The URL can be used to link to this page

Home My WebLink About2025-02-24 LAC Regular Meeting Agenda Packet LIBRARY ADVISORY COMMITTEE CITY OF PALM DESERT MEETING AGENDA Monday, February 24, 2025 1:00 p.m. Administrative Conference Room, City Hall 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/88579677455 or call (213) 338-8477, Zoom Meeting ID: 885 7967 7455 • Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails received by 8:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. • Pages 1.CALL TO ORDER 2.ROLL CALL 3.NON-AGENDA PUBLIC COMMENTS This time has been set aside for the public to address the Library Advisory Committee on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the Library Advisory Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the Library Advisory Committee for a separate discussion. RECOMMENDATION: To approve the consent calendar as presented. 4.a APPROVAL OF MINUTES 5 RECOMMENDATION: Approve the Minutes of January 27, 2025. 5.CONSENT ITEMS HELD OVER 6.ACTION CALENDAR The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda. 6.a DISCUSS AND PROVIDE FEEDBACK ON LIBRARY UPDATES, STATISTICS, AND BUDGET FOR JANUARY 2025. 9 RECOMMENDATION: Discuss and provide feedback on library updates, statistics, and budget for January 2025. 7.INFORMATIONAL REPORTS & COMMENTS 7.a LIBRARY ADVISORY COMMITTEE MEMBERS 7.b CITY COUNCIL LIAISON 7.c CITY STAFF 7.d ATTENDANCE REPORT 29 8.ADJOURNMENT The next Regular Meeting will be held on March 24, 2025. Library Advisory Committee Meeting February 24, 2025 2 9.PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Library Advisory Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /S/ Erika Castellano Recording Secretary Library Advisory Committee Meeting February 24, 2025 3 4 LIBRARY ADVISORY COMMITTEE CITY OF PALM DESERT REGULAR MEETING MINUTES January 27, 2025, 1:00 p.m. Present: Member Jann Buller, Vice Chair Matthew Johnson, Member Risa Lumley, Member Cathy Malone, Chair Robin Stewart Others Present: Alternate Member Paul Murphy, Director of Library Services Gary Shaffer, Assistant Director of Library Services Shannon Vonnegut, Recording Secretary Erika Castellano 1. CALL TO ORDER A Regular Meeting of the Library Advisory Committee was called to order by Ch air Stewart on January 27, 2025, at 1:00 p.m., in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL 3. NON-AGENDA PUBLIC COMMENTS 4. CONSENT CALENDAR Motion by: Vice Chair Johnson Seconded by: Member Malone To approve the consent calendar as presented. Motion Carried (5 to 0) 4.a APPROVAL OF MINUTES Motion by: Vice Chair Johnson Seconded by: Member Malone Approve the Minutes of December 9, 2024. Motion Carried (5 to 0) 5 Library Advisory Committee Meeting Minutes January 27, 2025 2 5. ACTION CALENDAR 5.a LIBRARY UPDATES AND STATISTICS Director of Library Services Shaffer narrated a PowerPoint presentation and responded to member inquiries. Motion by: Member Lumley Seconded by: Member Buller Discuss and provide feedback on library updates, statistics, and budget. Motion Carried (5 to 0) 6. INFORMATIONAL REPORTS & COMMENTS 6.a LIBRARY ADVISORY COMMITTEE MEMBERS Committee Member Buller encouraged the Committee to attend the Star Party at the Library on February 12 and 26, 2025. 6.b CITY COUNCIL LIAISON Mayor Pro Tem Trubee informed the Committee that the City Council would be postponing appointments to the Palm Desert City Foundation until the spring of 2025. 6.c CITY STAFF Recording Secretary Castellano reminded the Committee of the AB1234 Ethics Training session on January 30, 2025. 6.d ATTENDANCE REPORT Report provided; no action taken on this item. 6 Library Advisory Committee Meeting Minutes January 27, 2025 3 7. ADJOURNMENT The Library Advisory Committee adjourned at 1:46 p.m. Respectfully submitted, _________________________ Erika Castellano, Sr. Administrative Assistant Recording Secretary _________________________ Gary Shaffer, Director of Library Services Secretary _________________________ DATE APPROVED BY LIBRARY ADVISORY COMMITTEE 7 8 Page 1 of 1 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: February 24, 2025 PREPARED BY: José García, Library Manager SUBJECT: RECEIVE AND FILE JANUARY 2025 LIBRARY UPDATES RELATED TO LIBRARY STATISTICS, CUSTOMER FEEDBACK, LIBRARY IN ACTION (IMAGES), ONE BOOK/ONE PALM DESERT, FEATURED RESOURCE, PARTNERSHIP SPOTLIGHT & LIBRARY BUDGET. RECOMMENDATION: Receive and file January 2025 library updates related to statistics, customer feedback, library in action (images), One Book/One Palm Desert, featured resource, partnership spotlight & library budget. BACKGROUND/ANALYSIS: Staff updates on the following:  Library statistics  Customer feedback  Library in action (images)  One Book/One Palm Desert  Featured Resource  Partnership spotlight  Library budget ATTACHMENTS: Staff report PowerPoint. 9 10 LIBRARY ADVISORY COMMITTEE Gary Shaffer Library Services February 24, 2025 11 TODAY'S DISCUSSION •Library Statistics •Customer Feedback •Library In Action •One Book -One Palm Desert •Featured Resources •Partnership & Community Engagement Spotlight •Library Budget 212 3 LIBRARY STATISTICS JULY – JANUARY 2024 -2025 Metric January Fiscal YTD Annual Goal Notes Library cards issued 1,225 8,677 15,000 Number of active customers to date Checkouts Link+ 18,664 167 102,372 427 200,000 2,500 Physical and Digital checkouts (went live 10/31/24) Visits 10,079 56,155 100,000 Number of library visitors Study Room & Community Room bookings 141 1,043 2,000 Study Room and Community Room usage Lap-top Checkouts 644 4,056 7,500 Number of laptop sessions Online Help/Website visits 17,883 65,776 100,000 Visitors to the library's website to access info & resources 13 OUTREACH & VOLUNTEERS JULY –JANUARY 2024 -2025 Type of Programs By the Numbers January By the Numbers FY to date Annual Goal Notes Outreach Events 2 62 120 Annual Goal = # of events Total attendance to date 518 In -library Book Sales # / $$2,117.79 $14,100 $22,500 Volunteer Hours 177.5 1,021.75 1,750 Volunteers 9 9 36 Library volunteers 14 LIBRARY PROGRAMS JULY -JANUARY 2024 -2025 5 Type of Programs Number of Programs Attendees to date Annual Goal Examples Early Learners and Family Programming 81 896 1,500 Storytimes and Little Learners Lounge School Age Children 81 1292 2,500 Afterschool Discovery and LEGO afternoons Young Adult 39 627 1,000 Class Visits and Teenscape Adult 80 2,127 4,000 Film Series, Learning In Retirement, Craft, Book Clubs, Grand Opening, and Mahjong Virtual 21 1,016 2,000 Virtual Author Talks YTD 302 5,958 11,000 *Does not include group meetings 15 VISITOR TRENDS 16 NET PROMOTER SCORE 7 Weighted Avg. Oct 50 Nov 78 Dec 82 Jan 100 17 8 CUSTOMER FEEDBACK January 2025 Positive Feedback (14): •Ease of use, great electronic eBook selection that is up to date on recent releases. Friendly staff, great location and facil ity. •I have been taking my 3- and 5-year-olds to the kids playtime on Monday and Friday and we love it. •Great Library, the switch was an asset for your patrons. •I want to commend the staff on their incredible customer service. The library is well organized and clean. Negative Feedback (5): •Love the new upgrades but the audiobooks are not in the best location for those of us with mobility issues. Maybe audio books can be on display like the new books. •I was very unhappy that Palm Desert would no longer be part of the RCLS; I loved our library just as it was. I came to the 'NEW' Library with a negative attitude. However,staff is very helpful (as was RCLS). I hope whatever you hope to achieve is worth the transition. It has been a great library and this will be too. PS - thank you for staying open on Sundays and for Tech Tutors. •The library is too hot! Can you turn up the a/c? 18 THE LIBRARY IN ACTION 9 Public Piano Historical Society KMIR Interview Glass Cutting Program 19 10 ONE BOOK - ONE PALM DESERT MARCH 28 -29, 2025 Meet Gobi and Dion Leonard Friday, March 28, 2025 Panel Discussion on the Gobi Desert •Panelist: Dion Leonard, Author of Finding Gobi •Panelist: Dr. James A. Danoff-Burg, Vice President of Conservation at the Living Desert Zoo and Gardens •Location: Palm Desert Library •11am-12pm Saturday, March 29, 2025 •Children’s Storytime with Author Dion Leonard and Gobi •Location: Palm Desert Library •10:30am Saturday, March 29, 2025 Meet the Author of Finding Gobi, Dion Leonard •Location: UCR- Palm Desert •3:30-4:30pm 20 FEATURED RESOURCES : BRAINFUSE'S HOMEWORK HELP NOW, JOB NOW & VET NOW 11 •Online Tutoring with subject matter & grade-level experts •Assignment review •English & Spanish •Resume Review & Tips •Job Coaching •New Career identification 21 PARTNERSHIPS & COMMUNITY ENGAGEMENT SPOTLIGHT LOCAL ARTS COMMUNITY •Arts Council •Cross-promotion •Themed bookmark •Coachella Valley Watercolor Society •Arts of the month spotlight •Desert Cities Art Council •Spring & Fall 2025 art exhibit 12 22 LIBRARY BUDGET – JANUARY 2025 13 City of Palm Desert Library January 1 - 31, 2025 Budget % of Encumbrances Remaining Balance Monthly Actuals Actuals through % of Budget FY 2024-25 Budget through Jan. 31, 2025 through Jan. 31, 2025 Jan. 2025 Jan. 31, 2025 Actuals Revenues Misc Fee (Copies, Book sales, Media)$1,493.11 Contributions $50,000.00 Total Operating Revenues $51,493.11 Expenditures Staff Salary/Benefits $1,739,597.00 67%$813,980.36 $182,494.23 $925,616.64 53% Books, software & Digital collections $389,792.40 15%$63,321.03 $105,138.34 $19,691.04 $221,333.03 57% Rent, Facility repairs & Janitorial $262,892.60 10%$53,576.99 $46,193.58 $11,853.32 $163,122.03 62% Programming/Outreach $49,000.00 2%$6,000.00 $28,081.61 $5,974.17 $14,918.39 30% Office supplies & equip. rentals $53,293.00 2%$13,959.97 $15,639.96 $8,255.64 $23,693.07 44% Other expenses $113,100.00 4%$25,383.05 $27,448.64 $17,154.48 $60,268.31 53.0% Operating Expenditures $245,422.88 $1,408,951.47 Remaining Balances $162,241.04 $1,036,482.49 Adopted Budget $2,601,077.00 Adjusted Budget [1]$2,607,675.00 * The six categories listed above encompass multiple accounts [1]$6,598 Encumbrance Carryovers 23 MID -YEAR BUDGET REQUEST UPDATE •MID-YEAR TRENDS 14 Account Adopted Budget Current Budget Actual Encum- brance Remaining Balance Requested Amount Revised Budget Justification Books & Materials $299,100 $181,942 $37,744.51 $69,000.17 $75,197.32 $50,000 Due to unanticipated costs the book budget was used to support other account items. Professional Services $53,250 $68,200 $20,664.16 $41,662.57 $5,873.27 $50,000 One-time expenses to cover internal cameras. Software License $118,500 $159,755 $142,675.74 $16,874.34 $204.92 $25,000 Additional money for Digital Collection, Overdrive, to better respond to patron demand. $2,601,077 $2,607,675 $125,000 $2,732,675 •FY 24/25 Adopted Budget $2,601,077 •$2,607,675 Adjusted Budget (Encumbrance Carryover) •Total Requested: $125,000 •Adjusted FY 24/25 Budget: $2,732,675 24 LIBRARY WORKING BUDGET FY 2025 -'26 15 Item Amount Staff Salaries & Benefits $1,882,436 Books, Software & Digital Collections¹ $ 77,790 Rent, Facility Repairs & Janitorial $ 192,874 Programming/Outreach Office supplies & Equip. Rentals $ 13,800 Supplies (other)$ 12,100 1.Software as a service Total $2,179,000 25 THANK YOU Gary Shaffer gshaffer@palmdesert.gov 760.776.6460 26 17 RIVERSIDE COUNTY P.D. LIBRARY VS. MUNICIPAL JANUARY 2025 Statistics RCLS-PD March 2023 Palm Desert Jan. '24 Municipal Library Notes Library Visits 7,870 10,079 a.k.a. door-count Meeting Room Use ?141 Groups Meeting Room Attendance 506 735 Children’s Programs ?, 280 31 360 a.k.a. pre-school & school-aged Teen Programs ?, 120 4 32 a.k.a. young adult Adult Programs ?, 495 29 199 Volunteer Hours 431 177.5 Hours per volunteer RCLS 14.9 Volunteers 29 9 Hours per volunteer PD 20.93 Circulation ?18,664 a.k.a. checkouts 27 28 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2024 2024 2024 2024 2024 2024 2025 Month July Aug Sept Oct Nov Dec Jan Date 22-Jul 26-Aug 23-Sep 28-Oct 7-Nov 9-Dec 27-Jan Buller, Jann E P P - P P P 1 0 Johnson, Matt P A P - P P P 1 1 Lumley, Risa P P P - P P P 0 0 Malone, Cathy E E P - P P P 2 0 Murphy, Paul P-Voting P P - E E P 2 0 Perry, Ralph P P-Voting P - P E E 1 0 Stewart, Robin P P P - P P P 0 0 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused - No meeting Erika Castellano Library Advisory Committee Monthly- Three unexcused absences from regular meetings in any twelve-month period on appointed bodies that meet monthly. Total Absences Total Unexcused Absences 29