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Home My WebLink AboutRes 2025-045RESOLUTION NO. 2025-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING THE FLEET REPLACEMENT SCHEDULE WHEREAS, the City of Palm Desert maintains a municipal vehicle fleet to support essential public services and operational efficiency; and WHEREAS, efficient fleet management requires timely replacement of vehicles to ensure safety, reliability, and operational effectiveness; and WHEREAS, aligning vehicle replacement with criteria such as mileage, age, condition, and departmental use improves lifecycle planning and fiscal responsibility; and WHEREAS, a phased Fleet Replacement Schedule has been developed based on vehicle age, condition, mileage, utilization, and department input, allowing for flexible adjustments aligned with funding availability and operational needs; and WHEREAS, adoption of the Fleet Replacement Schedule will enhance the City’s ability to plan capital expenditures, reduce lifecycle costs, and maintain compliance with applicable state and federal regulations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: SECTION 1. That the foregoing Recitals are true and correct and are incorporated herein by this reference. SECTION 2. The Fleet Replacement Schedule, attached hereto as Exhibit A and incorporated herein by this reference, is hereby adopted in its entirety. SECTION 3. The City Manager is hereby authorized to establish and periodically review and update Administrative Procedures PW-002A. ADOPTED ON JUNE 26, 2025. JAN C. HARNIK MAYOR ATTEST: ANTHONY J. MEJIA CITY CLERK Docusign Envelope ID: 030C2353-7D68-4ACA-969E-650E1C6B6400 Resolution No. 2025-045 Page 2 I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that Resolution No. 2025-045 is a full, true, and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Desert on June 26, 2025, by the following vote: AYES: NESTANDE, PRADETTO, QUINTANILLA, TRUBEE, AND HARNIK NOES: NONE ABSENT: NONE ABSTAIN: NONE RECUSED: NONE IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, on ___________________. ANTHONY J. MEJIA CITY CLERK Docusign Envelope ID: 030C2353-7D68-4ACA-969E-650E1C6B6400 6/27/2025 Resolution No. 2025-045 Page 3 CITY OF PALM DESERT ADMINISTRATIVE PROCEDURES Subject Fleet Replacement Schedule Policy No. PW-002A Date Issued: June 26, 2025 Approved by Resolution 2025-045 Authored by Public Works Department SECTION I: PURPOSE These Administrative Procedures formalize the City of Palm Desert’s vehicle replacement planning process through the implementation of a Fleet Replacement Schedule (Schedule). This procedure supports the City’s broader Fleet Management Policy (Policy No. PW-002). SECTION II: BACKGROUND Replacement planning is a standard practice of public fleet management. A structured Schedule aids long-term budget forecasting, maintains service reliability, and ensures vehicles are replaced before safety or maintenance concerns. The Schedule was developed based on vehicle age, mileage, condition, utilization, and departmental input, and is intended to transition the City from a single-year acquisition model toward phased, multi-year planning. A twenty to thirty-year plan will be developed based on the replacement requirements in this schedule and added as an exhibit to this policy. SECTION III: REVIEW AND UPDATES This Schedule will be reviewed annually as part of the City’s budget process. Any proposed adjustments will be coordinated by the Public Works Department and submitted to the City Manager for consideration and City Council approval as necessary. SECTION VIII: VEHICLE REPLACEMENT AND SUSTAINABILITY The City maintains a structured vehicle replacement plan aligned with California Air Resources Board (CARB) regulations and internal sustainability goals. Vehicle replacement is based on age, mileage, maintenance history, and operational need. Target Replacement Cycles: • Sedans / Light Trucks: 8 years or 100,000 miles • Heavy Equipment: 10-12 years • Specialty Units: Based on duty cycle and usage Sustainability Goals: • Transition 75% of the light-duty fleet to electric or hybrid vehicles by 2030 • Reduce fleet greenhouse gas emissions by 25% over 10 years Replacement planning is coordinated with the budget process and updated through the City’s capital improvement strategy. Vehicle replacement planning shall be a collaborative process between the user Department and Fleet Management to ensure that replacement units are Docusign Envelope ID: 030C2353-7D68-4ACA-969E-650E1C6B6400 Resolution No. 2025-045 Page 4 appropriately matched to operational requirements. Any changes to the established replacement strategy must receive prior approval from the City Manager. ATTACHMENTS A. Fleet Replacement Schedule Docusign Envelope ID: 030C2353-7D68-4ACA-969E-650E1C6B6400 Unit ID Status Lease/Own Year Department Classification Age Cycle Recommendation Cost Proposed Year 3 Active City-owned 2004 DPW - Streets Truck MD 1 Ton 21 15 Class 5 2WD Utility Body 120,000.00$ 2025 45 Active City-owned 2014 DPW - Landscape Truck LD .5 Ton 11 10 Compact Pickup 4WD Ext Cab 45,000.00$ 2025 46 Active City-owned 2014 DPW - Ops/Maint Truck LD .5 Ton 11 10 Compact Pickup 4WD Ext Cab 45,000.00$ 2025 47 Active City-owned 2014 DPW - Traffic Truck LD .5 Ton 11 10 1/2 Ton 4WD Ext Cab 48,000.00$ 2025 48 Active City-owned 2014 DPW - Landscape Truck LD .5 Ton 11 10 Compact Pickup 4WD Ext Cab 45,000.00$ 2025 59 Inactive City-owned 2001 DPW - Traffic Truck MD Class 5 24 15 Eliminate -$ 2025 224 Active City-owned 2002 City Yard Cart/ATV 23 15 No Replacement -$ 2025 253 Active City-owned 2006 Dev - Code Truck LD .5 Ton 19 10 1/2 Ton 4WD Crew Cab 50,000.00$ 2025 57 Active City-owned 2016 DPW - Streets Truck LD .5 Ton 9 10 1/2 Ton 4WD Ext Cab 48,000.00$ 2026 58 Active City-owned 2016 DPW - Facilities Truck LD .5 Ton 9 10 Compact Pickup 4WD Ext Cab 45,000.00$ 2026 60 Active City-owned 2016 Backup Graffiti Truck Truck LD .5 Ton 9 10 1/2 Ton 4WD Ext Cab 48,000.00$ 2026 61 Active City-owned 2016 Dev - Bldg & Safety Truck LD .5 Ton 9 10 Compact SUV 4WD 48,000.00$ 2026 62 Active City-owned 2016 COPS Program Sedan 9 10 Compact SUV 2WD 45,000.00$ 2026 65 Active City-owned 2017 COPS Program Truck LD Compact 8 10 Compact Pickup 4WD Ext Cab 45,000.00$ 2027 66 Active City-owned 2017 COPS Program Truck LD Compact 8 10 Compact Pickup 4WD Ext Cab 45,000.00$ 2027 67 Active City-owned 2017 DPW - Streets Truck LD .5 Ton 8 10 1/2 Ton 4WD Ext Cab 48,000.00$ 2027 68 Active City-owned 2017 Dev - Code Truck LD .5 Ton 8 10 1/2 Ton 2WD Ext Cab 45,000.00$ 2027 69 Active City-owned 2017 Capital Projects Truck LD .5 Ton 8 10 1/2 Ton 4WD Ext Cab 48,000.00$ 2027 56 Active City-owned 2016 Graffiti Abatement Truck MD 1 Ton 9 12 1 Ton 2WD Utility Body 95,000.00$ 2028 63 Active City-owned 2016 DPW - Streets Truck MD 1 Ton Dump 9 12 1 Ton 2WD Dump 95,000.00$ 2028 64 Active City-owned 2016 DPW - Streets Truck MD 1 Ton 9 12 1 Ton 4WD Flatbed 85,000.00$ 2028 1 Active Lease 2018 DPW - Facilities Truck LD .5 Ton 7 10 1/2 Ton 2WD w/Lift Gate 55,000.00$ 2028 2 Active Lease 2018 Dev - Bldg & Safety Truck LD .5 Ton 7 10 Compact SUV 4WD 48,000.00$ 2028 6 Active Lease 2018 Dev - Code Truck LD .5 Ton 7 10 1/2 Ton 2WD Ext Cab 45,000.00$ 2028 7 Active Lease 2018 DPW - Director Truck LD .5 Ton 7 10 Compact Pickup 4WD Ext Cab 45,000.00$ 2028 10 Active Lease 2018 Capital Projects Truck LD .5 Ton 7 10 1/2 Ton 2WD Ext Cab 45,000.00$ 2028 78 Active Lease 2018 Capital Projects Truck LD .5 Ton 7 10 1/2 Ton 4WD Ext Cab 48,000.00$ 2028 79 Active Lease 2018 DPW - Streets Truck LD .5 Ton 7 10 1/2 Ton 4WD Ext Cab 48,000.00$ 2028 80 Active Lease 2018 COPS Program SUV Small 7 10 Compact SUV 2WD 45,000.00$ 2028 81 Active Lease 2018 COPS Program SUV Small 7 10 Compact SUV 2WD 45,000.00$ 2028 83 Active Lease 2018 Pool Vehicle Sedan 7 10 Compact SUV 2WD 45,000.00$ 2028 84 Active Lease 2018 DPW - Facilities Truck LD .5 Ton 7 10 1/2 Ton 2WD Utility Body 55,000.00$ 2028 85 Active Lease 2018 Dev - Code Truck LD .5 Ton 7 10 1/2 Ton 4WD Ext Cab 48,000.00$ 2028 88 Active Lease 2018 COPS Program Sedan 7 10 Compact SUV 2WD 45,000.00$ 2028 89 Active Lease 2018 COPS Program Sedan 7 10 Compact SUV 2WD 45,000.00$ 2028 90 Active Lease 2018 Pool Vehicle SUV Small 7 10 Compact SUV 2WD 45,000.00$ 2028 91 Active Lease 2018 DPW - Landscape Truck LD .5 Ton 7 10 Compact Pickup 4WD Ext Cab 45,000.00$ 2028 92 Active Lease 2018 Dev - Bldg & Safety Truck LD .5 Ton 7 10 Compact SUV 4WD 48,000.00$ 2028 93 Active Lease 2018 Dev - Code Truck LD .5 Ton 7 10 1/2 Ton 4WD Ext Cab 48,000.00$ 2028 95 Active Lease 2018 DPW - Landscape Truck LD .5 Ton 7 10 1/2 Ton 4WD Ext Cab 48,000.00$ 2028 96 Active Lease 2018 Dev - Bldg & Safety Truck LD .5 Ton 7 10 Compact SUV 4WD 48,000.00$ 2028 97 Active Lease 2018 DPW - Landscape Truck LD .5 Ton 7 10 1/2 Ton 4WD Ext Cab 48,000.00$ 2028 98 Active Lease 2018 Dev - Bldg & Safety Truck LD .5 Ton 7 10 Compact SUV 4WD 48,000.00$ 2028 99 Active Lease 2018 Capital Projects Truck LD .5 Ton 7 10 1/2 Ton 2WD Ext Cab 45,000.00$ 2028 100 Active Lease 2018 Dev - Bldg & Safety Truck LD .5 Ton 7 10 Compact SUV 4WD 48,000.00$ 2028 70 Active City-owned 2017 DPW - Streets Truck MD 1 Ton 8 12 1 Ton 4WD Flatbed 85,000.00$ 2029 71 Active City-owned 2017 DPW - Streets Truck MD 1 Ton 8 12 1 Ton 4WD Flatbed 85,000.00$ 2029 5 Active Lease 2019 Pool Vehicle Sedan 6 10 Compact SUV 2WD 45,000.00$ 2029 94 Active Lease 2019 Pool Vehicle Sedan 6 10 Compact SUV 2WD 45,000.00$ 2029 4 Active Lease 2018 DPW - Streets Truck MD 1 Ton 7 12 1 Ton 4WD Flatbed 85,000.00$ 2030 77 Active Lease 2018 DPW - Traffic Truck MD 1 Ton 7 12 1 Ton 2WD Utility Body 95,000.00$ 2030 82 Active Lease 2018 DPW - Streets Truck MD 1 Ton 7 12 1 Ton 4WD Flatbed 85,000.00$ 2030 87 Active Lease 2018 DPW - Streets Truck MD 1 Ton Dump 7 12 1 Ton 2WD Dump 95,000.00$ 2030 275 Active City-owned 2016 City Yard Cart/ATV 9 15 Electric Cart 10,000.00$ 2031 287 Active City-owned 2016 City Yard Cart/ATV 9 15 Electric Cart 10,000.00$ 2031 72 Active City-owned 2017 DPW - Traffic Truck MD Class 5 Aerial 8 15 Class 5 2WD Aerial 225,000.00$ 2032 86 Active Lease 2018 DPW - Streets Truck MD Class 5 7 15 HD Jet/Vac Truck 240,000.00$ 2033 9 Active City-owned 2019 DPW - Streets Truck HD Dump 6 15 Class 7 Dump Body 150,000.00$ 2034 11 Active City-owned 2019 DPW - Streets Truck HD Tank 6 15 Class 7 Tanker Truck 180,000.00$ 2034 556 Active City-owned 2020 DPW - Traffic Truck MD Class 5 Aerial 5 15 Class 5 2WD Aerial 225,000.00$ 2035 12 Active City-owned 2022 DPW - Streets Truck MD Class 4 Paint 3 15 Class 4 Stencil Truck 150,000.00$ 2037 Target Replacement Cycles:Total Cost: 4,036,000.00$ Sedans / Light Trucks: 8 years or 100,000 miles Heavy Equipment: 10-12 years Specialty Units: Based on duty cycle and usage Sustainability Goals: Transition 75% of the light-duty fleet to electric or hybrid vehicles by 2030 Reduce fleet greenhouse gas emissions by 25% over 10 years Existing Vehicles Recommended Replacement City of Palm Desert Fleet Replacement Schedule Docusign Envelope ID: 030C2353-7D68-4ACA-969E-650E1C6B6400