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Home My WebLink About2024-10-22 CEC Regular Meeting Agenda Packet CIVIC ENGAGEMENT COMMITTEE CITY OF PALM DESERT MEETING AGENDA Tuesday, October 22, 2024 10:00 a.m. Administrative Conference Room, City Hall 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/85179360325 or call (213) 338-8477, Zoom Meeting ID: 851 7936 0325 • Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails received by 9:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. • Pages 1.CALL TO ORDER 2.ROLL CALL 3.NONAGENDA PUBLIC COMMENTS This time has been set aside for the public to address the Civic Engagement Committee on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the Civic Engagement Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the Civic Engagement Committee for a separate discussion. RECOMMENDATION: To approve the consent calendar as presented. 4.a APPROVAL OF MINUTES 5 RECOMMENDATION: Approve the Minutes of July 18, 2024. 5.ACTION CALENDAR The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda. 5.a NEW RESIDENT GUIDE 9 RECOMMENDATION: Provide feedback on a guide for new Palm Desert residents. 5.b ONE-DAY YOUTH CIVIC ENGAGEMENT PROGRAM 15 RECOMMENDATION: Approve a one-day civic engagement event with Palm Desert High School. 6.INFORMATIONAL REPORTS & COMMENTS 6.a CIVIC ENGAGEMENT COMMITTEE MEMBERS 6.b CITY COUNCIL LIAISON 6.c CITY STAFF 6.d ATTENDANCE REPORT 17 7.ADJOURNMENT The next Regular Meeting will be held on January 16, 2025 at 11:00 a.m. Civic Engagement Committee Meeting October 22, 2024 2 8.PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Civic Engagement Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /S/ Damian Olivares Recording Secretary Civic Engagement Committee Meeting October 22, 2024 3 4 CIVIC ENGAGEMENT COMMITTEE CITY OF PALM DESERT REGULAR MEETING MINUTES July 18, 2024, 11:00 a.m. Present: Committee Member Gregg Akkerman, Committee Member Joyce Haraughty, Committee Member Stacie Hedges, Committee Member Jon Holan, Committee Member Nancy Provost, Committee Member Franchon-marie Siddiq, Committee Member Robin Stewart, Vice Chair Brook Stjerne, Chair Emily Vogt Absent: Committee Member Kristy Giraud Staff Present: Community Relations Supervisor Ryland Penta, Deputy Director of Economic Development Amy Lawrence, Recording Secretary Yuri Chavez Council Liaison(s): Mayor Karina Quintanilla, Councilmember Kathleen Kelly Click HERE to review the meeting audio. Click HERE to access the meeting agenda packet. 1. CALL TO ORDER A Regular Meeting of the Civic Engagement Committee was called to order by Chair Vogt on July 18, 2024, at 11:02 a.m. in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL 3. ELECTION OF CIVIC ENGAGEMENT COMMITTEE CHAIRPERSON AND VICE CHAIRPERSON Motion by: Vice Chair Stjerne Seconded by: Committee Member Stewart Elect Chair Vogt to serve as Civic Engagement Committee Chairperson. Motion Carried (9 to 0) Motion by: Chair Vogt Seconded by: Committee Member Provost Elect Committee Member Stjerne to serve as Civic Engagement Committee Vice- Chairperson. Motion Carried (9 to 0) 5 Civic Engagement Committee Meeting Minutes July 18, 2024 2 4. NONAGENDA PUBLIC COMMENTS None. 5. CONSENT CALENDAR Motion by: Committee Member Siddiq Seconded by: Vice Chair Stjerne To approve the consent calendar as presented. Motion Carried (9 to 0) 5.a APPROVAL OF MINUTES Motion by: Committee Member Siddiq Seconded by: Vice Chair Stjerne Approve the Minutes of April 18, 2024. Motion Carried (9 to 0) 5.b RECEIVE AND FILE AN INFORMATIONAL UPDATE ON “PALM DESERT DISCUSSIONS,” A SPEAKER SERIES BEGINNING JULY 31, 2024 Motion by: Committee Member Siddiq Seconded by: Vice Chair Stjerne Receive and file an informational update on “Palm Desert Discussions.” Motion Carried (9 to 0) 6. CONSENT ITEMS HELD OVER None. 7. ACTION CALENDAR 7.a DISCUSS THE IMPLEMENTATION OF A NEIGHBORHOOD ENGAGEMENT PROGRAM FOR THE CITY OF PALM DESERT Community Relations Supervisor Penta led a discussion on the need of implementing a neighborhood engagement strategy for non-HOA communities. Feedback was provided; No formal action was taken. 6 Civic Engagement Committee Meeting Minutes July 18, 2024 3 8. INFORMATIONAL REPORTS & COMMENTS 8.a CIVIC ENGAGEMENT COMMITTEE MEMBERS Committee Member Holan suggested coordinating public outreach to occur in Fall 2024. Committee Member Siddiq proposed public outreach at the October 2024 Opening Day of the Palm Desert Youth Sports Association at Civic Center Baseball Fields. Chair Vogt discussed the attendance at the recent Haystack Channel Project outreach event at St. Margaret's Church and encouraged continued outreach. Chair Vogt and Committee Member Siddiq encouraged the public to visit the library and sign up for a new library card. Committee Member Siddiq highlighted the need for cooling centers that allow pets. Mayor Quintanilla shared that the Joslyn Center allows well-behaved or contained pets. Vice-Chair Stjerne suggested utility companies be considered to facilitate a future session of the Palm Desert Discussions series. 8.b CITY COUNCIL LIAISON Councilmember Kelly encouraged Committee members to visit EngagePalmDesert.com for information on all projects, key issues, and to provide feedback. Mayor Quintanilla highlighted the need for continued inclusivity of those with disabilities. 8.c CITY STAFF Community Relations Supervisor Penta announced several upcoming community engagement events. 8.d ATTENDANCE REPORT Report provided; no action taken on this item. 7 Civic Engagement Committee Meeting Minutes July 18, 2024 4 9. ADJOURNMENT The Civic Engagement Committee adjourned at 12:05 p.m. Respectfully submitted, _________________________ Yuritzee Chavez Recording Secretary _________________________ Ryland Penta, Community Relations Supervisor Secretary _________________________ DATE APPROVED BY CIVIC ENGAGEMENT COMMITTEE 8 Page 1 of 2 CIVIC ENGAGEMENT COMMITTEE CITY OF PALM DESERT STAFF REPORT MEETING DATE: October 22, 2024 PREPARED BY: Ryland Penta, Community Relations Supervisor SUBJECT: NEW PALM DESERT RESIDENT GUIDE RECOMMENDATION: Provide feedback on a guide for new Palm Desert residents. BACKGROUND/ANALYSIS: Staff seeks the Civic Engagement Committee's input on adopting a new resident guide as a tool to foster civic engagement and community understanding. This guide aims to introduce new homeowners to City services, events, and resources, helping them establish an early positive connection with the City. By targeting new residents, this effort provides a way to reach all neighborhoods, districts, and homes, including non-HOA communities. The guide would likely include the following:  A welcome letter from the City  Information about key city services  Details on community programs and events, such as the Civic Academy and Palm Desert Discussions  An invitation to visit Engage Palm Desert for updates on city projects and surveys  Information on recreational facilities, such as the library and parks  Instructions for reporting issues through the Palm Desert In Touch app At the July 2024 Civic Engagement Committee meeting, staff presented a concept strategy for engaging non-HOA neighborhoods in a manner similar to our regular outreach to HOA communities. After speaking to counterparts in other cities, it was determined that an effort to coordinate neighborhood outreach would require substantial staff time. In response, staff is proposing a resident guide as a more effective method for disseminating information . The new resident guide is a more efficient use of staff time, as it provides consistent, direct communication from the City. The guide will be mailed to new homeowners but also provided digitally on the City’s website. Print copies will also be available in City Hall lobbies and at the Visitor Center within the Palm Desert Library, allowing any member of our community, new or long-term, the opportunity to get informed and engaged. FINANCIAL IMPACT: Costs associated with this plan include: 9 Civic Engagement Committee City of Palm Desert New Resident Guide Page 2 of 2 1. Staff time to design the packet and make any ongoing alterations to the design 2. Staff time to compile a list of recently sold homes (provided by online real estate websites) 3. Costs associated with printing 4. Costs associated with mailing Initial discussions were held with our printing and mailing vendor Xpress Graphics, and costs are anticipated to be approximately $2.53 per guide. This would be to print and mail a four-page, 8.5 x 11-inch booklet. For reference, in September 2024, 73 homes were sold in Palm Desert. If a new resident guide was m ailed to all 73 homes, it would cost $184.69. This expense can be incorporated into funds established for civic engagement in fiscal year 2024/2025. If the Committee approves the creation of a new resident guide, a concept packet will be provided to the Committee for their review at the January 16, 2025, meeting. ATTACHMENTS: 1. City of Shakopee – 2024 New Resident Guide 10 ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! !! ! ! ! ! ! ! !! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! !! ! Shakopee is a distinctive river town with a variety of business, cultural and recreational opportunities in a safe, welcoming and attractive environment. Incorporated in 1857, this former trading post along the Minnesota River has become an innovative, thriving community known for its entertainment and quality of life. We are also a growing community with a diverse population, excellent schools, a top-notch regional medical facility, abundant recreational opportunities and rich sense of community. In short, it’s a place where people want to be! We are so glad you’ve chosen to make Shakopee your home! “Roaring Waterfall” by Shelley Weeks, Show Off Shakopee photo contest grand prize winner Welcome to Shakopee 2024 NEW RESIDENTS GUIDE FROM THE CITY OF SHAKOPEE Vea la versión en español en línea en www.ShakopeeMN.gov/newresidents 11 ABOUT THE CITY OF SHAKOPEE Matt Lehman Mayor mlehman@ShakopeeMN.gov 952-496-2069 Angelica Contreras Council Member acontreras@ShakopeeMN.gov 612-758-0406 Jim DuLaney Council Member jdulaney@ShakopeeMN.gov 952-380-8250 Jay Whiting Council Member jaywhtng@aol.com 612-986-0900 WATER & ELECTRIC Water and electric services within the city are municipally owned but independently operated by Shakopee Public Utilities. Shakopee Public Utilities 255 Sarazin St. 952-445-1988 www.shakopeeutilities.com SANITARY SEWER & SURFACE WATER Sewer and storm drainage services are managed by the city and included in Shakopee Public Utilities’ monthly bills. www.ShakopeeMN.gov/utilities NATURAL GAS CenterPoint Energy 612-372-4727 www.centerpointenergy.com RESIDENTIAL UTILITIES The City of Shakopee provides services in the areas of public safety, parks and recreation, planning and zoning, building inspections, public works (streets, sanitary sewer and storm sewer) and general administration. In 2024, the city’s general fund budget is $37.1 million, of which 60.6% is funded by property taxes. The remainder is funded by charges for services, permits, state aid, etc. Shakopee continues to have among the lowest municipal property tax rates of cities in the seven-county metropolitan area. SHAKOPEE CITY COUNCIL The city is governed by a five-member City Council, which includes a mayor and four at-large City Council members. The mayor and council members serve four-year, staggered terms. The mayor and each council member have one vote apiece. City elections are held in even-numbered years during the November general election. The city also has volunteer boards and commissions that advise the City Council. To set up service, please contact the following utility providers: CITY HALL 485 Gorman St. 952-233-9300 | 952-233-3837 (TTY) administration@ShakopeeMN.gov engineering@ShakopeeMN.gov planning@ShakopeeMN.gov ■ Administration ■ Business & Liquor Licensing ■ Economic Development ■ Engineering Infrastructure Design ■ Human Resources ■ Permits & Inspections ■ Planning & Zoning ■ Dog Licenses COMMUNITY CENTER & ICE ARENA 1255 Fuller St. S. & 1225 Fuller St. S. 952-233-9500 | 952-233-9502 (Hotline) parks@ShakopeeMN.gov ■ Parks & Recreation FIRE DEPARTMENT Fire Station 1 2700 Vierling Dr. E. Fire Station 2 1001 Vierling Dr. W. 952-233-9570 firesafety@ShakopeeMN.gov POLICE DEPARTMENT 475 Gorman St. 952-233-9400 | 911 (Emergency) 952-445-1411 (Non-Emergency after hours) police@ShakopeeMN.gov PUBLIC WORKS 400 Gorman St. 952-233-9550 952-445-1411 (Emergency after hours) publicworks@ShakopeeMN.gov ■ Street Maintenance ■ Park Maintenance ■ Sanitary Sewer Utilities ■ Storm Water Utilities ■ Fleet The City Council meets at 7 p.m. the first and third Tuesdays of the month in the council chambers at City Hall. Agendas are posted on the city website in advance of all meetings. Meetings are also streamed online at www.ShakopeeMN.gov/livestream. CONTACT US GARBAGE & RECYCLING Dick’s Sanitation Inc. provides residential weekly garbage, every-other-week recycling, bulk item and seasonal yard waste services for all Shakopee single- family dwellings, townhomes, duplexes and triplexes. Dick’s Sanitation Inc. (DSI) 952-469-2239 www.dickssanitation.com CABLE TV/INTERNET/PHONE Comcast 800-266-2278 www.comcast.com CenturyLink 800-475-7526 www.centurylink.com Additional television, Internet and cable providers may be available in your location or via satellite. FIND US ONLINE AT: www.ShakopeeMN.gov SIGN UP FOR NEWS AND UPDATES AT: www.ShakopeeMN.gov/subscribe Jesse Lara Council Member jlara@ShakopeeMN.gov 952-393-6073 Where the General Fund dollars go... PUBLIC SAFETY 46¢ PUBLIC WORKS 22¢ GENERAL GOV’T 18¢ RECREATION 14¢ 12 ABOUT THE CITY OF SHAKOPEE NEED TO KNOW INFORMATION POST OFFICE 135 Sommerville St. S. 952-403-0215 www.usps.com SHAKOPEE PUBLIC LIBRARY 235 Lewis St. S. 952-233-9590 www.scottlib.org SHAKOPEE PUBLIC UTILITIES 255 Sarazin St. 952-445-1988 www.shakopeeutilities.com MEDICAL FACILITIES St. Francis Regional Medical Center 1455 St. Francis Ave. 952-428-3000 www.stfrancis-shakopee.com VA Outpatient Clinic 1555 Lusitano St. 612-629-7109 www.minneapolis.va.gov/locations/ Shakopee.asp SCHOOLS Shakopee Public Schools 1200 Town Square 952-496-5000 www.shakopee.k12.mn.us Shakopee Area Catholic Schools (Pre K-8) 2700 17th Ave. E. 952-445-3387 www.sacsschools.org Living Hope Lutheran (PreK-4) 8600 Horizon Drive 952-941-9047 www.bllhschool.org SCOTT COUNTY Government Center and Courthouse 200 Fourth Ave. W. 952-445-7750 www.scottcountymn.gov Law Enforcement Center 301 Fuller St. S. 952-496-8300 www.scottcountymn.gov PUBLIC TRANSIT Minnesota Valley Transit Authority (local and commuter) 612-373-3333 www.mvta.com SmartLink 952-496-8341 www.scottcountymn.gov/1077/Transit ANIMAL REGULATIONS All dogs are required to be licensed by the city. Licenses can be obtained at City Hall or online, with one-year or lifetime licenses available. www.ShakopeeMN.gov/pets ELECTIONS & VOTING City, county, state and federal elections are held in even-numbered years. The city has 14 precincts. www.ShakopeeMN.gov/elections LANDSCAPING Residents are required to keep their lawns mowed to a height of no more than eight inches. Trees located in the boulevard are maintained by the city. All other trees are the responsibility of the property owner. www.ShakopeeMN.gov/myproperty LAWN SPRINKLERS Shakopee Public Utilities restricts lawn watering to odd/even days depending on whether your address ends in an odd or even number. No sprinkling is allowed between noon and 5 p.m. www.shakopeeutilities.com LICENSES & PERMITS Among the permits issued by the city are building, fence and open burning permits. www.ShakopeeMN.gov/licensesandpermits Marriage licenses, driver’s licenses and license plates are issued by Scott County. WHAT’S IN A NAME? The City of Shakopee is named after a Dakota leader whose band was living along the Minnesota River when city founder, Thomas A. Holmes, established a trading post here in 1851. The original name was Ŝakpe but later changed to its present spelling. Shakopee means “Six” in the Dakota language. Adapted from Warren Upham’s Minnesota Place Names: A Geographical Encyclopedia. AROUND TOWN ORDINANCES The city observes quiet hours from 10 p.m. to 7 a.m. for music and other performed or projected noise. A list of common ordinances is available on the city website. www.ShakopeeMN.gov/codeenforcement PARKING No vehicle may remain parked on a city street in excess of 24 hours. For winter parking regulations, visit www.ShakopeeMN.gov/parking PROPERTY TAXES & ASSESSMENTS Scott County is responsible for property assessments. New property owners are required to file for homestead classification by Dec. 15. Scott County Government Center 200 Fourth Ave. W. 952-496-8150 www.scottcountymn.gov SNOW REMOVAL Plowing and salting operations begin on the main roads, collector streets and emergency routes. Residents have 36 hours to remove snow from adjacent sidewalks. www.ShakopeeMN.gov/snowremoval YARD WASTE Residents have two options for yard waste removal: seasonal pickup service with city’s licensed hauler or drop-off at Shakopee Mdewakanton Sioux Community’s Organics Recycling Facility. www.ShakopeeMN.gov/yardwaste ■ Shakopee has an estimated population of 45,735 and has grown by approximately 9,000 people since 2010. ■ The City of Shakopee contains 28.4 square miles of land and is home to approximately 15,570 households. ■ Nine out of 10 Shakopee residents say they feel safe in their neighborhoods. ■ The City maintains 174 miles of local roads—the distance from Shakopee to Duluth, 85 miles of trail, 94 sports fields, and 47 parks. ■ 89% of residents would recommend living in Shakopee to someone who asks. DONTCHA KNOW 13 ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! !! ! ! ! ! ! ! !! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! !! ! 101 101 101 21 18 21 16 17 42 79 78 15 83 169 169 169 169 16 14 REDEEM FOR YOUR WELCOME PASS Good for one free day pass (up to four family members) to the Community Center, Shakopee Ice Arena or SandVenture Aquatic Park. *First-time local residents only. Must present and surrender this pass to redeem offer. 1255 Fuller St. S., Shakopee | 952-233-9500 | 5 a.m.–9 p.m. Monday–Friday; 6 a.m.–8 p.m. Saturday; 8 a.m.–8 p.m. Sunday SHAKOPEE COMMUNITY CENTER ■ Indoor aquatic center, fitness center and classes, two gymnasiums, walking track, meeting space, Shakopee Skate Park, Ṡakpe ti Lounge, 1255 Fuller St. S. SHAKOPEE ICE ARENA ■ Two rinks, skating lessons, open public skating, 1225 Fuller St. S. SANDVENTURE AQUATIC PARK ■ An outdoor, sand-bottom and chlorinated pool, water slide, drop slides, diving board, swimming lessons, special events, and several improvements coming in 2024, 1101 Adams St. RECREATION AMENITIES ■ Archery range, public access to Minnesota River, 551 Co. Hwy. 101 N. ■ Frisbee disc golf 18-hole course, Lions Park, 1103 Adams St. ■ Off-leash dog area, Southbridge Community Park, 7101 Southbridge Pkwy. ■ Fun For All Inclusive Playground and splash pad, Lions Park, 1103 Adams St. ■ Outdoor sports: 17th Avenue Sports Complex, Tahpah Park CITY FACILITIES City Hall Community Center Fire Stations Police Department Public Works PARKS & TRAILS ■ Shakopee has a networked system of more than 1,100 acres of parks and open space that include active, passive, developed and undeveloped park areas, as well as more than 100 miles of trail ■ New pedestrian bridge near Quarry Lake Park connecting neighborhoods north and south of Highway 169 PARKS & RECREATION PROGRAMS, SPECIAL EVENTS ■ Huber Park Performance & Event Series: Free, family entertainment on the riverfront Thursdays and select Saturdays June through August, Huber Park, 150 Fillmore St. N. ■ Year-round recreational opportunities for all ages ENTERTAINMENT ATTRACTIONS ■ Canterbury Park Racetrack, 1100 Canterbury Road ■ Valleyfair Amusement Park, 1 Valleyfair Drive ■ The Landing-Minnesota River Heritage Park, 2187 County Highway 101 E. ■ Scott County Historical Society & Museum, 235 Fuller St. S. ■ Stonebrooke Golf Course, 2693 County Highway 79 Find more activities and events at www.visitshakopee.org 69 THINGS TO DO IN SHAKOPEE RECREATION Shakopee Ice Arena Shakopee Skate Park SandVenture Aquatic Park Huber Park Lions Park Southbridge Community Park Boat Launch Archery Range Minnesota Valley State Trail Tahpah Park Ridge Creek Park 17th Avenue Sports Complex Canterbury Park Stonebrooke Golf Course Valleyfair The Landing Memorial Park Xcel Energy Mountain Bike Park Quarry Lake Park Minnesota Valley National Wildlife Refuge–Wilkie Unit Scenic Heights Park, Community Garden AROUND TOWN Shakopee Public Utilities Shakopee School District Office Scott County Government Center St. Francis Regional Medical Center VA Outpatient Clinic Shakopee Library Post Office Transit Park & Ride Schools Vea la versión en español en línea en www.ShakopeeMN.gov/newresidents 14 Page 1 of 2 CIVIC ENGAGEMENT COMMITTEE CITY OF PALM DESERT STAFF REPORT MEETING DATE: October 22, 2024 PREPARED BY: Ryland Penta, Community Relations Supervisor SUBJECT: ONE-DAY YOUTH CIVIC ENGAGEMENT PROGRAM RECOMMENDATION: Approve a one-day civic engagement event with Palm Desert High School. BACKGROUND/ANALYSIS: On October 2, 2024, Palm Desert City staff met with the administration of Palm Desert High School to discuss ongoing outreach efforts and explore new partnership opportunities. During this meeting, a proposal emerged to create a one-day event designed to provide students with an in-depth perspective on local government operations. This event would invite approximately 30 students to Palm Desert City Hall for an immersive experience, where they would learn about various municipal roles and participate in interactive activities. Following their time at City Hall, the students would be transported to the City's Corporate Yard facility to meet Public Works staff and gain firsthand insight into the tools and equipment used to maintain the city’s infrastructure. This initiative aims to provide an engaging platform for youth to connect with city government, emphasizing the importance of civic values and fostering the development of civic skills. By offering early exposure to local governance, the program aims to inspire young residents to become informed, active participants in their community. It also encourages exploration of potential career opportunities in public administration, Public Works, engineering, urban planning, and other fields critical to municipal operations. It was discussed that this program could take place in quarter one of 2025 and would support newly implemented state education laws on civic engagement for students. Under the Civic Engagement Committee’s bylaws, this program would support items One and Two in Article XI: 1. Research and explore civic engagement programs and/or resources that fully engage our entire community in the civic process and make suggestions to the City Council; 2. Recommend events and educational programs to increase goodwill throughout the community and enhance appreciation of diversity, participating in the implementation of those programs as requested by the City Council; FINANCIAL IMPACT: The financial impact of this program is anticipated to be minimal, with costs shared between the City and Palm Desert High School. While no agreement is set, at the October 2 meeting, Palm Desert High School offered to cover transportation costs if the City agreed to provide lunch for 15 Civic Engagement Committee City of Palm Desert One-Day Youth Civic Engagement Program Page 2 of 2 the participants. Additional expenses related to program, such as print materials, and lunch will be accommodated within the existing community engagement budget. Staff time required for planning and implementation will be integrated into regular work schedules, ensuring the program is feasible with current resources. 16 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2023 2023 2023 2024 2024 2024 Month Apr Jul Oct Jan Apr Jul Date 20 20 19 18 18 18 Akkerman, Gregg P P P P P P 0 0 Haraughty, Joyce P 0 0 Hedges, Stacie P 0 0 Holan, John - P E P P P 1 0 Giraud, Kristy E 1 0 Provost, Nancy P 0 0 Siddiq, Franchon-Marie - P P P P P 0 0 Stewart, Robin - P P P P P 0 0 Stjerne, Brooke Beare P P P A P P 1 1 Vogt, Emily P P P P P P 0 0 Warmuth, David Scott P A P P P P 1 1 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused -No meeting Not yet appointed/Resigned Total Absences Total Unexcused Absences Quarterly: One unexcused absence from regular meetings in any twelve-month period shall constitute an automatic resignation of members holding office on boards that meet quarterly. Civic Engagement Committee Michelle Nance/Damian Olivares 17