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Home My WebLink About2025-03-24 LAC Regular Meeting Agenda Packet LIBRARY ADVISORY COMMITTEE CITY OF PALM DESERT MEETING AGENDA Monday, March 24, 2025 1:00 p.m. Administrative Conference Room, City Hall 73-510 Fred Waring Drive Palm Desert, CA 92260 Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/88579677455 or call (213) 338-8477, Zoom Meeting ID: 885 7967 7455 • Written public comment may also be submitted to cityclerk@palmdesert.gov. E-mails received by 8:00 a.m. prior to the meeting will be distributed to the Committee. Any correspondence received during or after the meeting will be distributed to the Committee as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. • Pages 1.CALL TO ORDER 2.ROLL CALL 3.NON-AGENDA PUBLIC COMMENTS This time has been set aside for the public to address the Library Advisory Committee on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the Library Advisory Committee to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting. 4.PRESENTATIONS None. 5.CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the Library Advisory Committee for a separate discussion. RECOMMENDATION: To approve the consent calendar as presented. 5.a APPROVAL OF MINUTES 5 RECOMMENDATION: Approve the Minutes of February 24, 2025. 6.ACTION CALENDAR None. 7.INFORMATIONAL REPORTS & COMMENTS 7.a LIBRARY ADVISORY COMMITTEE MEMBERS 7.b CITY COUNCIL LIAISON 7.c CITY STAFF 7.c.1 FEBRUARY 2025 LIBRARY UPDATES 9 RECOMMENDATION: Receive and file February 2025 library updates related to library statistics, customer feedback, library in action, bookmobile, College Corps, One Book – One Palm Desert, featured resource, partnership spotlight and library budget. 7.d ATTENDANCE REPORT 27 8.ADJOURNMENT The next Regular Meeting will be held on April 28, 2025, at 1:00 p.m. Library Advisory Committee Meeting March 24, 2025 2 9.PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Library Advisory Committee was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /S/ Monique M. Lomeli, CMC Recording Secretary Library Advisory Committee Meeting March 24, 2025 3 4 LIBRARY ADVISORY COMMITTEE CITY OF PALM DESERT REGULAR MEETING MINUTES February 24, 2025, 1:00 p.m. Present: Committee Member Jann Buller, Vice Chair Matthew Johnson, Committee Member Risa Lumley, Committee Member Cathy Malone, Committee Member Paul Murphy (alt.), Committee Member Ralph Perry (alt.), Chair Robin Stewart Staff Present: Liaison(s) Present: Assistant City Manager Chris Escobedo, Director of Library Services Gary Shaffer, Library Manager Lauren Hancock, Library Manager Jose Garcia, Management Aid Angelique Hodges, Senior Project Manager Ryan Lamb, Recording Secretary Erika Castellano Mayor Pro Tem Evan Trubee 1. CALL TO ORDER A Regular Meeting of the Library Advisory Committee was called to order by Chair Stewart at 1:02 p.m. on February 24, 2025, in the Administrative Conference Room, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California. 2. ROLL CALL 3. NON-AGENDA PUBLIC COMMENTS 4. CONSENT CALENDAR Motion by: Vice Chair Johnson Seconded by: Committee Member Lumley To approve the consent calendar as presented. Motion Carried 4.a APPROVAL OF MINUTES Motion by: Vice Chair Johnson Seconded by: Committee Member Lumley Approve the Minutes of January 27, 2025. Motion Carried 5. CONSENT ITEMS HELD OVER 5 Library Advisory Committee Meeting Minutes February 24, 2025 2 None. 6 Library Advisory Committee Meeting Minutes February 24, 2025 3 6. ACTION CALENDAR 6.a DISCUSS AND PROVIDE FEEDBACK ON LIBRARY UPDATES, STATISTICS, AND BUDGET FOR JANUARY 2025. Director of Library Services Shaffer, Library Manager Hancock, and Library Manager Garcia narrated a PowerPoint presentation and responded to member inquiries. Motion by: Vice Chair Johnson Seconded by: Committee Member Malone Discuss and provide feedback on library updates, statistics, and budget for January 2025. Motion Carried 7. INFORMATIONAL REPORTS & COMMENTS 7.a LIBRARY ADVISORY COMMITTEE MEMBERS Committee Member Buller relayed positive feedback from the Historical Society of Palm Desert as it relates to Library staff. 7.b CITY COUNCIL LIAISON Mayor Pro Tem Trubee encouraged Committee Members to attend the City Council meeting on February 27, 2025, to show their support for items related to the Library. 7.c CITY STAFF None. 7.d ATTENDANCE REPORT Report provided; no action taken on this item. 8. ADJOURNMENT The Library Advisory Committee adjourned at 1:37 p.m. 7 Library Advisory Committee Meeting Minutes February 24, 2025 4 Respectfully submitted, _________________________ Erika Castellano, Sr. Administrative Assistant Recording Secretary _________________________ Gary Shaffer, Director of Library Services Secretary _________________________ DATE APPROVED BY LIBRARY ADVISORY COMMITTEE 8 Page 1 of 1 CITY OF PALM DESERT LIBRARY ADVISORY COMMITTEE STAFF REPORT MEETING DATE: March 24, 2025 PREPARED BY: José García, Library Manager, Community Partnerships & Engagement SUBJECT: RECEIVE AND FILE FEBRUARY 2025 LIBRARY UPDATES RELATED TO LIBRARY STATISTICS, CUSTOMER FEEDBACK, LIBRARY IN ACTION, BOOKMOBILE, COLLEGE CORPS, ONE BOOK-ONE PALM DESERT, FEATURED RESOURCE, PARTNERSHIP SPOTLIGHT & LIBRARY BUDGET. RECOMMENDATION: Receive and file February 2025 library updates related to library statistics, customer feedback, library in action, bookmobile, College Corps, One Book – One Palm Desert, featured resource, partnership spotlight and library budget. BACKGROUND/ANALYSIS: Staff updates on the following:  Library statistics  Customer feedback  Library in action  Bookmobile  College Corps  One Book – One Palm Desert  Featured Resource  Partnership Spotlight  Library Budget ATTACHMENT Staff report PowerPoint. 9 10 LIBRARY ADVISORY COMMITTEE Gary Shaffer Library Services March 24, 2025 11 TODAY'S DISCUSSION •Library Statistics •Customer Feedback •Library In Action •Bookmobile •College Corps •One Book –One Palm Desert •Partnerships and Community Engagement •Library Budget 212 3 LIBRARY STATISTICS JULY –FEBRUARY 2024 -2025 Metric February Fiscal YTD Annual Goal Notes Library cards issued 988 9,665 15,000 Number of active customers to date Checkouts Link+ 17,373 126 107,969 553 200,000 2,500 Physical and Digital checkouts (went live 10/31/24) Visits 11,772 67,927 100,000 Number of library visitors Study Room & Community Room bookings 156 1,211 2,000 Study Room and Community Room usage Lap-top Checkouts 784 4,840 7,500 Number of laptop sessions Online Help/Website visits 16,997 82,773 100,000 Visitors to the library's website to access info & resources 13 OUTREACH & VOLUNTEERS JULY –FEBRUARY 2024 - 2025 Type of Programs By the Numbers February By the Numbers FY to date Annual Goal Notes Outreach Events 1 12 120 Annual Goal = # of events Total attendance to date 454 In-library Book Sales # / $ $1,901 $14,867 $22,500 Volunteer Hours 185.5 1,207.25 1,750 Volunteers 9 9 36 Library volunteers 14 LIBRARY PROGRAMS JULY -FEBRUARY 2024-2025 5 Type of Programs Number of Programs to date Attendees to date Annual Attendee Goal Examples Early Learners and Family Programming 115 1,260 1,500 Storytimes and Little Learners Lounge School Age Children 105 1,556 2,500 Afterschool Discovery and LEGO afternoons Young Adult 61 743 1,000 Class Visits and Teenscape Adult 132 3,085 4,000 Film Series, Learning In Retirement, Craft, Book Clubs, Grand Opening, and Mahjong Virtual 24 1,088 2,000 Virtual Author Talks YTD 437 7,732 11,000 *Does not include group meetings 15 NET PROMOTER SCORE: 75.7 6 Weighted Avg. Oct 50 50 Nov 78 78 Dec 82 82 Jan 10 100 Feb 88 88 16 7 CUSTOMER FEEDBACK: 30 TOTAL February 2025 Positive Feedback (17): •Wonderful friendly staff, Daniella was great. Staff is always friendly and helpful, they are always fantastic •The telescopes were top of the line. The gentlemen sharing information were very knowledgeable. We will be back for future star parties! •The piano player is lovely. •Book selection is great! loves putting her books on hold and the friendly environment is •Customer really likes the automatic renew and the text messages and notifications. •Patron loves the weekly newsletter and forwards it to her friends so they can plan their Negative Feedback (6): •The ability to source books from other libraries is weak Customer did not want a LINK+ •The computers lock too quickly, please change the settings to allow more time. Staff Comments (7): •Please bring back rubber bands for 'holds.We upgraded to hold labels that adhere to 17 THE LIBRARY IN ACTION 8 18 BOOKMOBILE Bookmobile Statistics: •Concerts in the Park (October 2025) -120 attendees •Shops at Palm Desert -October 2025 -Current - 155 attendees •Street Fair at College of the Desert -December - January 2025 -86 attendees •Wildflower Festival (March 2025) -200 attendees The bookmobile meets people where they are!These outreach efforts increase public engagement, ensuring library resource are accessible and visible to the city. 19 COLLEGE CORPS OPPORTUNITY CaliforniansforAll College Corps program combines academic and hands -on work experience for college students. CaliforniansForAll College Corps is a first -of-its kind state service and career development program that provides students with financial support and professional experience while engaging in meaningful community service in education. The Palm Desert Library applied to be a host agency, for the 2025 -26 fiscal year. If accepted, Corps members would work at the library facilitating afterschool educational and tutoring programs for K -12 students.Each Corps member will complete 450 hours of service. 20 11 ONE BOOK -ONE PALM DESERT MARCH 28 -29, 2025 Meet Gobi and Dion Leonard Friday, March 28, 2025 Panel Discussion on the Gobi Desert •Panelist:Dion Leonard, Author of Finding Gobi •Panelist: Dr. James A. Danoff-Burg, Vice President of Conservation at the Living Desert Zoo and Gardens •Location: Palm Desert Library •11am-12pm Saturday, March 29, 2025 •Children’s Storytime with Author Dion Leonard and Gobi •Location: Palm Desert Library •10:30am Saturday, March 29, 2025 Meet the Author of Finding Gobi, Dion Leonard •Location: UCR-Palm Desert •3:30-4:30pm 21 FEATURED RESOURCE: 12 •A curated database of children’s e-books. •Features over 1100 titles for grades K-6. •Includes unique animated, talking picture books, read- along chapter books, non fiction books and videos. •Available in English, Spanish and French. •Features Graphic Novels –a student favorite! •220 uses and counting so far this year. 22 PARTNERSHIPS & COMMUNITY ENGAGEMENT SPOTLIGHT Senior Living/Center Facilities Our goal is to Engage with Palm Desert's senior citizen community to meet their reading, educational and recreational needs by creating library awareness through our collections, programs and services. •Partners •Joslyn Center •Atria Senior Living •The Carlotta 13 23 LIBRARY BUDGET –FEBRUARY 2025 14 City of Palm Desert Library February 1-28, 2025 Annual Budget % of Encumbrances Remaining Balance Monthly Actuals YTD % of Budget FY 2024-25 Budget through Feb. 28, 2025 through Feb. 28, 2025 Jan. 2025 Actuals Actuals Revenues Misc Fee (Copies, Book sales, Media)$2,259.02 Contributions $50,000.00 Total Operating Revenues $52,259.02 Expenditures Staff Salary/Benefits $1,665,479.00 62%$611,617.73 $128,244.63 $1,053,861.27 Books, software & Digital collections $464,792.40 17%$112,647.12 $111,182.87 $24,188.61 $240,962.41 52% Rent, Facility repairs & Janitorial $257,072.60 10%$46,776.99 $46,531.37 $417.92 $163,764.24 64% Programming/Outreach $49,000.00 2%$6,000.00 $26,977.28 $1,104.33 $16,022.72 33% Office supplies & equip. rentals $59,583.00 2%$13,535.90 $21,362.23 $991.80 $24,684.87 41% Other expenses $169,400.00 6%$17,675.57 $79,473.84 $11,873.69 $72,250.59 43% Operating Expenditures $166,820.98 $1,571,546.10 Remaining Balances $196,635.58 $897,145.32 Adopted Budget $2,601,077.00 Adjusted Budget [1]$2,607,675.00 Adjusted Budget [2]$2,665,327.00 * The six categories listed above encompass multiple accounts [1] $6,598 Encumbrance Carryovers [2] $57,652 Mid-Year budget 24 THANK YOU Gary Shaffer gshaffer@palmdesert.gov 760.776.6460 25 26 CITY OF PALM DESERT ATTENDANCE REPORT Advisory Body: Prepared By: Year 2024 2024 2024 2024 2024 2024 2025 2025 Month July Aug Sept Oct Nov Dec Jan Feb Date 22-Jul 26-Aug 23-Sep 28-Oct 7-Nov 9-Dec 27-Jan 24-Feb Buller, Jann E P P - P P P P 1 0 Johnson, Matt P A P - P P P P 1 1 Lumley, Risa P P P - P P P P 0 0 Malone, Cathy E E P - P P P P 2 0 Murphy, Paul P-Voting P P - E E P P 2 0 Perry, Ralph P P-Voting P - P E E P 1 0 Stewart, Robin P P P - P P P P 0 0 Palm Desert Municipal Code 2.34.010: P Present A Absent E Excused - No meeting Erika Castellano Library Advisory Committee Monthly- Three unexcused absences from regular meetings in any twelve-month period on appointed bodies that meet monthly. Total Absences Total Unexcused Absences 27