HomeMy WebLinkAbout2025-01-16 CEC Regular Meeting Agenda Packet
CIVIC ENGAGEMENT COMMITTEE
CITY OF PALM DESERT
MEETING AGENDA
Thursday, January 16, 2025
11:00 a.m.
Administrative Conference Room, City Hall
73-510 Fred Waring Drive
Palm Desert, CA 92260
Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be
in-person access to this location.
To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/85179360325 or
call (213) 338-8477, Zoom Meeting ID: 851 7936 0325
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Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails
received by 9:00 a.m. prior to the meeting will be distributed to the Committee. Any
correspondence received during or after the meeting will be distributed to the Committee as
soon as practicable and retained for the official record. Emails will not be read aloud except
as an ADA accommodation.
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Pages
1.CALL TO ORDER
2.ROLL CALL
3.NONAGENDA PUBLIC COMMENTS
This time has been set aside for the public to address the Civic Engagement
Committee on issues that are not on the agenda for up to three minutes.
Speakers may utilize one of the three options listed on the first page of the
agenda. Because the Brown Act does not allow the Civic Engagement
Committee to act on items not listed on the agenda, members may briefly
respond or refer the matter to staff for a report and recommendation at a future
meeting.
4.CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine and may be
approved by one motion. The public may comment on any items on the Consent
Agenda within the three-minute time limit. Individual items may be removed by
the Civic Engagement Committee for a separate discussion.
RECOMMENDATION:
To approve the consent calendar as presented.
4.a APPROVAL OF MINUTES 5
RECOMMENDATION:
Approve the Minutes of October 22, 2024.
5.ACTION CALENDAR
The public may comment on individual Action Items within the three-minute time
limit. Speakers may utilize one of the three options listed on the first page of the
agenda.
5.a CIVIC ENGAGEMENT COMMITTEE 2025 WORK PLAN 9
RECOMMENDATION:
Recommend the Palm Desert City Council approve the Civic Engagement
Committee 2025 Work Plan.
5.b PROVIDE FEEDBACK ON CREATING CIVIC ENGAGEMENT
MARKETING STRATEGY
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RECOMMENDATION:
Provide feedback on the creation of a marketing strategy for the City’s Civic
Engagement programs, including the development of various promotional
items
5.c REVIEW AND PROVIDE FEEDBACK ON DRAFT PALM DESERT
RESIDENT GUIDE
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RECOMMENDATION:
Provide feedback on the design and content of the draft Palm Desert
Resident Guide.
6.INFORMATIONAL REPORTS & COMMENTS
6.a CIVIC ENGAGEMENT COMMITTEE MEMBERS
6.b CITY COUNCIL LIAISON
6.c CITY STAFF
6.d ATTENDANCE REPORT 19
7.ADJOURNMENT
The next Regular Meeting will be held on April 17, 2025, at 11:00 a.m.
Civic Engagement Committee Meeting
January 16, 2025
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8.PUBLIC NOTICES
Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the
designated office for inspection of records in connection with this meeting is the
Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive,
Palm Desert. Staff reports for all agenda items considered in open session, and
documents provided to a majority of the legislative bodies are available for
public inspection at City Hall and on the City’s website at www.palmdesert.gov.
Americans with Disabilities Act: It is the intention of the City of Palm Desert to
comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, or in meetings on a regular basis, you
will need special assistance beyond what is normally provided, the City will
attempt to accommodate you in every reasonable manner. Please contact the
Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to
inform us of your needs and to determine if accommodation is feasible.
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California
that the foregoing agenda for the Civic Engagement Committee was posted on
the City Hall bulletin board and City website not less than 72 hours prior to the
meeting.
/S/ Damian Olivares
Recording Secretary
Civic Engagement Committee Meeting
January 16, 2025
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CIVIC ENGAGEMENT COMMITTEE
CITY OF PALM DESERT
REGULAR MEETING MINUTES
October 22, 2024, 10:00 a.m.
Present: Vice Chair Gregg Akkerman
Committee Member Kristy Giraud
Committee Member Joyce Haraughty
Committee Member Stacie Hedges
Committee Member Jon Holan
Committee Member Nancy Provost
Committee Member Franchon-Marie Siddiq*
Committee Member Robin Stewart
Committee Member Brook Stjerne
Chair Emily Vogt
*Committee Member Siddiq arrived at 10:04 a.m.
Staff Present: Community Relations Supervisor Ryland Penta
Deputy Director of Economic Development Amy Lawrence
Recording Secretary Michelle Nance
Recording Secretary Damian Olivares
Council Liaison: Council Member Kelly
Mayor Quintanilla**
**Mayor Quintanilla arrived at 10:48 a.m.
1. CALL TO ORDER
A Regular Meeting of the Civic Engagement Committee was called to order by Chair Vogt
on Monday, October 21, 2024, at 3:00 p.m. in the Administrative Conference Room, City
Hall, located at 73-510 Fred Waring Drive, Palm Desert, California.
2. ROLL CALL
3. NON-AGENDA PUBLIC COMMENTS
None.
4. CONSENT CALENDAR
Motion by: Committee Member Stewart
Seconded by: Member Provost
To approve the consent calendar as presented.
Motion Carried (10-0)
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4.a APPROVAL OF MINUTES
Motion by: Committee Member Stewart
Seconded by: Member Provost
Approve the Minutes of July 18, 2024.
Motion Carried (10-0)
5. ACTION CALENDAR
5.a NEW RESIDENT GUIDE
Community Relations Supervisor Penta presented staff report and responded to
member inquiries.
Feedback was provided, no formal action taken on this item.
5.b ONE-DAY YOUTH CIVIC ENGAGEMENT PROGRAM
Community Relations Supervisor Penta presented staff report and responded to
member inquiries.
Motion by: Committee Member Siddiq
Seconded by: Committee Member Holan
Recommend a one-day civic engagement event with Palm Desert High School.
Motion Carried (10-0)
6. INFORMATIONAL REPORTS & COMMENTS
6.a CIVIC ENGAGEMENT COMMITTEE MEMBERS
Committee members provided information on the various upcoming events
around the city. Committee members also provided feedback on the BrightSide
Newsletter and inquired about a reader board.
6.b CITY COUNCIL LIAISON
Council Member Kelly and Mayor Quintanilla extended their gratitude and thanks
to the Civic Engagement Committee.
6.c CITY STAFF
Community Relations Supervisor Penta provided update on Civic Academy.
6.d ATTENDANCE REPORT
Report provided; no action taken on this item.
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7. ADJOURNMENT
The Civic Engagement Committee adjourned at 10:57 a.m.
8. PUBLIC NOTICES
Respectfully Submitted,
_________________________
Damian Olivares
Recording Secretary
_________________________
Ryland Penta, Community Relations Supervisor
Secretary
_________________________
DATE APPROVED BY CIVIC ENGAGEMENT COMMITTEE
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Page 1 of 1
CIVIC ENGAGEMENT COMMITTEE
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 16, 2025
PREPARED BY: Ryland Penta, Community Relations Supervisor
SUBJECT: CIVIC ENGAGEMENT COMMITTEE 2025 WORK PLAN
RECOMMENDATION:
Recommend to the Palm Desert City Council to approve the proposed Civic Engagement
Committee 2025 Work Plan to guide its activities for the upcoming year.
BACKGROUND/ANALYSIS:
The Civic Engagement Committee is dedicated to fostering meaningful resident participation in
City activities and programs, empowering the community to contribute effectively to the City’s
decision-making process. The proposed 2025 Work Plan identifies key priorities and initiatives
to enhance civic engagement, aligning with the City’s goals to address the evolving needs of our
community.
The development of an annual work plan is a routine process undertaken by all appointed
bodies, including committees and commissions, to ensure a goal -driven approach to their
activities and responsibilities.
The proposed 2025 Work Plan includes:
Review and Approve the Palm Desert Resident Guide:
The committee will review and approve the Palm Desert Resident Guide.
Provide Ongoing Feedback on Increasing Resident Participation:
The committee will work with staff to explore and recommend strategies to boost resident
participation at community events and through online platforms.
Consider and/or Implement a Marketing Strategy for Civic Engagement Programs:
The committee will evaluate potential marketing strategies to enhance awareness of civic
engagement programs and identify actionable steps for implementation.
Perform Annual Review of Engagement Programs:
The committee will conduct a comprehensive review of existing civic engagement
programs to assess their effectiveness, identify areas for improvement , and propose
enhancements as needed.
FINANCIAL IMPACT:
There is no financial impact associated with this work plan.
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Page 1 of 1
CIVIC ENGAGEMENT COMMITTEE
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 16, 2025
PREPARED BY: Ryland Penta, Community Relations Supervisor
SUBJECT: PROVIDE FEEDBACK ON CREATING CIVIC ENGAGEMENT
MARKETING STRATEGY
RECOMMENDATION:
Provide feedback on the creation of a marketing strategy for the City’s Civic Engagement
programs, including the development of promotional items such as pins and stickers. If the
Committee agrees this strategy has merit, staff will return in April with draft designs for
consideration.
BACKGROUND/ANALYSIS:
Palm Desert offers a variety of programs and initiatives to foster community involvement in local
government decision-making. These include the Civic Academy, Engage Palm Desert, and Palm
Desert Discussions. These programs aim to increase civic knowledge, create dialogue, and
empower residents to actively participate in shaping the future of our community.
Recently, a City of Palm Desert employee attended a conference and met with a representative
from Albemarle County, Virginia, who shared examples of promotional items they use to
encourage civic engagement. These items included pins and stickers featuring slogans such as:
“I Got Engaged in My Community”
“Local Government is for Everyone”
“Get Engaged in Your Community”
These simple yet impactful tools have reportedly helped Albemarle County generate interest and
enthusiasm for its civic programs while creating a sense of pride and inclusivity among residents.
FINANCIAL IMPACT:
The cost of designing and producing pins and stickers is anticipated to be minimal and can be
accommodated within the existing budget for Civic Engagement Program outreach efforts.
Specific cost estimates will be provided alongside draft designs in April.
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Page 1 of 1
CIVIC ENGAGEMENT COMMITTEE
CITY OF PALM DESERT
STAFF REPORT
MEETING DATE: January 16, 2025
PREPARED BY: Ryland Penta, Community Relations Supervisor
SUBJECT: REVIEW AND PROVIDE FEEDBACK ON DRAFT PALM DESERT
RESIDENT GUIDE
RECOMMENDATION:
Staff requests the Civic Engagement Committee’s feedback on the design and content of the
draft Palm Desert Resident Guide. Based on the Committee’s input, staff will either make
updates for further review at the April meeting or begin distributing to residents.
BACKGROUND/ANALYSIS:
In October 2024, the Civic Engagement Committee approved the creation of the Palm Desert
Resident Guide to establish a friendly initial connection with new hom eowners and provide
essential City information. Initially titled the “New Resident Guide,” the name was changed to
“Palm Desert Resident Guide” to ensure inclusivity for all residents, including long-term
community members. The guide will be distributed at City-owned facilities and mailed to newly
purchased homes within City limits.
The draft guide, included in the Committee’s agenda packet, is intentionally focused on City of
Palm Desert services and programs only. A more comprehensive listing of community partners
and their contact information is available on the City’s website, allowing for easier updates
without redesigning the guide whenever external information changes.
The guide is designed as an 8.5 x 11-inch booklet. When mailed, it will be folded in half and sent
in an envelope featuring the City’s seal. This format ensures readability and cost-effectiveness.
Previous experience has shown that items in City-labeled envelopes achieve higher
engagement, as they are perceived as official correspondence rather than marketing materials.
FINANCIAL IMPACT:
Costs for the Palm Desert Resident Guide are anticipated to remain consistent with earlier
estimates. Based on discussions with Xpress Graphics, the City’s printing vendor, the guide will
cost approximately $2.50 per copy to print and mail, including envelopes. Staff is in conversation
with Xpress Graphics to determine other cost-saving options, such as printing a large quantity
of guides and then mailing them ourselves.
ATTACHMENTS:
1. Draft Palm Desert Resident Guide
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Inside, you’ll find everything you need to
navigate city services, discover local
resources, and connect with your community.
Whether it’s reporting an issue, applying for
a permit, or exploring community programs,
this guide has you covered in Palm Desert!
View our website: www.palmdesert.gov
Email us: CommunityRelations@palmdesert.gov
Visit us: 73510 Fred Waring Drive, Palm Desert
This is a publication by the City of Palm Desert
Print Date: January 2025
Discover, Engage, and Connect
with Your City Government!
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ABOUT
Mayor: Jan Harnik
*District 2: Term 2022-2026
Mayor Pro Tem: Evan Trubee
District 4: Term 2022-2026
Councilmember: Gina Nestande
District 3: Term 2024-2028
Councilmember: Karina Quintanilla
District 1: Term 2024-2028
Councilmember: Joe Pradetto
District 2: Term 2024-2028
2025 City Council
Palm Desert, California, was
incorporated on November 26, 1973,
and became a Charter City in 1997,
allowing for greater local control over
governance. Palm Desert operates
under a Council-Manager government
structure. The position of Mayor
rotates annually amongst five elected
councilmembers.
Official Bird: Mourning Dove
Official Tree: Desert Willow
Official Flower: Verbena
Council meetings occur on the second and
fourth Thursday of the month, with the
exception of July and August, where one
meeting is held. Visit our website for
agendas, minutes, and an updated schedule.
A B O U T P A L M D E S E R T C O U N C I L M E E T I N G S
The City of Palm Desert provides
exemplary and sustainable services,
amenities, and programs for the benefit
of the community.
M I S S I O N S T A T E M E N T
The BrightSide newsletter is sent to all
residential addresses within city limits
every other month. You can register for
a monthly digital version on our website.
B R I G H T S I D E N E W S L E T T E R
On the City of Palm Desert website,
members of the public can register for
fireworks notifications, City Council updates,
and emergency alerts (sent by text or email).
C I T Y A L E R T S
*This seat will change to District 5 at the next election, November 2026.
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Development Services supports homeowners, businesses, and contractors by helping
them build safe structures that comply with City and state codes. Key divisions include
Building & Safety, Code Compliance, Land Development Engineering, Permit Center, and
Planning, each providing specialized services to guide projects and ensure compliance. If
you need a permit or inspection, please contact (760) 776-6435 or visit City Hall.
D E V E L O P M E N T S E R V I C E S C E N T E R
C O D E C O M P L I A N C E
Water: Coachella Valley Water District
Electric: Southern California Edison
or Imperial Irrigation District
Waste: Burrtec Waste & Recycling
Public Transit: SunLine Transit Agency
Regional Governance: Coachella Valley
Association of Governments
R E P O R T I S S U E S
O T H E R L O C A L S E R V I C E S
C I T Y S E R V I C E S
Palm Desert In Touch is
the City's easy-to-use
mobile request service.
All members of the
public can quickly report
issues, such as graffiti
or potholes, upload a
photo, and send the
request directly to City
staff anonymously.
Palm Desert In Touch is
available on Apple and
Android devices, or a
desktop computer.
Palm Desert’s Code Compliance Division
ensures that all of the City's
neighborhoods are consistent with
community standards and in compliance
with the Palm Desert Municipal Code.
Blight and nuisances can devalue and
degrade a neighborhood’s quality. To
prevent that, the City Council adopted
ordinances that regulate the use and
maintenance of private property.
If you wish to speak with a Code
Compliance Officer, you can call (760)
776-6360 or send a message to
codehotline@palmdesert.gov.
P A R K S & R E C R E A T I O N
The City of Palm Desert operates over
200 acres of parkland and natural open
space. This includes fifteen parks, two
community centers, a state-of-the-art
aquatic center, and over 25 miles of
multi-purpose trails. To locate these
amenities, please visit our website and
search “Parks and Recreation.”
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The Palm Desert Civic Academy is a free
program designed to give residents an
insider's look at how the City operates and
serves the community. Participants will
engage with City staff, learn about local
government functions, and explore key
projects shaping Palm Desert's future. This
interactive experience is a great opportunity
to deepen your connection to the community
and discover ways to get involved. Search
“Civic Academy” on our website to apply.
Engage Palm Desert is your go-to platform
for sharing ideas, providing feedback, and
staying informed about City projects and
initiatives. It’s designed to make participating
in local decisions easy and accessible, with
interactive surveys and open discussions.
Join the conversation and help shape the
future of our community. Learn more by
visiting www.EngagePalmDesert.com.
C I V I C A C A D E M Y E N G A G E P A L M D E S E R T
Joining a City committee or commission is a
great way to get involved and contribute to
your community. The City takes applications
year-round and appoints new members
each spring. Visit our website for a listing of
current appointed bodies.
A P P O I N T E D B O D I E S
GET INVOLVED
Palm Desert Discussions are engaging
community forums that occur every other
month, bringing residents together with local
public agencies and organizations to share
ideas, resources, and updates on key topics.
These events provide a unique opportunity
to collaborate on shaping the future of the
Coachella Valley. Vist our website for details.
P A L M D E S E R T D I S C U S S I O N S
MEET NEIGHBORS, PROVIDE
FEEDBACK, AND LEARN
ABOUT YOUR COMMUNITY
Facebook: CityofPalmDesert X: PalmDesertGov Instagram: CityofPalmDesert
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CITY OF PALM DESERT
ATTENDANCE REPORT
Year 2024 2024 2025 2025
Month Jul Oct Jan Apr
Date 18-Jul 17-Oct 16-Jan 17-Apr
Akkerman, Gregg P P 0 0
Giraud, Kristy E P 1 0
Haraughty, Joyce P P 0 0
Hedges, Stacie P P 0 0
Holan, John P P 0 0
Provost, Nancy PP 0 0
Siddiq, Franchon-Marie P P 0 0
Stewart, Robin P P 0 0
Stjerne, Brooke Beare P P 0 0
Vogt, Emily P P 0 0
Palm Desert Municipal Code 2.34.010:
P
P
E
A
-
Not yet appointed/Resigned
Civic Engagement Committee
Total
Absences
Total
Unexcused
Absences
Quarterly: One unexcused absence from regular meetings in any twelve-month period shall constitute an
automatic resignation of members holding office on boards that meet quarterly.
Advisory Body:
Present
Remote
Excused Absence
Unexcused Absence
No Meeting
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