balances in the main bank account of the city, utilizing
the pooled cash method of fund accounting. Upon contract execution, the Consultant shall begin
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Contract No. C36628
Amendment No. 8
Exhibit A
Page 11 of 20
the process of sending accumulated funds back to the city. This process shall include the
reconciliation of all deposits in transit and outstanding checks.
The City shall provide a loan of $200,000 to the Consultant, to be held in the Consultant’s own
bank account, for the purpose of emergency payroll coverage.
The Consultant may request the establishment of a petty cash fund from the City if needed.
1.9.3. Reimbursements
The management fee and reimbursements for purchase of Consultant supplies of $2,000.00 or
less will be made via check, ACH or wire transfer from the city to the Consultant in accordance
with the contract terms.
For payroll reimbursements, Consultant will provide the city with a report of payroll cash
requirements and any requested backup upon completion of each payroll process. The City
shall reimburse the Consultant via timely wire transfer on a schedule that aligns with the
Consultant’s payroll cash sweep deadlines.
1.9.4. Procurement and Invoice Processing
All procurement and invoice processing shall be in accordance with applicable city procurement
policies, procedures, and within the approved budget. Expenditures of $500.00 or less may be
made directly by the Consultant to maintain adequate supplies for facility operation.
Expenditures over $500.00 up to $2,000.00 may be made directly by the Consultant upon city
approval. Invoices over $2,000.00 shall be paid directly by the city via city workflow routing. The
city shall provide the Consultant with the appropriate instructions on how to submit invoices and
other procurement documents for processing.
Upon execution, Consultant shall provide the city with any existing contracts for review by the
city’s procurement department.
1.10. Policies
The Consultant will develop and maintain policies and procedures, including but not limited to:
• Pool Use and Safety Rules
• Lifeguard Policy and Procedure Manual
• Equipment Rental Procedures
• Facility Rental, Group Use Requirements, and Fee Structure
• Swim Testing
• Signage Standards
510
Contract No. C36628
Amendment No. 8
Exhibit A
Page 12 of 20
1.11. Program Development
The Consultant shall develop a Program Plan to be reviewed and approved by the City. The
Program Plan shall include at a minimum.
• Swim lessons
• Lap swimming
• Arthritis and/or Multiple Sclerosis classes
• Red Cross certification courses
• Yoga, spin, or other group fitness classes
• Water games
The Consultant shall strive to make classes responsive to and/or inclusive to persons with
disabilities. A program registration process will be in place.
The Program Plan shall include program attendance goals and shall be reviewed by the
Consultant and the City of Palm Desert annually at a minimum.
The PDAC Program Plan may be updated or amended to meet City of Palm Desert goals
throughout the contract term. Any changes shall be agreed upon by the City of Palm Desert and
the Consultant.
1.12. Key Performance Indicators
The Consultant shall gather data on a daily basis to report on required Key Performance Indicators
(KPIs). For general business practices, the following items or KPIs should be tracked by the Palm
Desert Aquatic Center management company. Additional items may be added in the future to
influence business and operational decisions. Some items may be removed in the future if they
are no longer meaningful for business updates.
Monthly reporting should be available to present to and discuss with the Palm Desert Aquatic
Center Business Committee. The report information requested may change depending on
updated strategies.
Depending on the metric, they may be included in Monthly, Quarterly or Annual reports.
Financial Programs Operations
• Attendance/Passes Sold
• Member Retention
• Pass Renewals
• Concessions Revenue
• Rental Revenue
• Swim Lesson Revenue
• Concessions Per Cap
• Program Attendance
• Sessions
Held/Canceled
• Rentals Held
• Special Programs
• Checklist Compliance
• Closures
• Incidents
• Facility Audit Results
• Pool Chemical Readings
• Customer Satisfaction
• Staff Turnover
511
Contract No. C36628
Amendment No. 8
Exhibit A
Page 13 of 20
1.13. Reporting Standards
The Consultant shall regularly report on all required KPIs and topics according to required
timelines. Monthly reports will be delivered to the City of Palm Desert staff liaison of the PDAC
Business Committee. Quarterly reports will be presented at regular Parks and Recreation
meetings. Annual reports will be presented to the City Council. Reporting requirements include
but are not limited to the items below:
Subject Justification Target Information Reporting
Frequency
Attendance/Passes
Sold
Tracking attendance
and passes sold is
crucial for PDAC to
understand customer
engagement and
revenue generation. It
is also necessary to
understand the impact
of the aquatic center
services within the
community and the
impact of the use of
City resources.
Total attendance for
the month including
passes and
memberships sold.
Include comparisons to
prior years in the same
month. In addition, any
special programs, or
events with their
attendance should be
listed in addition to the
total.
• Monthly
• Quarterly
• Annually
Member Retention Member retention is
essential for the
stability and growth of
a business. It directly
affects the recurring
revenue and the
establishment of a
loyal customer base.
Understanding and
analyzing retention
rates assist in
developing strategies
to retain existing
customers, ultimately
reducing the cost of
acquiring new ones.
Membership retention
is the percentage of
members that
continued their
membership or
renewed their
membership during the
reporting period.
• Monthly
• Quarterly
• Annually
512
Contract No. C36628
Amendment No. 8
Exhibit A
Page 14 of 20
Subject Justification Target Information Reporting
Frequency
Concessions
Revenue/Per Cap
Concessions revenue
may serve as a
significant stream of
income for PDAC.
Monitoring this metric
helps in understanding
customer spending
patterns, optimizing
offerings, and
increasing profitability
by adjusting product
mixes and pricing
strategies.
Calculating
concessions per capita
is essential as it
reflects the average
spending of customers
per visit. This metric
assists in evaluating
the effectiveness of
sales strategies and
pricing, helping PDAC
optimize revenue
generation.
Concessions revenue
should be reported as
a total revenue line
item (Gross), and net
revenue which is the
gross revenue minus
expenses.
Additionally, specific
concessions items may
be reported to
maximize offerings.
Monthly during
summer months and
in the Annual Report.
Rental Revenue Rental revenue is a
critical source of
income for many
PDAC. Keeping track
of rental revenue
allows for effective
management of
available resources,
enabling adjustments
in pricing strategies
and identifying
opportunities to
expand services.
Rental revenue should
be reported to show
the number of rentals
offered and the amount
of revenue collected for
that reporting period.
This can also be
analyzed vs. the
previous year’s
reporting period to
show increases or
decreases in revenue.
• Monthly
• Quarterly
• Annually
513
Contract No. C36628
Amendment No. 8
Exhibit A
Page 15 of 20
Subject Justification Target Information Reporting
Frequency
Swim Lesson
Revenue
Monitoring swim
lesson revenue is
crucial for PDAC. It
helps in gauging the
popularity of the
program, assesses
profitability, and
determines the
effectiveness of
marketing and
teaching strategies.
Each report should
indicate the number of
swim lessons taught,
the revenue from the
swim lessons and
increases or decreases
from previous reporting
periods.
• Session
• Monthly
• Quarterly
• Annually
Program Attendance
Sessions
Held/Canceled
Tracking the number
of sessions held
versus canceled is
crucial for maintaining
operational efficiency.
It helps in identifying
trends, managing
resources effectively,
and improving
scheduling to minimize
disruptions.
Monitoring program
attendance helps in
evaluating the success
and popularity of
various programs
offered. This data
guides PDAC in
making informed
decisions about
program
improvements,
resource allocation,
and future offerings.
Each program should
track attendance, spots
filled vs vacant and
whether the class or
session met minimum
sign ups or not. This
may help PDAC in
ensuring profitable
programs continue and
unprofitable programs
can be abandoned or
re-marketed to
increase participation.
• Quarterly
• Annually
514
Contract No. C36628
Amendment No. 8
Exhibit A
Page 16 of 20
Subject Justification Target Information Reporting
Frequency
Special Events /
Programs
Monitoring the success
and attendance of
special programs is
important for PDAC to
understand their
impact on revenue and
customer engagement.
This data informs
future planning and
helps in tailoring
offerings to meet
customer demands.
Each special event
should track
attendance and
profitability to ensure
the special event met
profitability and
attendance goals. This
data can be utilized to
understand whether to
continue offering the
event or not.
• Post-event
• Annually
Checklist
Compliance
Ensuring checklist
compliance is vital for
maintaining
operational standards,
safety, and quality.
Tracking compliance
helps in mitigating
risks, ensuring
consistency, and
maintaining a positive
reputation.
Checklist Compliance
should be reported as
a percentage of total
compliance expected,
vs what was
completed. This will
help to ensure risk
management
operations are being
conducted.
• Monthly
• Quarterly
• Annually
Closures Documenting closures
is crucial for PDAC to
understand their
impact on revenue and
customer experience.
Analyzing closure data
helps in identifying
patterns, mitigating
issues, and developing
strategies to minimize
disruptions.
Closures data should
include the reason for
the closure and the
amount of revenue that
may have been lost
due to the closure.
Additionally, any extra
expenses incurred due
to the closure should
be tracked.
• Monthly
• Quarterly
• Annually
515
Contract No. C36628
Amendment No. 8
Exhibit A
Page 17 of 20
Subject Justification Target Information Reporting
Frequency
Incidents Tracking incidents is
crucial for ensuring
customer safety and
satisfaction. It helps in
identifying potential
risks, improving safety
protocols, and
maintaining a secure
environment for
customers and staff.
Incidents should be
reported immediately to
appropriate offices and
then tracked to indicate
location and reason for
the incident. This data
can then be used to
mitigate future risks.
• Monthly
• Quarterly
• Annually
Facility Audit
Results
Monitoring facility audit
results is essential for
ensuring operational
standards and
compliance. This data
helps in identifying
areas for
improvement,
maintaining quality
standards, and
meeting regulatory
requirements.
Internal and external
audits should be report
as they occur and
given directly to the
City of Palm Desert.
Per audit
Pool Chemical
Readings
Monitoring pool
chemical readings is
critical for maintaining
a safe and hygienic
environment. This data
ensures compliance
with health and safety
standards, protecting
the well-being of
customers and staff.
Abnormalities may be
reported to the City of
Palm Desert as they
occur, however pool
readings should be
recorded and available
to be reported on as
needed.
Per occurrence
516
Contract No. C36628
Amendment No. 8
Exhibit A
Page 18 of 20
Subject Justification Target Information Reporting
Frequency
Customer
Satisfaction
Assessing customer
satisfaction is
fundamental for PDAC
to understand the
quality of services
offered. This data
helps in identifying
areas for
improvement, retaining
customers, and
attracting new ones
through positive word-
of-mouth.
Customer satisfaction
measurements should
be taken after every
program and program
session and
periodically throughout
the year. Customer
satisfaction can then
be reported Quarterly
or Annually as needed.
• Quarterly
• Annually
Staff Hiring /
Retention
Tracking staff turnover
is important for PDAC
to assess employee
satisfaction, identify
retention issues, and
implement strategies
to improve workplace
culture and reduce
hiring and training
costs.
Tracking staff
recruitment is crucial
for PDAC to ensure
appropriate staffing
levels. Monitoring
recruitment efforts
helps in identifying
trends, optimizing the
hiring process, and
ensuring a skilled and
reliable workforce.
The number of staff
retained, and the
number of staff hired vs
the number needed for
operations. This can
help identify staffing
needs and increases in
marketing toward
staffing goals.
• Quarterly
• Annually
517
Contract No. C36628
Amendment No. 8
Exhibit A
Page 19 of 20
Subject Justification Target Information Reporting
Frequency
Completed
Maintenance
Monitoring completed
maintenance tasks is
crucial for ensuring the
proper functioning of
equipment and
facilities. It helps in
preventing disruptions,
ensuring customer
satisfaction, and
maintaining a positive
reputation.
Regular maintenance
summaries should be
included in monthly
reports and major
maintenance projects
reported in annual
reports to show that
preventive
maintenance and
regular maintenance is
occurring.
• Monthly
• Annually
In-Service Training Ensuring in-service
training compliance is
vital for staff
development and
maintaining
operational standards.
It assists in enhancing
employee skills,
ensuring consistency
in service quality, and
adhering to regulatory
requirements.
In-service training
should be reported
annually to show a
complete in-service
training program and
that all staff members
are receiving the
required number of
training hours annually.
• Annually
Goal Updates Goals move the
business at PDAC
forward and the
reporting of goals
achieved or worked on
show the progress
management is
making toward the
future.
Goals should be
reported Quarterly and
Annually to ensure
continuous
improvement in
operations and
business.
• Quarterly
• Annually
The Consultant shall meet with City staff monthly to review operations, KPIs and other
topics. Goals and strategy meetings shall be held on a quarterly basis.
518
Contract No. C36628
Amendment No. 8
Exhibit A
Page 20 of 20
1.13.1 Management Fee Breakdown:
PDAC Management Fee
Breakdown
PDAC Cost per
item
Management Personnel (3
staff part time)
$103,759.20
Payroll Software $13,200
Operating/Accounting
software
$5,250
Accounts Payable
software
$180
Finance& Accounting $27,000
Information Technology $9,900
Human resources $6,000
Annual YMCA Dues $12,600
$177,889.20 Fixed Annual Management
Fee Total
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above
may be increased or reduced each year at the time of renewal, but any increase shall not
exceed the Consumer Price Index, All Urban Consumers, Riverside -San Bernardino-Ontario,
CA or 5%, whichever is lower.
Should the City develop or acquire a system capable of taking on the functions currently
performed by the Vendor, the City reserves the right to revisit and potentially remove the
Vendor's responsibilities for these functions.
City may, by written notice to consultant, terminate the whole or any part of this Agreement at
any time and without cause by giving written notice to consultant of such termination, and
specifying the effective date thereof, at least ninety (90) days befo re the effective date of such
termination. Consultant may, by written notice to City, terminate this Agreement at any time and
without cause by giving written notice to City of such termination, and specifying the effective
date thereof, at least one hundred eighty (180) days before the effective date of such
termination. Upon termination, Consultant shall be compensated only for those Services which
have been completed before the effective date of termination in a manner consistent with
professional standard of care.
519
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Page 1 of 3
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Randy Chavez, Deputy Director of Public Works
SUBJECT: DIRECTION ON MATERIALS FOR EL PASEO RAISED CROSSWALKS
RECOMMENDATION:
Request City Council direction on the preferred materials for raised crosswalks along El Paseo.
BACKGROUND/ANALYSIS:
The City of Palm Desert (City) installed three raised crosswalks around El Paseo in 2019. The
purpose of raised crosswalks is to improve pedestrian safety by forcing drivers to slow down and
make pedestrians more visible. Following the crosswalk installation, staff was requested to
evaluate additional locations in 2023. Kimely-Horn (Consultant) was hired to conduct the study.
In January 2024, the Consultant completed the study and staff presented the findings to the
Active Transportation Program (ATP) Subcommittee. The purpose of the meeting was to discuss
the study, potential crosswalk materials and next steps. In March 2024, the City Council held a
study session to discuss this study as well. Key topics and recommendations included:
Construct two new raised crosswalks on El Paseo, located at Ocotillo and Sage, as well
as Sage Lane and Lupine Lane.
Reconstruct the raised crosswalk at Larkspur Lane to meet ADA compliance.
Replace three rectangular rapid flashing beacon (RRFB) systems located at the existing
raised crosswalks and add two RRFB systems at the new locations.
Review material options for raised crosswalks, such as decorative asphalt or pavers.
Excluding material options, the proposed costs include:
Location Council Direction Cost
El Paseo (Ocotillo to Sage) Construct new raised crosswalk
Install new RRFB system
$470,000
El Paseo (Sage Lane to Lupine Lane) Construct new raised crosswalk
Install new RRFB system
$470,000
Larkspur Lane (El Paseo to Shadow Mountain Drive) Replace RRFB system $240,000
El Paseo (San Pablo Avenue to Larkspur Lane) Replace RRFB system $130,000
El Paseo (Larkspur Lane to San Luis Rey Avenue) Replace RRFB system $130,000
Total: $1,440,000
521
City of Palm Desert
El Paseo Crosswalks
Page 2 of 3
On March 27, 2024, staff met with the ATP Subcommittee to review and clarify City Council
comments coming from the study session . In addition, the City Council requested the ATP
Subcommittee to review more decorative crosswalk design options.
On October 2, 2024, staff met with the ATP Subcommittee to discuss design options . The ATP
Subcommittee did not reach a decision and requested additional design alternatives for further
consideration. As construction planning advances, the ATP Subcommittee has requested
revisiting the material options based on knowledge gained during the review process.
Staff is requesting the City Council's guidance on the preferred type of crosswalk materials. The
overall project, encompassing additional planned enhancements along El Paseo, is anticipated
to be completed in the summer of 2025. Based on the recommendation, staff would discuss with
the ATP Subcommittee to identify the materials, which would also guide decisions for any future
raised crosswalks in the area.
Material Types and Costs
The ATP Subcommittee considered two material options for the raised crosswalks along El
Paseo. Each material presents advantages and challenges affecting maintenance and alignment
with the overall design vision for El Paseo.
Asphalt with Decorative Pattern
This option features asphalt enhanced with a decorative pattern, offering benefits such as
reduced maintenance at the junctions of asphalt and concrete and ease of construction. Its
durability makes it a cost-effective and practical choice in the short term, while the flexibility to
update or redesign the decorative pattern provides adaptability for future enhancements.
However, each crosswalk is recommended to be repainted at least every five years based on
best practices and its pavement maintenance schedule. In addition, each crosswalk should
undergo power washing at least annually.
Pavers
This option provides a high-quality appearance and long-term durability, making it a visually
appealing option for enhancing El Paseo's distinctive character. While pavers may have slightly
higher upfront costs depending on the number of colors and pattern complexity, their installation
on a mortar bed reduces maintenance needs related to wear and settling. Potential challenges
include transitions between pavers and adjacent asphalt surfaces, where material differences
could result in unevenness and additional maintenance requirements. Crosswalks using this
material are typically evaluated for replacement every 20 to 30 years. In addition, each crosswalk
should undergo power washing at least annually.
Lifecycle Costs
Over a 20-year period, the total costs of asphalt with a decorative pattern and pavers are
comparable, with only minor differences. The primary distinction lies in the shorter lifecycle of
asphalt with a decorative pattern, which necessitates resurfacing and repainting every five years,
522
City of Palm Desert
El Paseo Crosswalks
Page 3 of 3
resulting in higher maintenance expenses. In contrast, pavers have a longer lifecycle exceeding
20 years and require less intensive annual maintenance. The recurring need for asphalt
resurfacing and repainting results in total lifecycle costs comparable to those of pavers.
The following chart provides a detailed comparison of lifecycle costs for asphalt with a decorative
pattern and pavers over a 20-year period. It is important to note that these costs are presented
in current values and do not account for potential inflation or future cost increases.
Material Type Construction +
Materials
Short-Term
Maintenance
Medium-Term
Maintenance
Lifecycle
Cost
Annually (16 times) Every 5 Years (3 times) 20 Years
Asphalt w/Decorative Pattern $1,610,000 $6,000 x 16 $34,000 x 3 $1,808,000
Pavers * $1,615,000 $6,000 x 16 $12,000 x 3 $1,747,000
* Costs are based on a single color and subject to increase with the addition of multiple colors
Legal Review:
This report has been reviewed by the City Attorney’s Office.
FINANCIAL IMPACT:
The financial impact will depend on the materials chosen for the raised crosswalks. A total of
$1,700,000 has been allocated for this purpose in the approved Fiscal Year 2024-25 Capital
Improvement Project (CIP) List under Gas Tax Account No. 2114134-4400200, Measure A
Account No. 2134311-4332000, and Capital Bond Account No. 4514679 -5000102. Therefore,
there is no fiscal impact to the General Fund with this action.
The table below outlines the total budget and expenses for the project:
Account Budget Construction
Estimated Cost
Balance
Gas Tax: 2114134-4400200 $450,000
Measure A: 2134311-4332000 $1,000,000
Capital Bond: 4514679-5000102 $250,000
Budget Total $1,700,000
Construction Costs – Options
Option A: Asphalt with Decorative Pattern $1,610,000 $90,000
Option B: Pavers $1,615,000 $85,000
ATTACHMENTS:
1. City Council Staff Report and Presentation (March 14, 2024)
2. ATP Subcommittee Presentation (March 24, 2024)
3. ATP Subcommittee Staff Report and Presentation (October 2, 2024)
4. Material Samples
523
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Page 1 of 1
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: March 14, 2024
PREPARED BY: Bassam AL-Beitawi, Senior Project Manager
REQUEST: STUDY SESSION: TRAFFIC ASSESSMENT STUDIES OF EL PASEO
RAISED MID-BLOCK CROSSINGS AND UNIVERSITY DOG PARK
PARKING OPTIONS
RECOMMENDATION:
Receive and file an update on the El Paseo raised mid-block crossings and University Dog Park
parking options.
BACKGROUND/ANALYSIS:
City staff has recently undertaken various requested traffic assessment studies, including on the
El Paseo raised mid-block crossings and University Dog Park parking options. The purpose of
this study session is to review the findings and recommendations of the assessment studies for
City Council discussion.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
ATTACHMENT:
1. Presentation
525
El Paseo
Raised
Mid-block
Crossings
Study Session
March 14, 2024
526
Agenda
Why Study Crosswalks?
Existing Raised Crosswalks
Recommendations (Existing)
New Crosswalk Alternatives
Recommendations (New)
Cost Summary 527
Why Study Raised Crosswalks?
❑Why study raised crosswalks on El Paseo?
❑El Paseo merchants requested the City to install additional mid-block
raised crosswalks on El Paseo (Highway 74 & San Pablo Avenue)
❑What locations are apart of the study?
❑3 existing locations
❑3 new locations
528
❑El Paseo (San Pablo Avenue & Larkspur Lane)
❑El Paseo (Larkspur Lane & San Luis Rey Avenue)
❑Larkspur Lane (El Paseo & Shadow Mountain Drive)
Rectangular
Rapid
Flashing
Beacons (RRFB)
Existing Raised Crosswalks
529
530
Recommendations:
Existing Raised Crosswalks
Keep 3 existing raised crosswalks
Replace the RRFB units at 3 locations
Construct a sidewalk bulb-out
(Larkspur Lane)
531
Recommendations: Existing Raised Crosswalks
Location Recommendation Cost
El Paseo (San Pablo Avenue to Larkspur Lane)•Retain existing raised crosswalk
•Replace RRFB system
$130,000
El Paseo (Larkspur Lane to San Luis Rey Avenue)•Retain existing raised crosswalk
•Replace RRFB system
$130,000
Larkspur Lane (El Paseo & Shadow Mountain Drive)•Construct a raised sidewalk bulb-out on east side &
west sides
•Replace RRFB system
$240,000
Total:$500,000 532
El Paseo
(Ocotillo Drive & Sage Lane)
El Paseo
(Sage Lane & Lupine Lane)
El Paseo
(Lupine Lane & San Pablo Avenue)
Raised Crosswalk
Alternatives Explored…
533
Collision Data
❑No vehicle-pedestrian collisions observed at location
Field Observations
❑Existing segment length is ~800 feet
❑Located near restaurants & jewelry shop
❑Connects to 2 pedestrian-only passages leading
to parking areas behind stores
❑No driveways along this segment
Business Outreach
❑Generally supportive
Recommendation
❑Construct raised pedestrian crossing & RRFB system
❑Cost: $470,000 (asphalt only)
Raised Mid-block Crosswalks:
El Paseo (Ocotillo Drive & Sage Lane)
El Paseo
Oc
o
t
i
l
l
o
D
r
i
v
e
Sa
g
e
L
a
n
e
534
Collision Data
❑No vehicle-pedestrian observed collisions at location
Field Observations
❑Existing segment length is ~675 feet
❑Located near retails stores & 2 jewelry shop
❑Connects to 2 pedestrian-only passages leading
to parking areas behind stores
❑No driveways along this segment
Business Outreach
❑Generally supportive
Recommendation
❑Construct raised pedestrian crossing & RRFB system
❑Cost: $470,000 (asphalt only)
Raised Mid-block Crosswalks:
El Paseo (Sage Lane & Lupine Lane)
Sa
g
e
L
a
n
e
Lu
p
i
n
e
L
a
n
e
El Paseo
535
Collision Data
❑No vehicle-pedestrian collisions observed at location
Field Observations
❑Existing segment length is ~510 feet
❑Located near retails stores & coffee shop
❑Connects shopping center into the interior
of the north side of block
❑Terminates near existing driveway, which
creates potential for vehicle-pedestrian conflicts
Recommendation
❑Not recommended
Raised Mid-block Crosswalks:
El Paseo (Lupine Lane & San Pablo Avenue)
Lu
p
i
n
e
L
a
n
e
El Paseo
Sa
n
P
a
b
l
o
A
v
e
n
u
e
536
Location Recommendation Cost
El Paseo
(Ocotillo Drive to Sage Lane)
Construct raised crosswalk w/RRFBs $470,000
El Paseo
(Sage Lane to Lupine Lane)
Construct raised crosswalk w/RRFBs $470,000
Total:$940,000
Improvement Cost
New High Visibility “Ladder” Type Striping (per location)$27,000
Brick Pavers (per location & 1 color design)$32,000
New Decorative “Flower” Art Paint (per new location)$34,000
Interlocking Pavers (per location & multi-color design)+ $35,000
Additional Costs (Pavement Enhancements):
Base Costs (Asphalt Only):
Recommendations:
New Raised Crosswalks
537
Interlocking Pavers
538
539
New or Existing
Location Location Asphalt
Only
Ladder
Striping
Brick
Pavers
Decorative
Flower
Interlocking
Pavers
Existing El Paseo
(San Pablo Avenue to Larkspur Lane)
$130,000 $157,000 $162,000 $164,000 + $165,000
Existing El Paseo
(Larkspur Lane to San Luis Rey Avenue)
$130,000 $157,000 $162,000 $164,000 + $165,000
Existing Larkspur Lane
(El Paseo & Shadow Mountain Drive)
$240,000 $267,000 $272,000 $274,000 +$275,000
New El Paseo
(Ocotillo Drive to Sage Lane)
$470,000 $497,000 $502,000 $504,000 + $505,000
New El Paseo
(Sage Lane to Lupine Lane)
$470,000 $497,000 $502,000 $504,000 + $505,000
Total:$1,440,000 $1,575,000 $1,600,000 $1,610,000 + $1,615,000
540
Questions
541
542
El Paseo Mid-block Crosswalks:
Staff Takeaways
&
Revised Recommendations
ATP Subcommittee Meeting
March 27, 2024
543
❑El Paseo (San Pablo Avenue & Larkspur Lane)
❑El Paseo (Larkspur Lane & San Luis Rey Avenue)
❑Larkspur Lane (El Paseo & Shadow Mountain Drive)
Rectangular
Rapid
Flashing
Beacons (RRFB)
Existing Mid-block Crosswalks
544
Existing Mid-block Crosswalks: Staff Takeaways
Location Proceed With Recommendations Cost
El Paseo (San Pablo Avenue to Larkspur Lane)•Retain existing raised crosswalk
•Replace RRFB system
$130,000
El Paseo (Larkspur Lane to San Luis Rey Avenue)•Retain existing raised crosswalk
•Replace RRFB system
$130,000
Larkspur Lane (El Paseo & Shadow Mountain Drive)•Construct a raised sidewalk bulb-out on east side &
west sides
•Replace RRFB system
$240,000
Total:$500,000 545
Mid-block
Crosswalk Study
546
❑El Paseo (Ocotillo Drive & Sage Lane)
❑Construct raised pedestrian crossing
& RRFB system
❑Cost: $470,000 (asphalt only)
❑El Paseo (Sage Lane & Lupine Lane)
❑Construct raised pedestrian crossing
& RRFB system
❑Cost: $470,000 (asphalt only)
❑El Paseo (Lupine Lane & San Pablo Avenue)
❑Do not install
Crosswalk Evaluation
547
Post-Study Session
Further Consulted with
Engineering Staff
Developed additional recommendation
Pros & Cons of
Recommendations
Updated Cost Summary
#1: Asphalt / Decorative Flower (Raised)
#2: Stamped Concrete or Pavers (Raised)
#3: Stamped Concrete or Brick-in-mortar
(Flat Surface)
548
#1: Asphalt / Decorative
Flower (Raised)
Pros
Reduced maintenance at asphalt &
concrete junctions
Durability & constructability
Allows flexibility to re-design pattern
Cons
Maintenance of asphalt &
decorative flowers
549
#2: Stamped
Concrete or
Pavers (Raised)
Pros
Materials demonstrate long-term durability
Most aesthetic / visually pleasing
Cons
Requires additional maintenance (grinding & patching)
Highest cost 550
#3: Stamped Concrete or
Brick-in-mortar (Flat Surface)
Pros
Materials demonstrate long-term durability
El Paseo & Ocotillo Drive in good condition
Reduced maintenance at asphalt & concrete junctions
Lowest cost
Cons
Does not reduce speed
Potential resistance from businesses
551
New or
Existing Location Location Asphalt / Decorative
Flower (Raised)
Stamped Concrete or
Pavers (Raised)
Stamped Concrete or
Brick -in-mortar
(Flat Surface)
Recommendation #1 Recommendation #2 Recommendation #3
Existing El Paseo (San Pablo Avenue to Larkspur Lane)$164,000 + $165,000 $100,000
Existing El Paseo (Larkspur Lane to San Luis Rey Avenue)$164,000 + $165,000 $100,000
Existing Larkspur Lane (El Paseo & Shadow Mountain Drive)$274,000 + $275,000 $100,000
New El Paseo (Ocotillo Drive to Sage Lane)$504,000 + $505,000 $230,000
New El Paseo (Sage Lane to Lupine Lane)$504,000 + $505,000 $230,000
Total:$1,610,000 + $1,615,000 $760,000
552
Questions
553
554
CITY OF PALM DESERT
INTEROFFICE MEMORANDUM
To: Active Transportation Subcommittee
From: Bassam AL-Beitawi, Senior Project Manager
Date: October 2, 2024
Subject: Raised Mid-Block Crosswalk Designs
The City currently maintains three raised mid-block crosswalks at the following locations:
• El Paseo (San Luis Rey Avenue and Larkspur Lane)
• El Paseo (Larkspur Lane and San Pablo Avenue)
• Larkspur Lane (El Paseo and Shadow Mountain Drive)
In addition, the City will be installing two raised mid-block crosswalks at the following locations:
• El Paseo (Sage Lane and Lupine Lane)
• El Paseo (Ocotillo Lane and Sage Lane)
Staff was directed to evaluate new crosswalk design options at these locations, with the
selected design(s) to be incorporated into a larger street project planned for summer 2025.
Together with Kimley Horn (consultant), the City has developed several design concepts for
further consideration. Staff will provide a presentation on the design concepts, followed by
discussing the proposed next steps in the design process.
Attachment:
1. Raised Mid-Block Crosswalk Designs Presentation
555
Raised
Mid-Block
Crosswalk
Designs
Active Transportation Subcommittee
October 2, 2024
556
Locations
•Existing:
•El Paseo (San Luis Rey Avenue & Larkspur Lane)
•El Paseo (Larkspur Lane & San Pablo Avenue)
•Larkspur Lane (El Paseo & Shadow Mountain Drive)
•New:
•El Paseo (Sage Lane & Lupine Lane)
•El Paseo (Ocotillo Lane & Sage Lane)
557
Option 1
558
Option 2
559
Option 3
560
Option 4
561
Option 5
562
Option 6
563
564
Material Samples
Pavers Asphalt with Decorative Pattern
565
566
Page 1 of 3
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Eric Ceja, Director of Economic Development
SUBJECT: RESOLUTION DECLARING INTENTION TO ESTABLISH THE CITY OF
PALM DESERT COMMUNITY FACILITIES DISTRICT NO. 2025-1
(SHADOW RIDGE PUBLIC SERVICES) AND SET A PUBLIC HEARING
DATE FOR FEBRUARY 13, 2025
RECOMMENDATION:
1. Adopt a Resolution entitled, “A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF
THE CITY OF PALM DESERT TO ESTABLISH THE CITY OF PALM DESERT COMMUNITY
FACILITIES DISTRICT NO. 2025-1 (SHADOW RIDGE PUBLIC SERVICES), TO
AUTHORIZE THE LEVY OF A SPECIAL TAX THEREIN, AND TAKING OTHER ACTIONS
RELATED THERETO.”
2. Direct staff to record the Boundary Map by January 24, 2025.
3. Set a Public Hearing for February 13, 2025, to consider formation of Community Facilities
District No. 2025-1, and calling for a special election pursuant to the Mello-Roos Community
Facilities District Act of 1982.
BACKGROUND/ANALYSIS:
The Mello-Roos Community Facilities Act of 1982, as amended (Gov. Code § 53311 et seq.)
(the “Act”) establishes funding mechanisms for cities to form a community facilities district
(“CFD”) in order to pay for the provision of certain services. The levy of the annual special taxes
on properties within the CFD is used to pay for ongoing municipal services associated with new
residential development. As permitted by the Act, CFD No. 2025-1 may provide one or more of
the following eligible services:
Law enforcement services;
Maintenance of parks, parkways and open space;
Maintenance of streets and roadways;
Flood and storm protection services; and
Other eligible services permitted by the Act.
In order to form the City of Palm Desert Community Facilities District No. 2025 -1 (Shadow Ridge
Public Services) (“CFD No. 2025-1”), the City must take a series of actions including adopting
the Resolution of Intention to establish CFD No. 2025-1, which Resolution of Intention authorizes
the recordation of CFD No. 2025-1 Boundary Map, and sets February 13, 2025, for a public
hearing to consider formation of CFD No. 2025-1, and calling for a special election pursuant to
the Act.
The owner(s) of certain property (the “Property”) have filed a petition (including waivers
shortening the election noticing period) with the City Clerk’s Office to have the Property included
567
City of Palm Desert
Shadow Ridge CFD Resolution of Intention
Page 2 of 3
within the boundaries of the proposed CFD No. 2025 -1 for purposes of levying special taxes to
finance the supplemental services associated with the new development. The Property will be
subject to the special tax levy in accordance with the Rate and Method of Apportionment
attached to the Resolution of Intention.
Legal Review:
This report was prepared by the City’s bond counsel, Nossaman, LLP.
Project Description:
On January 25, 2024, the City Council approved an amendment to Development Agreement 98 -
1 (the “DA”), allowing the sale of 18+ acres to Toll Brothers for the development of a 93-home
subdivision within the Marriott Shadow Ridge Golf Club. As part of this amendment, Toll Brothers
is required to form a CFD over the property to offset certain public safety and service costs as
identified in the February 17, 2023, letter attached to this report. Toll Brothers has received all
entitlement approvals for this development and is in the process of recording their final map. The
formation of the CFD over this property satisfies the conditions of the amended DA.
For facilities CFDs, it is often necessary to include different rates for different size homes. With
facilities CFDs, the City is trying to max out the Effective Tax Rate (ETR) so that it does not
exceed the maximum amount allowable, and also so t hat different types of units can expect
similar tax rates as a percentage of home value. With services CFDs ; however, the City is not
anywhere near the ETR limit, so the aim is to charge each home based on its benefit from the
services rather than based on its estimated sales price. This is why services CFDs tend to have
less complicated tax formulas.
Next Steps for CFD Formation
Subject to and subsequent to tonight’s actions, the City Council will be asked to consider the
following legislative steps:
At the February 13, 2025, Public Hearing, the Council will be asked to consider and take action
on the following:
1) Adopt the Resolution of Formation. This resolution: (a) incorporates t he Brookfield
Holdings (Shadow) LLC Property in the initial boundaries of CFD No. 2025-1; and (b)
identifies the types of public services financed under CFD No. 2025-1.
2) Adopt the Resolution Calling for the Election for CFD No. 2025 -1. After adopting the
above Resolution of Formation, the City Clerk will open the ballots and st ate the results
of the special mailed-ballot election, in accordance with the Act and all applicable
provisions of the Elections Code. The only voters in this election will be the property
owner(s) of the subject Property.
3) Adopt the Resolution Declaring the Results of the Election for CFD No. 2025-1.
568
City of Palm Desert
Shadow Ridge CFD Resolution of Intention
Page 3 of 3
Next, the City Clerk will confirm the results of elections. If the results of the election affirm the
formation of CFD No. 2025-1 and the Resolution Declaring the Results of the Election is adopted,
the City Council would then:
4) Introduce Reading of Ordinance Levying Special Tax within CFD No. 2025 -1.
This Ordinance authorizes the levy of a special tax on the Property on the secured property tax
roll of Riverside County that is within the boundaries of CFD No. 2025-1.
After the February 13, 2025 public hearing:
- Second Reading of Ordinance Levying Special Tax within CFD No. 2025 -1. The
Ordinance is published the day after the second reading and is effective thirty days
after adoption.
FINANCIAL IMPACT:
There is no immediate fiscal impact as a result of these actions. The developers will cover the
entire cost of forming CFD No. 2025-1, including staff time and consultant services. CFD No.
2025-1 will be fiscally self-sustaining. Ongoing administration fees will be paid by owners of
properties included in CFD No. 2025-1 through the levy of annual special taxes. Properties within
CFD No. 2025-1 are subject to the Annual Special Tax Requirement as described in the Rate
and Method of Apportionment.
ATTACHMENTS:
1. Resolution - Intention to Establish Community Facilities District 2025-1
a. Exhibits to the Resolution
i. Exhibit A – Description of Services
ii. Exhibit B – Rate and Method of Apportionment
iii. Exhibit C – CFD Boundary Map
2. Petition / Unanimous Waiver Form
3. Letter dated February 17, 2023
569
570
63164324.v1
PETITION AND WAIVER
To Create a Community Facilities District and Related Matters
To: City Council
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
This Petition and Waiver is to create a Community Facilities District and related matters under
the Mello-Roos Community Services Act of 1982, set forth in California Government Code Section 53311
et seq. (the "Act").
1. Petitioner. This Petition and Waiver is submitted by the person/entity (whether one or
more) identified below (the "Petitioner") as or for the owners of the parcel(s) of land identified in Exhibit
B attached hereto and made a part hereof (the "Property"), which parcels of land are expected to be
included within the boundaries of a Community Facilities District proposed to be established by the City
of Palm Desert(the "City"). By submitting this Petition and Waiver, the persons signing below warrant to
the City that they are authorized to execute it. The undersigned Petitioner warrants to the City that the
Petitioner's ownership constitutes ownership of more than 10% of the Property.
2. Proceedings Requested. The Petitioner asks that the City Council, as the governing
body of the City undertake proceedings under the Act to create a Community Facilities District to
be designated "City of Palm Desert Community Facilities District 2025-1 (Maintenance and
Services)" (the "CFD") and to levy special taxes in the CFD.
3. Purpose of CFD. The Petitioner asks that the CFD be created and the special taxes be
levied to finance the costs of the Shadow Ridge Public Services identified on Exhibit A hereto (the
"Services”).
4. Boundaries of CFD. The Petitioner asks that the territory to be included in the
boundaries of the CFD consist of those shown on the map attached hereto as Exhibit C and made
a part hereof.
5. Elections. The Petitioner asks that: (a) the special elections (the "Elections") to be held
under the Act to: (i) authorize the levy of special tax and the issuance of the Bonds and (ii) to establish
an appropriations limits of the CFD, (b) such special elections be consolidated into a single election and
that the election be conducted by the City and its officials, using mailed or hand-delivered ballots and
that (c) such ballots be opened and canvassed and the results certified
571
63164324.v1
at the same meeting of the City Council as the hearings on the CFD under the Act or as soon
thereafter as possible.
6. Owner Representative. The Petitioner appoints _______________________ as the
Petitioner's authorized representative for the purposes of receiving and executing ballots for the
Elections.
7. Waivers and Consents. To expedite the completion of the proceedings for the CFD, the
Petitioner expressly waives:
(a) all notice requirements relating to hearings and the Elections, whether by
posting, publishing or mailing, and whether such requirements are found in the California Elections
Code, the California Government Code or other laws or procedures, including but not limited to the
provisions of Section 4101 of the California Elections Code;
(b) any requirement to have the Elections conducted within the time periods
specified in Section 53326 of the Act or in the California Elections Code;
(c) all applicable waiting periods for the Elections;
(d) any requirements as to the form of the ballot for the Elections;
(e) any requirement for the mailing of the ballot for the Elections in the event
the ballots are distributed by personal service;
(f) the requirement for analysis and arguments relating to the Elections, as set
forth in Section 53327 of the Act (and hereby consents to not having such materials provided to
the landowner in the ballot packet);
(g) any requirement regarding identification envelopes for the return of
ballots for the Elections contained in Government Code Section 53327.5;
(h) all notice requirements relating to the special taxes as required by chapter 8.5
(consisting of Section 54930) of Part 1 of Division 2 of Title 5 of the Government Code; and
(i) without limiting any of the foregoing, any and all claims based on any
irregularity, error, mistake, or departure from the provisions of the Act or other laws of the State
in connection with the proceedings for the creation of the CFD and the levy of special taxes in
the CFD.
8. Notice to Future Purchaser(s). The Petitioner acknowledges and agrees that after the
successful formation of the CFD, the Petitioner shall comply with Government Code Section
53341.5 regarding the Notice of Special Tax to the purchaser(s) of the Property, if applicable.
Matthew Caldwell
572
9. Counterparts. This Petition and Waiver may be signed in counterparts and shall be
effective as to any Petitioner who signs it, regardless of whether it is signed for or by all of the
owners.
By executing this Petition and Waiver, the Petitioner below agrees to all of the above.
Each of the undersigned declares under penalty of perjury under the laws of the State of
California that such person is properly authorized to execute this Petition and Waiver and to bind
the Petitioner thereby and the statements contained herein are true and correct.
This Petition and Waiver is dated as of _______________________, 2024.
The name of the owner of record is:
_______
a __ Limited Partnership
By: ______________________
Name:
Its:
By:
Name: Its:
The address of the above owner for receiving
notices and ballots is:
NAME:
ADDRESS:
Accepted, Acknowledged and Agreed by Authorized Representative named in Section 6:
Name (Signature): _______________________________
Print Name:
Date:
December 10th
Authorized Signatory
Matthew Caldwell
Matthew Caldwell
Brookfield Holdings (Shadow) LLC
14648 N. Scottsdale Road Suite 290 Scottsdale, AZ 85254
Matthew Caldwell
12/10/2024
Matthew Caldwell Digitally signed by Matthew Caldwell
Date: 2024.12.10 11:27:47 -07'00'
573
63164324.v1
EXHIBIT A
DESCRIPTION OF SERVICES
The City of Palm Desert Community Facilities District No. 2025-1 (Shadow Ridge Public Services)
will finance, in whole or in part, those services authorized to be financed under the Mello-Roos
Community Facilities Act of 1982, including but not limited to, police protection services, fire
protection services, paramedic services, park maintenance, street maintenance, flood and storm
protection services, and all related administrative costs and expenses.
574
63164324.v1
EXHIBIT B
The Property is Riverside County
Assessor's Parcel Numbers:
694-290-010
694-290-011
694-320-010
694-320-011
694-290-009 (portion)
694-320-008 (portion)
Acres
_____ acres
575
63164324.v1
EXHIBIT C
BOUNDARY MAP
(see attached)
576
63164214.v1
RESOLUTION NO. 2025-__
A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF
THE CITY OF PALM DESERT TO ESTABLISH THE CITY OF
PALM DESERT COMMUNITY FACILITIES DISTRICT NO.
2025-1 (SHADOW RIDGE PUBLIC SERVICES),TO
AUTHORIZE THE LEVY OF A SPECIAL TAX THEREIN, AND
TAKING OTHER ACTIONS RELATED THERETO
WHEREAS, the City Council (the “City Council”) of the City of Palm Desert (the
“City”) has received a petition requesting the institution of proceedings for the formatio n
of a community facilities district pursuant to Chapter 2.5 (commencing with Section
53311) of Part 1 of Division 2 of Title 5 of the California Government Code, commonly
known as the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”), fo r
the purpose of financing certain public services described below, which are necessary to
meet the increased demands placed upon the City as a result of the development of real
property within the territory to be included in the community facilities distr ict; and
WHEREAS, in accordance with Section 53312.7 of the Act, on October 13, 2005
pursuant to Resolution No, 05-68, the City Council of the City adopted the City’s Goal’s
and Policies for Community Facilities Districts (“Policy”); and
WHEREAS, the Policy provides for the financing of services authorized to be
financed under the Act on a case by case basis; and
WHEREAS, the City Council, having received a petition and waiver (“Petition”)
from the owner(s) of not less than 10% of the area of land proposed to be included in a
proposed community facilities district, now desires to proceed with the establishment of
such community facilities district to finance the provision of certain public services
pursuant to Section 53313 of the Act that are necessary to meet the increased demands
for services placed upon the City as a result of development within the area, and to levy
a special tax within the proposed community facilities district to finance such services,
provided that the special tax levies are approved at an election to be held within the
proposed community facilities district in accordance with the Act; and
WHEREAS, the owner (the “Owner”) is the owner of all of the property which is
proposed to be included within the proposed community facilities district; and
WHEREAS, the Council has determined that the Petition complies with the
requirements of Sections 53318 and 53319 of the Government Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM DESERT,
DOES HEREBY RESOLVE AS FOLLOWS:
1. Recitals. The City Council finds and determines that all the foregoing recitals
are true and correct and incorporated herein.
577
63164214.v1
2. Authority. The City Council proposes to conduct proceedings to establish a
community facilities district pursuant to the Act.
3. Name of CFD. The name proposed for the community facilities district is "City
of Palm Desert Community Facilities District No. 2025-1 (Shadow Ridge Public Services),
County of Riverside, State of California" (the “CFD”).
4. Boundaries Described. The proposed boundaries of the CFD, as described in
Exhibit C attached hereto and incorporated herein by reference, are hereby preliminary
approved. A copy of the map is also on file with the City Clerk. The City Clerk is hereby
directed to record, or cause to be recorded, the map of the boundaries of the CFD in the
office of the Riverside County Recorder within 15 days of the date of adoption of this
Resolution.
5. Services. The type of services proposed to be financed by the CFD pursuant to
the Act shall consist of those listed in Exhibit A attached hereto and incorporated herein
by reference (the “Services”). The City Council hereby determines that the Services are
necessary to meet increased demands for such services placed upon the City as the
result of development occurring within the area of the CFD. The Services are in addition
to those provided in the territory of the CFD as of the date hereof and will not supplant
services already available within the territory of the CFD as of the date hereof.
6. Special Tax. Except to the extent that funds are otherwise available to the CFD
to pay for the Services, a special tax (the “Special Tax”) sufficient to pay the costs thereof,
secured by recordation of a continuing lien against all non-exempt real property in the
CFD, will be levied annually within the CFD, and collected in the same manner as ordinary
ad valorem property taxes, or in such other manner as the City Council shall determine,
including direct billing of the affected property owners. The proposed rate and method of
apportionment of the Special Tax among the parcels of real property within the CFD in
sufficient detail to allow each landowner within the proposed CFD to estimate the
maximum amount such owner will have to pay, are described in the Rate and Method of
Apportionment of Special Tax attached hereto as Exhibit B and incorporated herein by
this reference (the “Rate and Method of Apportionment”). The City Council hereby finds
that the provisions of Section 53313.6, 53313.7 and 53313.9 of the Act (relating to
adjustments to ad valorem property taxes and schools financed by a community facilities
district) are inapplicable to the proposed CFD.
7. Exempt Property. Except as may otherwise be provided by law or by the Rate
and Method of Apportionment of the Special Tax for the CFD, all lands owned by any
public entity, including the United States, the State of California, the County and/or the
City, or any departments or political subdivisions thereof, shall be omitted from the levy
of the Special Tax to be made to cover the costs and expenses of the Services and the
CFD. In the event that a portion of the property within the CFD shall become for any
reason exempt, wholly or in part, from the levy of the Special Tax, the City Council will,
on behalf of the CFD, increase the levy to the extent necessary upon the remaining
property within the CFD which is not exempt in order to yield the annual expenses of the
578
63164214.v1
CFD, if any, subject to the provisions of the Rate and Method of Apportionment of the
Special Tax and the Act.
8. Election and Unanimous Approval. The levy of the Special Tax in the CFD shall
be subject to the approval of the qualified electors of the CFD at a special election. The
proposed voting procedure shall be by mailed or hand -delivered ballot among the
landowners in the proposed CFD, with each landowner having one vote for each acre or
portion of an acre such owner owns in the CFD.
9. CFD Report. The City Manager (or deputy or designee thereof) is hereby
directed to study the proposed Services and to make, or cause to be made, and file with
the City Clerk a report in writing (the “CFD Report”), which shall be a part of the record of
the public hearing hereinafter specified and which report shall present the following:
(a) A description of the Services that will be required to adequately meet the needs
of the CFD.
(b) An estimate of the fair and reasonable cost of the Services and incidental
expenses in connection therewith, and all other related costs.
10. Public Hearing. February 13, 2025, at 3:00 p.m. (which date is at least 30 days
and not more than 60 days after the date of this Resolution), or as soon thereafter as
possible in the City Council Chambers located at City Hall, 73 -510 Fred Waring Drive,
Palm Desert, California 92260, shall be the time and place when and where the City
Council, as legislative body for the CFD, will conduct a public hearing on the
establishment of the CFD and consider and finally determine whether the public interest,
convenience and necessity require the formation of the CFD and the levy of the Special
Tax.
11. Notice of Hearing. The City Clerk is hereby directed to cause notice of the
public hearing to be given by publication one time in a newspaper published in the area
of the proposed CFD. The publication shall be completed at least seven (7) days before
the date of the public hearing specified above.
The City Clerk may also cause notice of the hearing to be given to each property
owner within the CFD by first class mail, postage prepaid, to each such owner’s address
as it appears on the most recent tax records of the County or as otherwise known to the
City Clerk to be correct. Such mailing shall be completed not less than 15 days before the
date of the public hearing.
The notice of the public hearing shall be substantially in the form specified in
Section 53322 of the Act, with the form summarizing the provisions hereof hereby
specifically approved.
At the above-mentioned time and place for public hearing any persons interested,
including taxpayers, persons registered to vote within the CFD, and property owners, may
appear and be heard. The testimony of all interested persons for or against the
579
63164214.v1
establishment of the CFD, the extent of the CFD, or the furnishing of the services will be
heard and considered.
Any protests may be made orally or in writing. However, any protests pertaining to
the regularity or sufficiency of the proceedings shall be in writing and clearly set forth the
irregularities and defects to which the objection is made. All written protests shall be filed
with the City Clerk on or before the time fixed for the public hearing. Written protests may
be withdrawn in writing at any time before the conclusion of the public hearing.
If a written majority protest against the establishment of the CFD is filed (as
determined in accordance with Section 53324 of the Act), the proceedings shall be
abandoned. If such majority protest is limited to certain services or portions of the Special
Tax, those services or that tax shall be eliminated by the City Council.
12. Work-in-Kind. The City may accept advances of funds or work-in-kind from any
sources, including private persons or private entities, and is authorized and directed to
use such funds for any authorized purpose, including any cost incurred in creating the
CFD. The CFD may enter into an agreement to repay all of such funds as are not
expended or committed for any authorized purpose at the time of the election on the levy
of the Special Tax, if the proposal to levy such tax should fail, and to repay all of such
funds advanced if the levy of the Special Tax shall be approved by the qualified electors
of the CFD.
13. Further Action. The Mayor, City Manager, Finance Director, Community
Development Director, City Attorney, City Clerk and all other officers and agents of the
City are hereby authorized and directed to take all actions necessary or advisable to give
effect to the transactions contemplated by this Resolution.
14. Effective Date. This resolution shall take effect upon its adoption.
PASSED, APPROVED and ADOPTED by the City Council of the City of Palm
Desert, California, on this 9th day of January, 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JAN C. HARNIK, MAYOR
ATTEST:
580
63164214.v1
ANTHONY MEJIA, MMC
CITY CLERK
581
63164214.v1
EXHIBIT A
CITY OF PALM DESERT
Community Facilities District No. 2025-1
(Shadow Ridge Public Services)
DESCRIPTION OF SERVICES
The services to be funded, in whole or in part, by the community facilities district (the
"CFD" or “District”) include, but are not limited to: (i) police protection and related services
of the City of Palm Desert required to sustain the public safety service delivery capability
for emergency and non-emergency services including related facilities, equipment,
vehicles, services, supplies and personnel; (ii) Fire protection and suppression services,
and ambulance and paramedic services; (iii) maintenance and lighting of parks,
parkways, streets, roads and open space; (iv) flood and storm protection services; and
(v) other public services authorized to be funded under Section 53313 of the California
Government Code.
The District may fund any of the following related to the services described in the
preceding sentence: obtaining, constructing, furnishing, operating and maintaining
equipment, apparatus or facilities related to providing the services and/ or equipment,
apparatus, facilities or fixtures in areas to be maintained, paying the salaries and benefits
of personnel necessary or convenient to provide the services, payment of insurance costs
and other related expenses and the provision of reserves for r epairs and replacements
and for the future provision of services. It is expected that the services will be provided by
the City, either with its own employees or by contract with third parties, or any combination
thereof.
The services to be financed by the District are in addition to those provided in the territory
of the District before the date of creation of the District, and will not supplant services
already available within that territory when the District is created.
Administrative Expenses: The administrative expenses to be funded by the District
include the direct and indirect expenses incurred by the City in carrying out its duties with
respect to the District (including, but not limited to, the levy and collection of the special
taxes) including the fees and expenses of attorneys, any fees of the County of Riverside
related to the District or the collection of special taxes, an allocable share of the salaries
of the City staff directly related thereto and a proportionate amount of the City's gen eral
administrative overhead related thereto, any amounts paid by the City from its general
fund with respect to the District or the services authorized to be financed by the District,
and expenses incurred by the City in undertaking action to foreclose on properties for
which the payment of special taxes is delinquent, and all other costs and expenses of the
City in any way related to the District.
Other: The incidental expenses that may be funded by the District include, in addition to
the administrative expenses identified above, the payment or reimbursement to the City
of all costs associated with the establishment and administration of the District.
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EXHIBIT B
CITY OF PALM DESERT
Community Facilities District No. 2025-1
(Shadow Ridge Public Services)
RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
For the City of Palm Desert Community Facilities District No.
2025-1 (Shadow Ridge Public Services), County of Riverside,
State of California
The Special Tax as hereinafter defined shall be levied on all Assessor’s Parcels within the City of
Palm Desert Community Facilities District No. 2025-1 (Shadow Ridge Public Services), (“CFD
2025-1”), other than Assessor’s Parcels classified as Exempt Property as defined herein and
collected each Fiscal Year commencing in Fiscal Year 2025-26, in an amount determined by the
CFD Administrator through the application of the procedures described below. All the real
property within CFD 2025-1, unless exempted by law or by the provisions hereof, shall be taxed
for the purposes, to the extent, and in the manner herein provided.
A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Act” means the Mello-Roos Communities Facilities Act of 1982 as amended, being Chapter 2.5,
Part 1, Division 2 of Title 5 of the Government Code of the State of California.
“Administrative Expenses” means the following actual or reasonably estimated expenses
related to the administration of CFD 2025-1: (i) the costs of determining the amount of the levy of
the Special Tax, the collection of Special Taxes, including the expenses of collecting
delinquencies and pursuing foreclosures; (ii) the payment of a proportional share of salaries and
benefits of any City employee and City overhead whose duties are directly related to the
administration of CFD 2025-1; (iii) fees and expenses for counsel, audits, costs associated with
responding to public inquiries regarding CFD 2025-1; and (iv) any and all other costs incurred in
connection with the administration of CFD 2025-1.
“Annual Escalation Factor” means two percent (2%).
“Assessor’s Parcel” means a lot or parcel shown in an Assessor’s Parcel Map with an assigned
assessor’s parcel number.
“Assessor’s Parcel Map” means an official map of the Assessor of the County designating
parcels by assessor’s parcel number.
“Base Year” means the first year that any Assessor’s Parcel of Taxable Property is classified as
Developed Property.
“Building Permit” means a permit issued for new construction of a Residential Unit. For
purposes of this definition, “Building Permit” shall not include permits for construction or
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installation of retaining walls, grading, utility improvements, or other such improvements not
intended for human habitation.
“Certificate of Occupancy” means a document issued by the City certifying that a newly
constructed Residential Unit complies with all applicable codes and ordinances and that it is
suitable and safe for occupancy.
“CFD Administrator” means an official of the City, or designee thereof, responsible for
determining the Special Tax Requirement and providing for the levy and collection of the Special
Tax for CFD 2025-1.
“CFD 2025-1” means City of Palm Desert Community Facilities District No. 2025-1 (Shadow
Ridge Public Services), County of Riverside, State of California established by the City Council
under the Act.
“City” means the City of Palm Desert.
“City Council” means the Council of the City of Palm Desert, acting as the legislative body of
CFD 2025-1.
“County” means the County of Riverside.
“Developed Property” means an Assessor’s Parcel of Taxable Residential Property for which a
Certificate of Occupancy was issued on or before June 1 preceding the Fiscal Year for which the
Special Tax is being levied.
“Exempt Property” means all Assessor’s Parcels within CFD 2025-1 that are exempt from the
Special Tax pursuant to the Act or Section F herein.
“Fiscal Year” means the period commencing on July 1 of any year and ending the following June
30.
“Maximum Special Tax” means the maximum Special Tax determined in accordance with
Section C, which may be levied in any Fiscal Year on an Assessor’s Parcel of Taxable Property.
“Property Owner Association Property” means for each Fiscal Year any property within the
boundaries of CFD 2025-1 that was owned by, or irrevocably dedicated as indicated in an
instrument recorded with the County Recorder to a property owner association, including any
master or sub-association, as of June 1.
“Proportionately” means in a manner such that the ratio of the actual Special Tax levy to the
Maximum Special Tax is equal for all Assessor’s Parcels of Developed Property.
“Public Property” means any property that is owned by, dedicated or irrevocably dedicated to a
city, the federal government, the State of California, the County, or any other public agency (each,
a “Public Entity”); provided, however, that any such property is leased by such a Public Entity to
a private entity and is thereby subject to taxation pursuant to Section 53340.1 of the Act, such
leasehold estate shall be classified and taxed according to the use thereof.
“Public Services” means those authorized services that may be funded by CFD 2025-1 pursuant
to the Act, as amended including but not limited to police protection services, fire protection
services, paramedic services, park maintenance, street maintenance and flood control.
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“Residential Property” means Assessor’s Parcels of Developed Property within CFD 2025-1 for
which a Building Permit has been issued for purposes of constructing one or more Residential
Unit(s).
“Residential Unit” means any residence in which a person or persons may live, which is not
considered to be used for non-residential purposes.
“Special Tax” means the special tax authorized to be levied within CFD 2025-1 pursuant to the
Act, to fund the Special Tax Requirement.
“Special Tax Requirement” means the amount, as determined by the CFD Administrator, for
any Fiscal Year to: (i) pay the costs of providing the Public Services during such Fiscal Year, (ii)
pay Administrative Expenses associated with the Special Tax, (iii) establish or replenish any
operational reserve fund established for Public Services, (iv) pay incidental expenses related to
the Public Services as authorized pursuant to the Act, (v) fund an amount equal to a reasonable
estimate of delinquencies expected to occur in the Fiscal Year in which the Special Tax will be
levied (“Estimated Special Tax Delinquency Amount”) and (vi) fund the shortfall, if any, in the
Special Tax revenues collected in the preceding Fiscal Year necessary to fund the Special Tax
Requirement for such Fiscal Year where such shortfall resulted from delinquencies in the payment
of the Special Tax in such Fiscal Year that exceeded the Estimated Special Tax Delinquency
Amount included in the Special Tax Requirement for such Fiscal Year.
“Taxable Property” means all Assessor’s Parcels that are not exempt from the Special Tax
pursuant to the Act or Section F.
“Undeveloped Property” means an Assessor’s Parcel of Taxable Property which is not
classified as Developed Property.
B. CLASSIFICATION OF ASSESSOR’S PARCELS
Each Fiscal Year, beginning with Fiscal Year 2025-26, using the definitions above, each
Assessor’s Parcel within CFD 2025-1 shall be classified by the CFD Administrator as Taxable
Property or Exempt Property. In addition, each such Fiscal Year, each Assessor’s Parcel of
Taxable Property shall be further classified by the CFD Administrator as Developed Property or
Undeveloped Property and subject to the levy of the Special Tax pursuant to Section C below.
C. SPECIAL TAX RATES
1. Developed Property
Each Fiscal Year commencing in Fiscal Year 2025-26, each Assessor’s Parcel of
Developed Property shall be subject to the Special Tax.
The initial Maximum Special Tax for each Assessor’s Parcel of Developed Property in its
Base Year shall be $2,200.
For each subsequent Fiscal Year following the Base Year, the Maximum Special Tax rates
shall be increased from the Maximum Special Tax rate in effect for the prior Fiscal Year
by the Annual Escalation Factor.
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2. Undeveloped Property
Each Assessor’s Parcel classified as Undeveloped Property shall be exempt from the levy
of the Special Tax.
3. Exempt Property
No Special Tax shall be levied on Exempt Property as defined in Section F.
For each Fiscal Year, if the use or ownership of an Assessor’s Parcel or Exempt Property
changes so that such Assessor’s Parcel is no longer classified as one of the uses set forth
in Section F, therefore making such Assessor’s Parcel no longer eligible to be classified
as Exempt Property, such Assessor’s Parcel shall be deemed to be Taxable Property and
shall be taxed pursuant to the provisions of Section C.
D. METHOD OF APPORTIONMENT OF SPECIAL T AX
Commencing in Fiscal Year 2025-26 and for each subsequent Fiscal Year, the CFD Administrator
shall levy the Special Tax on all Taxable Property of CFD 2025-1 until the total amount of Special
Tax levied equals the Special Tax Requirement. The Special Tax shall be levied Proportionately
on each Assessor’s Parcel of Developed Property within CFD 2025-1 up to 100% of the Maximum
Special Tax to satisfy the Special Tax Requirement.
Notwithstanding any provision of this Section D to the contrary, under no circumstances will the
Special Tax levied against any Assessor’s Parcel of Developed Property that is classified as
Residential Property be increased by more than ten percent (10%) per Fiscal Year as a
consequence of delinquency or default in the payment of the Special Tax by the owner of any
other Assessor’s Parcel.
E. PREPAYMENT OF SPECIAL TAX
The Special Tax for an Assessor’s Parcel of Undeveloped Property that has been issued a
Building Permit or for an Assessor’s Parcel of Developed Property may be prepaid. The
prepayment amount shall be the lesser of (i) $66,000 or (ii) the Maximum Special Tax that will be
in effect the following Fiscal Year times the number of Fiscal Years remaining in the 30 -year
period defined in Section I below.
F. EXEMPTIONS
The City Council shall classify as Exempt Property: (i) Public Property, (ii) Property Owner
Association Property, (iii) Assessor’s Parcels with public or utility easements making impractical
their utilization for other than the purposes set forth in the easement, including but not limited to
property designated for open space, trails, pathways, parks or park and recreation related
facilities, and (iv) property reasonably designated by the City or CFD Administrator as Exempt
Property due to deed restrictions, conservation easement, or similar factors.
G. APPEALS
Any property owner claiming that the amounts or application of the Special Tax is not correct may
file a written notice of appeal with the CFD Administrator not later than twelve months after having
paid the first installment of the Special Tax. The CFD Administrator shall promptly review the
appeal, and if necessary, meet with the property owner, consider written and oral evidence
regarding the amount of the Special Tax, and rule on the appeal. If the decision of the CFD
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Administrator requires that the Special Tax for an Assessor’s Parcel be modified or changed in
favor of the property owner, a cash refund shall not be made but an adjustment shall be made to
the Special Tax on that Assessor’s Parcel in the subsequent Fiscal Year(s) to compensate for the
overpayment of the Special Tax.
H. MANNER OF COLLEC TION
The Special Tax shall be collected in the same manner and at the same time as ordinary ad
valorem property taxes, provided, however, that the Special Tax may be billed and collected at a
different time or in a different manner if necessary to meet the financial obligations of CFD 2025-
1.
I. DURATION OF TAX
For each Residential Unit, the Special Tax shall be levied for a cumulative 30-year period to fund
the Special Tax Requirement unless such tax is no longer required as determined by the City
Council.
J. INTERPRETATION
The City may interpret, clarify, and revise this Rate and Method to correct any inconsistency,
vagueness, or ambiguity, by resolution and/or ordinance, that does not create a material adverse
effect on the levy and collection of the Special Tax.
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EXHIBIT C
CITY OF PALM DESERT
Community Facilities District No. 2025-1
(Shadow Ridge Public Services)
PROPOSED BOUNDARY MAP
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Page 1 of 3
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Nick Melloni, AICP, Principal Planner
SUBJECT: INTRODUCTION OF AN ORDINANCE TO AMEND SECTIONS OF TITLE
25 OF THE PALM DESERT MUNICIPAL CODE AND FINDING THE
ACTION EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
RECOMMENDATION:
Introduce an Ordinance entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, AMENDING SECTIONS 25.60.080, 25.60.160, AND
25.78.020(C) OF PALM DESERT MUNICIPAL CODE TITLE 25 AND MAKING A FINDING
THAT THE ACTION IS EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW PURSUANT
TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).”
EXECUTIVE SUMMARY:
The proposed ordinance is a City-initiated zoning ordinance amendment intended to expand
public notice and community engagement requirements for development projects. These
changes include modifications to the following three sections of the Palm Desert Municipal Code
(PDMC):
1. PDMC Section 25.60.060 Public Hearing and Public Notice. Proposed modifications
include:
A. Increased Notification Radius to 500 feet - Increase minimum notification radius
requirements for public notice for development projects from 300’ to 500’ for
projects less than 5 acres. Existing notification radii of 1,000’ and 4,000’ for
developments of 5-acres or greater, and hillside development applications,
respectively, will be preserved.
B. Homeowner’s Association Notification - Requires mailed notices be provided to all
homeowner’s associations within a project notification radius, in addition to
property owners.
C. On-site Notice Posting - Requires sign postings for public hearings on project sites
for all development applications.
D. Design Review Notice - Requires public notice for Design Review cases by the
Architectural Review Commission, which are associated with an application
requiring final approval by the Planning Commission and/or City Council.
2. PDMC Section 25.60.160 Community Engagement. The proposed modifications will
expand the current requirements for community engagement plan to ensure discretionary
projects address concerns and issues raised by interested residents. The proposed
ordinance will now require one additional community engagement meeting early in the
process for development applications with a recommendation that the first meeting be held
not more than thirty (30) days prior to, and not later than twenty (20) days after, the date
when the project application is submitted to the City. The second community meeting shall
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Page 2 of 3
take place within twenty (20) days after the date when the project is deemed or determined
to be complete. The proposed modifications also outline requirements for the community
engagement plan in more detail by establishing minimum standards for community meeting
invitations. Additionally, developers will be required to submit community engagement
reports which detail how projects have addressed concerns and issues raised by the
community.
3. PDMC Section 25.78.020(C) Procedure for Hillside Development Plan application. –
The proposed ordinance will expand notification requirements for Hillside Development
Plans to include all Homeowner’s Associations in the City located south of Highway 111.
PLANNING COMMISSION RECOMMENDATION:
On December 17, 2024, the Planning Commission adopted Resolution No. 2887 recommending
approval of the proposed zoning ordinance amendment. The Planning Commission
recommended minor changes to the ordinance including the fo llowing:
Requiring removal of the on-site sign posting after the conclusion of a project appeal
period. This change has been made to Section 1, Subsection G.6.
Providing larger timeframes for applicants to conduct the first and second community
engagement meetings. These changes have been made to to sections. The first is
Section 2 subsection B.4.i, which requires the first meeting to occur between 30 days
prior to the application submittal or 20 days after the application submittal. The second is
Section 2 subsection B.4. ii, which requires the second meeting to occur within 30 days
of the application being deemed complete.
BACKGROUND/ANALYSIS:
At the City Council meeting on October 10, 2024, then Mayor Pro Tem Harnik, seconded by
Councilmember Nestande, requested City staff research options to increase the minimum public
notification requirements for development projects.
On November 14, 2024, City staff presented a study session item to the City Council outlining a
five recommended policy updates including:
1. Increasing Notification Radius to 500 feet - Increase minimum notification radius
requirements for public notice for development projects from 300’ to 500’ for projects less
than 5 acres. Existing notification radii of 1,000’ and 4,000’ for developments of 5 -acres
or greater, and hillside development applications, respectively, will be preserved.
2. Homeowner’s Association (HOA) Notification - Require mailed notices be provided to
all homeowner’s associations within a project notification radius, in addition to property
owners.
3. Pre-Application Neighborhood Meeting - Requires a mandatory neighborhood meeting
prior to the submittal of an application for certain development entitlements including
projects greater than 5-acres. This meeting will occur between a project applicant and
surrounding neighbors. The applicant shall present an overview of the project to
surrounding interested property owners and receive comments and feedback. The
applicant will be required to provide a list of all input provided by neighbors, and how and
why it was or was not incorporated into the application for project design.
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4. On-site Notice Posting - Requires sign postings for public hearings on project sites for
all development applications.
5. Design Review Notice - Requires public notice for Design Review cases by the
Architectural Review Commission proceeding to Planning Commission and/or City
Council.
City Council provided input that the recommended policy changes should be implemented and
directed staff to proceed with a Zoning Ordinance Amendment. Council Member Kelly, with
consensus among all Council Members, suggested requiring the Hillside Development Plan
notification to HOAs include all associations located south of Highway 111.
Public Input:
Public Notification
Public noticing was conducted for the January 9, 2025, City Council meeting per the
requirements of PDMC Section 25.60.060 and Government Code Sections 65090 to 65094. A
public hearing notice was published a minimum of 10 days before the hearing date on Friday,
December 27, 2024, in The Desert Sun newspaper.
Copies of the proposed ordinance have been provided to the Desert Vall ey Builders Association
for their input and comment.
Environmental Assessment/Environment Review:
Staff recommends that the Planning Commission of the City of Palm Desert finds that the
adoption of the ordinance amendments have been analyzed for complian ce with the California
Environmental Quality Act (CEQA) pursuant to CEQA (Pub. Resources Code, § 21000 et seq.)
(CEQA) and the state CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.). It has been
determined that the amendments do not meet the def inition of a project because the
amendments do not have the potential to cause either a direct physical change or a reasonably
foreseeable indirect physical change in the environment. The proposed amendments are
consistent with the General Plan’s goals of ensuring the quality of life for the community.
Because the ordinance amendments are not a project under CEQA, they are not subject to
further environmental review.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
FINANCIAL IMPACT:
There is no direct financial impact with this action.
ATTACHMENTS:
1. Draft City Council Ordinance
a. Exhibit A – Draft Ordinance
2. Draft Ordinance Strikethrough
3. Public Hearing Notice
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596
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, AMENDING SECTIONS 25.60.080, 25.60.160, AND
25.78.020(C) OF PALM DESERT MUNICIPAL CODE TITLE 25 AND MAKING
A FINDING THAT THE ACTION IS EXEMPT FROM FURTHER
ENVIRONMENTAL REVIEW PURSUANT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA).
CASE NOS. ZOA 24-0004
WHEREAS, the City of Palm Desert, California (“City”) is a municipal corporation,
duly organized under the constitution and laws of the State of California; and
WHEREAS, Government Code Section 65800 et seq. provides for the amendment
of any and all adopted City of Palm Desert (“City”) zoning laws, ordinances, rules and
regulations; and
WHEREAS, the Zoning Ordinance Amendment (ZOA) is initiated by the Palm
Desert Director of Community Development and modifies sections of the Palm Desert
Municipal Code (PDMC) Title 25 (Zoning) to amend and expand requirements for public
notice for public hearings and community engagement ; and
WHEREAS, the City has complied with the requirements of the Local Planning and
Zoning Law (Government Code section 65100 et seq.), and the City’s applicable
ordinances and resolutions with respect to approval of amendments to Title 25 of the
Palm Desert Municipal Code (“Zoning Ordinance”); and
WHEREAS, under Section 21067 of the Public Resources Code, Section 15367
of the State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.), and the City of
Palm Desert’s (“City’s”) Local CEQA Guidelines, the City is the lead agency for the
Project; and
WHEREAS, the Project has complied with the requirements of the "City of Palm
Desert Procedure for Implementation of CEQA” Resolution No. 2024-035, in that the
Director of Development Services has determined that the Project will not have a
foreseeable significant impact on the environment and that the Project is eligible for an
exemption exempt Section 15061(b)(3) General Rule of the CEQA Guidelines; therefore,
no further environmental review is necessary at this time; and
WHEREAS, all other legal prerequisites to the adoption of this Resolution have
occurred; and
WHEREAS, on December 17, 2024, the Planning Commission of the City of Palm
Desert, California held a duly noticed public hearing and considered the staff report,
recommendations by staff, and public testimony concerning this proposed Ordinance.
Following the public hearing, the Planning Commission adopted Planning Commission
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ORDINANCE NO. ______
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Resolution No. 2887 to forward the Ordinance to the City Council with a recommendation
in favor of its adoption; and
WHEREAS, on January 9, 2025, the City Council held a duly-noticed public
hearing to consider the Ordinance, including: (1) the public testimony and agenda reports
prepared in connection with the Ordinance, (2) the policy considerations discussed
therein, and (3) the consideration and recommendation by the City’s Planning
Commission; and
WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.
NOW, THEREFORE, the City Council of the City of Palm Desert does ordain as
follows:
SECTION 1. Incorporation. The recitals above are each incorporated by reference and
adopted as findings by the City Council.
SECTION 2. CEQA. The City Council finds that the adoption of this ordinance is not a
“project,” as defined in the California Environmental Quality Act (CEQA) because it does not
have the potential to result in either a direct physical change in the environment or a
reasonably foreseeable indirect physical change in the environment and concerns general
policy and procedures.
SECTION 3. Amendment. The City Council of the City of Palm Desert recommends
that the City Council of the City of Palm Desert, California, approve and adopt the Palm Desert
Municipal Code amendments to Title 25 as shown in “Exhibit A”, which is attached hereto and
incorporated herewith.
SECTION 4. Effective Date. This Ordinance takes effect 30 days after its adoption.
SECTION 5. Publication. The City Clerk is directed to certify to the adoption of this
Ordinance and post or publish this Ordinance as required by law.
SECTION 6. Custodian of Records. The custodian of records for this Ordinance is the
City Clerk and the records comprising the administrative record are located at 73 -510 Fred
Waring Drive, Palm Desert, CA.
SECTION 7. Severability. If any provision of this Ordinance or its application to any
person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity
has no effect on the other provisions or applications of the Ordinance that can be given effect
without the invalid provision or application, and to this extent, the provisions of this Ordinance
are severable. The City Council declares that it would have adopted this Ordinance
irrespective of the invalidity of any portion thereof.
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ORDINANCE NO. ______
3
ADOPTED ON _____________________, 2025.
JAN C. HARNIK
MAYOR
ATTEST:
ANTHONY J. MEJIA
CITY CLERK
I, Anthony J. Mejia, City Clerk of the City of Palm Desert, California, do hereby certify that
Ordinance No. ____ is a full, true, and correct copy, and was introduced at a regular meeting of
the Palm Desert City Council on _________, 2025, and adopted at a regular meeting of the City
Council held on __________, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of Palm Desert, California, on _____________, 2025.
ANTHONY J. MEJIA
CITY CLERK
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ORDINANCE NO. ______
4
“EXHIBIT A”
ZONING ORDINANCE AMENDMENT
SECTION 1. Amendment to Palm Desert Municipal Code. Palm Desert Municipal
Code Section 25.60.060 is hereby amended as follows:
25.60.060. Public Hearing and Public Notice.
A. Public hearing required. The following procedures shall govern the notice and
public hearing, where required pursuant to this title. The designated approving
authority shall hold a public hearing to consider all applications for a conditional
use permit, variance, architectural review, precise plan, planned development,
specific plan, zoning code and/or map amendment, pre -zoning, development
agreement, and General Plan amendment considered by the Commission or
Council.
B. Notice of hearing. Pursuant to California Government Code Sections 65090 to
65094, not less than 10 days before the scheduled date of a hearing, public notice
shall be given of such hearing in the manner listed below. The notice shall state
the date, time, and place of hearing, identify the hearing body, and provide a
general description of the matter to be considered and the real property which is
the subject of the hearing.
1. Notice of public hearing shall be published in at least one newspaper of
general circulation in the City.
2. Except as otherwise provided herein, notice of the public hearing shall be
mailed, postage prepaid, to the owners of real property, inclusive of any
association governing a common interest development (as defined in Part
5 of Division 4 of the California Civil Code), within a radius of five hundred
(500) feet of the exterior boundaries of the property involved in the
application, using for this purpose the last known name and address of
such owners, or the name of any association of a common interest
development, as applicable, as shown upon the current tax assessor's
records of Riverside County or the Official Records of Riverside County.
The radius may be increased as determined to be necessary and
desirable by the Director based on the nature of the proposed project. If
the number of owners exceeds 1,000, the City may, in lieu of mailed
notice, provide notice by placing notice in one newspaper of general
circulation within the City.
a. Public notification for projects 5 acres or more shall be 1,000 feet
for public notifications related to development projects and to
ensure adequate Community Engagement efforts are achieved
pursuant to requirements in Section 25.60.160.
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ORDINANCE NO. ______
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b. Public notification for Hillside Development Plans shall comply
with Section 25.78.020(C) of this Title.
c. Hearings before the Architectural Review Commission for Design
Review associated with an application requiring approval by the
Planning Commission and/or City Council will be noticed in
accordance with the requirements of this section.
3. Notice of the public hearing shall be mailed, postage prepaid, to the owner
of the subject real property or the owner's authorized agent and to each
local agency expected to provide water, sewerage, streets, road s,
schools, or other essential facilities or services to the proposed project.
4. Notice of the public hearing shall be posted at City Hall.
5. Notice of the public hearing shall be mailed to any person who has filed
a written request for notice.
6. In addition to the notice required by this section, the City may give notice
of the hearing in any other manner it deems necessary or desirable.
C. Notice of Zoning Administrator decision.
1. Notice. The notice of decision shall be provided, in writing, to the applicant,
interested parties, neighborhood associations within proximity of the subject
site, and properties within five hundred (500) feet of the property. The notice
shall include:
i. A brief statement explaining the criteria and standards considered relevant
to the decision.
ii. A statement of the standards and facts relied upon in rendering the decision.
iii. Findings as listed for each entitlement or justification for the decision
based on the criteria, standards, and facts set forth.
iv. An explanation of appeal rights and appeal deadlines.
2. Decision. The ZA may approve, approve with conditions, or deny the
application. Decisions shall be based on standards and criteria set forth within
this code and shall be accompanied by brief, written findings, and a
determination.
3. Appeal. A ZA determination may be appealed to the Commission for a final
determination according to Section 25.60.080.
D. Requests for notification. Any person who requests to be on a mailing list for
notice of hearing shall submit such request in writing to the Department. The City
may impose a reasonable fee for the purpose of recovering the cost of such
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ORDINANCE NO. ______
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notification.
E. Receipt of notice. Failure of any person or entity to receive any properly issued
notice required by law for any hearing required by this titl e shall not constitute
grounds for any court to invalidate the actions of a designated approving authority
for which the notice was given.
F. Hearing procedure. Hearings as provided for in this chapter shall be held at the
date, time, and place for which notice has been given as required in this chapter.
The approving authority shall conduct the public hearing and hear testimony from
interested persons. The summary minutes shall be prepared and made part of
the permanent file of the case. Any hearing may be continued to a date certain. If
the hearing is not continued to a specific date/time, then the hearing shall be re-
noticed.
G. On-Site Public Notice Signs
1. Applicability. All projects requiring a public hearing before the Planning
Commission and/or City Council shall be required to post one or more
public notice signs on the property, which is the subject of the proposed
development, in accordance with the requirements of this subsection.
2. Public Notice Sign Requirements.
a. The applicant shall post informational signs on the property that
is the subject of the proposed development. The signs shall be
unilluminated, four feet by four feet in size, and shall include a
description of the proposed development, the date, time, and
location of the public hearing, and the location where further
information can be obtained.
b. The sign shall be placed in an area of the property most visible to
the public, not more than five feet from the front property line in
residential areas, and not more than three feet from the front
property line in commercial and industrial areas. Placement of the
sign shall not be permitted to cause traffic sight obstructions.
c. For properties less than five acres in size, one sign per street
frontage shall be posted on site.
d. For properties greater than five acres in size, one sign per five
hundred feet of street frontage shall be posted on site. For
properties that are unusually shaped or within a unique location,
the planning director may determine the location for sign posting
or require additional notice of the proposed project.
e. For projects that may change or intensify the existing use or
zoning, the planning director may require supplemental or larger
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signs or both.
3. Sign Posting Acknowledgement. A completed Sign Posting
Acknowledgment form prepared and signed and dated by the applicant
or an authorized representative of the applicant, which shall contain
photographic evidence of the installed signs, shall be submitted to the
Development Services Department no later than ten calendar days prior
to the scheduled public hearing. This document shall be mailed or
dropped off or emailed to the assigned Project Planner.
4. Timing of Sign Installation.
a. Signs shall be installed no later than ten (10) days prior to the
scheduled date of the public hearing.
b. Posted signs must remain visible on the property until the last
decision-making action specified by the Development Services
Department.
5. Maintenance.
a. The applicant and owner shall be responsible for maintaining the
noticeboard such that it is readable during the period it is required
to be in place. If the sign or structure is damaged, defaced or
otherwise made illegible, the applicant/owner shall replace the
sign in accordance with the standards of this subsection. The
applicant shall pay the replacement cost of such board.
6. Removal
a. The applicant shall remove the sign(s) from the project site no
later than 10 calendar days following the end of the appeal period
for the project.
(Ord. 1259 § 1, 2013; Ord. 1279 § 10, 2015; Ord. 1303 § 6, 2016; Ord. 1375 § 2, 2022)
SECTION 2. Amendment to Palm Desert Municipal Code. Palm Desert Municipal
Code Section 25.60.160 is hereby amended as follows:
25.60.160. Community Engagement.
A. Intent and purpose. It is the intent of this chapter that each project applicant
prepare and submit to the City a "Community Engagement Plan" to implement
requirements for public notice, community engagement, and public out reach. The
intent is to present project information and engage in public outreach meetings
early in the development review process of new projects and address concerns
of the public prior to an action of the approving body. The Community
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ORDINANCE NO. ______
8
Engagement Plan shall provide residents within the required notification radius
with an opportunity to actively participate in the city’s development review
procedures for discretionary projects to help shape the direction of the City’s
development.
B. Scope of regulations. This chapter shall be applied pursuant to the adopted
"Resolution of the City Council of the City of Palm Desert Establishing Policies
related to Community Engagement (Resolution No. 2021 -50)."
Requirements related to community engagement for new projects are as follows:
1. Developers must prepare and submit a Community Engagement Plan to the
Development Services Department at the same time a development
application is submitted for any project that is located on a project site of five
(5) acres, or greater, and requires discretionary approval, including, but not
limited to, any request for a discretionary approval of a Precise Plan,
Tentative Map, Specific Plan, General Plan Amendment, Change of Zone,
Development Agreement, Variance, or combination thereof. The Director of
Development Services may require a Community Engagem ent Plan for any
project when due to extraordinary or exceptional factors.
2. Comply with the public notification requirements of Section 25.60.060 of this
Title.
3. The Community Engagement Plan must contain the following:
i. Developer's method(s) of communication with the public. Proposed
location(s) of public outreach shall be provided;
ii. Samples of the written publications distributed to the public that include
any informational items of the project. Written publications and
invitations should comply with the following:
a) The written publication should include the date, time, and
location of the scheduled community meeting.
b) The invitation to community meetings should include as
much information about the project and request in the
application as possible to inform attendees of what is being
proposed.
c) Community meetings should be located in the City of Palm
Desert and as close to the subject property as is practical to
minimize the distance that attendees need to travel to
participate.
d) Community meetings should be scheduled to avoid, to the
extent feasible, any conflict with other publicly scheduled
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ORDINANCE NO. ______
9
meetings.
e) Community meetings should be scheduled during non-
business hours and at reasonable times to allow attendees
who work during the day an opportunity to attend.
f) Applicants may also, in addition to the in-person meeting,
provide an option for participating by teleconference.
4. For any application that requires a Community Engagement Plan, the
applicant shall host a minimum of two community meetings to provide
information and receive feedback about the project. Follow-up meetings may
be required by the Director of Development Services.
i. The first community meeting shall occur not more than thirty (30)
days prior to, and not later than twenty (20) days after, the date when
the project application is submitted to the City. To the extent practical,
the first community meeting should occur prior to application
submittal to the City.
ii. The second community meeting shall occur within thirty (30) days
after the date when the project is deemed or determined to be
complete.
iii. There shall be at least one (1) day between the required community
meetings in sub-paragraphs (a) and (b), above.
iv. The Director of Development Services may approve alternative
scheduling of the required community meetings as reasonably
necessary.
v. The applicant is solely and exclusively responsible for holding the
community meetings in accordance with this section. The
community meetings shall not be considered a public hearing or
meeting on the project.
5. The applicant shall prepare a Community Engagement Report summarizing
the outcome of the community meetings required by this section, and submit
the Community Engagement Report to the City prior to the first public hearing
or other public meeting for the project held by the City. The Community
Engagement Report will be included as an exhibit as a part of the agenda
report that is published prior to the public hearing. The Community
Engagement Report shall include the following:
i. Dates, times, and locations of all meetings that attendees were
invited to attend to discuss the project and the subject request.
ii. The names and affiliation of those that attended that represent the
applicant.
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ORDINANCE NO. ______
10
iii. The names and department of staff that attended the meeting.
iv. A sign-in sheet listing the names of the attendees that participated in
the process.
v. The applicant shall provide any written comments and/or a written
summary of any significant issues or concerns raised by attendees
during the community engagement meetings.
6. The applicant shall coordinate with staff for the notification of community
meetings with property owners, including any association for a common
interest development, within 1,000 feet of the proposed project.
7. City Staff is to be present at the meeting to observe, collect information, and
provide answers, as needed, related to the General Plan, and applicable
codes and ordinances of the City.
i. The applicant shall coordinate the scheduling of all community
meetings required under this section with the City's project planner
and include City staff in all notices of meetings.
8. The entitlements will include a condition of approval on residential and/or
owner- occupied projects, that the applicant will disclose, as part of any
closing documents, the City's General Plan and Housing Element sites
adjacent to the project.
SECTION 3. Amendment to Palm Desert Municipal Code. Palm Desert Municipal
Code Section 25.72.020(C) is hereby amended as follows:
25.78.020(C) Procedure for Hillside Development Plan application
1. Application. The owner, authorized agent, or the purchaser with the consent
of the owner may submit an application for development plan approval to the
Department.
2. Notice. All development of parcels within the Hillside Planned Residential
Zoning District that do not meet the exception's requirement as described in
Section 25.10.050 shall require notice of a public hearing not less than 10
days or more than 30 days prior to the date of the hearing by publication in
the newspaper of general circulation in the city and mailing notices via United
States Postal Service to parties whose name appear on the latest adopted
tax rolls of Riverside County as owning property within 4,000 feet of the
exterior boundaries of the property that is the subject of the hearing, and by
notification to all homeowners associations within the city south of Highway
111.
3. The Commission shall hold a public hearing and make a recommendation to
Council to approve the development plan if it finds the criteria set forth in this
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ORDINANCE NO. ______
11
chapter have been satisfied subject to such conditions as it deems
necessary. The Commission may deny the application if it finds the criteria
are not being satisfied or that such application would be detrimental to the
public peace, health, safety, or welfare. The decision of the Commission to
deny the development plan shall be final unless appealed to the Council.
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Page 1 of 7
“EXHIBIT A”
ZONING ORDINANCE AMENDMENT
SECTION 1. Amendment to Palm Desert Municipal Code. Palm Desert Municipal
Code Section 25.60.060 is hereby amended as follows:
25.60.060. Public Hearing and Public Notice.
A. Public hearing required. The following procedures shall govern the notice and
public hearing, where required pursuant to this title. The designated approving
authority shall hold a public hearing to consider all applications for a conditional
use permit, variance, architectural review, precise plan, planned development,
specific plan, zoning code and/or map amendment, pre -zoning, development
agreement, and General Plan amendment considered by the Commission or
Council.
B. Notice of hearing. Pursuant to California Government Code Sections 65090 to
65094, not less than 10 days before the scheduled date of a hearing, public notice
shall be given of such hearing in the manner listed below. The notice shall state
the date, time, and place of hearing, identify the hearing body, and provide a
general description of the matter to be considered and the real property which is
the subject of the hearing.
1. Notice of public hearing shall be published in at least one newspaper of
general circulation in the City.
2. Except as otherwise provided herein, notice of the public hearing shall be
mailed, postage prepaid, to the owners of real property, inclusive of any
association governing a common interest development (as defined in Part
5 of Division 4 of the California Civil Code), within a radius of 300 five
hundred (500) feet of the exterior boundaries of the property involved in
the application, using for this purpose the last known name and address
of such owners, or the name of any association of a commo n interest
development, as applicable, as shown upon the current tax assessor's
records of Riverside County or the Official Records of Riverside County .
The radius may be increased as determined to be necessary and
desirable by the Director based on the na ture of the proposed project. If
the number of owners exceeds 1,000, the City may, in lieu of mailed
notice, provide notice by placing notice in one newspaper of general
circulation within the City.
a. Public notification for projects 5 acres or more shall be 1,000 feet
for public notifications related to development projects and to
ensure adequate Community Engagement efforts are achieved
pursuant to requirements in Section 25.60.160.
b. Public notification for Hillside Development Plans shall comply
with Section 25.78.020(C) of this Title.
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Page 2 of 7
c. Hearings before the Architectural Review Commission for Design
Review associated with an application requiring approval by the
Planning Commission and/or City Council will be noticed in
accordance with the requirements of thi s section.
3. Notice of the public hearing shall be mailed, postage prepaid, to the owner
of the subject real property or the owner's authorized agent and to each
local agency expected to provide water, sewerage, streets, roads,
schools, or other essential facilities or services to the proposed project.
4. Notice of the public hearing shall be posted at City Hall.
5. Notice of the public hearing shall be mailed to any person who has filed
a written request for notice.
6. In addition to the notice required by this section, the City may give notice
of the hearing in any other manner it deems necessary or desirable.
C. Notice of Zoning Administrator decision.
1. Notice. The notice of decision shall be provided, in writing, to the applicant,
interested parties, neighborhood associations within proximity of the subject
site, and properties within 300 five hundred (500) feet of the property. The
notice shall include:
i. A brief statement explaining the criteria and standards considered relevant
to the decision.
ii. A statement of the standards and facts relied upon in rendering the decision.
iii. Findings as listed for each entitlement or justification for the decision
based on the criteria, standards, and facts set forth.
iv. An explanation of appeal rights and appeal deadlines.
2. Decision. The ZA may approve, approve with conditions, or deny the
application. Decisions shall be based on standards and criteria set forth within
this code and shall be accompanied by brief, written findings and a
determination.
3. Appeal. A ZA determination may be appealed to the Commission for a final
determination according to Section 25.60.080.
D. Requests for notification. Any person who requests to be on a mailing list for
notice of hearing shall submit such request in writing to the Department. The City
may impose a reasonable fee for the purpose of recovering the cost of such
notification.
E. Receipt of notice. Failure of any person or entity to receive any properly issued
notice required by law for any hearing required by this title shall not constitute
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Page 3 of 7
grounds for any court to invalidate the actions of a designated approving authority
for which the notice was given.
F. Hearing procedure. Hearings as provided for in this chapter shall be held at the
date, time, and place for which notice has been given as required in this chapter.
The approving authority shall conduct the public hearing and hear testimony from
interested persons. The summary minutes shall be p repared and made part of
the permanent file of the case. Any hearing may be continued to a date certain. If
the hearing is not continued to a specific date/time, then the hearing shall be re-
noticed.
G. On -Site Public Notice Signs
1. Applicability. All projects requiring a public hearing before the Planning
Commission and/or City Council shall be required to post one or more
public notice signs on the property, which is the subject of the proposed
development, in accordance with the requirements of this subsectio n.
2. Public Notice Sign Requirements.
a. The applicant shall post informational signs on the property that
is the subject of the proposed development. The signs shall be
unilluminated, four feet by four feet in size, and shall include a
description of the proposed development, the date, time, and
location of the public hearing, and the location where further
information can be obtained.
b. The sign shall be placed in an area of the property most visible to
the public, not more than five feet from the front prop erty line in
residential areas, and not more than three feet from the front
property line in commercial and industrial areas. Placement of the
sign shall not be permitted to cause traffic sight obstructions.
c. For properties less than five acres in size, one sign per street
frontage shall be posted on site.
d. For properties greater than five acres in size, one sign per five
hundred feet of street frontage shall be posted on site. For
properties that are unusually shaped or within a unique location,
the planning director may determine the location for sign posting
or require additional notice of the proposed project.
e. For projects that may change or intensify the existing use or
zoning, the planning director may req uire supplemental or larger
signs or both.
3. Sign Posting Acknowledgement. A completed Sign Posting
Acknowledgment form prepared and signed and dated by the applicant
or an authorized representative of the applicant, which shall contain
photographic evidence of the installed signs, shall be submitted to the
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Page 4 of 7
Development Services Department no later than ten calendar days prior
to the scheduled public hearing. This document shall be mailed or
dropped off or emailed to the assigned Project Planner.
4. Timing of Sign Installation.
a. Signs shall be installed no later than ten (10) days prior to the
scheduled date of the public hearing.
b. Posted signs must remain visible on the property until the last
decision-making action specified by the Development Services
Department.
5. Maintenance.
a. The applicant and owner shall be responsible for maintaining the
noticeboard such that it is readable during the period it is required
to be in place. If the sign or structure is damaged, defaced or
otherwise made illegible, the applicant/owner shall replace the
sign in accordance with the standards of this subsection. The
applicant shall pay the replacement cost of such board.
6. Removal
a. The applicant shall remove the sign(s) from the project site no
later than 10 calendar days following the end of the appeal period
for the project.
(Ord. 1259 § 1, 2013; Ord. 1279 § 10, 2015; Ord. 1303 § 6, 2016; Ord. 1375 § 2, 2022)
SECTION 2. Amendment to Palm Desert Municipal Code. Palm Desert Municipal
Code Section 25.60.160 is hereby amended as follows:
25.60.160. Community Engagement.
A. Intent and purpose. It is the intent of this chapter to relate the provisions of this
title and all other applicable projects to the appropriate City provisions that have
been adopted to comply with the Community Engagement Plan's intended
purpose of requiring developers that each project applicant prepare and submit
to the City a "Community Engagement Plan" to implement requirements for public
notice, community engagement, and public outreach. The intent is to present
project information and engage in public outreach meeting early in the entitlement
development review process of new projects and address concerns of the public
prior to an action of the approving body. The Community Engagement Plan shall
provide residents within the required notification radius with an opportunity to
actively participate in the city’s development review procedures for discretionary
projects to help shape the direction of the City’s development.
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Page 5 of 7
B. Scope of regulations. This chapter shall be applied pursuant to the adopted
"Resolution of the City Council of the City of Palm Desert Establishing Policies
related to Community Engagement (Resolution No. 2021 -50)."
Requirements related to community engagement for new projects are as follows:
1. Developers to must prepare and submit a Community Engagement Plan to
the Planning/Land Development Division Development Services Department at
the same time a of entitlement development application is submitted for any
project that is five (5) acres, or greater, and requires discretionary approval,
including, but not limited to, any request for a discretionary approval of a
Precise Plan, Tentative Map, Specific Plan, General Plan Amendment,
Change of Zone, Development Agreement, Variance, or combination thereof.
The Director of Development Services may require a Community
Engagement Plan for any project when due to extraordinary or exceptional
factors.
2. Meet Comply with the public notification requirements of Section 25.60.060 of
this Title.
3. The Community Engagement Plan must contain the following:
i. Developer's method(s) of communication with the public. Proposed
location(s) of public outreach shall be provided;
ii. Submitted Samples of the written publications distributed to the public
that includes any informational items of the project. Written publications
and invitations should comply with the following:
a) The written publication should include the date, time, and
location of the scheduled community meeting.
b) The invitation to community meetings should include as
much information about the project and request in the
application as possible to inform attendees of what is being
proposed.
c) Community meetings should be located in the City of Palm
Desert and as close to the subject property as is practical to
minimize the distance that attendees need to travel to
participate.
d) Community meetings should be scheduled to avoid, to the
extent feasible, any conflict with other publicly scheduled
meetings.
e) Community meetings should be scheduled during non -
business hours and at reasonable times to allow attende es
who work during the day an opportunity to attend.
613
Page 6 of 7
f) Applicants may also, in addition to the in-person meeting,
provide an option for participating by teleconference.
4. For any application that requires a Community Engagement Plan, the
applicant shall host Aa minimum of one two community meetings with the
public to provide information and receive feedback about the project. Follow-
up meetings may be required by the Director of Development Services.
i. The first community meeting shall occur not more than thirty (30)
days prior to, and not later than twenty (20) days after, the date when
the project application is submitted to the City. To the extent practical,
the first community meeting should occur prior to application
submittal to the City.
ii. The second community meeting shall occur within thirty (30) days
after the date when the project is deemed or determined to be
complete.
iii. There shall be at least one (1) day between the required community
meetings in sub-paragraphs (a) and (b), above.
iv. The Director of Development Services may approve alternative
scheduling of the required community meetings as reasonably
necessary.
v. The applicant is solely and exclusively responsible for holding the
community meetings in accordance with this section. The
community meetings shall not be considered a public hearing or
meeting on the project.
5. The applicant shall prepare a Community Engagement Report summarizing
the outcome of the community meetings required by this section, and submit
the Community Engagement Report to the City prior to the first public hearing
or other public meeting for the project held by the City. The Community
Engagement Report will be included as an exhibit as a part of the agenda
report that is published prior to the public hearing. The Community
Engagement Report shall include the following:
i. Dates, times, and locations of all meetings that attendees were
invited to attend to discuss the project and the subject request.
ii. The names and affiliation o f those that attended that represent the
applicant.
iii. The names and department of staff that attended the meeting.
iv. A sign-in sheet listing the names of the attendees that participated in
the process.
v. The applicant shall provide any written comments and/or a written
summary of any significant issues or concerns raised by attendees
614
Page 7 of 7
during the community engagement meetings.
6. The developer to applicant shall coordinate with staff for the notification of
community meetings with property owners, including any association for a
common interest development, within 1,000 feet of the proposed project.
7. City Staff is to be present at the meeting to observe, collect information, and
provide answers, as needed, related to the General Plan, and applicable
codes and ordinances of the City.
i. The applicant shall coordinate the scheduling of all community
meetings required under this section with the City's project planner
and include City staff in all notices of meetings.
8. The entitlements will include a condition of approval on residential and/or
owner- occupied projects, that the developer applicant will disclose, as part
of any closing documents, the City's General Plan and Housing Element s
sites adjacent to the project.
SECTION 3. Amendment to Palm Desert Municipal Code. Palm Desert Municipal
Code Section 25.72.020(C) is hereby amended as follows:
25.78.020(C) Procedure for Hillside Development Plan application
1. Application. The owner, authorized agent, or the purchaser with the consent
of the owner may submit an application for development plan approval to the
Department.
2. Notice. All development of parcels within the Hillside Planned Residential
Zoning District that do not meet the exception's requirement as described in
Section 25.10.050 shall require notice of a public hearing not less than 10
days or more than 30 days prior to the date of the hearing by publication in
the newspaper of general circulation in the city and mailing notices via United
States Postal Service to parties whose name appear on the latest adopted
tax rolls of Riverside County as owning property within 4,000 feet of the
exterior boundaries of the property that is the subject of the hearing, and by
notification to all homeowners associations within the city south of Haystack
Road Highway 111.
3. The Commission shall hold a public hearing and make a recommendation to
Council to approve the development plan if it finds the criteria set forth in thi s
chapter have been satisfied subject to such conditions as it deems
necessary. The Commission may deny the application if it finds the criteria
are not being satisfied or that such application would be detrimental to the
public peace, health, safety, or welfare. The decision of the Commission to
deny the development plan shall be final unless appealed to the Council.
615
616
C I T Y O F P A L M
D E S E R T
73-510 FRED WARING DRIVE
PALM DESERT, CALIFORNIA 92260-2578
TEL: 760-346-0611
PLANNING@PALMDESERT.GOV
CITY OF PALM DESERT
PUBLIC HEARING NOTICE
CASE NO. ZOA24-0004
NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BEFORE THE CITY
COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, TO CONSIDER FIRST READING
AND INTRODUCTION OF A ZONING ORDINANCE AMENDMENT TO MODIFY SECTIONS OF
PALM DESERT MUNICIPAL CODE TITLE 25 PERTAINING TO PUBLIC HEARING AND PUBLIC
NOTICE REQUIREMENTS AND FINDING THE PROJECT IS EXEMPT FROM FURTHER
ENVIRONMENTAL REVIEW IN ACCORDANCE WITH THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
The City of Palm Desert (City), in its capacity as the Lead Agency for this project and pursuant to
the California Environmental Quality Act (CEQA), has determined the project to be exempt from
further environmental review pursuant to CEQA Guidelines Section §15061(b)(3).
PROJECT LOCATION: Citywide
PROJECT DESCRIPTION: The project is a Zoning Ordinance Amendment to amend Sections of
Chapter 25.60, and other applicable Sections of Title 25 of the Palm Desert Municipal Code to
expand requirements for public hearings and public notice within the City of Palm Desert.
Expanded requirements will include, but not limited to an increase of the radius of mailed public
notices from 300 feet to 500 feet for projects less than five-acres, a requirement that public notices
be posted on project sites, a requirement that notice be mailed to homeowner’s associations
within the notification radius, a requirement that hillside development plans notify all homeowner’s
associations located within the City south of Highway 111, and requirement for pre-application
community meetings prior to formal application submittals for certain projects.
PLANNING COMMISSION RECOMMENDATION: The Planning Commission for the City of Palm
Desert adopted Resolution No. 2887 recommending approval of the ZOA on December 17, 2024.
PUBLIC HEARING: NOTICE IS HEREBY GIVEN that the City Council of the City of Palm Desert,
California, will hold the Public Hearing on Thursday, January 9, 2025. The City Council meeting
begins at 4:00 p.m. in the Council Chamber at 73510 Fred Waring Drive, Palm Desert, California.
Pursuant to Assembly Bill 2449, this meeting may be conducted as a hybrid meeting, allowing
public access via teleconference or in person. Options for remote participation will be listed on
the Posted Agenda for the meeting at: https://www.palmdesert.gov/our-city/mayor-and-city-
council-/city-council-meeting-information-center
REVIEW OF PROJECT INFORMATION: Information concerning the proposed Zoning Ordinance
Amendment is available for review in the Office of the City Clerk at 73510 Fred Waring Drive,
Palm Desert, California during regular business hours and on the City’s website at
https://www.palmdesert.gov/our-city/mayor-and-city-council-/city-council-meeting-information-
center
COMMENT ON THIS APPLICATION: Response to this notice may be made as follows:
Written comments may be submitted to the City Council by letter to the address below or email at
CouncilMeetingComments@palmdesert.gov. Transmittal prior to the start of the meeting is
required. Any correspondence received during or after the meeting will be distributed to the City
Council as soon as practicable and retained for the official record.
Any challenge of the proposed project in court may be limited to raising only those issues raised
at the public hearing described in this notice, or in written correspondence delivered to the City
Clerk at, or prior, to the public hearing. (Government Code Section 65009[b][2]).
Si necesita ayuda con esta notificación, por favor llame a la Ciudad de Palm Desert y
comuníquese con Gloria Sanchez (760) 346-0611 ext. 354
PUBLISH: THE DESERT SUN ANTHONY J. MEJIA, MMC, CITY CLERK
DECEMBER 20, 2024 CITY OF PALM DESERT, CALIFORNIA
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CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 9, 2025
PREPARED BY: Joe Barron, Senior Contracts and Grants Analyst
Veronica Chavez, Director of Finance
SUBJECT: APPROVE OUTSIDE AGENCY FUNDING COMMITTEE
RECOMMENDATIONS FOR PROGRAM YEAR 2025-26 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN
RECOMMENDATION:
1. Conduct a public hearing and accept public comment related to the Community
Development Block Grant (“CDBG”) Program proposed, Annual Action Plan (Program
Year (PY) 2025-26).
2. Approve Outside Agency Funding Committee (“Committee”) recommendations for PY
2025-26 CDBG award of subrecipients, Programs and/or Projects and funding amounts
as proposed.
3. Approve the use of the PY 2025-26 CDBG funding allocation awarded to the City of Palm
Desert (“City”) by the U.S. Department of Housing and Urban Development (“HUD”) for
the proposed funding of subrecipient’s Programs and/or Projects recommended by the
Committee.
4. Approve the City’s PY 2025-26 CDBG Annual Action Plan (“Annual Plan”) and authorize
staff to submit to the County of Riverside.
5. Authorize the City Manager to execute any documents necessary to effectuate the actions
taken herewith.
BACKGROUND/ANALYSIS:
The City of Palm Desert receives an annual entitlement in Community Development Block Grant
(CDBG) Program funds from the U.S. Department of Housing and Urban Development (HUD).
The City has historically allocated its CDBG funds to nonprofit organizations that provide
services to low and moderate-income households. In Fiscal Year (FY) 2025-26, the City expects
to receive $365,000 in CDBG funds. If there is a variance in the final award, allocations will be
adjusted proportionately.
The final award amount will be included in the FY 2025-26 Proposed Annual Budget. Of the
awarded amount, federal requirements stipulate that funding for public services cannot exceed
15% ($54,750) and funding for program administration is limited to 20% ($73,000). There are no
funding restrictions for public facilities and improvements.
To achieve significant cost savings in program management, the City Council approved the Joint
Recipient Cooperative Agreement with the County of Riverside on June 8, 2023. This agreement
designates the City as a Metro City participant, transferring responsibility for the general
administration of grant funds and the submission of all required reports to HUD to the County.
619
City of Palm Desert
Approve PY2025-26 CDBG Award Recommendations and Action Plan
Page 2 of 3
The County has informed its participants that applications for Program Year (PY) 2025-26 must
be submitted to the County Board of Supervisors for approval in January. To meet this deadline,
City staff initiated the application process on October 1, 2024, substantially earlier than in
previous years, to facilitate a timely submission.
Information regarding the availability of CDBG Funding, as well as the application, was made
available on the City's Procurement Portal, OpenGov, at the beginning of September 2024. Staff
also conducted extensive outreach through all City social media ave nues including Facebook,
Instagram and the local newspaper Desert Sun. Staff also emailed and called all prior recipients
and interested parties to ensure they were notified about the accelerated application for funding
deadline.
As part of the application review process, selection teams were established for each funding
program. The teams reviewed and scored all applicants in OpenGov based on the program
guidelines and proposed funding request.
Funding recommendations made by the Committee are provided below and will be incorporated
into the Annual Action Plan and a summary of grant applications, which includes an overview of
applications.
Agency Activity Description Funding
Recommendation
Desert Recreation District Recreational Program Scholarships $8,000
Fair Housing Council of
Riverside County Fair Housing Program $30,000
Operation Safehouse Youth Homeless Transitional Living Program $16,750
Desert Arc Job/Educational Center’s Restroom
upgrades $0
The Joslyn Center Senior Center’s ADA Modifications $100,000
Palm Desert Housing
Authority Playground Replacement $117,750
The Ranch Recovery
Centers, Inc
Substance Use Treatment Facility
Improvements $19,500
City of Palm Desert CDBG Program Administration $73,000
GRAND TOTAL $365,000
As a condition for receiving CDBG funds, grant recipients must be consistent with the adopted
Consolidated Plan (ConPlan) and must conduct a Conduct a Public Hearing to allow input from
the public. City staff published a 30-Day Notice of Public Hearing in the Desert Sun on December
06, 2024, and a 10-Day Notice of Public Hearing December 30, 2024, in English and Spanish.
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Approve PY2025-26 CDBG Award Recommendations and Action Plan
Page 3 of 3
If approved by the Council, City staff will forward the submission to the County for inclusion in
their Annual Action Plan, which will then be submitted to HUD.
Legal Review:
This report has been reviewed by the City Attorney’s Office.
FINANCIAL IMPACT:
Staff anticipates an award of $365,000 in CDBG Funds and will be included in the FY
2025-26 Proposed Budget in the appropriate Fund 220 CDBG Accounts. Up to 20% of
the award may be allocated to administrative costs to manage the CDBG Program. This
will be the first award year that the County administers the program on behalf of the City
therefore the allocation will be shared at 70/30 split to support County and City
administrative costs, respectively. Remaining funds will be allocated to the various
program awardees. There is no impact to the General Fund with this action.
ATTACHMENTS:
1. Draft-CDBG Funding Recommendations and Action Plan
2. CDBG PY2025-26 Annual Action Plan Presentation
3. Outside Agency Committee Meeting Minutes
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Attachment A
CDBG Recommendations – Budget
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Category Project Name Program/Project Description Requested
Amount
OA Committee
Approved
PY25-26
Council
Approved
Review Team Analysis
1 Desert Recreation
District Public Services Recreational Program
Scholarships
Provides scholarships for 20 Palm Desert
residents to attend a 9-week summer camp
that includes daily activities like field trips, arts,
sports, and music. Operated by Desert
Recreation Foundation.
25,200 8,000
Program supports youth centers at $140
per scholarship for PD residents. FY24-25
Award 5K. This project supports the
programs national objective by providing
services to low and moderate income
clientele
2 Fair Housing Council
of Riverside County Public Services Fair Housing Program
Offers housing counseling services promoting
housing rights under Federal and California
State laws. Focused on education, training,
technical assistance, and enforcement to
support anti-discrimination efforts and
tenant/landlord counseling. Anticipate to
benefit 500 Palm Desert residents
46,000 30,000
Program is federally mandated FY23-24
Award $22K and 31K in FY24-25 This
project supports fair housing initiatives,
goal 4, page 86 of the ConPlan.
3 Operation Safehouse Public Services
Youth Homeless
Transitional Living
Program
Supports staffing for Harrison House, a
transitional living home for homeless young
adults aged 18-24, aiming to help them achieve
independence. Serves 10 young people. Clients
are non-Palm Desert residents as they are
unhoused individuals.
18,000 16,750
Program supports low/mod clientele
which supports national objective and
ConPlan. This project supports vital
Community and Homeless Services, goal 5,
page 86 of the ConPlan.
4 Desert Arc Public Facilities
& Improvements
Job/Educational
Center’s HVAC
Replacement
Proposed upgrades to ADA Men's restroom,
including new tile, plumbing, and water-saving
fixtures. The project aims to improve hygiene
and accessibility for clients with intellectual
and developmental disabilities. Anticipated to
directly benefit 180 individuals. 12% of Desert
Arc's clients and staff are Palm Desert
residents.
100,000 -
The restrooms are currently ADA
compliant and do not represent an urgent
priority at this time. Given the limited
availability of funds, staff recommends
prioritizing projects that address more
critical needs.
5 The Joslyn Center Public Facilities
& Improvements
Senior Center’s ADA
Modifications
Enhances lobby and entrance for ADA
compliance, including structural adjustments
to ramps, pathways, and signage. Aims to
provide barrier-free access for members using
mobility aids and upgrade accessible
technology for better service. Anticipate to
benefit 2,962 individuals of which 69% are Palm
Desert residents.
120,000 100,000
Programs at the Joslyn Center supports a
national objective and ConPlan. This
project supports Public and Community
Facilities Improvements, goal 2, page 85 of
the ConPlan.
6 Palm Desert Housing
Authority
Public Facilities
& Improvements
Playground
Replacement
Replaces a deteriorating playground at a multi-
family apartment complex with 384 units
serving extremely low- and low-income
households. Anticipate to benefit 500 Palm
Desert residents.
150,000 117,750
Housing Community supports low/mod
clientele which supports national objective
and ConPlan, goal 2: Public and
Community Facilities Improvements, page
85.
7 The Ranch Recovery
Centers, Inc
Public Facilities
& Improvements
Substance Use
Treatment Facility
Improvements
Funds requested for capital improvements at
three facilities, enhancing safety and the
treatment environment for patients. Helps
maintain a positive and safe atmosphere,
beneficial for patients' mental and emotional
well-being. Anticipate to benefit 572 individuals
of which 10% are Palm Desert Residents.
73,713 19,500
The programs at the Ranch Recovery align
with a national objective and the goals
outlined in the ConPlan. Additionally, the
staff supports critical health and safety
improvements, such as flooring
replacements, to enhance living conditions.
This project supports Vital Community and
Homeless Services, goal 5, page 86 of the
ConPlan.
8 City of Palm Desert Administration CDBG Program
Administration
Allocates 20% of new funds for administrative
costs to manage the CDBG Program. For PY
2025-26, 70% of funds go to the County of
Riverside, and 30% are retained by the City.
73,000 73,000 Allocation shared with County
605,913$ 365,000$ TBD
Program Year 2025-26 CDBG Funding Recommendations
CDBG Allocation: $365,000
GRAND TOTAL
Applicant
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Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
As a requirement of the U.S. Department of Housing and Urban Development, this document represents
the Program Year 2025 Annual Action Plan. The City of Palm Desert (City) has been allocated funds from
the Community Development Block Grant (CDBG) .
2. Summarize the objectives and outcomes identified in the Plan
This could be a restatement of items or a table listed elsewhere in the plan or a reference to
another location. It may also contain any essential items from the housing and homeless needs
assessment, the housing market analysis or the strategic plan.
This could be a restatement of items or a table listed elsewhere in the plan or a reference to another
location. It may also contain any essential items from the housing and homeless needs assessment, the
housing market analysis or the strategic plan.
The Annual Action Plan is intended to fund high-priority community needs identified during the annual
Citizen Participation Plan process while concurrently aligning with the goals of the previously approved
Program Year 2023-2028 Consolidated Plan.
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or
projects.
A performance evaluation is annually assessed through HUD’s review of the Consolidated Annual
Performance and Evaluation Report (CAPER). This document states the objectives and outcomes
identified in each Annual Action Plan and includes an evaluation of past performance through
measurable goals and objectives relative to actual performance. Prior documents can be found at the
Palm Desert City Hall.
4. Summary of Citizen Participation Process and consultation process
Summary from citizen participation section of plan.
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The City held a public comment period from November 25, 2024- January 9, 2025. On January 9, 2025,
the City Council held a public hearing to provide residents an additional opportunity to review and
comment on programming of CDBG funds.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen
Participation section of the Con Plan.
TBD
6. Summary of comments or views not accepted and the reasons for not accepting them
TBD
7. Summary
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PR-05 Lead & Responsible Agencies – 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each g rant
program and funding source.
Agency Role Name Department/Agency
Table 1 – Responsible Agencies
Narrative (optional)
Consolidated Plan Public Contact Information
Joe Barron
Senior Contracts and Grants Analyst City of Palm Desert
73510 Fred Waring Drive, Palm Desert, CA 92260
jbarron@palmdesert.gov | 760.776.6491 | www.palmdesert.gov
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)
1. Introduction
The City followed its HUD-approved Citizen Participation Plan to consult with the public, nonprofit
organizations, governmental agencies, and other stakeholders to prepare the Annual Action Plan as
required by 24 CRF 91.100
Provide a concise summary of the jurisdiction’s activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(l))
The City conducted outreach and issued public notices regarding the application process for PY25
subrecipient awards.
The City's Outside Agency Funding Committee recommended CDBG budget recommendations, which
are incorporated into the Annual Action Plan. The City held a 30-day public comment period from
November 25, 2024 - January 9, 2025.
On January 9, 2025, the City Council will hold a public hearing to provide residents an additional
opportunity review and comment regarding CDBG funding recommendations. The City Council approved
the submission of the Annual Action Plan.
Describe coordination with the Continuum of Care and efforts to add ress the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The City is actively involved in multiple activities to address the needs of homeless persons, which
include coordination with the Continuum of Care. For example, the City is involved in regional
coordination efforts between stakeholders throughout the Coachella Valley and Riverside County.
The City has historically funded homelessness services coordinated regionally through the Coachella
Valley Association of Governments (CVAG) outside of the CDBG program. For years, the City contributed
funds to CVAG for the operation of Roy’s Desert Resource Center, which permanently closed in July
2017. Since then, CVAG has allocated its regional financial commitments for other homelessness
services. In recent years, the City made a financial commitment in the amount of $100,000 to CVAG to
continue their Housing First program that focused on providing housing and services to the regions
chronically homeless individuals.
The City in September of 2023 entered into an agreement with Kingdom Causes Inc., DBA, City Net a
non-profit. City Net provides two full time street outreach workers, case management, housing
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resources, vital documentation, and linkage to substance and alcohol abuse treatment facilities.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
The City does not receive Emergency Solutions Grant (ESG) funds.
2. Describe Agencies, groups, organizations and others who participated in the process
and describe the jurisdiction’s consultations with housing, social service agencies and other
entities
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Table 2 – Agencies, groups, organizations who participated
1 Agency/Group/Organization Fair Housing Council of Riverside County, Inc.,
Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
The agency applied for CDBG funds to provide
public services (fair housing).
2 Agency/Group/Organization Cove Communities Senior Association dba The
Joslyn Center
Agency/Group/Organization Type Services-Elderly Persons
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
The agency applied for CDBG funds to provide
public services (elderly persons).
3 Agency/Group/Organization Desert Recreation District
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
The agency applied for CDBG funds to provide
public services (youth persons).
4 Agency/Group/Organization OPERATION SAFE HOUSE, INC.
Agency/Group/Organization Type Services-Children
Services-homeless
What section of the Plan was addressed by Consultation? Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
The agency applied for CDBG funds to provide
public services (youth homeless persons).
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5 Agency/Group/Organization DESERT ARC
Agency/Group/Organization Type Services-Persons with Disabilities
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
The agency applied for CDBG funds to improve
public facilities (serving people with disabilities).
6 Agency/Group/Organization The Ranch Recovery Centers, Inc.
Agency/Group/Organization Type Services-Persons with Disabilities
Services-Health
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
The agency applied for CDBG funds to improve
public facilities (serving people with addictions).
Identify any Agency Types not consulted and provide rationale for not consulting
The City attempts to keep a comprehensive list of stakeholders potentially eligible to receive CDBG funds for activities consistent with the
Consolidated Plan goals. As some stakeholders undergo staffing changes, on occasion City staff is unaware of such changes throughout the
program year. As a result, some stakeholders may not realize the City is attempting to consult with their organizations during the Annual Action
Plan process. To mitigate this concern, City staff updates its contact list annually to ensure proper channels of communication with stakeholders
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Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each
plan?
Continuum of Care Housing Services Authority Both address issues pertaining to homelessness and special needs
housing.
Housing Element City of Palm Desert Both include the goal of fostering affordable housing.
Table 3 – Other local / regional / federal planning efforts
Narrative (optional)
The City encouraged cooperation and coordination through the Citizen's Participation Plan process. The City followed the process as outlined in
the Executive Summary Citizen's Participation Plan Section. In addition, the City is a member of the Coachella Valley Association of Governments
(CVAG) Homeless Committee that consists of Mayors or Councilmember's of each of the nine (9) Coachella Valley communities as well as the
County of Riverside, and a representative from Supervisor V. Manuel Perez's office, and Ex-officials who are representatives from organizations
that serve homeless and similar client base. In addition, three of the Ex -officials are also representatives of the CoC's Eastern Region Committee
that reports to the CoC BOG. Through this committee and the CoC, the City is able to work with other local government agencies and service
providers to address issues on a local and regional (Coachella Valley) basis and obtain input and insight into community needs that are included
within the Consolidated Plan.
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AP-12 Participation – 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal -setting
The City conducted outreach and issued public notices regarding the application process for subrecipient awards.
The City's Outside Agency Funding Committee recommended CDBG budget recommendations, which are incorporated into the Annual Action
Plan. The City held a 30-day public comment period from November 25, 2024 - January 9, 2024
On January 9, 2024, the City Council will hold a public hearing to provide residents an additional opportunity review and comment regarding
CDBG funding recommendations. The City Council approved the submission of the Annual Action Plan.
Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Public Meeting
Non-
targeted/broad
community
TBD TBD TBD
2 Newspaper Ad Minorities TBD TBD TBD
3 Newspaper Ad
Non-
targeted/broad
community
TBD TBD TBD
4 Newspaper Ad Minorities TBD TBD TBD
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Sort Order Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
5 Newspaper Ad
Non-
targeted/broad
community
TBD TBD TBD
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
Anticipated Resources
Program Source of
Funds
Uses of Funds Expected Amount Available Year 1 Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and Planning
Economic
Development
Housing
Public Improvements
Public Services 365,000.00 0.00 0.00 365,000.00 0.00
The annual allocation is an
estimate based on recent
allocations.
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Program Source of
Funds
Uses of Funds Expected Amount Available Year 1 Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources:
$
Total:
$
HOME public -
federal
Acquisition
Homebuyer
assistance
Homeowner rehab
Multifamily rental
new construction
Multifamily rental
rehab
New construction for
ownership
TBRA 0.00 0.00 0.00 0.00 0.00
Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how
matching requirements will be satisfied
The above sources of funding have been identified as available funds to be leveraged with, where and when possible, nonprofit organizations
and other entities awarded CDBG funds to provide assistance to meet the goals and objectives as outlined within the City's Five-Year
Consolidated Plan and One-Year Annual Action Plan. Funded organizations will also utilize awarded funds to leverage, where and when possible,
dollars available through the organization as well as other grant awards and/or donations to undertake programs/projects that may not
otherwise be possible. Organizations have more flexibility to utilize funding more efficiently and effectively to provide needed support services
to clients.
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If appropriate, describe publically owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan
NA in Palm Desert
Discussion
The City will continue to allocate CDBG funding and other sources of funding when and where available
to meet the needs of qualifying individuals as designated by HUD. Programs and projects will be
targeted that address goals and objectives identified within the Annual Action Plan and Consolidated
Plan. In addition, the funds will be targeted so as to provide the maximize benefit to those in need.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Support Public and
Community
Facilities
Improvemen
2023 2028 Non-Housing
Community
Development
Affordable Senior
Housing (Increase)
Increase Senior
Services and
Programming
Increase
Affordable
Housing
Reduce vacancies
in the City
CDBG:
$237,250.00
Public Facility or Infrastructure
Activities other than
Low/Moderate Income Housing
Benefit: 1050 Persons Assisted
2 Support Fair
Housing Initiatives
2023 2028 Affordable Senior
Housing (Increase)
Increase
Affordable
Housing
Reduce vacancies
in the City
CDBG:
$30,000.00
Public service activities other
than Low/Moderate Income
Housing Benefit: 750 Persons
Assisted
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
3 Fund Vital
Community and
Homeless Services
2023 2028 Homeless Increase
Affordable
Housing
CDBG:
$24,750.00
Public service activities other
than Low/Moderate Income
Housing Benefit: 50 Persons
Assisted
Homeless Person Overnight
Shelter: 15 Persons Assisted
Table 6 – Goals Summary
Goal Descriptions
1 Goal Name Support Public and Community Facilities Improvements
Goal Description
2 Goal Name Support Fair Housing Initiatives
Goal Description
3 Goal Name Fund Vital Community and Homeless Services
Goal Description
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Projects
AP-35 Projects – 91.220(d)
Introduction
The Annual Action Plan identifies funding the following activities:
Public Services 15%
Public Facilities and Improvements 65%
Program Administration 20%
Projects
# Project Name
Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
Allocations priorities are decided based on the Funding Committee’s votes for each application received
and the application's consistency with the Consolidated Plan.
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AP-38 Project Summary
Project Summary Information
Project Name Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the number
and type of families
that will benefit
from the proposed
activities
Location Description Planned Activities
<TYPE=[pivot_table] REPORT_GUID=[54A4ED67473EDAEE248792836A1D83B0]>
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low -income and
minority concentration) where assistance will be directed
The City of Palm Desert is located in Riverside County; particularly, the Coachella Valley. Historically, the
City has not had any low- and moderate-income census tracts; however, the City now has two eligible
census tracts as of recently (ACS data). CDBG funds will be used for low- and moderate-income clientele
(or presumed benefit).
Geographic Distribution
Target Area Percentage of Funds
Citywide 100
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
The City has not historically funded CDBG activities based upon geographic areas since there have not
been eligible low and moderate-income census tracts; however, HUD recently revised the census criteria
used to determine eligibility. As a result, the City now has two CDBG-eligible census tracts. City staff is
currently exploring the possibility of a Section 108 Loan for City Council’s consideration in subsequent
program years.
Discussion
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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
One Year Goals for the Number of Households to be Supported
Homeless 0
Non-Homeless 0
Special-Needs 0
Total 0
Table 9 - One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 0
Acquisition of Existing Units 0
Total 0
Table 10 - One Year Goals for Affordable Housing by Support Type
Discussion
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AP-60 Public Housing – 91.220(h)
Introduction
The City does not own nor operate public housing but is providing funding for the Palm Desert Housing
Authority this year.
Actions planned during the next year to address the needs to public housing
The Funding Committee approved funding for the Palm Desert Housing Authority's request for Facility
Improvements for their playgrounds.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
Not Applicable. The City does not own nor operate public housing.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance
Not Applicable. The City does not own nor operate public housing.
Discussion
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AP-65 Homeless and Other Special Needs Activities – 91.220(i)
Introduction
The City will continue to work with nonprofit organizations, government agencies, and other
stakeholders to fund activities that help prevent and reduce homelessness.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The County of Riverside CoC has established chronically homeless persons as the highest need priority
based on the goals HUD has established in its Opening Doors Federal and Strategic Plan to Prevent and
End Homelessness. The CoC has implemented a Coordinated Entry System (CES) to ensure appropriate
intervention is utilized to serve those who are homeless and providing for a prioritization of vulnerability
and linkage to community resources and housing based on the vulnerability prioritization. Within the
CoC, there are several outreach teams from County, cities, and nonprofit homeless providers that cover
specific populations or geographic regions in the County. There is also specific outreach teams serving
the mentally ill, veterans, youth and chronic homeless. The Behavioral Health Systems Department has
outreach peer specialists that perform initial field assessments, in depth assessments, referrals to all
contacts, linkage to various community organizations.
Addressing the emergency shelter and transitional housing needs of homeless persons
The Housing First approach adopted by the County and CoC requires that homeless are helped into
permanent housing or rapid re-housing as soon as possible. Transitional housing beds have begun to
decrease countywide and permanent housing is increasing because of reallocations made in the HUD
CoC Program Consolidated Application and the CoC’s success in obtaining new funding for permanent
supportive housing. Both transitional housing and emergency shelters focus on lessening the time that a
homeless person or family’s length of time homeless (LOTH) in the shelter by effective and quick
assessment of homeless clients and getting them stabilized into permanent housing with intensive case
management initially and support in the initial phase of residency in permanent housing. This period will
serve as a time to address the other needs to maintain self-sufficiency either by accessing mainstream
benefits, employment or medical or mental health support.
The CoC collaborates with the City and other stakeholders to integrate CoC programs, Emergency
Solutions Grant (ESG), Social Services to Veteran Families (SSVF), and CDBG funding to increase the
number of persons with rapid re-housing assistance. Also, other non-McKinney-Vento funding sources,
such as Emergency Food and Shelter Program (EFSP), funded under Federal Emergency Management
Agency (FEMA) will be matched as a source for rental / mortgage assistance for families that are
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homeless or at-risk of homelessness in the County’s strategy to meet this goal.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
The CoC implemented a Coordinated Entry System (CES) to assess homeless persons using the VI-SPDAT
that tracks the length of time a client has been on the streets or in an emergency shelter. DPSS uses
HUD’s CoC Program planning grant funding to measure system-wide performance in HMIS, such as
length of time homeless. This is used to help the CoC prioritize and house those with longest length of
time homeless. The planning process also included working with the CoC Standards and Evaluation
Committee to continue developing strategies to prioritize persons with longest time homeless and most
severe needs, including:
The CoC has also adopted a Housing First approach that is evidenced-based and endorsed by HUD to
place a homeless person in permanent housing and provide supportive services intended to keep them
stably housed.
Homeless CoC youth providers have implemented outreach and service-based events in the
communities to draw homeless youth, unaccompanied and transitional age into contact with services
available to them. The Operation SafeHouse is the only CoC youth provider that has opened a
permanent supportive housing program called the Harrison House, which is for transitional age youth, in
the eastern desert region of Riverside County.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs.
The CoC Discharge Policy is mandated by the State and followed by the CoC. The CoC established a
Discharge Planning Committee, responsible for implementing policies and protocols and coordinating
with various organizations, to ensure that persons being discharged from a publicly funded institution or
system of care are not discharged immediately into homelessness. The goals are to identify discharge
housing needs inclusive of housing and supportive services and to link the individual with community
resources that will include mental health services, substance abuse support, and housing. The Hospital
Association of Southern California Inland Area serves as the lead agency on the Discharge Planning
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Committee to facilitate communication regarding the discharge planning needs of homeless persons
from acute care hospitals. The Riverside County University Health System – Behavioral Health,
collaborates with DPSS and the CoC in the coordination and implementation of discharge planning for
homeless individuals disabled by a serious mental health and/or substance abuse disorder(s). Foster
Care and extended foster care programs help transition dependent youth who are emancipating from
foster care to independent living. The Department of Public Social Services, Riverside Sheriff’s, and
Probation Department support the Continuum of Care’s mission of working towards reintegrating
persons leaving correctional facilities to community-based living and self-sufficiency.
Discussion
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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:
The City does not plan to undertake any activities this program year using CDBG funds to remove
barriers to affordable housing.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and po licies affecting the
return on residential investment
The City does not plan to undertake any activities this program year using CDBG funds to remove
barriers to affordable housing.
Discussion:
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AP-85 Other Actions – 91.220(k)
Introduction:
The City will continue to work with various stakeholders to meet the needs of its residents that remain
in-need of CDBG-eligible activities consistent with Consolidated Plan goals.
Actions planned to address obstacles to meeting underserved needs
The City will continue to work toward the reduction/elimination of obstacles to meet underserved needs
through the funding of various organizations that are established to provide direct services to those in
need. The City is not equipped to provide direct services; therefore, funding organizations that do is
essential to our success in addressing the identified goals and objectives. The City will continue to
partner with service providers to address obstacles and address barriers that exist. In addition, the City
works with the County of Riverside, the CoC, local agencies, nonprofits, etc. to address various aspects
related to CoC programs and activities, as well as obstacles that face the underserved in general.
However, the CoC addresses issues relative to homelessness, mental and physical illnesses, domestic
violence, etc. and has a wide range of members where collaboration in other areas is an option. Through
these working relationships, obstacles such as lack of communication between agencies, improved
services, limited resources, tracking and monitoring, and other needed resources are obtained, gaps in
services are better identified, and there is a more cohesive approach to identifying and resolving issues.
Actions planned to foster and maintain affordable housing
The City and the Palm Desert Housing Authority will continue to maintain the existing affordable housing
stock through the funding sources identified previously; however, as noted with the elimination of
redevelopment agencies, there is no longer what is considered “20% Set Aside Funds”. Therefore,
maintaining existing properties and programs will be the primary focus, provided funding is available, for
some time to come. However, new projects and programs will be planned and implemented where and
when possible.
Actions planned to reduce lead-based paint hazards
The City’s Building & Safety and Housing departments distribute informational pamphlets on Lead Based
Paint Hazards and refer all calls to the County of Riverside Environmental Health Department. The City
addresses this issue on a case-by-case basis through multiple steps.
Actions planned to reduce the number of poverty-level families
The City is continuing to team up with service providers to provide assistance for poverty level families,
including funding food and services options during the Program Year. In addition, the City will seek out
additional partnerships for programs that encourage self-sufficiency including employment and training,
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housing options, and safety net programs.
Actions planned to develop institutional structure
The City will continue to work with outside agencies to maintain and develop relationships, including
with nonprofit organizations, private businesses, the CoC, and nonprofit organizations in the region.
Actions planned to enhance coordination between public and private housing and social
service agencies
The City will continue to work with various County departments, agencies, and nonprofit organizations
to identify and carry out goals and objectives of the CDBG Program, and to create a more cooperative
working relationship with all interested parties. The City invites these groups to attend public hearings,
community meetings, and special meetings that address specific programs and projects. The City has an
approved Citizen’s Participation Plan that it follows in this regard. In addition, City staff regularly attends
CoC meetings that involve multiple organizations and various County Departments as well as other local
jurisdictions wherein discussions are held on homelessness as well as supportive services to other at-risk
groups of individuals and families.
Discussion:
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income.Overall Benefit - A consecutive period of one,
two or three years may be used to determine that a minimum overall benefit of 70%
of CDBG funds is used to benefit persons of low and moderate income. Specify the
years covered that include this Annual Action Plan. 0.00%
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HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is
as follows:
NA
2. A description of the guidelines that will be used for resale or recapture of HOME funds when used
for homebuyer activities as required in 92.254, is as follows:
NA
3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired
with HOME funds? See 24 CFR 92.254(a)(4) are as follows:
NA
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is
rehabilitated with HOME funds along with a description of the refinancing guidelines required that
will be used under 24 CFR 92.206(b), are as follows:
NA
5. If applicable to a planned HOME TBRA activity, a description of the preference for persons with
special needs or disabilities. (See 24 CFR 92.209(c)(2)(i) and CFR 91.220(l)(2)(vii)).
NA
6. If applicable to a planned HOME TBRA activity, a description of how the preference for a specific
category of individuals with disabilities (e.g. persons with HIV/AIDS or chronic mental illness) will
narrow the gap in benefits and the preference is needed to narrow the gap in benefits and services
received by such persons. (See 24 CFR 92.209(c)(2)(ii) and 91.220(l)(2)(vii)).
7. If applicable, a description of any preference or limitation for rental housing projects. (See 24 CFR
92.253(d)(3) and CFR 91.220(l)(2)(vii)). Note: Preferences cannot be administered in a manner that
limits the opportunities of persons on any basis prohibited by the laws listed under 24 CFR 5.105(a).
NA
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654
FY2025-26 Community Development Block Grant Program (CDBG) Annual Action Plan
January 9, 2025
655
COMMUNITY
DEVELOPMENT
BLOCK GRANT
(CDBG)
OVERVIEW
The City of Palm Desert receives an annual allocation of
funds from the U.S.Department of Housing and Urban
Development (HUD).
CDBG Funds are Intended for the Purposes of:
•Providing Decent Housing
•Creating a Suitable Living Environment
•Expanding Economic Opportunities
National Objectives Requirements:
•Benefit Persons who are Low-Mod Income
•Eliminate Blight
•Address Urgent Threat to Health &Safety
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Recommended
Action Plan for
Program Year
2024/2025
Fiscal Year 2024-2025
Community Development Block Grant (CDBG)Program
Funding Recommendations:$365,000
Agency Activity Description Funding
Request Recommendation
Public Services (15%)
1 Desert Recreation District Recreational Program Support $ 25,200 $ 8,000
2 Fair Housing Council of Riverside County Federally mandated fair housing
activities $ 46,000 $ 30,000
3 Operation SafeHouse Youth Homeless Transitional
Living Program $ 18,000 $ 16,750
$ 89,200 $ 54,750
Public Facilities and Improvements (No Cap)
4 Desert Arc ADA Men's Restroom Remodel $100,000 $ -
5 The Joslyn Center Senior Center ADA Facility
Improvements $120,000 $100,000
6 Palm Desert Housing Authority
Low/Mod Income Housing
Community Playground
replacement/Improvements
$150,000 $117,750
7 The Ranch Recovery Substance Use Treatment Facility
Capital Improvements $ 73,713 $ 19,500
$443,713 $237,250
Program Administration (20% Cap)
11 Grant Administration Overall grant management $ 73,000 $ 73,000
$ 73,000 $ 73,000
$605,913 $365,000 657
Staff
Recommendations
1.Conduct a public hearing and accept public comment related to the FY
2024-24 Community Development Block Grant (“CDBG”)Program Action
Plan
2.Approve Outside Agency Funding Committee (“Committee”)
recommendations for FY 2025-26 CDBG award of subrecipients,
Programs and/or Projects and funding amounts as proposed.
3.Approve the use of the FY 2025-26 CDBG funding allocation awarded to
the City of Palm Desert (“City”)by the U.S.Department of Housing and
Urban Development (“HUD”)for the proposed funding of subrecipient’s
Programs and/or Projects recommended by the Committee.
4.Approve the City’s FY 2025-26 CDBG Annual Action Plan (“Annual Plan”)
and authorized staff to submit to HUD.
5.Authorized the City Manager or designee to execute any documents
necessary to effectuate the actions taken here with.
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Questions
659